improve your jd edwards audit (and your business) with the right security model

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Steve Spencer

Improve your JD Edwards audit (and your business) with the right security model

Title

Agenda

Improve your World audit – The Shaw Group customer story

Delivering the goods SEC-Qurely - Bibby Distribution E1 customer story

Security maintenance in 5 minutes – Morbark E1 customer story

Summary of security issues i World & E1

Local implementation partners

How SYSTIME can help

Title

Leading global provider of:

– Engineering Procurement

– Construction Technology

– Maintenance Fabrication

– Manufacturing Consulting

– Remediation Facilities Management

To:

– Government

– Private Sector

– US Nuclear Sector

Operations:

– 22,000 employees

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The Need– Make security more manageable– Make compliance more sustainable– Reduce the cost & effort involved– Implement tighter SoD controls– Become compliant / pass the next audit

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Customer Case Study: The Benefits

Significant reduction in security management effort

– Set up a new user in 5 minutes

– Add security for new country – 20 minutes!

Reduction in audit costs

– Both internal & external auditors “love it”

– Easy to test, prove & report on compliance

Easy to identify potential SoD violations

Easy to report on roles

– Set-up

– Security

– Assignments

– Audit trail of assignments / adoption

Passed the 2006, 2007 & 2008 audits

– “as different as night and day”

– “This is the best security set up we have ever seen”

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The customer’s and auditor’s feedback

“We could not have achieved this without QSoftware’s SEC-Qure World integrated security

compliance solutions.”

“This is the best security we have ever seen.”

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Agenda

Improve your World audit – The Shaw Group customer story

Delivering the goods SEC-Qurely - Bibby Distribution E1 customer story

Security maintenance in 5 minutes – Morbark E1 customer story

Summary of security issues i World & E1

Local implementation partners

How SYSTIME can help

Title

Bibby Background

UKs leading independent logistics company

Part of Bibby Line Group– Over 200 years old– HQ in Liverpool– Group revenue $1.7 bn

Bibby Distribution– Revenue $310 m – 70 locations in UK– 2m sq ft warehousing– 2,300 employees– 800 vehicles

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Background

Bibby Distribution has been growing– Over the last 10 years

• Growth of 300%

– Organically• New depots / New contracts

– By acquisition• 8 businesses acquired• HLG was 30% of current revenue

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Why EnterpriseOne?

More capability than just accounts

Distribution-specific functionality

More flexible

More scalable

Long-term solution

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The set-up

JD Edwards EnterpriseOne 8,12 Tools 8.97 45 – 50 users at Head Office

– Sales Ledger– Purchase Ledger– General Ledger– Sales Order Processing– Fixed assets – very complex– Procurement

500 users across the depots– Procurement– Sales Order Processing– etc

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Implementation challenges

Tight timescales– Wanted go-live before next year-end

All new technology

No Oracle expertise

Complex requirements & structure– HO, Depots, relationship of depots to customers

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Why security was important

Very complex depot relationships– 1:1, 1:Many, Many:1 relationships– Segregation of duties– Time / effort / costs to resolve– Audit

Had to perform substantive audits– Compliance audits not possible– Time-consuming (costly)

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Why Bibby chose Q Software

Oracle advised E1 security would take 6-9 months

– Too long for project roll-out deadlines

– So went All Doors Open trying menu security

– Menu security = No security

Q Software’s SEC-Qure E1Config

– Simplified All Doors Open All Doors Closed

• Reducing effort by 80%

– Enabled enforcement of SoD

• Enhancing compliance

– Reduces security maintenance effort

• By about 50%

– Minimises potential for errors

• Fewer posting errors

– Reduces reporting time & accuracy

• From days to minutes

– Quick & easy to prove security controls

• Reduces auditing effort

Q Software very responsive– Excellent training, advice, consultancy and support

Cut

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Benefits Assisted by Q Software

Year end process went smoothly

– Still smiling, fewer sick days

Month end processes much quicker

– More time available to manage rather than just do accounting

Easy to set up temp role changes i.e. For holidays

– No need for temp staff, security assured

New contracts set up much quicker

– New customers up and running sooner

Few posting errors

– As staff program / data access controlled correctly

Much simpler & smoother audits

– Auditors happy with first security audit

– Just passed 2nd audit – no issues at all

Q Software helped reduce costs and increase revenues

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Bibby Distribution

“Q Software implemented security in a fraction of the time that Oracle had estimated”.

“Q Software contributes to significant cost savings throughout our business.”

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Agenda

Improve your World audit – The Shaw Group customer story

Delivering the goods SEC-Qurely - Bibby Distribution E1 customer story

Security maintenance in 5 minutes – Morbark E1 customer story

Summary of security issues i World & E1

Local implementation partners

How SYSTIME can help

Title

Security maintenance in 5 minutes

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The problem

Small work-force

– Frequent need to change duties

• Short notice

Security time-consuming to manage

– Frequent interruptions to IT staff

Increased risk of high cost errors

– Due to unfamiliarity with new role

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The Solution

SEC-Qure® Config

– Capture existing security

– Test for conflicts

– Manage SoD

– Simplify on-going security maintenance

SEC-Qure® SoD

– SoD model management

– SoD violations reporting

Title

Agenda

Improve your World audit – The Shaw Group customer story

Delivering the goods SEC-Qurely - Bibby Distribution E1 customer story

Security maintenance in 5 minutes – Morbark E1 customer story

Summary of security issues i World & E1

Local implementation partners

How SYSTIME can help

Title

Security issues

Associated

& Hidden

Programs

SoD

Multiple

Roles

Mainten

-ance

Solution

Explorer

Repetition

Volume

35,000

objects

AuditingSequence

Manager

New security in minutes

Changes in minutes

Reduces errors

Simplifies audits

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World Security: Top 10 Issues

Access

Control

Function

Keys

Menu

Security

Hidden

Selection 36

Low Level

Commands

Program

Security

Data

Security

Action

Codes

Users

v Groups

Segregation

of Duties

- Resolved

Title

Agenda

Improve your World audit – The Shaw Group customer story

Delivering the goods SEC-Qurely - Bibby Distribution E1 customer story

Security maintenance in 5 minutes – Morbark E1 customer story

Summary of security issues i World & E1

Local implementation partners

How SYSTIME can help

Title

Local implementation partners

Title

Agenda

Improve your World audit – The Shaw Group customer story

Delivering the goods SEC-Qurely - Bibby Distribution E1 customer story

Security maintenance in 5 minutes – Morbark E1 customer story

Summary of security issues i World & E1

Local implementation partners

How SYSTIME can help

Title

Insert SYSTIME slides here

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Q&A