graduate studies office (gso) registrar’s office (ro) · graduate studies office (gso)...

Graduate Studies Office (GSO)Registrar ’s Office (RO)

Sarah Hildebrandt, Director, Graduate Academic Services

Ray Darling, University Registrar

Graduate Student Lifecycle• Recruitment

• Admissions

• Financial Aid & Awards

• Student Records

• Academic regulations (Academic Calendar)

• Graduate Professional Skills

• Thesis (including Three-Minute Thesis competition)

• Graduation and Convocation

• Postdocs (Postdoctoral Office)

Key statistics

2014/15

Applications/Offers/New Students (annual, headcount) 9,400/3,300/2,300

Academic Programs 190+

Enrolment (headcount, graduate) 5,200

Percentage of international students (graduate) 34%

Graduate Tuition and Grant Income $98 million

Graduate Awards $99.6 million

Degrees Awarded (annual) 1700

Thesis (annual collection) 990

Graduate Studies Office administrative staff 25+

3

Admissions

• High percentage of international students – complex transcript and credential assessment, sponsorships agreements

• Admissions systems

• Early offers important

Records

• Student academic records in Quest

• Document management (OnBase)

• Thesis submissions and graduation/convocation

Scholarships & Awards

• Internal and external awards (e.g. NSERC, SSHRC, CIHR, OGS)

• Eligibility, adjudication processes

• Awards payments

• Development of new awards (e.g. donor-funded)

• Bursaries (financial need)

• Awards database and other resources

Communications & Postdoctoral Affairs

• Marketing (Discover Graduate Studies)

• GSO website, Twitter, Facebook, enews

• Graduate Professional Skills (GRADventure, Three Minute Thesis)

• Postdoctoral Fellows

• Graduate Studies Academic Calendar and program change processes

Registrar’s OfficeOverarching Goal

• “We make academic dreams come true”

• Three principles:

• Academic & Financial Integrity

• Client-Centred Approach

• Employee Satisfaction

Scope of Operations

• Marketing & Undergraduate Recruitment

• Undergraduate Admissions

• Undergraduate Records

• Student Awards & Financial Aid

• Convocation

• 130+ Staff members

• 12-14 Co-op Students

• 50-60 Student Ambassadors

Registrar

Associate Registrar, Admissions

Associate Registrar, Records & Systems

Assistant Registrar Assistant Registrar Assistant RegistrarDirector, Student

Awards & Financial Aid

Director, Marketing & Undergraduate

Recruitment

Administrative Officer

Registrar

(Ray Darling)

Associate Registrar, Admissions

(Andre Jardin)

Administrative Officer

(Debbie Knepper)

Director, Student Awards & Financial Aid

(Maureen Jones)

Director, Marketing & Undergraduate

Recruitment

(Tina Roberts)

Associate Registrar, Records & System

(Mary Lynn Benninger)

Associate Registrar,

Admissions

Assistant Registrar,

Admissions

Admissions Officers (12)

Manager of Systems

Manager of Admissions

Admissions Coordinators &

Assistants

Coordinator of BASE

Associate Registrar, Records

Assistant Registrar, Operations

Assistant Registrar, Policy and

CommunicationsCustomer Service

Manager of Systems

Manager of Course Scheduling, Exams and Convocation

Any quest ions?