ifla 2012 mvagyei presentation revised · 2012-09-12 · wlic 78th ifla conference: acquisitions...

Vivian AgyeiDirector: Library and Information Services

De-selection en -masse at TUT: enabler for

implementation of hybrid collections

WLIC 78th IFLA Conference:Acquisitions and Collection

Development Section14 August 2012

• TUT at a glance• What led to the de-selection

en-masse?• Planning for relocation of

reading material to faculty libraries

Layout of presentationLayout of presentation

• Criteria used for de-selection• Challenges experienced• Provision for growth in e-

resources• Impact of growth in e-resources• Lessons learnt• Conclusion

…/2 Layout of presentation

• University of Technology established in 2004

• 7 faculties and 3 branches• Capped on 56,000 students• Currently has 51,000 students

TUT at a glanceTUT at a glance

What led to the deWhat led to the de --selection selection enen--massemasse ??

• Single faculty per site model• Relocation of departments to

new sites• Relocation of library

collections to new faculty libraries

Planning for relocation of Planning for relocation of information resourcesinformation resources• LIS goal for relocation� Opportunity for libraries to

increase e-resources following de-selection during relocation

• Participants• Procedures • Communication

Criteria used for deCriteria used for de --selectionselection

• Relevance to curriculum• Age of the items• Language of communication and

tuition in the university• Format of information resources

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• Availability in e-format or journals duplicated in database subscriptions

• Preference of some lecturers for print or e-resources

• Present and historical understandings

…/2 Criteria used for de-selection

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ChallengesChallenges

• Short notice to libraries about relocation of departments

• Workload for cataloguers• Scarcity of skills/Shortage of

cataloguers in the region• Provision for pipeline students• Non cooperation of some staff

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• Accessibility of e-resources� Computer facilities� Internet connectivity• Seating for students• Lecturers’ preference of print

over e-resources• Availability of funds

…/2 Challenges

Collections of information Collections of information resourcesresources• 150 databases• 2070 print journals in stock with

700 current• 252,826 print and multimedia

items in stock

Provision for Growth in EProvision for Growth in E --ResourcesResources

…/ 2 Provision for Growth in E-Resources

Impact of growth in e -resources• Increase in weeded items 2008-2011• Decrease in print continuing

resources added 2009-2011• Decrease in continuing resources

checked-in• Decrease in ILL requests• Decrease in ILL supplied• Redundancy of certain jobs

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DeDe--selected items: 2008 selected items: 2008 -- 20112011

…/ 2 Impact

New print continuing resources New print continuing resources ordered (2009 ordered (2009 –– 2011)2011)

…/ 3 Impact

Continuing Resources CheckContinuing Resources Check --insins

…/ 4 Impact

Articles requested from other librariesArticles requested from other libraries…/ 5 Impact

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Articles supplied to other librariesArticles supplied to other libraries

…/ 6 Impact

Lessons learntLessons learnt

De-selection must be thoroughly planned for:�As a stand-alone process�Not as part of relocation of faculties�Not to be done during the middle of a merger

� Adequate time and other resources must be devoted to it

� Must be driven by the libraries� Consider the needs and

circumstances of clients :� Computer facilities

…/2 Lessons learnt

� Internet connectivity� Seating for students� Provision for students

with disability� Lecturers’ preference of

print over e-resources� Availability of funds

…/3 Lessons learnt

ConclusionConclusion

The aim of using de-selection to grow e-resources was attained:•Many print resources that did not meet criteria� Have been weeded and � Disposed of

…/2 Conclusion

• Replacement of print with e-resources has become a priority.

• Growth in the hybrid collections has been attained.

• Job reviews are being done.

Questions/Comments?Questions/Comments?

Thank you!

Vivian Agyei agyeimv@tut.ac.za