incident log book - grenfell tower inquiry... · this log book is the official record of everything...

OFFICIAL-SENSITIVE (WHEN COMPLETE)

Book number of

Incident Log Book

Date

Time

Police CAD / Ref. No.

Incident

Incident location

Book Owner / Role Initial Time Date

Loggist Initial Time Date

OFFICIAL-SENSITIVE (WHEN COMPLETE)

RBK00029033_0001

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Methane Situation Report

M Major incident declared?

E Exact location

T Type of incidente.g. explosion,building collapse

H Hazards present, potentialor suspected

A Access — routes that aresafe to use

N Number, type, severity ofcasualties

E Emergency servicespresent and thoserequired

2 OFFICIAL-SENSITIVE (WHEN COMPLETE)

RBK00029033_0002

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Additional Notes

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RBK00029033_0003

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Date:

Entry Timeno. (24hr)

Information

4 OFFICIAL-SENSITIVE (WHEN COMPLETE)

RBK00029033_0004

OFFICIAL-SENSITIVE (WHEN COMPLETE)

Decision / Action / Rationale Initial Review /Complete

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RBK00029033_0005

OFFICIAL-SENSITIVE (VVHEN COMPLETE)

Date:

Entry Timeno. (24hr)

Information

6 OFFICIAL-SENSITIVE (WHEN COMPLETE)

RBK00029033_0006

OFFICIAL-SENSITIVE (WHEN COMPLETE)

Decision / Action / Rationale Initial Review /Complete

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RBK00029033_0007

OFFICIAL-SENSITIVE (VVHEN COMPLETE)

Date:

Entry Timeno. (24hr)

Information

8 OFFICIAL-SENSITIVE (WHEN COMPLETE)

RBK00029033_0008

OFFICIAL-SENSITIVE (VVHEN COMPLETE)

Decision / Action / Rationale Initial Review /Complete

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RBK00029033_0009

OFFICIAL-SENSITIVE (VVHEN COMPLETE)

Date:

Entry Timeno. (24hr)

Information

10 OFFICIAL-SENSITIVE (WHEN COMPLETE)

RBK00029033_0010

OFFICIAL-SENSITIVE (WHEN COMPLETE)

Decision / Action / Rationale Initial Review /Complete

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RBK00029033_0011

OFFICIAL-SENSITIVE (VVHEN COMPLETE)

Date:

Entry Timeno. (24hr)

Information

12 OFFICIAL-SENSITIVE (WHEN COMPLETE)

RBK00029033_0012

OFFICIAL-SENSITIVE (WHEN COMPLETE)

Decision / Action / Rationale Initial Review /Complete

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RBK00029033_0013

OFFICIAL-SENSITIVE (VVHEN COMPLETE)

Date:

Entry Timeno. (24hr)

Information

14 OFFICIAL-SENSITIVE (WHEN COMPLETE)

RBK00029033_0014

OFFICIAL-SENSITIVE (VVHEN COMPLETE)

Decision / Action / Rationale Initial Review /Complete

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RBK00029033_0015

OFFICIAL-SENSITIVE (VVHEN COMPLETE)

Date:

Entry Timeno. (24hr)

Information

16 OFFICIAL-SENSITIVE (WHEN COMPLETE)

RBK00029033_0016

OFFICIAL-SENSITIVE (VVHEN COMPLETE)

Decision / Action / Rationale Initial Review /Complete

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RBK00029033_0017

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How to complete a log

What to record

All communications and decisions made, including the rationale and any actionslinked to the decision must be recorded. For an individual log you areresponsible for ensuring actions and decisions are correctly logged. If you havea loggist, it is your responsibility to ensure key information is recorded.

The rationale for recording actions / decisions separately is:

• It provides an immediate accurate record.

• It enables easy access to decisions for review or amendment.

• It enables effective handover to colleagues with immediate access todecisions made.

• It provides an accurate record of the event for any subsequent proceedingswhether Criminal or Public Inquiry.

You will need to record the following information:

• Decisions made and the reason for the decision. This will include why adecision or course of action was taken or why a decision or course of actionwas not taken.

• Information available at the time the decision was made.

• Any actions undertaken.

• Progress of any actions.

Best Practice

Do

• Write legibly in black ink. Avoid blue ink

• Keep the log factual

• Write the date in full e.g. 12 January 2017

• Write the time by a 24 hour clock e.g. 13:56

• Rule out unused space in the log

• Keep any receipts, papers, messages, e-mails which are referred to in the log

• Do your best to record information accurately and meet best practice

• Make entries in chronological order

Don't

• Ever remove a page from the log for any reason

• Write over a ruled line

• Use corrective fluids or rubbers as any mistakes need to still be read afterbeing ruled through and initialled

18 OFFICIAL-SENSITIVE VHEN COMPLETE)

RBK00029033_0018

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Making corrections

Mistakes noticed at the time of writing should be ruled through with a single line,initialled and the correct words added after the mistake.

Corrections can also be made at the end of a shift when checking the logthrough. They should be clearly marked with a number (number goes next tothe correction on the subsequent page and next to the mistake) write this in redink so it is clear.

You should also initial the number and change added in.

Log rules

The log rules are summarised by the mnemonic — no ELBOW

• Erasures

• Leaves torn out

• Blank spaces

• Overwriting

• Writing between lines

Remember

Although it is possible that your log will be used in an inquiry or court of law,it is more likely that it will be used in an internal or external debrief as a recordof events.

This log book is the official record of everything you did during an incident.It is where you record the decisions taken, the reasons why and the optionsdiscussed, any actions taken and how the progress of those actions werereviewed.

The information in this log book can be used for briefings, review meeting andhandovers.

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RBK00029033_0019

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Principles for Joint Working

Co-locateCo-locate with commanders as soon as practicably possible at a single,

safe and easily identified location near to the scene.

CommunicateCommunicate clearly using plain English.

Co-ordinateCo-ordinate by agreeing the lead service Identify priorities, resources and

capabilities for an effective response, including the timing of further meetings

Jointly understand riskJointly understand risk by sharing information about the likelihood and

potential impact of threats and hazards to agree potential control measures.

Shared Situational AwarenessShared Situational Awareness established by using METHANE

and the Joint Decision Model

The Joint Decision Model (JDM)

TAKE

ACTION &

REVIEW

WHAT

HAPPENED

IDENTIFY

OPTIONS &

CONTINGENCIES

GATHER

INFORMATION &

INTELLIGENCE

WorkingTogether

Saving LivesReducingHarm

ASSESS

RISKS &

DEVELOP A

WORKING

STRATEGY

CONSIDER

POWERS,

POLICIES &

PROCEDURES

20 OFFICIAL-SENSITIVE (WHEN COMPLETE)

RBK00029033_0020

OFFICIAL-SENSITIVE (WHEN COMPLETE)

Please tick the relevant box:

This incident has been concluded

This incident continues into a new log book LI

Book Owner

Number of this log book

Signed Print

Date Time

Loggist

Signed Print

Date Time

Completed logs to be returned to your organisation's archives

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RBK00029033_0021