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HP Access Control

Could your printing environment be more secure and efficient? • What are your corporate security

and compliance priorities?

• Who within your organization prints confidential or business-sensitive documents?

• How does your mobile workforce access devices?

• What percentage of print jobs are abandoned in output trays or end up in recycle bins?

• What “green” initiatives or environmental policies do you have to comply with?

Typical printing environment

Unsecured documents are left on devices and in recycle bins

Printing behavior isn’t controlled or monitored

Work load isn’t balanced

Mobile users can’t access devices

IT lacks data for informed decisions

Documents are unprotected

Access to device is not restricted

View animated in presentation mode or use step-by-step slides from backup instead.

What’s wrong with “typical”?

• Confidential information is easily compromised

• High-cost-per-page desktop printers needed for confidential printing

• Devices are either under or over utilized

• Consumables are wasted

• Natural resources are wasted

• User productivity is not optimized

• IT has limited control over the environment

You can have printing that is efficient, convenient, and secure

• Protect business documents

• Integrate device and corporate security tools

• Create a consistent user experience across devices

• Maximize user productivity and device service life

• Reduce consumable and energy costs

• Provide secure printing of documents on most networked printer or MFP, at any office location

• Reduce server footprint with scalable, business-ready queue management

Manage and protect your environment with HP Access Control Solutions • Authentication

– Restrict access to devices

• Secure Pull Printing – Have users collect prints actively

• Job Accounting – Get detailed usage data

• Intelligent print management (IPM) – Create print rules and set conditions

• Intelligent user rights management (IRM) – Control access and monitor device activity

Before

HP Access Control Secure Authentication

Anyone can access and use any device

HP Access Control Secure Authentication

Users authenticate with ease through a variety of methods

Touch to Authenticate What is it?

Walk up and authenticate with your NFC-enabled smartphone or tablet. No need for proximity and card readers.

• Open app(1) on your mobile device

• Touch to sign in (authenticate) to printer using HP AC

The security and convenience of pull printing without the cost of a proximity card system!

(1) ePrint Enterprise

Before

HP Access Control Secure Pull Printing

Users send confidential documents to be printed

Documents wait (and stack up) in output tray

After print-server-based pull printing (1 of 2)

Users send confidential documents to be printed

Documents are stored on your secure server hard drive

After print-server-based pull printing (2 of 2)

Users send confidential documents to be printed.

Documents are stored on your secure server hard drive

Users can authenticate with ease through a variety of methods including mobile device touch to authenticate

Users can retrieve jobs when and where they need them

HP AC HP AC

After print-server-free pull printing

Users triggers print of confidential documents

Users can authenticate with ease through a variety of methods

Users can retrieve jobs when and where they need them

Print data is stored on client’s hard drive

Only small control data travels to the HP AC server

Uncollected prints

Uncollected prints are deleted on the server after a defined time

Site A Site B Site C

Mobile or travelling users

Mobile users can go to any site and use connected devices immediately

HP AC HP AC HP AC HP AC HP AC HP AC

Mobile users’ pending print jobs can be collected at any site (roaming)

Site A Site B Site C

Mobile / travelling users with smartphones and tablets

Mobile users with non-Windows tablets and smartphones can submit pull print jobs via the HP ePrint Enterprise app or via e-mail to the pull print mailbox

HP AC HP AC HP AC HP AC HP AC HP AC

Secure Pull Printing protects documents and reduces risk • Encrypt documents to protect confidential

information

• Enable users to print to enabled networked devices for greater productivity

• Limit device/document access to ensure security

• Control access to device functions to reduce waste

HP Access Control Job Accounting

Accurately gather data

HP Access Control Job Accounting

Accurately gather data

Track detailed usage and analyze the results

Create and send reports HP AC

Job Accounting data enables effective fleet management • Capture printing volumes to understand, reduce,

and share printing costs

• Enable bill-back to users, departments

• Set printing quotas to control costs and reduce waste

• Use accurate data as the basis for meaningful plans/projections

Establishing organizational print policies (1 of 2)

HP Access Control Intelligent Print Management

Rules are applied to print server

Create print rules

Establishing organizational print policies (2 of 2)

HP Access Control Intelligent Print Management

User sends print job Rules are applied by print server

Print jobs are analyzed and actions are carried out

User is notified of changes to print job

Create print rules.

You get the level of control you need for effective fleet management • Route jobs to the most cost-efficient devices

• Set printer defaults to conserve consumables

• Use opt-in/alerts to notify users who aren’t in compliance with print policies

• Capture device data essential to meaningful use projections

Restrict feature-level access (1of 2) - Authorization

HP Access Control Intelligent Rights Management

Establish user access guidelines for imaging and printing devices, and monitor MFP activity

User access guidelines are applied to server

Restrict feature-level access (2 of 2) - Authorization

HP Access Control Intelligent Rights Management

Establish user access guidelines for imaging and printing devices, and monitor MFP activity

User access guidelines are applied to server

MFP control panel reflects only specific user’s capabilities

Scalable solution

Meeting your growing printing needs

Create print rules Optimize printing

workflows

Manage printers

Account for print use

Increase device security

Authenticate users

Enable pull printing

Make your printing environment more secure and efficient • Ensure document security

and meet your compliance needs

• Protect confidential or business-sensitive printed documents

• Provide easy device access to your mobile workforce

• Reduce print costs

• Reduce your green footprint

Where do we go from here?

Thank you

4AA5-3679EEE, July 2014

Backup

Work load isn’t balanced Documents

are unprotected

Unsecured documents are left on devices and in recycle bins.

Backup

Resource pool

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