http:// romeo, juliet and opendoar: a tale with a happy ending! slides courtesy of the sherpa team

http://www.sherpa.ac.uk/

RoMEO, JULIET and OpenDOAR: A Tale with a Happy Ending!

Slides courtesy of the SHERPA Team

http://www.sherpa.ac.uk/

Overview• SHERPA/RoMEO

– Database of publishers’ copyright policies• JULIET

– Database of funders’ open access policies• OpenDOAR

– Directory of Open Access Repositories

• SHERPA is a project from the University of Nottingham, UK, which aims to:– Set up & expand the UK repository network– Promote usage of OA repositories– Databases & tools to support administrators

http://www.sherpa.ac.uk/

SHERPA/RoMEO

• http://www.sherpa.ac.uk/romeo.php• Database of publishers’ copyright policies

– Self-archiving by authors - pre-prints & post-prints– Paid Open Access options– Compliance with research funders’ mandates

• Purpose– To help determine archiving rights

• Sources– Publishers’ information & correspondence– Users’ suggestions

http://www.sherpa.ac.uk/

http://www.sherpa.ac.uk/

SHERPA/RoMEO Sample Record

http://www.sherpa.ac.uk/

SHERPA/RoMEO Fields

• Publisher’s name – linked to home page• Archiving permissions

– For Pre-prints and Post-prints– Any restrictions – that may prevent archiving

• Conditions – which don’t prevent archiving• Compliance with funders’ OA mandates• Paid Open Access options• Links to publishers’ policy web pages• RoMEO colour

http://www.sherpa.ac.uk/

SHERPA/RoMEO Colours

http://www.sherpa.ac.uk/

Archiving Permissions by Publisher

• ~66% of publishers allow some form of self-archiving.

• 90 - 95% of journals

http://www.sherpa.ac.uk/

RoMEO Redevelopment Ideas

• Additional publisher fields– e.g. Policy re publisher’s PDF

• Better handling of journals– e.g. Extra lookup tables, Abbreviations, etc.

• Multilingual data & interfaces

• Franchise operation

• Application Programmers’ Interface (API)

• Improved reliability

http://www.sherpa.ac.uk/

Funders and Open Access

• Open Access to research– Benefits for funders and researchers– Opens new readers and uses– Assists information management

• Funders have recognised:– the benefits of OA for their work– their position allows them to gain those

benefits by working with researchers – released policies which need action

http://www.sherpa.ac.uk/

• JULIET lists funding bodies policies on open access through archiving, publication and data exposure

A companion to RoMEO . . .

• JULIET tells you what funders require you to do with your research . . .

• RoMEO tells you which journals will let you do it.

JULIET

http://www.sherpa.ac.uk/

JULIET

• http://www.sherpa.ac.uk/juliet/• Open access policies for 31 research funders

• Policies and Notes on Publications Archiving • Policies and Notes on Open Access Journals• Policies and Notes on Open Access Data

Archiving• Conditions & web links

http://www.sherpa.ac.uk/

JULIET

• Publications Archiving policies - summarises

– Whether to archive• Requiring open access deposition

– What to archive• Author’s final version or publisher’s PDF

– When to archive• When accepted for publication? Embargoes

– Where to archive

• Conditions & web links

http://www.sherpa.ac.uk/

JULIET – Example Full Record

http://www.sherpa.ac.uk/

JULIET - Summary Screen

http://www.sherpa.ac.uk/

OpenDOAR

• http://www.opendoar.org/

• Directory of Open Access Repositories

• Lists over 1130 repositories worldwide

• Sites visited, quality-checked & analysed– Open access, full texts, functioning

• Excludes:– Gated access, metadata-only, broken, Open

Access Journals

http://www.sherpa.ac.uk/

Repositories by Continent

http://www.sherpa.ac.uk/

OpenDOAR Facilities

• Country-based List– http://www.opendoar.org/countrylist.php

• Find Repositories– http://www.opendoar.org/find.php

• Search Repository Contents– http://www.opendoar.org/search.php

• Tools for Repository Administrators– http://www.opendoar.org/tools/

http://www.sherpa.ac.uk/

http://www.sherpa.ac.uk/

http://www.sherpa.ac.uk/

OpenDOAR Policies Tool• Background

– 75% of repositories lack visible policies– Need for clarity and guidance on good practice

• What Policies?– Re-use of data, Content, Submission & Preservation

• The Tool– Radio buttons, checkboxes, pick lists, pop-up boxes

• Recommendations– From minimum OA compliance to best practice

• Output Options– Plain text, HTML source code, etc

http://www.sherpa.ac.uk/

http://www.sherpa.ac.uk/

http://www.sherpa.ac.uk/

http://www.sherpa.ac.uk/

Using SHERPA’s Tools• The SHERPA site provides a rich set of tools to

manage repositories• Use OpenDOAR to set good policies for your

new repositories• Use JULIET to check if your authors are

required to deposit• Use RoMEO to check that authors are allowed

to deposit their papers – Remember – the majority of journals

allow deposit – copyright concerns are not a barrier to open access!

http://www.sherpa.ac.uk/

Thanks to the SHERPA Team

Especially:

• Bill Hubbard, SHERPA Manager,• Peter Millington, Technical Development Officer• Jane Smith, Services Development Officer

for the slides