intro to ppt
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Microsoft PowerPoint 2000
PresentationSoftware
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Basic concepts
Each page in a presentation is called a slide.You can have as many slides in your presentationas you need.
They can be rearranged at any time or shown inany order you choose.
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Views
Views are ways oflooking at andworking on yourpresentation.
There are differentviews to work in
Normal View Slide Sorter View
Slide Show View
Move between viewsby clicking on theView buttons in thelower left part of thePowerPoint window.
to Know PowerPoint
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View
Buttons
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Views: Normal View. . . 3
views in 1
The text outline
of yourpresentation isin the left pane.
The current slide
with all yourgraphics andobjects is in theright pane.
Notes appear in thesmall pane below theSlide Pane.
Outline
Pane
Slide
Pane
NotesPane
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Views: Slide Sorter View
Click the SlideSorter View buttonto move to the
Slide Sorter View. This view shows
small thumbnailpictures of all theslides in your
presentation. Select one or more
slides andrearrange bydragging it to thedesired location. Slide Sorter Viewbutton
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Views: Slide Show View
Slide Show View is being used right now to viewthis presentation.
Use Slide Show View to preview and rehearse
your presentation and to show your presentationelectronically to an audience.
Your presentation will run full screen with allanimations and transitions.
Advance to the next slide with a mouse click, ormove forward and backward by using the cursorkeys.
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PowerPoint window
Title bar
Menu bar
Toolbars
Outline pane
Slide pane
Notes pane
Format buttons
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Movingaround a presentation
Outline pane text of slides only
Slide pane what the audience sees
Notes pane notes for the speaker
All panes have a scrollbar
View format buttons in lower left ofscreen different variations of these3 panes
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Changing views
Normal 3 pane view all three panesshare space click and drag frames tochange pane sizes
Outline view same 3 panes, but outlineis emphasized
Slide view 3 panes, slides emphasized
Slide sorter slides only entirepresentation in thumbnail view
Slide show - what the audience sees (Escto return to normal)
View/Notes a 5th option Slide, speaker
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Inserting a slide
New slide button, or Insert,New slide, or
Common tasks,New slide
Choose layout from Autolayout
Placeholders for title, bullets, otherelements
Click inside placeholder for insertionpoint, start typing
Click outside to finish, or choose newslide
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Deleting slides
Choose slide icon(s) in outline, hitdelete button, or
Choose slide icon(s), Edit, Deleteslide
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Viewing and navigatingthe slide show
Use slide show button lower lefthand corner (icon looks like a
screen) Will start at chosen slide
F5 works too Will start at beginning
L-click to move to next slide
Esc to end slide show
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Basic slide show Controls
Advance to next slide: N, Enter, Spacebar, PageDn, mouse click,
right or down arrow
Return to previous slide: P, backspace, PageUp, left or up arrow
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Graphic bullets, numbers
Change bullet style Select text, hitbullet button, Format/Bullets and
Numbering gives you 8 stylesChange bullets to numbers select
text and hit numbering button
Character gives you many more
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Changing fonts in a presentation
SELECT TEXT, CHANGE FONT IN TOOLBAR FOR
ISOLATED CHANGES
FORMAT, REPLACE FONTS WILL FIND AND
REPLACE A SPECIFIC FONT IN PRESENTATION
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Inserting a picture
Insert, Picture, From File
Picture will appear
Select picture to move (4-headed arrow) or resize(2-headed arrow)
Picture Toolbar will appear
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Picture toolbar (cont)
Cropping
Click icon, move to sizing box, click and drag,that portion of the picture will be cropped off
Border line size
Recolor will change colors in picture -select color to change with checkmark,
then switch the color Uncheck the box to revert to original scheme
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Drawing toolbar
Bring up drawing toolbar
Lines and arrows buttons
Click and hold to start, drag, let go toend manipulate with sizing boxes
Shapes buttons: circle and square Click and hold to start, drag, let go to
end manipulate with boxes
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Creating a text box
R-click in upper gray area, selectdrawing
Drawing toolbar shows up at bottom
Select text box button (A in box)
Drag and draw the box (you pick width,text determines height)
Type in text, click outside box Text is within a graphic object, so it wont
appear in outline
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Action buttons
Choose button, size it, dialogue box willappear
Click or mouse-over action
To new slide, file, program, macro,
website
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Text hyperlinks
Select text
Pick words with most meaning
R-Click, Hyperlinks Link to web page
Link to document
Link to other slide in presentation Link to other presentation
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Image hyperlinks
Action buttons are image hyperlinks
Insert image
R-Click, choose hyperlink, or
Choose Action settings
Add links
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Inserting charts from Excel
For more complex charts, with lots ofdata
Create in Excel, import to PowerPoint Insert, Object, Create From File
Browse to chart and select
Cant manipulate in PowerPoint otherthan size and move
Create directly in PowerPoint for more control
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Creating a chart
Click Insert Chart button sample chartand sample excel sheet appear
Manipulate chart by changing headingand numbers in excel sheet
Size and move elements within chart(screentip tells you name of each one),and chart itself
Manipulate elements with a R-click overthat element
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Slide transitions
Slide show/Slide transition, or
Click transition button
Select which transition, speed (slow,medium, fast), change on mouse-click orpre-timed, play sound
Apply to apply to current slide, or Apply
To All Small icon will appear beneath all affected
slides in slide sorter (shows timings aswell)
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Pre-set animations
Slide show/Preset animations will showlist of presets OFF is at top
To set animations for all slides in slidesorter view Ctrl + A to select all, thenset your animation
Slide show/Custom animation will allowmuch greater control
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Thanks?
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