halifax community college board of trustees minutes...

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Halifax Community College Board of Trustees

Minutes October 31, 2017

Board of Trustees Present: Trustee Michael Felt, Chair

Trustee Marie Robinson, Vice Chair Trustee Bettie Cofield Trustee J. Deans Eatman Trustee Stanley Edwards Trustee Fannie Greene Trustee Mary Mebane Trustee Michael Mills Trustee Ruel Solomon Trustee John Smith Trustee Byron Waters Trustee Sammy Webb Trustee Gabriel Roberts, Student Representative

Board of Trustee Absent: None Others Present: Dr. Michael Elam, President/CEO

Dr. Bruce Busby, Interim Chief Academic Officer and Dean of Curriculum Dr. Barbara Hasty, Vice President of Student Services and Enrollment Management Dr. Jerry Edmonds, Interim Dean of Workforce & Economic Development & Director of the Small Business Center Kimberly Mack, Executive Assistant to the President and Board of Trustees Vanessa Council, Graphic Designer Allen Purser, Director of the HCC Foundation, Inc. Margaret Murga, Human Resources Director Jennifer Jones, Director of Career and College Promise/SGA Advisor David Forester, Vice President of Administrative Services

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Molly Wallace, Director of Public Relations and Marketing Dr. Eric Cunningham, Halifax County Schools Superintendent Dr. Alfred Smith, Halifax County Schools Dr. Tyrana Battle, Halifax County Schools Dr. Keith Eades, Education Consultant

Call to Order Chairman Michael Felt called the Halifax Community College Board of Trustees meeting to order on October 31, 2017 at 10 a.m. in the conference room in the Dr. Phillip W. Taylor Complex. Trustee Quorum Trustee Elam did a roll call. A quorum was met for the meeting. Invocation Trustee Smith gave the invocation. Special Presentations Dr. Michael Elam, President, and Michael Felt, Board Chairman, represented Kimberly Mack, Executive Assistant to the President and Board of Trustees, with the American Association of Community College Trustees Southern Professional Board Staff Award. Only five awards were given in the country. After the presentation, Ms. Mack, thanked the Board, Dr. Elam and Dr. Griffin for the award nomination. Adoption of the Agenda Trustee Edwards made the motion to adopt today’s agenda. Trustee Waters seconded the motion. The motion carried. Ethics Awareness & Conflict of Interest Reminder Chairman Felt read the Ethics Awareness & Conflict of Interest reminder. There were no conflicts of interest. Introduction of Visitors and New Staff There were no new staff. He did introduce Dr. Cunningham, Superintendent of Halifax County Schools and his staff that were present with him. Trustee Business Consent Agenda

Chairman Felt asked if anyone had any questions or an item to pull off the agenda. No one wanted to pull off any consent agenda items. Trustee Robinson made the motion to accept the consent agenda with the minutes from the September 30, 2017 regular meeting, Accountability/Credibility/Internal Audit Plan, and the Extended Holiday Time. Trustee Mebane seconded the motion. The motion carried.

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Committee Reports

Buildings, Grounds, and Finance Financial Report: Fiscal Year 2016-17 State, County, and the Centre Expenditures through August 31, 2017-Mr. David Forester, Vice President of Administrative Services, provided the financial report for Fiscal Year 2016-17 State, County, and the Griffin Centre through September 30, 2017. Personnel and Student Services Extended Holiday Time-President Elam discussed the extended holiday time. In previous years, the board has approved extending holiday time. The staff and administration thank you for doing it again today. The dates the board approved were December 22nd, 28th, and 29th. Nomination of Karen Connell of KapStone Paper and Packaging to the HCC Foundation Board of Directors, Inc.-Dr. Elam gave some background information on Ms. Karen Connell from KapStone Paper Company. She comes highly recommended. She has established herself and would be a good asset to the Foundation Board of Director, Inc. Trustee Eatman made the motion to appoint her to the Foundation Board of Directors, Inc. Trustee Edwards seconded the motion. The motion carried. Academic Request to Apply for the Emergency Management Service Certificate, Diploma, and Degree Program Trustee Eatman asked Dr. Elam to give some information on background information on applying for the Emergency Management Service Certificate, Diploma, and Degree program. HCC is creating a pathways with Halifax County Schools. In order to offer a course, we need to apply for the Emergency Management Service program. Dr. Busby stated it would open the door to endless opportunities for students in the area. Trustee Eatman made the motion to accept HCC applying for the Emergency Management Service Certificate, Diploma, and Degree Program. Trustee Mills seconded the motion. The motion carried.

Chair Comments and Announcements

1. 2017 ACCT Leadership Congress-Chairman Felt informed the board of his experience at the 2017 ACCT Leadership Congress. He discussed Ms. Mack winning the award and the workshop he, Dr. Griffin, and Dr. Elam provided on effective on-boarding from a seated president retiring to a new president. It was a great workshop and well attended with over 75 people in attendance. They are working on an article that will be published in the ACCT magazine.

2. 2018 ACCT National Legislative Summit-February 11-14, 2017-Chairman Felt announced the 2018 ACCT National Legislative Summit is Feb. 11-14, 2018. If anyone is interested in attending, please inform Ms. Mack.

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3. Trustee Christmas Party-December 16, 2017-Chairman Felt informed the Board that the Christmas Party is scheduled for December 16th. The consensus of the Board was to have the Christmas Party in the afternoon instead of the evening.

4. American Indian Heritage Month Program-Chairman Felt announced the American Indian Heritage Month Program on November 9th. He encouraged everyone to attend. Chairman Felt also announced that a special presentation will be shared on The Voice Candidate, Brooke Mills Simpson, who is also Trustee Michael Mills daughter and a member of the Haliwa Saponi Indian Tribe.

5. Going Paperless-Passing Out Tablets-President Elam thanked everyone for their support with going paperless. He mentioned we can potentially save $13,000 a year. We were able to get tablets for less than $1200 dollars. Ms. Mack shared with the board how the board docs will look on their tablets. She thanked the information technology department for their help with this. She gave a demonstration on what the paperless documents would like on the screen. Tablets were also given to each Board member.

President’s Report An update on the Access Road was given by Ms. Christine Barnes from NC Department of Transportation (NCDOT). She announced the road is delayed to December 15th. The delay was due to the soil. The lighting along the route is not a part of the funding from NCDOT. However, NCDOT does have specialists in the Wilson office that would give recommendations on lighting and vegetation of trees and bushes. Dr. Cunningham, Superintendent of Halifax County Schools, gave an informational presentation on the proposed partnership between HCC and Northwest Technical Academy. Dr. Barbara Bradley-Hasty, Vice President of Student Services and Enrollment, gave the enrollment update. Current enrollment is 1159. Lonnie Barker shared with the Board the new partnership between HCC and Winston Salem State University for Medical Laboratory Technology. The partnership allows students from HCC to transfer 64 credit hours into WSSU MLT-CLS online program. Our students will not need to do any additional clinical rotations at WSSU. Credit will be given for their MLT clinical rotations and job experience. HCC is the first in the state to have this type of agreement. Dr. Elam announced HCC attended the Center for Energy Education open house. Dr. Busby and Jason Bone also attended. He thanked them for their help and work to make N4EE so great. HCC was chosen to be a recipient of the Lowes Hero Project. They are putting on a new roofing that was destroyed from a previous hurricane. It is not completed yet, but they have begun work. Lowes and HCC employees are working together to complete the project. Dr. Elam thanked everyone who has volunteered thus far. PNC Bank sponsored a lunch and learn on Cyber Security at HCC. Faculty and staff attended. Dr. Elam also mentioned he attended the Roanoke Valley Southern Christian Leadership Conference Gala earlier in the month. Dr. Griffin was the keynote speaker. He also mentioned he attended the HBCU Promises and Challenges Conference where he presented on HCC being a Predominately Black Institution. He also presented with the President of Bennett College in Greensboro, North Carolina. (More details from the report are in Attachment A, which is a PowerPoint presentation.)

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Informational Items Student Services & Enrollment

1. Loan Cohort Default Rate-Ms. Tara Keeter, Director of Financial Aid, reported HCC’s loan cohort default rate was 27.5 percent. The rate is the exact same as it was last year. The financial aid department was grateful it was below 30%. The financial aid office will continue to monitor the rates.

Institutional Effectiveness & Advancement

1. American Indian Heritage Month Celebration scheduled for November 9th at 11 a.m.-In the absence of Dr. Edwin Imasuen, Vice President of Institutional Effectiveness and Advancement, Allen Purser, Executive Director of the HCC Foundation, Inc. gave the update. He announced the American Indian Heritage Month celebration date and time. He encouraged others to attend.

2. Results of the survey from the 50th Founders Day and Installation of President and Update on revenues-Mr. Purser shared the results from the 50th Founders Day and Installation of President survey and gave the update on the revenue. The final total after all expenses was $4009.00

3. Golf Tournament Update-The golf tournament was a success. HCC Foundation raised $8041.00

Student Government Association (SGA)Report Gabriel Robert, SGA President, discussed with the Board the Blood Drive, N4CSGA Fall Conference, Campus meeting, SGA and PTK Collaboration, and announced the SGA officers for 2017-18 academic year.

Approval of the President’s Report Trustee Robinson made the motion to approve the president’s report, which also included reports from Student Services and Enrollment, Institutional Effectiveness & Advancement, and the SGA. Trustee Waters seconded the motion. The motion carried. Adjournment Trustee Eatman made the motion to adjourn. Trustee Solomon seconded the motion. The motion carried. The meeting was adjourned at 12:00 p.m.

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Appendix A

Lowes Hero Project

HCC Golf Tournament Update

1. Update on the Access Road from the North Carolina Department of Transportation

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2. Halifax Community College and Northwest Technical Academy

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3. Spring 2017 Enrollment Update

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4. Winston Salem State University and HCC MOU for Medical Laboratory Technology

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5. Center for Energy Education Open House

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Center for Energy Education Open House

Ribbon Cutting Jason Bone Speaking with Students

6. Lowes Hero Program Project

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Lowes Hero Program Project

The project is not yet complete, but it is in process.

7. PNC Bank Sponsoring Lunch and Learn on Cyber Security

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PNC Bank Sponsoring Lunch and Learn on Cyber Security

8. RV Southern Christian Leadership Conference Gala

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RV Southern Christian Leadership Conference Gala

Dr. Elam is pictured with Dr. Ervin V. Griffin, Sr., keynote speaker and at the gala and Rev. Dr. Charles McCollum, president of the RV Southern Christian Leadership Conference.

9. HBCU Promises and Challenges Conference

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10. Process Improvement Plan

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Information ItemStudent Services & Enrollment

1. Loan Cohort Default Rate

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O*N05TG53162 ,CLS=SHDRLROP,XXX,BAT=00000000000000000,NCT=000000UNITED STATES DEPARTMENT OF EDUCATION

WASHINGTON, D.C. 20202

September 2017

HALIFAX COMMUNITY COLLEGE OPE ID: 007986

200 COLLEGE DRIVE FY 2014 Official 3 Year Cohort 27.5WELDON, NC 27890-0089 Default Rate:

Loan Cohort Default Rate

Institutional Effectiveness & Advancement1. American Indian Heritage Month Celebration Scheduled for November 9th at 11 a.m.

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Informational ItemInstitutional Effectiveness & Advancement

2. Results of the Survey and Revenues from the 50th Founders Day and Installation of President

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Revenue Break down from Founders Day and Installation

Total Fund-raised: $13435.00 Expenses $ 8221.04 Profit $ 5213.04

Informational ItemInstitutional Effectiveness & Advancement

Golf Tournament Update

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Expenses from the Golf Tournament

Total Revenue $9,710.00Total Expense $1,595.35Profit $8,114.65

Golf Tournament Update

Informational Item Student Government Association Report

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Blood DriveThe Women of Excellence sponsored a Fall 2017 Blood Drive, October 2, 2017 from 9am until 2pm. The expected goal was 25 and a goal of 27 was met.

N4CSGA Fall ConferenceThe N4CSGA Fall Conference was held October 20-22, 2017, at the Benton Convention Center, in Winston Salem, North Carolina. The SGA officers, along with Advisor Jennifer Jones, attended workshops on Robert’s Rule of Order, Student Leadership, Student Life, and Time Management. The highlight of the conference included a governance workshop presented by Mary Shuping, Director of Government Relations at the North Carolina Community College System.

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Campus MeetingsA Student Government Association campus wide meeting was held October 24, 2017 in room 401. The meeting was held to report outcomes of all campus events and to ask for suggestions for future events. These meetings will be held every second Wednesday of the month at 12noon.

Announcements

SGA and PTK Collaboration UnderwayThe Student Government Association and Phi Theta Kappa members will be collaborating for a student campaign. The initiative is an effort to increase the number of community college students completing their associate degrees and certificates so thatthey have the credentials they need to successfully transfer to four-year colleges and universities to earn their bachelor's degrees and enter careers that provide family-sustaining wages.

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SGA Officers for 2017-2018• Gabriel Roberts, President• Larrell Lewis, Vice President• Jekyra Brooks, Secretary/Treasurer• Vacant Position, Public Information Officer• Vacant Position, Parliamentarian• Advisors-Jennifer Welch-Jones and Antonio Squire

Lowes Hero Project

HCC Golf Tournament Update