hans p. l’orange vice president for research and information resources
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Statewide, Integrated, Longitudinal Education Data Systems
State Higher Education Executive Officers Policy ConferenceDenver, ColoradoAugust 12, 2009
Hans P. L’OrangeVice President for Research and
Information ResourcesState Higher Education Executive Officers
Boulder, CO 80301 hlorange@sheeo.org
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Jay J. Pfeiffer, Senior AssociateMPR Associates, Inc.
2150 Shattuck Avenue, Suite 800Berkeley, CA 94704
jpfeiffer@mprinc.com
Others I couldn’t think of
Dropout Prevent
University Facilities
Comm Coll
Facilities
K12 Facilities
University Finance
Comm Coll
Finance
CHOICE Schools
University Staff
ESL
Migrants
IDEA
Adult Ed Students
CTE Students
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Pre- K Students
K-12Students
University Students
Community College
Students
FRL
NCLB Assessments
Pre K Evals
Community College
Staff
K12 Staff
Post School Employment
College Placement
Test
AP, PSAT, SAT
Work Keys, PLAN, ACT
Public School Finance
Student Financial
Aid
In -School
Employment
Integrated State Longitudinal Education D
ata Systems?
Educational Institution
Demography
Educational Awards
Educational Staff
Courses
Grades, Standardized Test Scores
Financial Aid
Student Employment
Integrating Data around Individual Students
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PK- 12
Adult Education
Community Colleges
Universities
“Permanent”Repository or
Process
Temporary Repository
Reports
Applications
Agencies
Restricted Access
A Central Warehouse Model
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Interagency Data Sharing: Simple Model
File
Excel
DB
Linked on SSNs; limited edits; no storage
Reports
Integrated Data Sharing Approach
File
Excel
DB
Edits, formatting, matching
File
File
DB
DB
Reports
File
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Other Model Concepts
Universities
Pre Kindergarten
Public Schools
Community Colleges
Career and Technical Education
Adult Education
Financial Aid
Student Employment
Transform & Loadprocesses
M atching P rocess
D ata warehousein terna l identifie r
M ainfram e System s
Other System s
Data fo r load in the warehouse
Personal Identifiable
Data
Data warehouse
Anonymizing Data in a Data Warehouse Setting
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Integrated, Longitudinal Education Data Have Many Uses
Administration• Funding distribution and Equity• Performance funding• Access Planning• Class Size Planning• State and Federal Reports
Data Marts/Reports• Program Effectiveness – PK20• Teacher Preparation, Employment Characteristics & Performance• PK20 Pipeline/Alignment• High School Feed Back• Community College Feedback• Consumer Reports
Research • Teacher Preparation and Development Best Practices• CHOICE Option Evaluations• Return on Investment• Evaluating Key Transitions for all Students• Labor market supply and demand
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Lessons Learned: What works?
1. Acquire and continuously cultivate leadership support.
2. Clearly outline the goals & purposes of a state-level education information system – both long and short term, revisit as necessary.
3. Clearly identify the benefits and risks for everyone involved.
4. To the extent possible, build on existing systems, expertise.
Lessons Learned: What works?
5. Pursue opportunities to provide service and share information – entrepreneurship and “Quid pro quo…”
6. Publicize and update products, services, capabilities.
7. Establish and maintain a culture of data and information integrity.
8. Exceed all requirements dealing with confidentiality and restricted release; but, do not create unnecessary barriers.
Lessons Learned: What works?
9. Secure ongoing support.
10. Recognize that change is constant, keep ahead of it.
Umbrella Lesson:
It’s never over…
Francis
Jeanne
Charley
IvanBonnie
Source: Florida K20 Education Data Warehouse
Florida: The Home of Integrated Performance
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• 41 of the 50 states have operational SUR databases covering public postsecondary institutions– 9 states without are mostly small - 81% of
the nation’s headcount included– Seven have multiple databases (e.g., CA,
others have separate 4-year and 2-year) – Most are public only
• 17 have some independent data
Status of state postsecondary longitudinal systems
• Fair amount of historical data – only 8 are less than 10 years old
• All have the data needed to complete federal IPEDS reports – enrollment, gender, race/ethnicity, major, degree granted
• Require a unique identifier– Many use SSN but this is changing
• Individually created unique IDs; how do we track across states?
• ½ link to some other databases– 23 to UI wage records– Only 11 have K-12 but substantial interest; 16 have plans
• State systems vary in their capacity and comprehensiveness
• SHEEO currently updating the NCHEMS study
Status of state postsecondary longitudinal systems
Looking Towards the Future
1. $245 million in SLDS grants from Institute for Education Sciences (IES).
2. Awards will range from $2 million to $20 million.
3. Applications are due by November 19 (and the clock has started).
4. Applications must come from SEAs and they will be the fiscal agent
BUT…….
Looking Towards the Future
Linkages with postsecondary and labor are required! Collaboration must be demonstrated in the proposal. The reviewers will be looking for and expecting to see interoperability and coordination.
http://ww.nces.ed.gov/Programs/SLDS/
• Data by themselves are not the answer• More policy and cultural issues than technical
ones• Privacy must be maintained• Remember “What’s in it for me?”• Develop common approaches that work
regardless of who “owns” the data. • Develop approaches in an open and
transparent environment.
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Closing Thoughts
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