government purchase card (gpc) purchase of supplies and services sop/training manual november 2008...

GOVERNMENT PURCHASE CARD (GPC) PURCHASE OF SUPPLIES AND SERVICES

SOP/TRAINING MANUALNovember 2008

DIRECTORATE OF CONTRACTING (DOC)Bldg 2174, 13 1/2 Street

Fort Campbell, KY 42223-5334

LESLIE H. CARROLLDirector of Contracting

CARL J. HECKMANNChief, Business Operations Division

https://doc.campbell.army.mil/

DOC GPC Team

Julie Griffey - GPC Program Managerjulie.griffey@us.army.mil (270) 798-7801

Ron Sisco - Auditor(270) 798-7802 –ronald.sisco@us.army.mil

Mae Cruz – Procurement Technician(270) 798-7333 – mae.cruz@us.army.mil

Renea Grigsby – Procurement Technician(270) 798-7803 – renea.grigsby@us.army.mil

VACANT– Procurement Technician(270) 798-7808

FAX: (270) 798-7274 DSN: 635 for 798 numbers 363 for 956 numbers

Agenda for Today

• Renea Grigsby (DOC) - Access & Administration

• Break

• SA McGuire (CID) - Fraud Awareness

• Ron Sisco (DOC) - GPC Guidance

• Break

• Julie Griffey (DOC) - Ethics Training

• Bob Fletcher (ENV) - Environmental Guidance

• Test / Q & A / Closing

ADMINISTRATION &ACCESS

Pay And Confirm Notifying The DOC Credit Card Team Of Payments Processed In

ACCESS

• BO’s/ABO’s shall certify payments in care by the 5th calendar day after the end of the billing cycle. Cycle date is the 19th of each month.

• Accounts 60 days past due will result in all cardholder accounts assigned to the prime official being suspended until payment along with all penalties and interest have been paid to US bank.

• It is critical that each BO have at least one alternate to process payments in Access.

Your Unique User Name And PasswordYour Unique User Name And Password

• Billing Officials (BO): Turn forms in with request for user name and password from bank within 7-10 days.

• You are the only individual authorized to use your user name and password. There are no exceptions!There are no exceptions!

• Prime billing officials and alternate billing officials will have separate user names and passwords. If you do not have an alternate, then you will always need to be available to process your monthly billing statements.

• Cardholder: Once card is received, you will need to self register and complete on-line registration.

Cardholder’s Approve Purchases Or Billing Official’s Can Approve On Behalf Of The

Cardholder

• Cardholders Should Make Every Effort To Approve Their Purchases In AXOL

• If The Cardholder Is Unavailable, The Prime Or Alternate Can Approve Purchases On Behalf Of The Cardholder.

• Prime Or Alternates Are Not Authorized To Provide The Cardholder With Their Unique Id’s And Passwords To Approve Cardholder Purchases.

- - - THE BILLING CYCLE ENDS ON THE 19th OF THE MONTH

- - - YOU MUST ELECTRONICALLY CERTIFY YOUR STATEMENT WITHIN 5 CALENDAR DAYS AFTER THE CYCLE CLOSING.

- - - EVEN A $.00 BALANCE MUST BE CERTIFIED.

Access Online

(AXOL) AXOL is an electronic interface to provide

various functional capabilities.

View transactions on a daily basis

Approve transactions daily

Website: https://access.usbank.com

$ Rebates $

• Billing account cycle ending date will remain the 19th of each month (unless the 19th is on a weekend)

• Rebates are based upon how fast the BO processes and pays the monthly billing account statement (bas).

• The rebates are posted as a credit to the cardholder’s account at the end of each calendar quarter.

• AXOL will allow BO to pay their monthly billing statements over the internet after the 19th of each month, and obtain the highest possible rebates for their accounts.

Introducing Access® Online

Cardholder and Billing Official Training

https://access.usbank.com

New Access Online Concepts

Change your password every 60 days View statements online Receive email notification of statement

availability Have transactions final-approved by a

billing official Combine reallocation and order and

transaction matching

Logging In

https://access.usbank.com

Organization Short NameUser IDPassword

Organization Short NameUser IDPassword

Viewing Transactions

Transaction Management

Account Link to List of Transactions

Account Link to List of Transactions

Link to Transaction ListLink to Transaction List

Transaction Management

Transaction list Disputes Transaction and order matching Transaction approval process

Transaction List

Transaction Management

Card Account SummaryCard Account Summary

Search CriteriaSearch Criteria

Transaction ListTransaction List

Transaction ListTransaction ListTransaction List

Links to Transaction Detail

Links to Transaction Detail

Transaction Management

Transaction Detail Summary Tab

Transaction DetailTransaction Detail

Transaction Management

Dispute InformationDispute Information

Dispute Transaction linkDispute Transaction link

Dispute a Transaction

Transaction Management

Statement Approval

Transaction Management

Totals are for the account, not the selected cycle.

Totals are for the account, not the selected cycle.

Statement Approval

Transaction Management

Order Management

Creating a manual order Matching multiple transactions and orders

at the same time

Order Management

Create a Manual Order

Order Management

Required fields have a red asterisk.

Required fields have a red asterisk.

Create a Manual Order

Order Management

Create a Manual Order

Order Management

Create a Manual Order

Order Management

Matching Multiple Orders and Transactions

Order Management

Matching Multiple Orders and Transactions

Order Management

Match to Order button

Match to Order button

Click Here to Run the Match Multiple Demo

Click Here to Skip the Match Multiple Demo

-Or-

Transaction Final-Approval

Transaction Management

Transaction Final-Approval

Transaction Management

Transaction Final-Approval

Transaction Management

Managing Account Certification

Transaction Management

Fraud Awareness Briefing

Patrick A. EllerSpecial Agent

U.S. Army Criminal Investigation Command (CID)

(270) 798-9400/4729

CID Responsibility

Investigate Felony Level crimes in which the U.S. Army is a party of interest. General Crimes (Persons and Property) Drug related Crimes Economic Crimes

Economic Crime

Commonly Referred to as white collar crime. Fraud, Embezzlement, etc.

CID has units dedicated solely to the investigation of economic crimes.

What does it cost?

Department of Defense: Billions of dollars annually.

U.S. Government: Over $100 Billion in medical fraud and abuse alone. -U.S. General Accounting Office

GPC Fraud Example

Applicable Statutes

Article 132, UCMJ: Frauds Against the United States. Maximum Penalty: Dishonorable Discharge,

forfeiture of all pay and allowances, confinement for 5 years.

Per Offense!

Applicable Statutes

Article 123, UCMJ: Forgery Maximum Penalty: Maximum Penalty:

Dishonorable Discharge, forfeiture of all pay and allowances, confinement for 5 years.

Applicable Statutes

Article 81, UCMJ: Conspiracy Requires two or more people to enter into an

agreement to commit an offense and an overt act be committed in furtherance of the conspiracy.

Does not require the crime actually be committed.

Maximum Penalty: Same as the offense of the Conspiracy

Applicable Statutes

Various laws under Title 18 United States Code. Penalties Vary

Reporting Fraud

Report it to your local CID office. (270) 798-6127/9406 Building 2745 Kentucky Ave

Report it through the DOD OIG Hotline 1-800-424--9098

Guidance

Purpose of the GPC Program

To provide a method for procurement and non-procurement personnel to purchase supplies which do not exceed the micro-purchase threshold of $3,000.00 for supplies/equipment and $2,500.00 for services. With DOC written appointment approval, purchases may exceed single micro-purchase thresholds, but by law cannot exceed $25,000.

($2,000 FOR SELECTED DPW CONSTRUCTION CARDHOLDERS ONLY!)

After Duty Hours Who Can I Contact?

The DOC Credit Card Team normal

operations: 0700 - 1600 hrs. (M – F)

Nights, Weekends, and Holidays –

contact the Staff Duty Officer (SDO)

(270) 798-9793

INITIAL TRAINING REQUIREMENTS FOR APPOINTMENT

IAW AR 715 2-2(a)– Mar 2006

• GPC class (4 hrs)• DAU Online Training (3 hrs)**• Review Joint Ethics Regulations DOD

5500.7R **

– REFRESHER TRAINING• GPC Class Annually

** Links On GPC Website: https://doc.campbell.army.mil/ccard.asp

DOC WEBSITECREDIT CARD PROGRAM ACCESS

https://doc.campbell.army.mil/

GPC Website Cont’d

GPC Website Cont’d

How To Become A Cardholder, Billing Official (BO) Or Alternate

Billing Official (ABO)1. Attend credit card training

2. Complete DOD tutorial

3. Complete forms: i. CARDHOLDER:(FC 4217) GPC Card Appointment

ii. BILLING OFFICIAL (BO) & ALTERNATE BILLING OFFICIAL (AAO): (FC 4260) BO/ABO Set-Up Form

4. Form must be signed off by your comptroller

5. Sign delegation of authority

6. BO/ABO, SSN is required on (DD577) DFASsignature card

DAU Course Instructions - Prior to Appointment

Request password and user ID from

https://atrrs.army.mil/channels/aitas/

DAU website: https://learn.dau.mil

If you have any questions/problems, please call

the DOC Credit Card Team:

(270) 798-7333, 7808, 7803, or 7802

***NOTE: DAU Class is required to only be completed

one time.

Account Audits

• BO accounts audited on an annual basis

• Compliance with Policy & Procedures– Mandatory Sources of Supply– Split Purchases– Timely Certification– Delegation of Authority Letters– Worksheets and Supporting Documents

Account Audits (Continued)

– Training– Personal purchases– Rotate Sources– Access logs completed

1. Betting, Casino Gaming Chips and Off Track betting.

2. Timeshare rental.3. Dating and Escort Services.4. Financial Institutions.5. Bail and Bond Payments.

6. Jewelry Stores7. Court Costs, Alimony and Child Support8. Fines9. Pawn Shops10. Antique Stores

Minimum Personnel Requiredfor Unit/Activity GPC Credit Card

ProgramMINIMUM PERSONNEL REQUIRED:

• Prime Billing Official (BO)• Must have one Alternate Billing Official (ABO)• Cardholder (At least two cardholders preferred)

There can only be one Prime BO per account.Prime BO’s are limited to no more than seven (7) cardholders per account.

Currently, there is no limit on number of ABO’s

Billing Officials are Financially Liable

Billing Officials are required to review their cardholder’s reconciled documentations.

Please be advised that audits, inspections,and investigations of cardholderreconciled credit card files are theresponsibility of the BO. Failure to do so may result in financial and disciplinary actions.

Prime Billing Officials - Do NOT Leave Your

Unit Without Cardholders

Cardholders mustmust have a prime BO in

order to have active accounts. If you

are leaving your Duty Station as a

prime BO, a new prime must be in

place before you leave or we will be

required to suspend all cardholders.

Cardholders

Cardholders are individuals who are given delegation of

authority by DOC to purchase essential mission related

supplies and services with the GPC purchase card.

The cardholder’s name is embossed on

the GPC VISA credit card and no other

individual is authorized to use the credit

card or card number.

NO EXCEPTIONS ! ! ! ! ! !

Cardholder Worksheet

Pay only for full deliveries

No back ordering beyond 30 days

FORM: FC 4256

Worksheet must be completed for each credit card transaction

Maintenance Request – To Increase A Cardholder’s Account?

Cardholders to increase your SPL, NTE

$25,000, process maintenance request

through BO, Comptroller/Budget, then to

DOC, Credit Card Team, 2174, 13 ½ Street

Visit GPC Website for FC 4261, GPC Abstract, and Over 3k

Guide.

COINS

Unit Coin Medallions (UCM) Policy 04 Aug. 2006

UCMs are custom minted coins that are presented by an authorized individual as

an on-the-spot recognition for exceptional service or accomplishment.

Units can NOT spend more than $5,000 on UCMs in any one Fiscal Year unless

they have Chief of Staff, FORSCOM, approval. (Remember: You MUST have

DOC and Budget approval if the cost is over $3,000 PRIOR to purchasing)

UCMs can NOT be given to Contractors. UCMs can be given to any Soldiers,

DA Civilian employee, or volunteers.**Unit is Battalion Level

Training– The GPC shall be used as a method of payment

for all commercial training $25,000 and below. (AR-715-XX Dated 21 March 2006)

– Training Procedures & Inclusions• Contact Budget Comptroller to verify monies are available and to complete required FC 4261.

• Compose a Memorandum for Record that includes:– Justification for the Training requirement – List of attendees that include their name, rank, contact

number & unit information.

• One SF 182 can be used for all attendees.

• All Documents MUST come through DOC prior to Training Over $2,500 (service).

Purchase Of Computer Equipment, Hardware And Software

PRIOR to purchase, cardholders are required to obtain an approved CAPR

from DOIM for the following equipment: Any equipment that emits radiowaves, computers, switches, printers, memory sticks / thumb drives,

externalhard drives, fax machines, scanners, digital cameras, servers, monitors,projectors, digital senders, TVs, routers, Networking Devices, KVM

Switches,copiers.

IMA = (DOIM) Laura Haley, Bldg 907, # 798-3884DIVISION = (G6) January Webb Bldg 6913, # 798-3011

Commercial off the shelf (COTS) Computer Software, Desktops, & Notebook

Computers must be bought from ASCP regardless of cost. An ASCP waiver

is required prior to purchasing these items outside of these agreements.

UNDER $3,000: All other IT purchases not listed above should be madethrough ASCP. If pricing is unreasonable, Cardholder can purchase

througha vendor of their choosing.

OVER $3,000 (up to $25,000): All other IT purchases not listed above,Cardholders should request pricing and compete items with all ASCPsources; if requirement is Not available or pricing is not reasonable,Cardholder must compete with at least three GSA vendors.

ASCP Website: https://ascp.monmouth.army.milNOTE: Consolidated Buy Periods are Feb/March and Aug/Sept.

Attach Capabilities Request (CAPR) to GPC worksheet

FC FORM

3027

Copiers

• Need a field copier? Field copiers can be purchased with DOIM approval.

• Ft. Campbell has a contract for office copiers. Contact Laura Haley (270) 798-3884

Radios & Walkie TalkiesRadios & Walkie Talkies Cardholders Are Required To Call DOIM Prior to purchasing radios or walkietalkies:

JESSIE THARPE 6905 ASHAU VALLEY ROAD FORT CAMPBELL, KY PHONE: (270) 798-9879

DO’s

Cardholder will screen

three (3) mandatory

sources in order ofpriority

1. Activity/Installation Inventories

• Check the supply system, Bldg 5210, Room # 7

Point of Contact:• Shirley Huntley (270) 798-5430

Supply Purchases

• Items with National Stock Numbers (NSN) must be purchased from mandatory source (DOL Supply) unless requirements cannot be met

• Example NSN items: Flags, Guidons and Streamers

• Request items on DD form 1348-6

• NO NSN purchases authorized unless waiver approval from DOL.

• Attach waiver to GPC worksheet

2. Ability One

The Javits-Wagner-O’Day (JWOD) program was established by Congress in 1971 to increase employment and training opportunities for people who are blind or have other severe disabilities.

WWW.JWOD.GOV

FACTS:• Over 17 Million Americans Have Severe

Disabilities

• Unemployment Near 70% for This Population

Eagle MartAn On-Post Office Supplies & JWOD/Ability One Items

• 8th and Desert Storm

• PHONE: (931) 431-4311

• FAX: (931) 431-6989

• 0800 – 1600 hours

• Ability One • Free Delivery for purchases over $200

• WEBSITE: www.rlcb.net

3. Mandatory Sources

• DA Mandatory Blanket Purchase Agreements (BPA) for Office Supplies/Toner– 15 for general office supplies and 4 that

specialize in toner/inkjet products

• All orders must be placed through the DoD EMALL. DoD EMALL Contact: www.emall.dla.mil or 1-888-352-9333

Rotate, Rotate, Rotate

Micro-purchase laws andregulations governing theGPC visa credit cardprogram requires thatcardholders rotate merchants.

Property Accountability

1) All personnel who are entrusted with acquisition of GOV property are responsible for its’ proper custody, safekeeping and accountability IAW DA SOP page 57

2) AFTER purchase, cardholder is required to attach hand receipt (HR) or property book record documentation to GPC worksheet. All non-expendable property for GPC purposes, is accountable.

3) Items not accepted by PBO – items must be on HR 3161 or 2062. The HR must be attached to the GPC worksheet, FC Form 4256

4) Cardholders! To ensure separation of duties, Property Book Officers will Not be appointed as GPC cardholders or Billing Officials IAW DA SOP. It is highly recommended that Hand Receipt Holders not be appointed as GPC cardholders or BO, but waivers from DOC may be obtained for certain situations.

Printing/Copying Services(No off-post printing authorized)

DAPS is MANDATORY SOURCE FOR ALL PRINTING

The Federal Acquisition Regulation (FAR) Subpart 8.8 states that printing must be done by or through the Government Printing Office (GPO) (44 U.S.C. 501). FAR 8.802 prohibits directly contracting commercial sources.

Change of Command programs are a proper expenditure of mission dollars. Photos fine. Color and other expense items are not.

Cardholders who go directly to commercial sources without DAPS authority will be held pecuniary liable for the cost of unauthorized printing.

**NO printing authorized at Kinko’s, ABC printing, or any other printing merchants.**

Verify ALL Purchases = Tax Exempt

• All purchases with the GPC Visa Credit Card are tax exempt.

• Card is embossed with tax free and cardholder name.

• Tax charges may not be disputed to bank.

Take Manufacturer Rebates

Manufacturer Rebates are theproperty of the U.S.

Government.

Rebate checks shall be made out to the U.S.. Treasury and not individuals.

If property is offered in lieu of a Rebate check, the property belongs

to the U.S. Government.

ENSURE that Government Receives

Credits or Cash For Returned Items, etc.

• All credits shall be credited back to the cardholder’s credit card account. Each transaction shall be a complete document trail to the credit card account. No in-store credits to purchase items at a later date, no cash, etc.

• Cardholders are not authorized to accept credit for their personal use.

Proof of Purchase

• All purchases (whether over the counter, by fax, or the telephone) requires proof of purchase.

– If lost or not received you can contact the Merchant to obtain a copy or process a dispute, that you recognize the charge, but need a sales draft.

– If your still unable to obtain a sales receipt, contact the DOC Credit Card Team for a letter to the merchant.

ConstructionOnly DPW Authorized to Use or Approve

Construction (build), alteration, or any changes to real property, repair of buildings(painting, carpeting, repair of stairway, concrete work etc).

** ONLY DPW cardholders are authorized to “hire” for installation of carpeting, flooring, plumbing, etc.

Contact DPW Work Order Section (798-9722) for any construction work.

“Construction” means construction, alteration, or repair (including dredging, excavating,and painting) of buildings, structures, or other real property. For purposes of thisdefinition, the terms “buildings, structures, or other real property” include, but are notlimited to, improvements of all types, such as bridges, dams, plants, highways, parkways,streets, subways, tunnels, sewers, mains, power lines, cemeteries, pumping stations,railways, airport facilities, terminals, docks, piers, wharves, ways, lighthouses, buoys,jetties, breakwaters, levees, canals, and channels. Construction does not include themanufacture, production, furnishing, construction, alteration, repair, processing, orassembling of vessels, aircraft, or other kinds of personal property.

Don’ts

Unauthorized Credit Card Purchases

• NO Split Purchases• NO Purchases Over Dollar Limits• NO Cash Advances• NO IT purchases without CAPR Form• *NO THIRD PARTY (Pay Pal, Ebay, I-bill)

*Without written DOC Approval

• NO Rental Or Lease Of Land Or Buildings For Term Longer Than One (1) Month Is Prohibited

• NO Telecommunication SERVICES/EQUIPMENT (I.E., Can Not Change DSN To A Commercial Company.)

• NO Personal Charges

Partial Listing Of Unauthorized Purchases

• NO airline, bus or other related travel tickets

• NO coffee, juice, bottled water Services or other food items.

• NO yard maintenance or janitorial services

• NO meals and lodging. For emergencies contact your comptroller during duty hours. After duty hours contact your comptroller through the SDO (270)798-9793

• NO Christmas or other holiday decorations

• NO GIFTS or GIFT CARDS

• NO agreements to test supplies or services

• NO on ANYTHING Non-Mission

Still not sure? Contact DOC GPC Team (270) 798-7333, 7808, 7803, 7802 or 7801

Purchases Shall Not Be Split…. …..TO STAY BELOW THE MICRO-PURCHASE THRESHOLD OF $3,000.00 FOR SUPPLIES AND $2,500.00 FOR SERVICES, AND $2,000 FOR CONSTRUCTION. • PURCHASES MADE FROM DIFFERENT

VENDORS

• PURCHASES MADE ON DIFFERENT DAYS

• PURCHASES MADE BY DIFFERENT CARDHOLDERS

NOTE: ONLY SELECTED DPW CARDHOLDERS ARE AUTHORIZED TO PROCESS CONSTRUCTION WORK.

Purchasing Process StepsPurchasing Process StepsStep 1: Identify the purchase (s) needed.

Step 2: Determine if purchase amount is within your approved limits. If no, stop and contact your billing official.

Step 3: Screen mandatory sources (Supply/Eagle Mart/Mandatory BPA’s)

Step 4: Do you have all the necessary approvals FOR THE PURCHASE, I.E., CAPR for computers.

Step 5: Contact a Visa-accepting supplier.

Step 6: Place your order. If your order is over the phone, be sure and write down description of item (s), quantity, unit price and total price to include shipping if applicable.

Step 7: For phone orders, write down the name of the person with whom you have placed your order.

Step 8: Request estimated delivery time. (Note: Purchases that are to be delivered within 30 days of placing the order.)

Step 9: Provide the merchant with all pertinent information, I.E., Your name, phone number, shipping address, etc.

Step 10: Give the merchant your credit card number, expiration date and tax exemption status.

Step 11: Always request a receipt.

Purchasing Process Steps…..ContinuedPurchasing Process Steps…..ContinuedStep 12: Complete cardholder worksheet and care transaction log. Ensure the

following is attached to the worksheet: 1) Merchant receipt (clearly list item (s)/service

Purchased) 2) CAPR, property accountability and other documentation to support

purchase.

Step 13: Cardholders approve transactions in Access as charges appear

Step 14: Submit all supportive documentation to your BO at the end of the billing

cycle.

Step 15: Billing official reviews each cardholder’s charge in Access for approval and

supportive documentation to ensure the cardholder has processed purchases

appropriately.

Step 16: Billing official attaches all cardholder worksheets, receipts, etc. to the Access.

Payment processed form.

Step 17: Billing official approves payment in Access AFTER THE 19th of each month.

What Do I Do When I Need Help ?????

IF YOU HAVE ANY QUESTIONS OR PROBLEMS, PLEASE CONTACT:

DOC, CREDIT CARD TEAM

BLDG 2174, 13 1/2 STREET

FORT CAMPBELL, KY 42223-5334

(270) 798-7333, 7808, 7803, or 7802

Take a Break!!!!

EnvironmentalBob Fletcher270-798-9595

http://www.campbell.army.mil/envdiv

HAZARDOUS MATERIALS (HAZMAT)

• DO NOT buy Hazmat, Package POL related products or non vehicle related batteries on Credit Card!!

• Pollution Prevention Operations Center (PPOC) 798-9076– Centrally procures and stocks various HAZMAT – Issued directly to units and other garrison activities– Hazmat lockers in motor pools & hangars– Return all Empty containers to Return Lockers @ Motor Pools & Hangars

• The PPOC handles:– Vehicle and weapons system maintenance HAZMATs– Specialty colored paints – Spill kits and kit replacement items (socks, pads, absorbent, etc.)– Batteries (except vehicle and aviation lead-acid)

HAZMAT ContinuedThe PPOC procures/stores:

– Field Sanitation Team hazmat• Calcium Hypochlorite/ ACU pesticide treatment kits

– Water Purification Unit Chemicals

• Eagle Mart (431-4311) handles all janitorial supplies– Consult with PPOC to ensure environmentally friendly products.

• Troop Self Help(TSH-798-2719, BLDG 863) handles:– Building maintenance products,(9 stock paint colors) – Building related pesticides– Fluorescent Light bulbs (return used bulbs to TSH)

• Units are prohibited from procuring dumpsters for field training exercises. (Use Convenience center, Stillwell & Airborne St)

HAZMAT ContinuedFire Extinguishers

– Building: Fire Dept. (798-5727)– Vehicle/Equipment/Refueling Opns (FARP)/Ammo Hauling

• PPOC-798-9076/956-1427

• Batteries requested thru PPOC (798-9761/ 956-1420)– Commo / Cordless Equipment/ Alkaline/Cell Phone/Cordless Phone

• Pollution Prevention Operation Center POC’s– Debra White, Hazmat Program Manager:798-9771– Al Caldwell, PPOC Manager: 798-9780– Al Bechard, PPOC Support: 798-9076– Simeon Treadway, Battery Program Manger: 798-9791 or 956-1420– Bob Fletcher, Environmental Education (EQO): 798-9595

Scenario 1Scenario 1

A Cardholder has been asked to A Cardholder has been asked to purchase office supplies from Office purchase office supplies from Office

Depot since the items from JWOD Depot since the items from JWOD are not as nice.are not as nice.

Can the cardholder make the Can the cardholder make the purchase even though Office Depot purchase even though Office Depot

is not a DoD Emall source?is not a DoD Emall source?

Scenario 2Scenario 2

There is a total known requirement There is a total known requirement of $4,500.00 for new compressors of $4,500.00 for new compressors and hoses for your unit. Can the and hoses for your unit. Can the cardholder make the purchase by cardholder make the purchase by

placing two orders?placing two orders? If not, what other options are If not, what other options are

available?available?

Scenario 3Scenario 3

If an item has a National Stock If an item has a National Stock Number (NSN), what must be Number (NSN), what must be done prior to making a local done prior to making a local

purchase?purchase?

Scenario 4Scenario 4

A cardholder enters into an A cardholder enters into an Unauthorized Commitment of Unauthorized Commitment of funds. Who all is involved to funds. Who all is involved to

have this ratification have this ratification completed?completed?

Scenario 5Scenario 5

Who can you call 24/7/365 if Who can you call 24/7/365 if you have a question? you have a question?