how to organize the financial report. part 3 when you finish entering all the receipts

HOW TO ORGANIZE THE FINANCIAL

REPORT

PART 3

WHEN YOU FINISH ENTERING

ALL THE RECEIPTS

GO TO THE FIRSTOF THESE PAGES.

Part 3: Project Receipts by MAJOR EXPENSE CATEGORY

MAJOR EXPENSE CATEGORY NAME:____FURNISHINGS________________

Receipt Number

Date List Receipt Item Receipt Item Amount

1 31-01-02 DESKS, CHAIRS, TABLES 24.550

2 13-02-02 VENTILATOR 4.140

PAGE TOTAL

Part 3: Project Receipts by MAJOR EXPENSE CATEGORY

NO. ____1___ MAJOR EXPENSE CATEGORY NAME:____FURNISHINGS________________________________

Receipt Number

Date List Receipt Item Receipt Item Amount

1 31-01-02 DESKS, CHAIRS, TABLES 24.550

2 13-02-02 VENTILATOR 4.140

PAGE TOTAL

ADD UP THE NUMBERSIN THIS COLUMN

FOR THE PAGE TOTAL.

Part 3: Project Receipts by MAJOR EXPENSE CATEGORY

NO. ____1___ MAJOR EXPENSE CATEGORY NAME:____FURNISHINGS________________________________

Receipt Number

Date List Receipt Item Receipt Item Amount

1 31-01-02 DESKS, CHAIRS, TABLES 24.550

2 13-02-02 VENTILATOR 4.140

PAGE TOTAL 28.690,00

REMEMBER THIS AMOUNT.

IF YOU HAVE MORE THAN ONE PAGE OF RECEIPTS FOR THIS

"MAJOR EXPENSE CATEGORY",YOU WILL ADD TOGETHER THE

TOTAL OF EACH PAGE TO MAKE ONE GRAND TOTAL

FOR ALL THE PAGES OF RECEIPTS WITH THE TITLE

OF THIS "MAJOR EXPENSE CATEGORY".

Part 2: Project Expense Summary

Major Expense Category Amount

FURNISHINGS

COMPUTER MATERIALS

GO TO THISPAGE

FIND THE "MAJOR EXPENSE CATEGORY"

Part 2: Project Expense Summary

Major Expense Category Amount

FURNISHINGS

COMPUTER MATERIALS

Part 2: Project Expense Summary

Major Expense Category Amount

FURNISHINGS

COMPUTER MATERIALS

ENTER THE TOTALFROM THE PAGE(s) IN PART 3 THAT HAS

THE SAME NAME AS THIS LINE.

Part 2: Project Expense Summary

Major Expense Category Amount

FURNISHINGS 28.690

COMPUTER MATERIALS

GO TO THE RECEIPT PAGE(S)OF THE NEXT

"MAJOR EXPENSE CATEGORY"OF PART 3….

Part 3: Project Receipts by MAJOR EXPENSE CATEGORY

NO. ____2___ MAJOR EXPENSE CATEGORY NAME:__COMPUTER MATERIALS_________________________

Receipt Number

Date List Receipt Item Receipt Item Amount

2 13-02-02 COMPUTER MATERIALS 5.188,00

PAGE TOTAL

ADD UP THE NUMBERSIN THIS COLUMN

FOR THE PAGE TOTAL.

Part 3: Project Receipts by MAJOR EXPENSE CATEGORY

NO. ____2___ MAJOR EXPENSE CATEGORY NAME:__COMPUTER MATERIALS_________________________

Receipt Number

Date List Receipt Item Receipt Item Amount

2 13-02-02 COMPUTER MATERIALS 5.188,00

PAGE TOTAL 5.188,00

REMEMBER THIS AMOUNT.

IF YOU HAVE MORE THAN ONE PAGE OF RECEIPTS FOR THIS

"MAJOR EXPENSE CATEGORY",YOU WILL ADD TOGETHER THE

TOTAL OF EACH PAGE TO MAKE ONE GRAND TOTAL

FOR ALL THE PAGES OF RECEIPTS WITH THE TITLE

OF THIS "MAJOR EXPENSE CATEGORY".

REMEMBER:

Part 2: Project Expense Summary

Major Expense Category Amount

FURNISHINGS 28.690

COMPUTER MATERIALS

GO TO THISPAGE

Part 2: Project Expense Summary

Major Expense Category Amount

FURNISHINGS 28.690

COMPUTER MATERIALS

ENTER THE TOTALFROM THE PAGE(s) IN PART 3 THAT HAS

THE SAME NAME AS THIS LINE.

Part 2: Project Expense Summary

Major Expense Category Amount

FURNISHINGS 28.690

COMPUTER MATERIALS 5.188

ENTER THE TOTALFROM THE PAGE(s) IN PART 3 THAT HAS

THE SAME NAME AS THIS LINE.

ENTER THE TOTALSFOR ALL THE

MAJOR EXPENSE CATEGORIES.

THEN COMPUTE THE TOTALFOR

PART 2: PROJECT EXPENSE SUMMARY

Part 2: Project Expense Summary

Major Expense Category Amount

FURNISHINGS 28.690

COMPUTER MATERIALS 5.188

PAGE TOTAL

ADD UP THE NUMBERSIN THIS COLUMN

FOR THE PAGE TOTAL.

Part 2: Project Expense Summary

Major Expense Category Amount

FURNISHINGS 28.690

COMPUTER MATERIALS 5.188

PAGE TOTAL 33.878

ADD UP THE NUMBERSIN THIS COLUMN

FOR THE PAGE TOTAL.

ARRANGE THE RECEIPTS IN NUMERICAL ORDER

ARRANGE THE PAGES OF PART 3 IN THE ORDER FOUND IN

PART 2: PROJECT EXPENSE SUMMARY

MAKE A COPY OF THE REPORT (PARTS 1,2,3)

AND OF THE RECEIPTS.SEND THE COPIES

TO THE VSO.

KEEP THE ORIGINALS ON FILE WITH YOU.

THANK YOU!