google forms - making surveys easier
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www.aprilsantos.com Making Your Virtual Presence MatterVirtual Professional Extraordinaire
www.aprilsantos.com Making Your Virtual Presence MatterVirtual Professional Extraordinaire
Google Forms
Learn how Google Forms allows you to create, share, collaborate, and analyze forms and surveys
for free.
www.aprilsantos.com Making Your Virtual Presence MatterVirtual Professional Extraordinaire
How to utilize Google Forms to create forms and surveys?
www.aprilsantos.com Making Your Virtual Presence MatterVirtual Professional Extraordinaire
Simple! You just need to have a Google Mail account!
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www.aprilsantos.com Making Your Virtual Presence MatterVirtual Professional Extraordinaire
It is FREE!
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Let’s get started!
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In your browser, type gmail.com
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Create an account, if you don’t have one yet.
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If you already have one, input your credentials
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Your email account
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Click Next
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Enter your password
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Then Sign in
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You will be directed to your home page
www.aprilsantos.com Making Your Virtual Presence MatterVirtual Professional Extraordinaire
Click the upper right portion for the Google Apps:
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Choose Drive
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A new tab will appear with your Google Drive details
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Click NEW
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Click Google Forms
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An Untitled form will appear
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Customize according to your requirements:
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Rename the name of the form to the name of the survey
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Include Form Description
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Type in your desired questions for your survey
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Type in the possible choices
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Click Add option to add more choices
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Add more options as desired
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You can also choose to add “OTHER” to create a blank for your respondents to freely input their suggestion.
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www.aprilsantos.com Making Your Virtual Presence MatterVirtual Professional Extraordinaire
Click this area to choose the format how the questions will be answered:
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Click this area to choose the format how the questions will be answered:
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Tick the Required field ON to make the question a mandatory question
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Click this icon to add a new question.
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Notice first that the first question has an asterisk.
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This means that this question is mandatory.
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Now, type in your next question
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Since your question requires a date, choose “date” from the choices below:
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Notice that the format of the answer field is now changed:
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Turn the Required option ON
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Let’s add one more question
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Choose multiple choice so that only one answer can only be chosen
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Input the available choices
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Make it a required question
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Let’s have another question
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Since this question requires free text, you can choose from short answer or paragraph
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Let us choose paragraph:
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Notice that the answer field shows “Long answer text”
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For this one, let us not make it a required field.
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If you click add new question, you will see that the previous question does not have the asterisk sign
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This means that the respondents can opt not to answer this question
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Let us go back to this question. There is an option to duplicate this same question.
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To do this, click the duplicate icon below:
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Clicking it will create a copy of the same question.
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You can also delete a question, if not needed anymore.
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Click the Delete Icon to perform this.
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This notification will show confirming the deletion.
www.aprilsantos.com Making Your Virtual Presence MatterVirtual Professional Extraordinaire
We are done with the questions!
www.aprilsantos.com Making Your Virtual Presence MatterVirtual Professional Extraordinaire
Now, let us explore the other functionality of Google Forms!
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On the upper right hand portion, we can change the theme of the survey form.
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Click Color Palette to choose your desired background
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Choosing green will make your background green!
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Other than color palette, you can also add a theme.
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From the same color palette icon, choose the last option.
=
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All available themes will be displayed
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Since our survey is about Team building, let us choose from sports and games:
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From Sports and Games, there are still different options to choose from.
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Choose one theme from Sports and Games.
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Then click Select
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Voila! This is now how it looks like!
www.aprilsantos.com Making Your Virtual Presence MatterVirtual Professional Extraordinaire
Now, let us see how the overall survey form looks like.
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Click the Preview button
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A new tab will open, showing you how the survey looks like
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You can also try answering the questions to test it.
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Try leaving a required question blank.
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Notice the notification that this is a required question that needs to be answered.
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Complete the survey
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Then click Submit
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It will prompt that your response has been recorded.
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Go back to your form and you will see there is one item under “Responses”
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Click Responses.
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You will see the list of responses for this survey.
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You can view it through 2 options - summary of individual.
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Choosing Summary will give you ALL
responses for each question, in
graphical form.
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Choosing Individual will give you the
detailed answer of each respondent.
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You can also view the responses in a spreadsheet.
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Just click “Create Spreadsheet” to do this.
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Choose your desired destination
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Then click Create
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Voila! You now have a report available!
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It shows you the timestamp on when each response was completed.
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And all answers to each question, in a spreadsheet format!
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And you can also download this to your computer.
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Or you can just retain it in your Google Drive, under Sheets
www.aprilsantos.com Making Your Virtual Presence MatterVirtual Professional Extraordinaire
Let us go back again to the Forms to check on some other
functionalities.
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Click Settings
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And customize based on your requirements
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Then click Save, when done.
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Lastly, to Send this survey to respondents, click SEND.
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You can send through email
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Input all email addresses
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Include a Subject for the Survey
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And a message on what the survey is about.
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You can also opt to include the form in the email. Otherwise, a link will just appear.
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You can also copy the link of the survey, and send it separately to your respondents.
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You can also choose to shorten the URL if the original link is too long.
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Click COPY
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Lastly, you can also embed this to your website
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Just click copy and paste it to your website.
www.aprilsantos.com Making Your Virtual Presence MatterVirtual Professional Extraordinaire
And we’re done! We have just completed a Google Form and gone through the different
functionalities that it offers.
www.aprilsantos.com Making Your Virtual Presence MatterVirtual Professional Extraordinaire
Enjoy creating surveys!!!
www.aprilsantos.com Making Your Virtual Presence MatterVirtual Professional Extraordinaire
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