greg harris
Post on 24-Feb-2016
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Greg Harris
President & CEO
We Can Work It Out
Establishing the World’s FirstRock and Roll Library
Jennie Thomas
Head Archivist
Goals Move collections Create policies,
procedures, workflows Finding aids for first
1,000 l.f. of priority collections
Determine best ACMS
Challenge 1 : The Move 2,500 l.f. 4 different
locations
Challenge 2 : Provenance No or partial
records Incomplete
agreements Reboxing
Challenge 3 : DefinitionsLIBRARY Commerci
al publications
ARCHIVES Everythin
g else!
MUSEUM 3-D
Challenge 4: Data Archival content
management system
The Museum System
Archivists’ Toolkit
Challenge 5: Standards
Outcomes 1601 l.f.
processed 362 collections 45% unprocessed 108 researchers 375 reference
requests
The Future Collecting policy Revised standards ArchivesSpace Records
management Digitization Linkage of finding
aids to digital objects
Adam Wead
Systems and DigitalCollections Librarian
Ex nihilo No ILS No archival processing software No preservation storage No digital initiative
Vendor Decisions Bundled solutions are expensive
Innovative & ExLibris Vendor products didn't fit our needs for video
Uncompressed video, PBCore metadata Partnered with Case to become an affiliate Chose Archivist's Toolkit for our processing
software
Digital Decisions Video was the priority: induction ceremonies Required lots of storage and specialized
processing Opted for the Fedora repository architecture
Flexibility with storage systems and metadata standards
Chose a vendor to digitize our tapes
Hydra Fedora is only a backend Needed a web-based interface to
manage, catalog and ingest content Hydra gives you the ability to manage
Fedora within a web framework: Ruby on Rails + Solr + Blacklight
Storage Initial estimates were for 250 TB of data with
expansion over time Required two off-site copies, geographically
separated Cloud storage was too expensive at the time--
probably still is HSM solution: combines hard disk and tapes Multiple tapes are stored offsite: Museum
downtown, and Iron Mountain in PA
Discovery Three data types: MARC, EAD, PBCore Funneled into one datastore: Solr Interface to sSolr for library data:
Blacklight EAD are separated into multiple item-
level records for better searching All content in Hydra is item-level
What’s Next? Image digitization workflow and
processing: 4 TB 90,000 image backlog An institutional repository for the Rock
Hall Extending Hydra's capabilities with other
institutions’ solutions
Amanda Raab
Catalog and Metadata Librarian
Goals Relocate, assess, and
prioritize collections Create policies,
procedures, workflows Develop adequate
tools for internal and external use
Challenges Starting backlog of 50K items Coordinating description
standards across library and archives
Establishing description policies that allow findability across 5 catalogs, using 3 schemas
From one catalog to another…
Future Reassessing collection
policies and cataloging priorities
Updating the discovery interface to incorporate
RDA elements Digital video, images, and audio Crowdsourcing widgets Aesthetic changes
Laura Moody
Public Services Librarian
Public Services Information Desk Policies and procedures Scheduling of librarians for Info Desk A/V set up and instruction Virtual reference
Collection Development Opening Day collection Database subscriptions Magazine subscriptions Theses/dissertations Audio/video
Instruction Case Western Reserve University Cleveland public school district Cuyahoga Community College (Tri-C) Museum staff LibGuides Virtual
Outreach Social networking via Facebook, Twitter Blog posts via Museum Word of mouth E-News to Museum members Tabling at local events Education Department programs Volunteers and interns
Where Are We Now? Books: 6,623 Audio: 4,031 Video: 869 Periodicals: 505 Theses/Dissertations: 476 Scores: 368 Reference Questions: 1,450 New patron registrations: 1,323
Looking Forward More outreach Ask-A-Librarian chat reference model In-house instruction Circulating collection? Library book sale? Enhanced web page and catalog Metrics
Questions? Phone: 216.515.1956
Email: library@rockhall.orgFacebook: www.facebook.com/groups/rockhalllibrary/
Twitter: @RockHallLibrary
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