green it happenings at uwaterloo

Green IT Happenings at UWaterloo

James McCarthy

Who are we?Green IT Advisory Group (GITAG)

Meeting since April 2010

Advise CTSC on Green IT matters

Cross-campus representation

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AHS Computing – Lowell WilliamsonArts Computing Office – Scott Paterson

Civil Engineering Computing – Kevin RampersadMAD – James McCarthy

MFCF – Chris RothScience Computing – Rick Loney

IST – Tim Farrell, Julio GonzalezLibrary – Carl Nagel

Student – David Collins

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Green IT MotivatorsRising energy costsEmployee interest“Corporate” Social ResponsibilityReputationEfficiencyStudents

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BenefitsReduced energy costsLower environmental impactHealthier workplaceMore efficient practices

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ChallengesElectronics cheaperTime and effort used to “keep the lights on”Buy-in at all levels of an organizationFinding the balance: IT as an enablerCommunicating results

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@UWaterlooGITAG

Green IT Newsletter

uwaterloo.ca/green-it

Presentations

Communication

Desktop Rollover Project

CIO Search Process

Asset Management Project

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Plant Ops

RetailServices

STAC

CentralStores

CIO

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Everyone on campus

Metrics

Control

Passionate

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W2011

W2012

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Conclusions:• The majority of students print their assignments and hand them in in-class• Students are aware of how to print double-sided and do so when applicable• Electronic submission is the preferred method (68.2%)

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Conclusions:• Only 6% of instructors require single-sided submissions; only 3% would penalize

students• 93% of instructors are willing to accept double-sided• There is not an overwhelming acceptance for electronic submissions on the part

of instructors

Recommendations:• Encourage instructors to accept double-sided submissions• Encourage instructors to accept electronic submissions• Provide confidence in electronic submissions• Develop a tool to mark up assignments

Printing Position PaperPerceived Stumbling Blocks:

Confidential documentsSingle-sided/Double-sidedRecycled paper isn’t as goodPersonal desktop printers are cheaperConvenience

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Best PracticesOnline documentation/forms/secure sitesChoose the right printersEncourage electronic submissionsAdopt 100% recycled paperUse green features of printer fleetConsolidate older printers at end of life and replace with workgroup printers

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Green IT InitiativesVirtualizingCentral servicesAHS Mock Office MeteringPower management settingsENV Printing ChallengeThin clientsProcurement

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Green IT Report CardGrading our home units against Terms of Reference

Considering the IT life cycle: B-Acquisition of IT resources: B-/C+Purchasing new equipment: B+/BUse of IT services/resources: B-Printing and copying: B-/C+Building a Green IT Culture: C+/CDisposal: B/B-Overall commitment: B-/C+

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Green IT Report CardSpecific things we’re doing well:

100% Recycled PaperDisposal through Central StoresMatching equipment to real needs when purchasing

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Green IT Report CardSpecific things we’re doing poorly

Encouraging Green IT practices and communication in our own departmentsEncouraging draft quality printingPromoting a paperless office by setting targets for consumable useEquipment exchange between departments/unitsDonate equipment before e-wasting

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User Behaviour

Need to re-train the user

Users have to trust us

Identify and communicate the benefits

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I CAN’TMAKE A

DIFFERENCE

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CHANGEIS

HARD

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NOTHING EVER

CHANGES

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EVEN SMALL CHANGES CAN MAKE A BIG DIFFERENCE

CHANGE IS HARD, SO BE READY FOR IT

NOTHING WILL EVER CHANGE IF NO ONE IS WILLING TO TRY

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http://uwaterloo.ca/green-it

@UWaterlooGITAG

greenit@lists.uwaterloo.ca

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Image AttributionsWorld Topo Map Sources: Esri, DeLorme, NAVTEQ, TomTom, Intermap, iPC, USGS, FAO, NPS, NRCAN, GeoBase, IGN, Kadaster NL, Ordnance Survey, Esri Japan, METI, Esri China (Hong Kong), and the GIS User Communityhttp://www.idealaunch.com/blog/wp-content/uploads/2010/02/lucy-doctor-stand.jpghttp://www.saysomethingposters.com/wp-content/uploads/collaborate.jpghttp://www.scenicreflections.com/files/printer_wallpaper_1024.jpgNewspaper designed by John Caserta from The Noun ProjectBird designed by Thomas Le Bas from The Noun ProjectPresentation designed by Joris Hoogendoorn from The Noun ProjectPointer designed by Laurent Patain from The Noun ProjectPlant designed by Rachel Fisher from The Noun Project

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