hough, alexandra family dollar - otm user conference presentation - july 2013

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Back to Basics: Family Dollar’s Approach to

Inbound TransportationLexa Hough

Lead Specialist – Planning & Carrier Development

Wednesday, July 31st 8:00AM Loews Philadelphia Hotel - Commonwealth B

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Agenda

• The Family Dollar & OTM Relationship• Family Dollar’s OTM Environments• Family Dollar’s Inbound Transportation

Planner• Creating/Managing Orders• Planning Orders/Shipments• Scheduling & Tendering• Post-Tender Capabilities

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OTM V 6.1(2011)

• Enhanced practices

OTM V 5.5(2008)

• Import Visibility • Outbound

Routing

The Family Dollar & OTM Relationship

Global Logistics(2003)

• Inbound Routing

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Family Dollar’s OTM Environments

• Active environment

• Operations

• Explore setting changes

• IT Transportation/ Operations

• All patches and upgrades tested in Development first.

• IT Transportation/ Oracle

• Used when performing testing on an upgrade

• IT Transportation

QUALITY ASSURANCE TEST

PRODUCTIONDEVELOPMENT

• Replicated version of Production.

• Hosted off-site.

• Only used in event of disaster.

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Family Dollar’s Production Environment

• Database server• Stores Orders, Shipments, Events,

etc.

• Application Server • Inbound Bulk Plans, Agents, Actions.

• Web Server• This is the part of OTM that the

users interact with; the Graphical User Interface (GUI).

• Integration Server• How information is passed in and

out of OTM.

The Active environment. The System of

Record.

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Family Dollar’s Inbound Transportation Planner

• Creating/Managing Orders• Planning Orders/Shipments• Scheduling & Tendering• Post-Tender Capabilities

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Creating/Managing Orders

Order BaseIntegration

Supplier Support

Ready to

Ship

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Creating/Managing Orders

Ready to Ship

• Collect Inbound Freight• Inventory Managed

Quantities• Increased Supplier

Compliance

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Ready to Ship

• Order Base Integrated from Retek

• Supplier Managed Order Release• Multi-SKU Releases• Release Items Based on

Availability

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Ready to Ship

• Suppliers pull up Ready To Ship Orders.

• Select SKUS to release.• Click on Simple Ready to

Ship for Shipment specifications.

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Simple Ready to Ship

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Simple Ready to Ship

2988

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Simple Ready to Ship

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Simple Ready to Ship

REMARK Pick up Number: 123456 Please contact email@email.com for appoin

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Simple Ready to Ship

Ship Complete

Partial Ship

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Simple Ready To Ship

• ORDER RELEASE• Release Number• Ship/Delivery Dates• Order Base• Weight/Volume• Source & Destination

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Planning Orders/Shipments

• BULK PLANNING• Destination Based• Auto-Generated• Supplier Commodity Constraints

• Product Category

• Shipping Constraints• Distance Between Stops• Weight/Volume

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Bulk Planner

• BULK PLAN MANAGER • Run time • Orders Selected• Shipments Created• Failed Orders• Modes Used• Carriers Assigned

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Bulk PlannerFamily Dollar Rates in OTM

Committed – (TOPS)• Transportation

Opportunities for Partnering Success

• Specific Source to DC

Backhaul (FDT_DC)• Family Dollar’s dedicated

fleets.• Within Store Delivery

Territory to DC

Less Than Truckload(LTL)• State to DC

Non-Committed (RAN)• Random/Ad-hoc• State to DC

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Bulk Planner

• BULK PLANNER QUERY VISIBILITY• Shipment ID• Remarks• Number of Stops• Carrier Assigned• Lane/Rate• Total Weight• Total Volume• Destination• Start and End date• Mode• First stop source location

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Bulk PlannerOrder Status Indicators

• Failed Order Release• Un-planned/New

Order Release• Planned Order

Release• Un-assigned Order

Release

Shipment Status Indicators

• Declined/Rejected Shipment

• Un-tendered Shipment

• Accepted Shipment• Pending Shipment

Promotional Order/Shipment Remark on Order/Shipment

Special Indicators

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Bulk PlannerManually Modifying Shipments

• Add/Remove Stops• Merge Shipments• Re-sequence Shipments• Change Transit Mode• Change Carrier

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Scheduling & Tendering Shipments• Auto-accepted by carrier• Pickup Scheduled by

Supplier• Consolidated delivery

LessThan

Truckload

• Pre-set Delivery Appointment• Tender Notification sent to

Supplier• Pickup scheduled by Carrier

Truckload/ Intermodal

• Tendered without appointment

• Scheduled with dedicated outbound store delivery

Backhaul

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Scheduling Shipments

Pre-set Appointment Process:

• Shipment processed by Family Dollar Appointment Coordinators

• Carrier is Assigned a Delivery Confirmation Number

• 2 Day Drop Window prior to Pre-Set Appointment for Asset Carriers

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Tendering Shipments

Pre-Set Delivery

Appointment

EDI(Electronic Data

Interchange)

Transmission to Carrier

Vendor Tender

Notification

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Post Tender Capabilities

• TRACKING ORDERS & SHIPMENTS• Status Update • EDI Transmissions• 214

• Shipment Events• Manual Updates

• Carrier Reschedule

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Summary

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Q & A