himss20 official supplier webinar · 2019-10-17 · occc is the exclusive provider of all aerial...
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HIMSS20 Official Supplier Webinar Freeman, Freeman AV,
Orange County Convention Center and HIMSS
October 15, 2019
Agenda:• Welcome and Introductions –OCCC (Electrical, Rigging), Smart City, Freeman,
Freeman AV• HIMSS Floorplan• OCCC Utilities
• Internet, Electrical, Rigging
• Smart City (Internet)• Freeman Services• Freeman/Freeman AV Booth designs• Freeman AV Services
HIMSS20 Floorplan
HIMSS20 Target Move-in Floor Planhttps://www.himssconference.org/sites/himssconference/files/vendor/service-kit/h20/target-move-in-floor-plan.pdf
Orange County Convention Center Event Utilities
Where it comes from (floor/ceiling)
• Our electrical floor pockets are 30ft apart throughout the show floor
• All standard electrical (120Volt) come from the floor, unless are requested from ceiling
• All 208Volt power up to 100amp come from the floor, unless are requested from ceiling (everything higher than 208V
100amp must come from the ceiling)
Cost (what is included)
Discount Deadline: February 11, 2020
• Labor, Placement & 24-Hour Power are Included
• Additional items such as extension cord, surge protector, UL plugs are available at a cost upon request
Orange County Convention Center Event Utilities
Floor plan
• Detailed floor plan is required for all island booths to prevent delay of installation
(Booth number, Orientation, and measurements)
• The standard power placement for inline/peninsula booth will be back center of
booth
• If non-standard location is needed for inline or peninsula booth, a floor plan must
be submitted
Orange County Convention Center Event Utilities
Common mistakes
• Ordering the wrong services (Floor vs ceiling ; 120v vs 208v)
• Providing inaccurate measurements for power installation
• Waiting for OCCC electricians to branch power, when Exhibitors and/or EACs are permitted to branch power in the booth
• OCCC electricians will not branch power and are not responsible for power distribution installed by others
• Exhibitors are permitted to install all plug rentals. If an electrician is needed, one may be provided
Orange County Convention Center Event Utilities
When should exhibitors expect their electrical to be down
• Power installation is based on targeted exhibitor move-in schedule
• To prevent delay of installation, a detailed print should be submitted with the order
Orange County Convention Center Rigging- Hanging Signs
• OCCC is the exclusive provider of all aerial rigging in the building
• If you require rigging, a Rigging Labor Deposit must be ordered
• OCCC has truss, motors, & par cans available for rent
• Can provide an equipment estimate (25% of rental must be paid up front)
• OCCC truss and motors are limited in supply. Clients are allowed to rent truss and
motors from other vendors as well.
Please contact Alex Lupinskis, (aleksandrs.lupinskis@occc.net)
Check out OCCC Rigging/Hanging Sign FAQ’s
Orange County Convention Center Rigging- Hanging Signs
Rigging is done by first come first serve basis.• Once your sign/truss/structure is ready to be lifted, please visit the OCCC Service Desk in W205
and the next available rigging team will be dispatched to your booth.• You can also order a dedicated rigging team at an additional cost if you have a specific time
when you need items rigged • OCCC does NOT assemble or build signs/ground supported truss/structures/non OCCC truss. • Once the truss is attached to the facility and floating, your EAC/GSC can attach whatever they
need to the truss without assistance from the OCCC. The attachments must meet safety standards; gear used for the attachment must be rated and manufactured by a reputable company (the manufacturer of the rigging hardware must be legally liable for its products in the continental United States. “Made in China” rigging gear will be rejected). After they are completed, OCCC will then do safety inspection before raising to the designated height
• All signage is subject to on-site inspection for final approval. An Engineers Certification may be required under certain conditions.
If you need adjustments made to your rigging, please visit the service desk
Orange County Convention Center Smart City
Wired and Wireless Services are available• Speed/connectivity. Speed is based on shared or dedicated service• Smart City and/or the exhibitor can lay all internet cables prior to carpet install• Hard wire services from floor pockets• Slowing internet speed will depend on number of devices using shared service
Common mistakes. • Order early to receive discount deadline (February 11, 2020)
Freeman Services • Freeman Products and Services• Turnkey Packages• Freeman Online• Important Dates and Times• Labor Jurisdictions• Material Handling• Cost Saving Tips• On-Site Support• Freeman Event Technology Services
Freeman Services
Exhibit Rentals Furnishings & Carpet
Graphicsand Signs
Machine Spotting Labor
Material Handling Services
Transportation
Cleaning
Installation and Dismantle Labor
The Aisles will be carpeted in Tuxedo color. All booth are required to have carpet for management approved flooring.
Freeman Booth Options • Turnkey options (Exhibitor Collection)
-10x10-10x20-10x30-20x20
• Custom Designs (any booth size)
• Reboard (Innovative and Green options)
Freeman Booth Options
Freeman Booth Options
Custom Freeman Booth Examples
Custom Freeman Booth Examples
Freeman Recyclable (Green) Options
Important Dates & TimesPRE-SHOW
Advance Warehouse Freight Receiving Begins:
Friday, January 31, 2020
Freeman Advance Order Discount Deadline:
Tuesday, February 11, 2020
*Save up to 40%*
Ship Hanging Signs Advance Warehouse:
No later than Tuesday, February 25, 2020
Last Day For Advance Warehouse Freight:
Tuesday, February 25, 2020
EMPTY RETURN:
All empties to be returned by 4 AM on Friday, March 13th
CARRIER CHECK-IN:
No later than Sunday, March 15, 2020 at 8 AM
ALL EXHIBITS TO BE REMOVED BY:Sunday, March 15, 2020 at 11 AM
What full-time exhibiting employees can do:
• Hand-carry small packages from the main entrance or specified hand-carry areas (without the use of dollies, flat trucks or mechanical equipment)
• Unloading / reloading Privately Owned Vehicle (POV's) in designated areas with the use of exhibitor owned, non-motorized two-wheel hand carts
• Use full-time employees to set up your exhibit • Set out products you manufacture• Hire Freeman labor with power tools and ladders
Union Jurisdictions
Material Handling
Outbound Material Handling AgreementMATERIAL HANDLING AGREEMENT AND SHIPPING LABELS WILL BE DELIVERED DIRECTLY TO YOUR BOOTH.
Cost Saving TipsOrder both online and by the deadline date
Shipping to the Advance warehouse
Consolidated shipments (200 lbs. min)
Reduce your exposure to special handling
Carrier to skid/shrink wrap boxes and cases
Avoid shipping loose or pad-wrapped pieces
Schedule labor in advance and on straight time
Pay attention to shipping deadlines
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02
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09 Always bring tracking numbers and order confirmations
Freeman Service Desk and ConciergeEASY ACCESS TO FREEMAN
Service Desk Location: Meeting RM 205Look for show contacts Flyer in your boothOpen for extended hours Dedicated phone numberDelivery schedulePick up empty & trash stickersArrange for outbound shippingOrder show servicesTrack freight shipmentsReview InvoicesAny and all questions
Production TechnologyEvent Technology Services
Network Services
Network Design & Management
Network Security
Wireless Networking
Network Testing & Deployment
Video Services
Webcasting & Live StreamingAudio-Visual
Lighting
Project Mapping
Staging
Freeman Event Technology Services
• Common mistakes exhibitors make when ordering equipment • Helpful tips • New technology that is out there today • Apple Products vs PC’s • Content • Discount Deadline: February 11, 2020
Freeman Event Technology Services
Freeman Event Technology Services
PICTURES – PLACE HOLDER
Contacts Freeman Services
Exhibitor Services, FreemanOrlandoES@freemanco.com
Freeman Event Technology Services (AV)William Flores, William.Flores@freemanco.com
Freeman Booth DesignsAustin Anderson and Chelsey Bankson
ExhibitorSalesEast@freemanco.comSmart City (Internet)
Customer Sales & Service Representative, alloccccsr@smartcity.com
OCCC Rigging ServicesAlex Lupinskis, Aleksandrs.Lupinskis@occc.net
OCCC Exhibitor ServicesEmil Zgraggen, Emil.Zgraggen@occc.net
exhibit.services@occc.net
HIMSS20 Official Suppliers & Contractors HIMSS20- Event Service Manual
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