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GmailHelpGuide

Createdby:KeithUnderwoodCreated:August16,2016

Revisionsby:UAAITServicesRevised:August17,2016

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GmailHelpGuideTableofContentsImportantNotices..................................................................................................................................................................5

GmailLabs......................................................................................................................................................................5

WarningaboutforwardingandreplyingtoemailsinGmail..........................................................................................5

AddingaPreviewPane...........................................................................................................................................................6

ChangeGmailUserButtonsfromIconstoText.....................................................................................................................7

Createrulestofilteryouremails............................................................................................................................................8

OrcreateanewfilterfromSettings...............................................................................................................................8

Choosewhetherrepliestoemailsaregroupedinconversationthreads(emailchains)oreachemailappearsseparatelyinyourinbox..............................................................................................................................................................................9

Creatingmultiplesignatureand/orcannedresponses(emailtemplates)...........................................................................10

EnableCannedResponses............................................................................................................................................10

SaveCannedResponses...............................................................................................................................................11

InsertingCannedResponsesintoEmail.......................................................................................................................12

*Reminder*..................................................................................................................................................................13

Howtocheckspelling...........................................................................................................................................................14

UnderstandingandusingLabels(Gmail’sversionofOutlookFolders)................................................................................15

Tocreatealabel:..........................................................................................................................................................15

Toeditalabel:..............................................................................................................................................................16

Deletealabel:..............................................................................................................................................................16

Addalabeltoamessageyoureceive:.........................................................................................................................16

Addalabeltoamessageyouarewriting:...................................................................................................................17

Moveamessagetoanotherlabel:...............................................................................................................................17

HowtoMuteorIgnoreconversationsfromgroupemails...................................................................................................17

Howtomuteaconversation:.......................................................................................................................................17

Howtofindamutedconversation:..............................................................................................................................17

Howtounmuteaconversation:...................................................................................................................................17

ArchiveamessageinGmail..................................................................................................................................................18

Archiveanemail:..........................................................................................................................................................18

Openthe“AllMail”label:.............................................................................................................................................18

Movearchivedmessagesbacktoyourinbox:..............................................................................................................18

SoundNotificationsfornewemail.......................................................................................................................................19

SearchingforEmails.............................................................................................................................................................20

RecallanemailwithUndoSend...........................................................................................................................................21

First,turnonUndoSend..............................................................................................................................................21

Undosendingyourmessage........................................................................................................................................21

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CreatingContacts.................................................................................................................................................................22

Howtoenteracontact:...............................................................................................................................................22

Howtoenteracontactfromanemail:........................................................................................................................22

Creatingcontactgroups.......................................................................................................................................................23

Howtocreateacontactgroup:....................................................................................................................................23

Addacontacttoagroup:.............................................................................................................................................23

Removeacontactfromagroup:..................................................................................................................................23

ImportantNoteaboutdeletingcontacts:....................................................................................................................23

Renameagroup...........................................................................................................................................................24

Deleteagroup..............................................................................................................................................................24

AddingtheGoogleCalendarwidgettoyourEmailinbox....................................................................................................25

ChangingyourInboxType(e.g.separatingemailsbetweenReadandUnreadMessages).................................................26

KeepingTrackofImportantEmailsUsingtheStarSystem..................................................................................................28

AddaStartoaMessage...............................................................................................................................................28

UseMultipleStarDesignsonYourMessages..............................................................................................................30

FindStarredMessages.................................................................................................................................................31

FindMessageswithaParticularTypeofStar...............................................................................................................31

UsingGoogleTasks...............................................................................................................................................................32

AddaTask....................................................................................................................................................................32

CreateaTaskfromanEmail.........................................................................................................................................33

ReorderTasks...............................................................................................................................................................34

AddTaskstotheMiddleofYourTaskList....................................................................................................................35

CreateSubtasks............................................................................................................................................................36

AddDetailstoaTask....................................................................................................................................................36

MinimizetheTasksWindow........................................................................................................................................38

RenameaTaskList.......................................................................................................................................................39

PrintorEmailaTaskList...............................................................................................................................................40

CreateAdditionalTaskLists.........................................................................................................................................41

SwitchtoaDifferentTaskList......................................................................................................................................42

CheckOffCompletedTasks..........................................................................................................................................43

ClearCompletedTasks.................................................................................................................................................44

ViewHiddenCompletedTasks.....................................................................................................................................45

DeleteaTask................................................................................................................................................................46

ViewYourListinaPop-OutWindow...........................................................................................................................47

Showingandhidinglabels(i.e.folderssuchasSpam).........................................................................................................48

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HowtosaveanemailastextorPDF....................................................................................................................................49

FAQsprovidedbytheUniversity..........................................................................................................................................50

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ImportantNoticesGmailLabsSomeofthefeaturesyoucanaddtomakeGmailmoreuserfriendlyarecalledLabs.Thisbasicallymeanstheyarenotpermanentfeaturesandmaychange,break,ordisappearatanytime.SomeofthefeaturescoveredinthishandoutareLabs.*Remember*Ifonebreaks,youmaynotbeabletoaccessyourinbox.Usethefollowinglinkifyoufindyoucan’taccessyourinboxbecauseoneoftheLabsfeaturesbroke.http://mail.google.com/mail/u/0/?labs=0

WarningaboutforwardingandreplyingtoemailsinGmail

InOutlookwhenreplyingorforwardinganemail,itisveryclearyouaresendingtheentirethreadofemailsandyouhavetheopportunitytoedittheemail.

WhenforwardingorreplyingtoanemailinGmail,youareactuallyforwardingtheentirethreadofemailsofthatparticularconversation.Recentlythereceiverofaforwardedemailwasaccidentlysenttheentirethreadofaconversationandsawcommentsnotmeantforher.

Beawareofwhatthreadsyousendwhenforwardingandreplyingtoemails.Whenindoubt,composeanewemail.

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AddingaPreviewPane1.ClickonthegeariconintherighthandcornerofGmail

2.ThenchooseSettings,onceinSettingschooseLabs

3.IntheSearchforalabboxtypeinPreview.Youshouldthenseetheimageanddescriptionbelow.

4.ChooseEnable5.ClickSaveChanges.6.Youcanarrangethepreviewpaneverticallyorhorizontally,usingthedrop-downmenuontheright.Seeimagebelow.

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ChangeGmailUserButtonsfromIconstoText

Thisisthegeneralappearance:

Ifyouwouldlikefortheiconstoappearastext:

Followtheseinstructions:

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Createrulestofilteryouremails

OrcreateanewfilterfromSettings.

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Useaparticularmessagetocreateafilter

Choosewhetherrepliestoemailsaregroupedinconversationthreads(emailchains)oreachemailappearsseparatelyinyourinbox.Whenpeoplereplytoanemail,Gmailgroupsresponsestogetherinconversations(i.e.emailchains)withthenewestemailontop.Ifyouleave“ConversationView”onanemailchainwillbreakoffintoanewemailonlyifthesubjectlinechangesorthechaingetstomorethan100emails.ToturnConversationViewoff:

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Creatingmultiplesignatureand/orcannedresponses(emailtemplates)EnableCannedResponses

1:InGmail,clicktheGearIcon ,thenclickSettings:

2:ClickthetabthatsaysLabs.

Step3:Searchtheterm"cannedresponses,"clickEnable,thenSaveChanges.

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SaveCannedResponsesWehaveactivatedGmailcannedresponses.Nowweneedtosavethemtouseforlater.Instructionsbelow:

Step1:StartanewemailbyhittingCompose.

Step2:Typetheemailtemplate,signature,orcannedresponseyouwanttosaveasatemplate.

Step3:Clickthedownarrowonthebottom-right-handcornerofthecomposewindow,hoveroverCannedresponses,thenclickNewcannedresponse…

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Step4:Anewwindowwillpopupwherewecannamethecannedresponse.

InsertingCannedResponsesintoEmailNowhere'showtoinsertthesavedresponseintoanewemail:Step1:StartanewemailbyhittingCompose.Step2:Clickthedownarrowonthebottom-right-handcornerofthecomposewindow,hoveroverCannedresponses,thenclickonthecannedresponsename(inthiscase,"Exampletemplate")undertheInsertsection.

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Step3:Aftertheresponseispasted,addyourrecipient,andclicksend!

*Reminder*Whatevernameyougivetoacannedresponse(inthisexampleitwas“ExampleTemplate”),itwillbeenteredintothesubjectline.Besuretoeditthesubjectlineifneededafterinsertingthecannedresponseorcompletethesubjectlinebeforeusingthecannedresponse.

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Howtocheckspelling

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UnderstandingandusingLabels(Gmail’sversionofOutlookFolders)Labelsaremuchlikefoldersinotheremailclients.Thenicethingaboutlabelsisthatasingleemailcanhavemultiplelabels,soyoudon’thavetocopyyourmessageintovariousfoldersifitneedsmorethanonecategory.Youcanalso“move”emailstolabelshaveanemptyinbox.

Tocreatealabel:

1.Tocreateanewcustomlabelthatwillbethemainfolder,clickMoreinthelistoflabelsontheleftsideofthemainGmailscreen.

2.Whenthelistexpands,clicktheCreatenewlabellink.

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3.EnteranameforthelabelinthePleaseenteranewlabelnameeditboxontheNewLabeldialogbox.ClickCreatetofinishcreatingthenewlabel.

Toeditalabel:

Deletealabel:

Addalabeltoamessageyoureceive:

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Addalabeltoamessageyouarewriting:

Moveamessagetoanotherlabel:

HowtoMuteorIgnoreconversationsfromgroupemailsIfyou'repartofalongmessageconversationthatisn'trelevant,youcanmutetheconversationtokeepallfutureadditionsoutofyourinbox.

Howtomuteaconversation:

Whenyoumuteaconversation,newmessagesaddedtotheconversationbypassyourinboxsothattheconversationstaysarchived.

Mutedconversationswillonlypopbackintoyourinboxreadyforyourattentionifanewmessageintheconversationisaddressedtoyouandnooneelse,orifyou'readdedtothe"To"or"Cc"lineinanewmessage.

Anyrelevantfiltersyouhavesetupwillstillbeappliedtomutedmessages.

Howtofindamutedconversation:Ifyouneedtofindamutedconversation,orifyouaccidentallymutedathread,don'tworry.Mutedmessagesarenotmarkedasread,andarestillsearchable.Youcantypeis:mutedintoyourGmailsearchboxtofindallmutedconversations.

Howtounmuteaconversation:Ifyounolongerwantaconversationtobemuted,therearetwowaystounmuteitsothatfuturemessageswillbedeliveredtoyourinbox:

Selecttheconversation,clicktheMorebuttonandselectUnmute.ClicktheXonthe"Muted"label.

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ArchiveamessageinGmailIfyouwanttocleanupyourinboxwithoutdeletingyouremails,youcanarchivetheemails.Whenyouarchiveanemail,itgetsmovedfromyourinboxtoalabelcalled"AllMail"andisn'tdeleted.Ifsomeonerepliestoamessageyou'vearchived,themessagewillcomebacktoyourinbox.

Archiveanemail:

1. OpenGmail.2. Openthemessageorchecktheboxtotheleftofit.Toarchivemultipleemails,checktheboxnexttoallemails

youwanttoarchive.3. Nearthetopofthepage,clickArchive .

Openthe“AllMail”label:

TheAllMaillabelisaddedtoeverymessage.Ifamessagehasbeenarchived,youcanfinditbyopeningtheAllMaillabel.

1. OpenGmail.2. Ontheleftsideofthepage,hoveryourmouseoverthelabellist.3. Atthebottomofthelist,clickMore.Youmayneedtoscrolldowntoseeit.4. ClickAllMail.

Movearchivedmessagesbacktoyourinbox:

1. OpenGmail.2. Openanemailmessage.3. ClickMovetoInbox.

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SoundNotificationsfornewemail

Unfortunately,aftersomediggingitappearsthatGmaildoesnotsupportasoundnotificationfornewemailsasOutlookdid.Youcan,however,downloadawebbrowseraddonthroughGoogleChrome(https://chrome.google.com/webstore/category/extensions)orFirefox(https://addons.mozilla.org/en-US/firefox/)forthisfeature.Besuretoreadproductreviewsbecauseadd-onsarenotalwaysdevelopedbyGoogleorFirefox,andsometimesaremoretroublethantheyareworth.

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SearchingforEmails

Tosearchforemailsyousimplyenterornameorwordintothesearchbar.Youcanalsoclickonthedropdownarrowtoenterparametersforadetailedsearch.

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RecallanemailwithUndoSend

Ifyouturn"UndoSend"on,youcanretractamessagerightafteryousentit.

First,turnonUndoSend

1. Onyourcomputer,openGmail.2. Inthetopright,clickSettings .3. ClickSettings.4. Inthe"UndoSend"section,checktheboxnextto"EnableUndoSend."5. Inthe"Sendcancellationperiod"section,settheamountoftimeyouwanttodecideifyouwanttounsendan

email.6. Atthebottomofthepage,clickSaveChanges.

Undosendingyourmessage

AfteryouturnonUndoSend,youcancancelsendinganemail.

1. Afteryousendamessage,you'llseethemessage"Yourmessagehasbeensent"andtheoptiontoUndoorViewmessage.

2. ClickUndo.

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CreatingContactsThereafewwaystosaveacontact.

Howtoenteracontact:1. ClickontheMaildropdownarrowOR1.ClicktheWaffleiconintheupperrightCornerandchooseContacts.

2. FromthedropdownchooseContacts.3. ClickNewContacttoaddContactdetails.

Howtoenteracontactfromanemail:1. Hoveroverthenameofthesenderwiththecursor.2. Anewwindowshouldappear.Seebelow.

3. ClickContactinfoandthenentercontactdetails.4. Note:IfyouclickEmailsnexttoContactInfoallemailsfromthecontactwillthenappearinyourinbox.

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Creatingcontactgroups

Howtocreateacontactgroup:

1. GotoGoogleContacts.2. Ontheleft,clickNewgroup.3. Typeanewgroupname.4. ClickOK.

Addacontacttoagroup:

1. GotoGoogleContacts.2. Nexttothecontact’sname,checkthebox.3. Atthetop,clickGroup .

4. Checkthegroupsyouwanttoaddyourcontactto.Removeacontactfromagroup:

1. GotoGoogleContacts.2. OntheleftunderMyContacts,clickagroup.3. Nexttothecontactnameyouwanttoremove,checkthebox.4. Atthetop,clickGroup .5. Acheckedboxwillbenexttoanygroupthecontactisin.Toremoveacontactfromagroup,uncheckthegroup.6. ClickApply.

ImportantNoteaboutdeletingcontacts:RememberthatMyContactsisthemainhubofallyourcontacts.ThecontactRobinWahto,intheimagebelow,ischeckedforbothMyContactsandAHSDirectory.IfMyContactsisuncheckedandonlyAHSDirectoryischecked,RobinWahtoisthenonlysavedinAHSDirectory.IftheAHSDirectorygroupisdeleted,thecontactRobinWahtoisdeletedentirely,includingfromMyContacts.So,longstoryshortallcontactsshouldbechecked(saved)inMyContacts.

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Renameagroup

1. GotoGoogleContacts.2. OntheleftunderMyContacts,clickagroup.3. Atthetop,clickMore Renamegroup.4. Typeanewgroupname.5. ClickOK.

Deleteagroup

1. GotoGoogleContacts.2. OntheleftunderMyContacts,clickagroup.3. Atthetop,clickMore Deletegroup.4. ClickOK.

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AddingtheGoogleCalendarwidgettoyourEmailinbox1.ClickonthegeariconintherighthandcornerofGmail

2.ThenchooseSettings,onceinSettingschooseLabs

3.IntheSearchforalabboxtypeinCalendar.Youshouldthenseetheimageanddescriptionbelow.

4.ChooseEnable5.ClickSaveChanges.6.Youcanchangethecalendartoalwaysshowaminicalendarinadditiontoshowingthecurrentday’sevents.TodothatClickOptionsandthecheckShowminicalendar.Seeimagesbelow.

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ChangingyourInboxType(e.g.separatingemailsbetweenReadandUnreadMessages)

InboxstylesallowyoutoorganizeyourGmailinboxinthewaythatsuitsyoubest.Youcanorganizeyourinboxintosectionssuchas“Unread,”“Starred,”and“Important.”

Tochangetoadifferentinboxstyle,opentheSettingsscreenandclicktheInboxtab.

IntheInboxtypesection,selectthetypeofinboxyouwanttousefromthedrop-downlist.

Eachtypeofinboxhasitsownsettings.OnceyouselecttheInboxtype,thesettingsforthattypedisplaybelowtheInboxtypeselection.MakeyourchangestothesettingsandclickSaveChanges.

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Youcanalsoquicklychangesomeoftheinboxstylesettingsrightinyourinboxclickingthedownarrowthat’slocatedatthefarrightofeachsectionheading.

Feelfreetoexperimentwiththedifferentinboxstylestoseewhatworksbestforyou.Youcanalwaysswitchbacktothedefaultifyouchangeyourmind.

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KeepingTrackofImportantEmailsUsingtheStarSystem

Gmail’sstarsystemallowsyoutomarkyourmostimportantemailssoyoucaneasilyfindthemlater.Bydefault,starredmessagesarelabeledwithayellowstar,butyoucanaddothercolorandtypesofstars.

Starsdisplaytotheleftofthesender’snameinyourinbox.

AddaStartoaMessage

Toaddastartoamessageinyourinbox,clickthestariconnexttothesender’sname,aspicturedabove.

Youcanalsoaddastartoamessagewhileit’sopen.Todothis,clickthestariconintheupper-rightcornerofthemessagetotherightofthedate.Inconversations,itwillbetotherightofthefirstmessageatthetopoftheconversation.

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Toaddastartoamessageyouarecomposing,clickthe“Moreoptions”arrowinthelower-rightcornerofthe“Compose”window.

Moveyourmouseoverthe“Label”optionandthenselect“Addstar”fromthesubmenu.

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Inyour“SentMail”label,themessageyousentisstarred.

UseMultipleStarDesignsonYourMessages

Gmailallowsyoutousemultiplecolorsandtypesof“stars”todifferentiatemessagesfromoneanother.

Thisfeatureisusefulifyouwanttomarkmultiplemessageswithvaryinglevelsofimportance.Forexample,youmightuseapurplestarformessagesyouwanttoreadagainandaredexclamationpointformessagesyouneedtofollowupon.

Clickthe“Settings”buttonandselect“Settings”fromthedrop-downmenu.Onthe“General”tab,scrolldowntothe“Stars”section.Dragiconsfromthe“Notinuse”sectiontothe“Inuse”sectiontoadddifferenttypesofstars.Ifyouhavemorethanonetypeofstarinuse,clickingthestariconnexttoanemailmessagecyclesthroughallthestarsinuse.Ifyoustaramessagewhileit’sopen,onlythefirststartypeisapplied.

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FindStarredMessages

Toseeallyourstarredmessages,clickthe“Starred”labelontheleftsideofthemainGmailwindow.Youcanalsosearchforstarredmessagesbytyping“is:starred”inthe“Search”box.

FindMessageswithaParticularTypeofStar

Ifyou’veusedseveraldifferenttypesofstarstomarkyourmessages,youcansearchforaparticulartypeofstar.Todothis,searchusing“has:”withthestar’sname(e.g.,“has:red-bang”).

Tofindoutthenameofaparticularstar,accessthe“General”tabonthe“Settings”screenandhoveryourmouseoverthedesiredstartype.Thenameofthestardisplaysinapopup.

ThereisalsoalistofstarnamesintheAdvancedsearchhelptopicinGmail’shelp.

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UsingGoogleTasksAddaTask

ToaddataskininyourGmailaccountusingGoogleTasks,clickthedownarrowonthe“Mail”menuintheupper-leftcorneroftheGmailwindowandselect“Tasks.”

The“Tasks”windowdisplaysinthebottom-rightcorneroftheGmailwindow.Noticethatthecursorisblinkinginthefirstblanktask.Ifthecursorisnotblinkinginthefirstemptytask,movethemouseoveritandclickinit.

Thentypedirectlyinthefirstblanktask.

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Onceyou’veaddedatask,youcanclicktheplusicontocreateadditionaltasks.Pressingreturnafterenteringataskalsocreatesanewtaskdirectlybelowit.

CreateaTaskfromanEmail

Youcanalsoeasilycreateataskfromanemail.Selecttheemailyouwanttoaddasatask.Clickthe“More”actionbuttonandselect“AddtoTasks”fromthedrop-downmenu.

Gmailautomaticallyaddsanewtaskusingthesubjectlineoftheemail.Alinktothe“Relatedemail”isalsoaddedtothetask.Clickingthelinkopenstheemailbehindthe“Tasks”window.

YoucanalsoaddadditionaltexttothetaskorchangethetextinputbyGmailsimplybyclickinginthetaskandtypingorhighlightingtextandreplacingit.

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Noticethatthe“Tasks”windowstaysopenevenasyounavigatethroughyouremailinthebackground.Usethe“X”buttonintheupper-rightcornerofthe“Tasks”windowtocloseit.

ReorderTasks

Taskscanbeeasilyreordered.Simplymoveyourmouseoverthetaskonthefarleftsideuntilyouseeadottedborder.

Clickanddragthatborderupordowntomovethetasktoadifferentpositioninthelist.

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AddTaskstotheMiddleofYourTaskList

Youcanalsoorderyourtasksbyinsertingnewtasksintothemiddleofthelist.Ifyouputthecursorattheendofataskandpress“Enter,”anewtaskisaddedafterthattask.Ifyoupress“Enter”withthecursoratthebeginningofatask,anewtaskisinsertedbeforethattask.

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CreateSubtasks

Ifoneofyourtaskshassubtasks,youcaneasilyaddthesesubtaskstothetask.Addthesubtaskunderataskandthenpress“Tab”toindentit.Press“Shift+Tab”tomoveataskbacktotheleft.

AddDetailstoaTask

Sometimesyoumightwanttosimplyaddnotesordetailstoataskwithoutcreatingsubtasks.Todothis,moveyourmouseoverataskuntilanarrowdisplaystotherightofthetask.Clickonthearrow.

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Awindowdisplaysallowingyoutoselectaduedateforthetaskandtoenternotes.Toselectaduedate,clickthe“Duedate”box.

Acalendardisplays.Clickadatetospecifyaduedateforthetask.Usethearrowsnexttothemonthtomovetodifferentmonths.

Thedateisinsertedintothe“Duedate”box.Toaddnotestothetask,typethemintheeditboxbelowthe“Duedate”box.Whenyouaredone,click“Backtolist.”

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Thenoteandduedatedisplayonthetaskaslinks.Clickingoneitherlinkallowsyoutoeditthatpartofthetask.

MinimizetheTasksWindow

Whenyoumoveyourmouseoverthetitlebarofthe“Tasks”window,itbecomeahand.Clickingthetitlebarminimizesthe“Tasks”window.

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Clickingthetitlebaragainopensthe“Tasks”window.

RenameaTaskList

Bydefault,yourtasklististitledwiththenameofyourGmailaccount.However,youcanchangethis.Forexample,maybeyouwantseparatetaskslistsforworkandpersonal.

Torenameatasklist,clickthe“Switchlist”iconinthelower-rightcornerofthe“Tasks”windowandselect“Renamelist”fromthepopupmenu.

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Enteranewnameforthecurrenttasklistinthe“Renamelist”toeditboxonthedialogboxthatdisplays.Click“OK.”

Thenewnamedisplaysinthetitlebarofthe“Tasks”window.

PrintorEmailaTaskList

Youcanprintatasklistbyclicking“Actions”andselecting“Printtasklist”fromthepopupmenu.

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Youcanemailatasklisttoyourselfortosomeoneelseusingthe“Emailtasklist”optiononthe“Actions”popupmenu,picturedabove.

CreateAdditionalTaskLists

Nowthatyou’verenamedyourinitialtasklist,youcanaddanotheroneforadifferentuse,suchasforpersonaltasks.Todothis,clickthe“Switchlist”iconagainandselect“Newlist”fromthepopupmenu.

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Enteranameforthenewlistinthe“Createanewlistnamed”editboxonthedialogboxthatdisplays,thenclick“OK.”

ThenewlistiscreatedandGmailautomaticallyswitchestothenewlistinthe“Tasks”window.

SwitchtoaDifferentTaskList

Youcaneasilyswitchtoanothertasklistbyclickingthe“Switchlist”iconandselectthenameofthedesiredlistfromthepopupmenu.

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CheckOffCompletedTasks

Whenyou’redonewithataskyoucancheckitoff,indicatingyouhavecompletedit.Tocheckoffatask,selectthecheckboxtotheleftofthetask.Acheckmarkdisplaysandthetaskiscrossedout.

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ClearCompletedTasks

Toclearorhidecompletedtasksfromyourtasklist,click“Actions”atthebottomofthe“Tasks”windowandselect“Clearcompletedtasks”fromthepopupmenu.

Thecompletedtaskisremovedfromthelistandanew,emptytaskisaddedbydefault.

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ViewHiddenCompletedTasks

Whenyoucleartasksfromatasklist,theyarenotcompleteddeleted.Theyaresimplyhidden.Toviewhidden,completedtasks,click“Actions”andselect“Viewcompletedtasks”fromthepopupmenu.

Completedtasksforthecurrentlyselectedtasklistaredisplayedbydate.

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DeleteaTask

Youcandeletetasksyouhavecreated,whethertheyaremarkedascompletedornot.

Todeleteatask,clickthecursorinthetextofthetasktoselectit,andclickthe“Trash”iconatthebottomofthe“Tasks”window.

NOTE:Deletionsoftaskstakeeffectimmediatelyinyour“Tasks”window.However,Googlesaysthatresidualcopiesmaytakeupto30daystobedeletedfromtheirservers.

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ViewYourListinaPop-OutWindow

Youcanviewyourtasksinaseparatewindowyoucanmovearound.Ifyouhavealargeenoughscreen,thisisusefulsoyoucanseetheentireGmailwindowwithoutitbeingblockedbythe“Tasks”window.

Tomakeaseparate“Tasks”window,clickthe“Pop-out”arrowatthetopofthe“Tasks”window.

The“Tasks”windowbecomesaseparatewindowfromthebrowserwindow.Allthesamemenusandoptionsareavailableincludingthe“Pop-in”buttonthatallowsyoutoreturnthe“Tasks”windowtothelower-rightcornerofthebrowserwindow.

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Showingandhidinglabels(i.e.folderssuchasSpam)

Youcanhidelabelsifyoudonotwanttoseethem.

1.ClickonthegeariconintherighthandcornerofGmail

2.ThenchooseSettings,onceinSettingschooseLabels

3.ThenifyouwanttoshowafoldersuchasSpam,clickshow.

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HowtosaveanemailastextorPDF

TocreateaPDFfromamessageorconversationwhenyouareusingChrome,choosePrintorPrintAlloptioninGmail,thenclick"Change"intheChromeprintdialogue.Chooseeither"SaveasPDF"or"SavetoGoogleDrive",dependingonwhetheryouwanttosavethedocumentlocallyoronthecloud.

Anotheroptionistosavetherawemailtext.Use"Showoriginal"fromthemenunexttotheReplybuttontoopentherawmessage.Then,useyourbrowser's"Saveas"functiontosaveit.Isuggestgivingthefileanextensionof".eml"tohelpyourcomputerknowhowtoopenit.

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FAQsprovidedbytheUniversity

HereisalinktoFAQSprovidedbytheuniversity:

https://www.uaa.alaska.edu/google-migration

https://www.alaska.edu/google/faqs/general/#mail