how to update rotaract club & member data

HOW TO UPDATE ROTARACT CLUB & MEMBER DATA

Pictured: Members of the Noale dei Tempesta Rotaract Club in Italy

Rotaract clubs are required to update their club and member data every six months. We’ll show you how to do it.

But first, why is this important? By updating your information, you make it easier for other clubs to contact you using the Worldwide Rotaract Directory.

Active Rotaract clubs can also use tools on Rotary’s website like ideas.rotary.org, which helps you find funding or volunteers for a

project.

Active clubs can share success stories on Rotary Showcase

(www.rotary.org/showcase)

Active clubs can contribute to discussion groups on Rotary’s website.

And all registered Rotaractors can register online for the Rotary International

Convention.

We’ll show you how to update your Rotaract club’s information so you have access to all these resources.

Please note that only current Rotaract club presidents and Rotaract advisers can update club and member data.

Start at www.rotary.org

Click on My Rotary

Click Sign in/Register

Then sign in to your account

If you don’t have an account, you can create one

NOTE: When you create an account, you must use the same email address that was reported to

Rotary International for your role.

After you sign in, you’ll see your My Rotary homepage

Hover over Manage, then click Club & District Administration

Now click on Add/edit/remove member

NOTE: If your email address was not previously reported to Rotary International, the

Add/edit/remove member link will not appear. You must report your email address before proceeding.

You can report the current Rotaract club president or Rotaract adviser by going

to www.rotary.org/rotaract

Scroll down to Tools, then click Update your club and membership data

Complete this form to report the Rotaract president or Rotaract adviser for the current

Rotary year

After the form is submitted, the data will be entered into our database within 72 hours. At that point you should be able to sign in

with the proper access.

If your email address has been reported but you still don’t see the Add/edit/remove member link, try signing out of Rotary.org and signing back in

again.

You can sign out by hovering over your name at the top of the My Rotary site.

Click Sign Out, then sign back in.

Once you receive the proper access, click on Add/edit/remove member

Here is where you can update member data

Make sure all the members of your Rotaract club appear. If any are missing, you can add

them.

NOTE: Each Rotaractor in your club can also report him- or herself as a member by creating a My Rotary account. Just make sure they select your Rotaract club during the registration process.

Once you’ve added all your members, click Confirm Contact Information.

Now click Update Club Data

Here you can update your Rotaract club’s officers, mailing address, and meeting time.

Make sure your meeting information includes a complete street address with

postal code. These details will appear when people search for your club on Rotary’s website at www.rotary.org/clublocator

Farther down the page, you can also add an incoming officer for your club.

Click Add next to a member’s name to add them as an incoming officer. NOTE: A

person must already be reported as a club member to be added as an officer.

Confirm the person’s contact information, then select Add Incoming Officer

Select the correct term, then click Submit. NOTE: Currently the only officer position you can report on this form is Rotaract

President.

Be sure to update your club’s information twice each year, by 30 September and 31 March.

Thanks for keeping your club connected to the global network of Rotaract!

Questions?

Email us at rotaract@rotary.org