hf-l pbac budget study session 2021 – 2022 march 9, 2021
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Budget Study Calendar1. Operations Jan 122. Lima Primary School Jan 263. Manor and PPS/Special Ed Feb 94. H.S. and Interscholastics Feb 235. Middle School and District Plan Mar 96. PBAC Recommendations Mar 23
Tonight’s Plan• Feedback from the High School
Interscholastics Presentation
• Middle School Presentation
• Districtwide Presentation
• Questions
• PBAC Breakout
SuperintendentLead, guide, direct and be responsible for a system designed to educate the community's youth, oversee the taxpayers' investment, and administer the regulations, policies, and laws of the State of New York
Reports to: Board of EducationOversees: All Employees and Students
Roles of the Central Office in a Pandemic
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• Resolving Tension• Limiting Initiatives• Coordinating Services• Role Models• Key Communicators
Superintendent...in COVID• Weekly meetings with Dr. Mendoza and
County Superintendents (Livingston and Monroe)
• Daily communication to nurses and others• Weekly communication to school
community• Vaccination scheduler for many
Remain focused on SAFETY and LEARNING in all decisions
Build coherence and strength through collaboration
Equip students and staff with the best technology resources available-at the best cost possible
Modernize our facilities to meet the needs of the Classes of 2021-2033 graduates and the people who support them
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2021-2022
Using the budget process to foster continuous improvement the Central Office helps buildings and teachers organize, evaluate, and create action plans based on data. From grade level teams, to the district safety team, regular and open access to data is used to evaluate program.
2021-2022
Efficiencies in Central Office
• Track spending throughout the year regarding capital expenses and normal expenses
• Participate in the basic BOCES COSER to establish the fundamentals of an equitable system including courageous conversations about race, and a process to engage the Board, staff, and stakeholders in review of our current policy and practices.
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Efficiencies in the Central Office
• Continuous improvement software approvalsto assure compliance with education laws of NYS, especially Law 2-d, and preparing our students with tools needed to successfully navigate a challenging instructional program.
• Centralized the purchase of digital resources to maximize aid, and life cycle of the equipment.
• Shared municipal agreements include those in maintenance with the Town of Mendon and the Village of Honeoye Falls.
Efficiencies in the Central Office-HR• Building-based subs who work each day to fill in as
absences occur• Evaluating enrollment shifts and monitoring class
size• Focusing on supporting the social, emotional, and
mental health needs-full-time Lima Primary School counselor and a family counselor
• Sharing of leadership roles with other districts to help reduce local expense
• Sharing of personnel from custodial to instructional between buildings to reduce the cost of additional staff.
Assistant Superintendent for Instruction
Dr. Renee Williams
Assistant Superintendent for Curriculum and Instruction
K-12 Instructional Programs
Professional Development
Residency, Home School, SED Reporting
Community Education
Technology LibrariesPhysical
Education & Health
Assistant Superintendent for Instruction...In COVID
This Photo by Unknown author is licensed under CC BY-SA.
This Photo by Unknown author is licensed under CC BY-NC-ND.
InstructionMarch –June Will we reopen? Connecting with
students Supporting teachers Testing concerns Preparing for learning in
the fall
July-Now Identifying
learning gaps Training for the new
model Re-opening Continuing to move
learning forward
This Photo by Unknown author is licensed under CC BY.
Instructional Focus: Core Messages
• Guaranteed and viable documented curriculum
• Provide targeted professional development for social-emotional learning, establishing culturally responsive learning environments, and to integrate technology into in-person, remote, and hybrid learning
• Continue to amplify teacher leadership via Instructional Leadership Council
Assistant Superintendent for Business & Operations
Assistant Superintendent for Business & Operations
Human Resources Facilities Transportation
& Security Food Service Finance
Operational Focus• Recruit and hire outstanding
staff• Enhance fiscal stability and
strength• Implement new mandates• Negotiate collective bargaining
agreements• Develop capital projects and
strategically leverage state building aid
Capital ProjectsYear
ApprovedProject Name Budget Tax Impact
2016 Phase II $29,986,084Local tax impact: $0.37 cents per
$1,000 assessed
2019 Phase II.V $9,786,661 Local tax impact: 0%
2020Energy
Performance Contract
$2,300,000 Local tax impact: 0%
2022 Proposed Capital Outlay Project $100,000 Local tax impact:
est. ~$19,000
Capital Outlay Project 2021-2022• Replace flooring in
select classrooms
• Project is included in the School Budget
• District proposes spending $100,000 on renovations and receiving $81,000 in aid the next year.
Safety and Security Focus• Continuous training and
planning for emergencies• Upgraded security camera
software• Updated door access control• Developed communicable
disease Emergency Response Plan
This Photo by Unknown author is licensed under CC BY-SA-NC.
...in COVID Assistant Superintendent for Business & Operations
Cleaning Transportation
BarriersPurchasing
Meals and Food Service
Human Resources
Hiring and Staffing
MOA
Contract Negotiations
Federal & StateLeave Regulations
COVID TestingHealth Screening
Employee QuarantineConsulting
Contact Tracing
Building Based Subs
...in COVID Director of Human Resources
Technology
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Technology is a critical school infrastructure and is essential to modern teaching and learning.
Technology Services
• This amazing team includes 6 technicians and 2 tech support paraprofessionals.
• Collectively we have 145 years of technology experience!
Technology Services Supports• Users & Devices:
3000+ Devices, 2200 students and their families, 400+ Staff Members• Software:
200+ titles: instructional, non-instructional, collaboration applications, support applications
• Peripherals:47 Copiers, hotspots,100+ interactive boards, document cameras etc.
• Purchasing:Researching, ordering, receiving, inventorying, distribution, support,
replacement and recycling of all technology related items for the district• Network Infrastructure:
35 servers, 500+ wireless access points, 300 security cameras including support servers & software support, door access control system including servers and software support, 600+ phones including support servers & software support and fiber building interconnects across the district
• Cybersecurity & Ed Law 2-d
Technology Services - Reflection
March Challenge: How long will campus be closed? How do we provide support? Capital Project?
April Challenge: Technology offices moving?
May Challenge: School budget vote? How?
June Challenge: Safe collection of student hardware?
Summer Challenge: How do we prepare for a constantly changing school opening? What does a hybrid classroom look like? Will we have everything ready? How do we train staff?
Fall Challenge: How do we support the new vision/new reality?
Cyber Risk Ransomware and Malware Credential stealing Physical theft User access Software updates for security
Cybersecurity Solutions• Update Endpoint Detection and Malware Prevention
• Enhance Network Monitoring & Vulnerability Testing
• Continue Auditing of Vendor Hosted Data & 2-d compliance
• Enhance Password Management
• Penetration Testing
• Response Planning and Drills
• Expanding Use of Encryption
• Continue Staff Training
Resources NeededAction Resource NeededCybersecurity Tools and Consulting(BOCES Aidable)
$200,000($60,000 after BOCES Aid)
Hire Clerical Assistant• 50% Human Resources• 50% Technology
$38,000
Professional Development and Curriculum Writing
Continue training in support of the each school’s and
department’s goals.
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What we've learned:
• Communicate frequently• Provide safe channels for feedback
(Thought Exchange)• Help employees remain productive and
connected• We are very human and share common
fears, worries, and anxiety• We solve problems that appear to be
unsolvable
Moving Forward and Emerging Stronger
The 2021-2022 Central Office Budget Proposals
Remain committed to improvement.Remain committed to every student, every day.
Remain committed to building shared knowledge.
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2021-2022
Daniel Bassette Russ ChaseKathy Colgan Kellie EberleDanielle Fisher Lynley GuckianJudy Meacham Chris NeffDavid Youngblut Cheryl ZeiglerMaureen Dunphy Russel
Jen Carter
HFL PBAC Members 2021 - 2022
Welcome and Introductions
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