homeless management information services and homeless programs

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WV Coalition to End Homelessness

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` Point in Time Count (PIT)

`  Annual Homeless Assessment Report (AHAR)

`  Annual Performance Report (APR)

` Homeless Management Information Services

(HMIS)

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` Zach Brown, HMIS Program Manager WV Coalition to End Homelessness160 John StreetWeston, WV 26452Office: (304)269-8600Cell: (304)288-3663

zachbrown@wvendhomelessness.orgwww.wvendhomelessness.org

Data issues specific to HMIS and Program Performance. Local Resource Development using HMIS data.  Advocacy and Planning with HMIS and other Homeless Data.

Issues relating to the Homeless Data Exchange Reports (HDX)including the PIT, HIC, and AHAR.

Recruiting additional users for HMIS. Data Analysis.

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` Matt Hedrick: Governor¶s Office of Economic Opportunity,Information Systems Specialist.

WV Governor's Office of Economic Opportunity160 John StreetWeston, WV 26452

Office: (304) 269-8600E-mail: Matthew.S.Hedrick@wv.govWebsite: www.goeo.wv.gov

Technical Issues with DBA HMIS.

Entering Site Information. Reporting Issues (APR, etc.)  Assistance in training specific to HMIS. Users Issues (setting up new users, eliminating past users)

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`  Amanda Sisson, HMIS Data Coordinator and Trainer HMIS Data Coordinator and Trainer WV Coalition to End Homelessness

160 John StreetWeston, WV 26452

304-269-8600 (office)304-641-8557 (cell)www.wvendhomelessness.org

 Annual Point in Time Count Issues (Organization, Training,Volunteer Recruitment, Contingency Planning).

Training issues specific to HMIS.  Assistance with Forming and Training local ³groups´. Issues specific to the Homeless Inventory Chart (HIC). Recruiting Additional Users for HMIS.

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`  Anna Burns, Executive Staff Phone: (304)264-9088

Cell: (410)746-8783

seeker514@comcast.net

Issues related to the Exhibit 1 and Exhibit 2 grantapplications.

Overall Project Management.

Case Management Issues/Mental Health/Substance AbuseIssues.

Issues of Fair Housing and/or Policies.

Project Budget and Fiscal Questions.

Problems and Issues Requiring Attention.

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` Toni Tiano, Administrative Officer Phone: (304)428-7760

Cell: (304)481-6409

tianoknopp@suddenlink.net

Issues with eSnaps.

Exhibit 2 Grant Questions.

Questions about Coalition Membership, Dues, etc.

 Administrative questions for the Coalition.

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`  A count of all sheltered and unsheltered homeless

people in the United States.

` The unsheltered count is mandated every other 

year by HUD and 2011 is one of those years.` WV conducts the sheltered and unsheltered PIT

annually.

` Vital to assessing the level of need for homeless

services and ³painting a picture´ of homelessnessin the Balance of State.

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`  All forms and methods are being updated this

year. This is a required year for the unsheltered

count.

` Emphasis this year is on regional ³groups´ in the

BoS CoC who have several potential volunteers

and a plan for counting the Unsheltered

Homeless. We need information on local groupsand who the ³point people´ are so we can make

contact.

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` The Sheltered Homeless survey count will be

compared against HMIS count for the same time

period.

` This PIT is still under the original McKinney

Definition of homelessness, but we are mindful of 

the HEARTH Act and are collecting some

additional information about housing instability.

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` Changes: Families can be measured as

chronically homeless.

` Greater emphasis on homeless veterans. We will

be separating US Military, activated nationalguard, and activated reserves.

` Greater emphasis on unaccompanied youth

(unaccompanied youth and their minor children).

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`  A report from each Continuum that is sent to

Congress annually, and constitutes a national

estimate of the extent and nature of 

homelessness.

` Depends on accurate HMIS entry and Housing

Inventory information.

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` Site Data: This was addressed some months ago,

but it¶s essential that everyone enter their site data

in HMIS correctly.

` No exit dates for clients: this affects anything we

need to pull in terms of time and when clients

used certain kinds of beds

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` Unit and Bed counts: It appears that many of the

bed counts are incorrect in light of the different

kinds of data we are pulling for specific types of 

clients (Transitional Families, Emergency Shelter Singles, etc.). The HMIS numbers are either lower 

or higher than the respective bed counts which

means users aren¶t putting in exit dates (for the

higher) or bed information is incorrect (for thelower).

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` Disability Information: It¶s important to fill out all

the accompanying information for disability status,

particularly if a disability is of an extended

duration.

` Disability and Substance Abuse Info: Are the

Condition, Verification, and Attach options

needed?

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` Substance Abuse: The specific information for 

type of substance abuse should be entered for all

clients.

` Veterans Status: It¶s important for users to enter 

the Veterans Status of clients, as there is a great

emphasis on tracking this data for HUD purposes,

and it¶s an essential component of the AHAR.

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` The CoC will be judged on the performanceoutcomes of the APR.

` Need contract start dates, end dates, and APRdue dates.

` Submitting APRs to Continuum staff beforesubmission.

` Discussion of issues, problems, and concerns withthe APR.

` Transition APR Guidebook:http://www.hudhre.info/documents/esnapsTransition

 APRGuidebook.pdf