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Get Yourself OrganizedGregory Neil Associates
The 4 Pillars of Time Management
Personal Time Management
Production Management
Meetings
Commitment Management
Its (All) About Time
The transcontinental railroads led to the invention of time zones. For the first time, everyone needed to be in sync, regardless of what village one lived in.
Time is borrowed, wasted, spent. We find the time, slow down time, take our time, quitting time. We focus on, closing time, daylight savings, race against, nick of...
Time is so variable, so based on our experience, that the absolute measure of time is almost meaningless. Don't even get me started about relativity and time travel.
Time on a long bus trip goes so much slower than time spent doing what we love with people we care about.
Time doesn't exist, not in a way that matters to most people. The story we tell ourselves about time, though, is the overriding narrative of our day to day lives.
Recipe for Stress
Management style and Time Management habits produce a feeling of…
“There isn’t enough time in the day”
So you make your day fit your “to-do” list instead of making your “to-do” list to fit your schedule
Time Management is…
Its an oxymoron you cant manage time
You can only manage what to do in the next 24 hrs
Either you manage your work, or it manages you.
Normal type represents the focus of typical non - performing individuals Bold type represents the focus of high performance individuals
Urgent Not urgent
Crisis Preparation
Pressing Problems Prevention
Deadline driven projects, Values prioritization
meetings, preparations Planning
Relationship building
Coaching /
Empowerment
Important 20 -25 % 25-30% Important 65-80 % 15%
Needless interruptions Trivia, busy work
Unnecessary reports Some phone calls
Unimportant meeting, phone calls. Time wasters
Mail, etc Escape activities
Other peoples minor issues Irrelevant mail
15 %
50 – 60 %
Less than 1 % 2-3%
Not important
Urgent Not important Not urgent
Last Planner System Overview
Update Monthly
Update Weekly
Monthly or biweekly forecast focuses on planning, alleviates constraints, allows
you to make work ready
Weekly Work Plan – focus on work that is ready to be done. Commitment to perform by each performer, tracking of variances.
Tracking commitments / variances builds a learning organization. Learning institutionalized into your business allows you sustainability!
Update Daily
Update Per
Project
Dynamically Increased
Productivity
Pulling backwards from a major milestone activity to rework logic and
durations. Allows for collaborative planning with each performer.
Overall Project Schedule. Established at the job start to
focus on significant milestones.
Project Schedule
Pull Phase
6 Week LAH
W W P
Learning
Update per
Milestone
Powerful Weekly Meetings
Just the Facts Goal and Result
Transparency Show information quickly and simply
Drive up issues and solve problems now
Sales Graph
18 19 20 21 22 23 24 25 260
50,000
100,000
150,000
200,000
250,000
300,000
350,000
Earned Gross Profit
Budgeted GoalBreakeven GoalEarned GPProjected
Leads, In Progress, Summary
$491,917 Projected Delta to the Goal Line
$ 374,592 Current Delta to Goal Line
$ 132,072 Projected earnings for QRTR
$ 24,608 Current earning for QRTR
$ 107,464 Remaining Q2 earnings projected
$ 93,500 Current Revenue in active leads
$ 383,779 YTD GP Earned
$ 13,730.46 Average Weekly Earnings YTD
$713,984 Pace YTD
Mitigation
Reconstruction
The Biggest Time Waster
Not Speaking…Powerfully No commitment…Commitment Phobia Not located in time No accountability
Not Listening - really listening Can you trust that it will happen? Is it going to happen the way you want it?
Real Power is…
Summary
The real power is when you bring all four together into daily weekly use… Complete your day at the end of each
day Plan and Schedule your recon projects Spend most of your time in important /
not urgent Plan from Process, not Event Use commitments to move important
work forward
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