if we build it, will they come (eventually)? : scholarly communication and institutional...

If We Build It, Will They Come (Eventually)? : Scholarly Communication

and Institutional Repositories

A Presentation to the

NASIG 2005 Conference May 20 & May 21, 2005

by

Carol Hixson

Head, Metadata and Digital Library Services

http://libweb.uoregon.edu/catdept/home/

University of Oregon Libraries

https://scholarsbank.uoregon.edu/dspace/handle/1794/843

Background

Prices rising faster than inflation

Movement from paper to electronic

New pricing and access models for electronic content

Scholarly output increasing

Result?

Libraries able to provide access to smaller percentage of total scholarly output

Responses?

Serials cancellations

Campus discussions on scholarly communication

Consortial purchases

Broader sharing of collections

Cataloging of e-journals

Promotion of open-access journals

New management tools (SFX, ERM, etc.)

IRs and Open Access

IR: digital collections capturing and preserving the intellectual output of a single or multi-university community

Open access: allows all members of society to freely access relevant cultural and scientific achievements, in particular by encouraging the free (online) availability of such information

SPARC: Scholarly Publishing and Academic Resources Coalition

http://www.arl.org/sparc/

The Case for Institutional Repositorieshttp://www.arl.org/sparc/IR/ir.html

Rationale for Institutional Repositories

New Scholarly Publishing Paradigm

Institutional Visibility and Prestige

Archive Output not Otherwise Captured

ACRL Scholarly Communicationhttp://www.ala.org/ala/acrl/acrlissues/scholarlycomm/scholarlycommunication.htm

Reforming Scholarly Communicationhttp://www.ala.org/ala/acrl/acrlpubs/whitepapers/principlesstrategies.htm

Issues in Scholarly Communicationhttp://www.arl.org/scomm/

Getting Started

Investigate the Software

https://scholarsbank.uoregon.edu

Evolving Local Policy Framework

Submission policies

Metadata standards

Institutional commitment

Copyright and licensing

Division of responsibilities and clarification of roles

Develop Local Context

Local Contextual Wrapper

Educate on issues and link to broader movement

Provide overview of services using meaningful language

Personalize the information

Answer questions of local interest

Provide enough detail

Build in redundancy

Educate on Issues of Concern

Scholarly Communication Crisis : Background

Link to Broader Movement

Wellcome Trust and Open Accesshttp://www.wellcome.ac.uk/doc_WTD002766.html

Berlin Declaration on Open Accesshttp://www.zim.mpg.de/openaccess-berlin/berlindeclaration.html

Provide Overview of Services

Personalize the Information

What’s in it for me page

What’s In It For Them?

Answer Questions of Local Interest

Copyright Concerns

SHERPAhttp://www.sherpa.ac.uk/romeo.php

Sample Policy on Copyright

Provide Enough Detail

License Agreement

Structure of Scholars’ Bank

CommunitiesSub-communities (sometimes)

• CollectionsTitles

Items

Sample Community

Collections within Communities

Individual Titles within Collections

Individual Files Make Up Titles

Items Can Be in Multiple Collections

Mediated Submissions

Serials In Scholars’ Bank : Issues

Locating appropriate contentGetting permission to archive Converting to electronic form, if neededMigrating to different file formats, if neededEducating campus editors and authors about serial publishingPresenting them in a useable fashionDeciding on the appropriate metadataDeciding on links between the IR and the catalog

Locating appropriate content

Newsletters

Online journals

Online newspapers

Integrating web sites

CultureWork

Getting permission to archive

Explain the benefits

Pursue them

Make it as easy as possible

Offer to do all the work, if necessary

Conversion of Existing Files

Complexities of Harvesting

HTML Archives and Multiple Pages How Deep do You Go?

Capturing Links

Broken or Inaccurate Links

Logical or Useful Presentation

Numbering or the Lack Thereof

Chronological Displays of Issues

Chronological Displays of Issues

Actual Issue of Newsletter

Appropriate Level of Metadata

Links From the Catalog

Cataloging Issues

Current Efforts

Departments, programs, institutes

Hosting ejournals, newsletters, web sites

Electronic theses

Individual class archives

Undergraduate Research Award program

Individual faculty sites

Graduate student community

Electronic Theses

Individual class archives

Undergraduate Library Research Awards

Individual Faculty Collections

How are we doing?

How do we measure success?

How are we doing compared to others?

How are we doing collectively?

MIT

California Digital Library

University of Toronto

University of Glasgow

University of Rochester

University of Edinburgh

University of Kansas

University of Arizona

University of Oregon’s Scholars’ Bank

Are We Changing Scholarly Communication Patterns?

Not in the way we planned

Slowly

Expanding access to grey literature

Next Steps at the UO

Continue to acquire contentContinue to marketAlign more closely with instructional programsDevelop self-submission model among some communitiesEstablish advisory groupDevelop searching guidesContribute further to software developmentRefine use statistics

Contact Information for Scholars’ Bank

Carol Hixson

Head, Metadata and Digital Library Services

University of Oregon Libraries

chixson@darkwing.uoregon.edu

(541) 346-3064