hatching the emu update on tyne & wear archives & museums collections management project

Hatching the EMuUpdate on Tyne & Wear Archives & Museums

Collections Management Project

Tyne & Wear Archives & Museums

Liz ReesHead of Archives & Collections

Tyne & Wear Archives & Museums

Tyne & Wear Archives & Museums

Tyne & Wear Archives & Museums

Background

• 13 sites• 5 collection areas – Archaeology, Art, Ethnography, History, Natural

Sciences• 145 separate files• 510,000 catalogue records

Tyne & Wear Archives & Museums

Tyne & Wear Archives & Museums

Work Plan

• Start Up and Project Initiation (Complete by end of August 2008)• Research & Costing (Estimated: end Dec 2008. Actual: Sept 09)• Procurement Preparation and Procurement (Estimated: end April

2010. Actual Sept 10)• Installation, Phased Data Migration & Policy/Procedure review

(Estimated: end April 2011)• Implementation (Estimated: end July 2011. Actual Dec 11)

• Project Closure (Estimated: end August 2011. Actual end March 2013)

Tyne & Wear Archives & Museums

What we’ve achieved

Single collections management system

Templates for all collections areas

Access for all TWAM staff - multi-user functionality

Tyne & Wear Archives & Museums

Collections Online

Tyne & Wear Archives & Museums

Tyne & Wear Archives & Museums

Tyne & Wear Archives & Museums

Still to do……..

• Enriching TWAM data on Emu• Training and building user confidence• ….Getting enough server space• More interactive online experience