internet ordering trophynut ordersystem service unit instructions troop by girl ordering

Internet OrderingTrophyNut

OrderSystem

Service Unit InstructionsTroop by Girl

Ordering

To access - Log on to www.trophynutorders.com

This TrophyNut Order System Welcome Screen will appear.

Click on the 2012-2013 Order System.

•Easy ordering•Clip Art•Nutrition Facts •Link to www.nutsforknowledge.com

To go back to trophynutorders.com

, click Trophy Nut Order System (TNOS)

You can get all the Nutrition Facts right off

the web. Click on the item and it will show you

a picture of the can or box and nutrition values.

2. Then enter the User ID (your email address) and the

Password that was provided by Council

and press enter

Service Unit Order Entry

1. Check to make sure your Service Unit Info is correct…if changes are needed, click on

‘Edit’…

3. Then Click ‘Troops’ under

‘Views’ to add a new troop.

Service Unit Order Entry

2. You may also enter the Addresses for Forms DeliveryProduct Delivery, and Recognition Delivery

To Add New Girl to your troop just click Add New

Girl

PLEASE NOTE!

When you set up your Troop, remember to enter the number of

Girls Registered

(the OrderSystem will automatically calculate Number of Girls Selling based on

the number of girl orders entered) Make sure to add a user ID and password

for each troop as instructed by your council.

Please make sure you enter this information for accurate

Reports!!!

NEW for 2012-2013: Troops will now use their

email for their User ID log-in

NEW for 2012-2013: Passwords must be a

minimum of 6 characters. All passwords must be updated to match this

requirement

NOTE: The troop information email adress

and the user ID (email address) do not need to

match

1. ADD NEW Girl – Enter the girls name as council has instructed.

If this troop/girl is participating in E-Nuts+ and/or Web Magazine

sales, please check the box for each

If the Council has made an option for recognitions for

a certain level, please make sure to select which choice this girl would like

The system this year will only list the

recognitions that the girl has a choice in. It

will not list any recognitions where there is no choice.

These choices can be made at this time or at a later date by editing the

girl information.

3. Make sure to click ‘Add’ at the bottom of the page (you may have to scroll down) to

include this girl in your troop list

Make the choice between the options of

Recognitions

To view any payments for this Girl, click on “Payment

Summary” to drop down payment information

To view recognitions the girl has earned at any point of the sale,

click on “Earned Recognitions” to drop down the information

PRODUCT ORDERS.

Click ‘Orders’ under ‘Views’ from the

home page to place Product Orders

Click ‘Add’ to add

order

1. For the Initial Order, be sure that the circle is clicked. Note, for some councils, the only option is an Initial Order.

2. Choose the troop, the girl, and her level, that you are entering the order for. If this is the troop entering the order, all they have to do is choose the girl. If the girl is not there, they can enter her at this time.

Note: If the girls name is not listed in the drop down menu, you can ‘Add’ her at this time.

3. Enter in the units ordered for Magazines, if applicable, and for Products. Hit Enter or click Add when finished.

Your orders for each girl will show up on this screen along with any

Initial Booth order you enter. Again, if you council is not using

Booth orders, you will not see this part.

If you need to edit an existing order click on

the Order ID #

Cupboard Orders.(if they apply to your

council)Any orders that a troop

picks up from a cupboard will be listed here. In order for the

recognitions to be chosen automatically

for the girls, these products including any initial booth orders will have to be applied to

the girls within a troop.

Assigning Orders.To assign a cupboard or booth order to a girl, click Add New

Order. You will only need to do this if your council is using Initial Booth Orders and / or

Cupboard Orders.

Assigning Orders.1. Make sure the dot for

Assign Troop Cupboard Orders is clicked.

2. Choose Additional or Booth.

(Additional means the girl made the sale and is financially responsible for the product. Booth means that

only the troop is financially responsible.)

3. Choose the girl that you are applying the

product to and then the items to apply.

Assigning Orders.You will then see this screen

which will show all orders including assigned orders as well

as any units still not applied.

There are two buttons at the top for Submitting Magazine and ProductOrders. DO NOT use these buttons until you are sure all troops are finishedEntering their orders. Once these buttons are pressed, the troops and the Service units will no longer be able to enter orders, they can still enter products thought. If for some reason, this has Been done prematurely, the council can change the status of the service unit and/or a troop. If a troop has pressed these prematurely, you as a service unit are able to ‘Unsubmit Products/Magazines’ by editing the Troop Information from the main log-in page.

To change the status of a troop from Submitted to Un-Submitted, click on Troops.

Click on Edit.

Click ‘Unsubmit’ next to either Products have been submitted or Magazines have been submitted to unsubmit these.

Payment Entry

Click here to add new payment

1. Click on ‘Payments” under ‘Views’ from main

log-in page

Payment Entry

(Is not available in all councils)

Payments can be made by the girl to the troop or from the troop to the

council. Choose the payment from the drop

down box and then choose the girl if it is a

girl payment.

Add the necessary payment information including the amount

paid.

Payment Entry

On this Screen, you will see any girl payments as well as any council

payments made.

Also, if a girls name is in bold, she still owes the troopMoney. Put your cursor over her name to find out How much.

Delivery Tickets (for Troop

Pickups)Click ‘Reports’ to view, download or print your Troop

Report(s)

To view Delivery Tickets, click here

You have the option to view Delivery Tickets for Products by Service Unit, by Troop or

By Troop By Girl.

Use this option to search for a Girl’s Information, Troop

Information or Order Details

Quick Search

Using the Quick Search option, you may search for either a

Troop, Girl or Order by Number, Contact Name, Girl

Name or Order Number

Messaging feature allows you to send messages to

Troops/Girls internally, the Troop leader will be notified of a new message upon log-

in

Messages

To compose a message, select if you would like this

message to go to Council, Troops (which troops or All troops), enter your subject and message, and send!

Note: This message will also be delivered to the email

address under the Service Unit or Troop information

The message can be viewed under ‘Messages’ after it has been sent. Any unread messages will be in

bold until opened

SU Reports

Various reports are available to view, print, or download in

to Excel

NEW for 2012-2013: Final Report!

NEW for 2012-2013: E-Nuts+ Plus Sales & Emails: we have

combined both reports to provide all the E-Nuts+

information in one report instead of two!

Service Unit Final Report

You may select to view a certain Service Unit or Troop from the drop down list provided at the top. This report will also show you E-Nuts+ sales information, as well as Service Unit/Troop

statistics.

The Final Report for Service Units will provide the number of units sold, percent/item, retail cost, gross sales and total troop proceeds for the

2012-2013 as well as previous year sales information.

Troop Reports

These are the reports available to the troops.

Remember to log-out at the end of your session

GOOD LUCK WITH YOUR SALE!