imperial college londonsdfgafgafga 1 nhli athena swan open meeting update 11 july 2013 professor...

Imperial College Londonsdfgafgafga1

NHLI Athena SWANOpen Meeting Update11 July 2013

Professor Clare LloydDr Emma Watson

Athena SWAN – Background

• The Athena SWAN Charter is a recognition scheme supported by the UK Resource Centre for Women in science, engineering and technology (SET) and by Equality Challenge Unit.

» It aims to assist the recruitment, retention and progression of women in SET.

• SWAN is the Scientific Women's Academic Network and consists of a series of Awards at Bronze, Silver and Gold levels for departments and institutions across the UK who can demonstrate good practice.

NHLI and Athena

• NHLI Athena Silver SWAN awarded• Submitted May 2009, awarded September 2009

• Only SID in FoM

» Joined by School of Public Health in 2010

• Submitted November 2012, extension awarded May 2013

» Resubmission required by April 2014

• Feedback• Impressed by consultation process and efforts to engage with all staff

• Felt Action Plan was ambitious and may require focussing

• Award ceremony commended NHLI for its work with postdocs

• Lack of analysis of some data

• Lack of detail of progress, SMART goals required

• Lack of evidence of senior management involvement

Athena Markers

• Baseline Data And Supporting Evidence

• UG and PG Students

• Key Career Transition Points, Appointments, Promotions

• Career Advice and Support

• Culture, Communications and Development Organization

NHLI Process

• Staff / Student consultation• Survey

» College – 2010

» NHLI – 2013

» College – 2014?

• Workshops

• Self-Assessment Team

• Application & Action Plan

• Progress

• Change of culture

Athena Swan Workshops

• March 2012

• All invited to attend• Students to Professors

• 8 Separate workshops

• Led by Fiona Richmond, Organisational Development Consultant

• Four clear themes throughout all workshops• Basis of new action plan

Women-only Workshops

• 16 September 2013• Female Academics, 10-11.30• Female PhD, MD(Res) and Postdocs, 12-13.30• Led by Fiona Richmond, Organisational Development

Consultant

• Specific for NHLI women• Changing culture• Biggest impact on women• What do women need to progress

Athena Swan Workshops - Outcomes

• Mentoring

• Start up package

• Research days

• Leadership/Management

• September 2013 workshop outcomes tbc…

Mentoring

Mentoring

• PhD and MD(Res) Students• Via Degree registrations• More formalised than previously, with guidance but keeping flexibility

• Postdoctoral Research Associates including Career Development Fellows• Led by Institute Lead of Postdocs• Database Generation• In liaison with Postdoc Development Centre

• Lecturer and Clinical Senior Lecturer• Provided as part of the appointment process

• Non-Clinical Senior Lecturer, Reader and Professor• Needed – nothing in place.

NHLI Survey

• Canvassed opinion via NHLI on Mentoring

• Each NHLI academic was asked whether they would be interested:• In having an academic mentor

• In acting as an academic mentor for other academics within NHLI and FoM (depending on grade)

• In acting as academic mentor to NHLI Postdocs, thus continuing the Postdoc Development Scheme.

• > 50 responses with an overwhelming positive result for the possible and existing schemes

NHLI Mentoring Workshops

• Run annually• Catch up for 2013

»March/April 2013

»October/November 2013

• Annual Spring Mentoring Workshops – 2014 onwards

• For Mentors• For Mentees• Mentoring database

PhD & MD(Res) Mentoring

• Student Feedback• Periodic Review• PRES 2013• Student Body• Student Committee• Open Meeting with DPS

• Revised guidelines• From 1 August 2013• Student choice• Assignment within 3 month of registration

• Workshops offered

NHLI Mentoring for Female Scientists

• Annual speed mentoring events• Emphasis on career development and planning

»19 September 2013 Female postdocs, 10.00-11.30 Female PhD and MD(Res) students, 15.30-17.00

»Both followed by networking if desired

• Maternity mentoring

Start-Up Package

Start-up package

Aim: to maximise experience of new starters, and ensure their success•Face to face meeting with Head of Institute on starting•Newcomers Day

• Introduce new starters to NHLI

•Provide 1 hour slot with web manager to start professional and group webpages•Write a focus slot in the NHLI Newsletter on starting•Provide a tailored information pack •Provide mentoring

Research Days

Research Days

• Postgraduate Research Day• June annually

• Postdoctoral Research Day• Every two years (December 2014)

• Newcomers Day• May annually**

» 10 July 2013 and 26 November 2013

• Scientific Collaboration Days• Away Days• Annual NHLI/RBHFT Lectures with Poster Presentations• BHF Centre of Excellence Symposium• MRC Centre Symposia

» MRC & Asthma UK Centre in Allergic Mechanisms of Asthma» MRC-PHE Centre for Environment and Health

• Institute of Cardiovascular Medicine and Science Research Day

Leadership / Management

Leadership / Management

Aim: to address feeling that management is not transparent; there is no opportunity to influence, not clear how decisions are made.

•Define Head of Section (HoS) role•Expectations for HoS

Both discussed at Management Advisory Committee and in process.

Leadership / Management

• MAC Athena Seminar• Leadership from HoI

• Attendance mandatory

• Tailored presentation for Head of Sections

• Agenda item• Management Advisory Committee

• Higher Degrees Committee

• Section meetings (most)

• Head of Section training• Promoting Equality and Diversity

• Harassment – The management perspective

• Personal Review and Development Plan (PRDP)

Leadership / Management

• Self-Assessment Team• Ownership and responsibility for tasks• Regularity of meetings• Visibility of Athena Action Plan

• Tailored Athena seminars• HoI Open Meetings• Section Meetings• Student Committee / Body• Postdoc Committee / Body

I work / study at NHLI, what should I be doing?

Career Development & Planning

• Use the resources available to you• Supervisors / Line Managers• Mentors• NHLI & Imperial• NHLI Funding Bulletin / Research Managers• NHLI Newsletter• Research Days

• Take ownership / plan your career

• Embrace Personal Review and Development Plans

Training

• Staff and students should develop their professional portfolio regularly• Students

» Graduate School courses

» Conferences and Research Days

• Postdocs

» Conferences and Research Days

» ‘Roberts’ ten days training a year

» Learning and Development Centre

• Academics

» School of Professional Development

» Conferences and Research Days

• You should feel confident that your training and development is important to NHLI

Training

• Personal Review and Development Plan (PRDP)

• Promoting Equality and Diversity

• Introduction to Management at Imperial

• Effective Recruitment and Selection

• Introduction to Supervising PhD Students at Imperial

• Health and Safety Responsibilities for Academic Supervisors

• The Springboard Women’s Development Programme

• etc

Provide Feedback

• What was good at your last place of work?

• What is good about your next place of work?

• Why did you come to NHLI?

• What are we doing well?

• Can you see how to improve a process?

• Respond to Staff / Student surveys

Examples of feedback…

HoI Open Meeting

• Expectation to discuss collaborations• Schematic of Institute collaborations

• ‘Family-friendly’ hours• 10am-12pm

• Networking ‘breakfast’ instead of 5pm drinks

• Difficulty of Hammersmith-Brompton transport• Two Open Meetings

» Brompton Campus – 4 July 2013

» Hammersmith Campus – 12 July 2013

Newcomers Day

• Originally individual seminars• Attendance variable• Many seminars

• Changed to paired sessions

• Changed to whole day annually• Feedback from:

»Newcomers»Athena Self-Assessment Team

Postgraduate Day

• Instead of call for volunteers, targeted emails to all academics with clear explanation of need.

• Sessions not scientifically targeted• Split into themes

• Attendance low in late sessions• Attendance register for students

PRES 2013

• Clinical Training Fellowship process wasn’t clear and was last-minute

•New structure in place

•Seminars in advance

•Mock interviews

»Panels in advance

PRES 2013

• FT milestones not feasible for clinicians

»Older»Clinics»Family

• Milestones & Requirements on NHLI website hyperlinked to JDs• Expectations set out PRIOR to appointment

Transport between campuses

• Difficulty in getting to Institute events from several campuses• Taxis for Institute Events

• No knowledge of such opportunity• Dissemination of availability of taxis for Institute

events

Questions?