introduction to tpms

Introduction to TPMS

Agenda• Steps for Examinees – MYPSC Registration

• Steps for Providers–Accessing TPMS–Available Documents–Adding New Student Records–Granting Eligibility to Test–Updating Student Records

• Questions & Contact Information

• “Traditional Program Management System”

• A general purpose data collection system• A means of granting eligibility to take

GACE assessments• A source of data for business processes

such as the issuance of certificates• A source of data for multiple reporting

purposes (e.g. PAAR, Title II)

What is TPMS?

Why Does TPMS Mention “Title II Codes”?

Any use of the phrase “Title II Codes” in TPMS is due to the parentage of TPMS.

We will remove references to “Title II” over time.

TPMS is a general-purpose data management system useful for…– Program Approval– Preparation Program Effectiveness Measures– Title II Reporting– CAEP

Remember…

• TPMS is the KEY to granting GACE eligibility.• But TPMS will be used for more than granting

GACE eligibility.

TPMS “Take-home” Message

INTRODUCTION TO TPMSUsing TPMS

TPMS Home Page

TPMS User Manual

Downloads & Documentation

TPMS Manual & Quick Guides

TPMS Manual & Quick Guides

Title II Codes

TPMS Downloads

TPMS Template: Required ElementsRequired Information

Student ID Specific to your institution

First & Last Name Full name is required

Email Address This will be our only way to communicate with the student

Date of Birth This is required to help ensure data accuracy

Program ID Candidates enrolled in multiple programs will appear across multiple rows

Enrollment Date Date of program enrollment in MM/DD/YYYY format

Site Code ‘1’ for single site providers. Approved site codes can be downloaded from File Download Page.

Delivery Modality Face-to-Face (1), Online (2), Hybrid (3)

Degree Code Codes can be downloaded from the File Download Page

Field Code and/or Endorsement Codes

Field Code A is required for all initial certification programs.Endorsement Code 1 is required for all endorsement programs.

ADDING A NEW STUDENT RECORDUsing TPMS

Adding Your First Student Record

Adding Your First Student Record

Adding Your First Student Record

Adding Your First Student Record

Adding Your First Student Record

Adding Your First Student Record

Adding Your First Student Record

Adding Your First Student Record

Adding Your First Student Record

Adding Your First Student Record

Adding Your First Student Record

Adding Your First Student Record

Adding Your First Student Record

Adding Additional Records For a Student

Adding Additional Records For a Student

BATCH FILE PROCESSINGUsing TPMS

Adding New Records in Batch

Adding New Records in Batch

Adding New Records in Batch

Adding New Records in Batch

Adding New Records in Batch

Uploaded Files Reports

Uploaded Files Reports

Viewing Error Logs

Viewing Error Logs

Viewing Error Logs

NEW ACCOUNT REGISTRATIONUsing MYPSC

• To be able to register for any GACE (except Paraprofessional), all candidates must have a MyPSC Account (http://mypsc.gapsc.org).

• When registering at MyPSC, the candidates will enter:– First, Last, Middle Name (must use legal name)– SSN– DOB– Why the examinee is registering at MyPSC– The reason for testing (if applicable)

Steps for Examinees: MyPSC

• If the candidate already has a MyPSC Account, he/she should verify that the account is registered under his/her legal name.

• Make sure the name on the MyPSC account matches the valid identification documents the examinee will be showing at the test site administration.

Steps for Examinees: MyPSC

Registering a New Account

MYPSC Program Claiming Process

MYPSC Program Claiming Process

MYPSC Program Claiming Process

Program Admission Assessment (formerly Basic Skills)1. I am testing for admission to a Georgia educator preparation program and need to

take the Program Admission Assessment (formerly Basic Skills Assessment).

Content AssessmentCollege/University Programs 2. I am enrolled in a Georgia-approved program in an undergraduate teaching field, or

in Educational Leadership, Media, School Psychology, or Counseling. 3. I am seeking admission to/enrolled in a Georgia-approved M.A.T.; M.Ed. that leads

to certification; Certification Only; or Post-Baccalaureate program.4. I am enrolled in an out-of-state (non-Georgia) college/university (could be at the

undergraduate or graduate level) educator preparation program that requires field experiences and/or student teaching that I will do in Georgia schools.

5. I am enrolled in a college/institution and am testing in a teaching field different from my first teaching preparation field.

6. I have already completed a Georgia college/university preparation program and am testing for certification.

Reasons for Testing

Reason #2 Triggers Eligibility

2. I am enrolled in a Georgia-approved program in an undergraduate teaching field, or in Educational Leadership, Media, School Psychology, or Counseling.

If a candidate selects an incorrect reason for testing, the examinee may have to retest!

Reasons for Testing

• Candidates in traditional preparation programs who selected Reason to Test #2 are notified via email when they are granted eligibility to test by their program provider. Notifications are sent to the email addresses provided in their MyPSC account.

• Automatic eligibility will be granted for all examinees that take the Program Admission Assessment (formerly the Basic Skills Assessment).

Steps for Examinees

• Automatic eligibility will be granted for candidates seeking admission to/enrolled in M.A.T.; M.Ed. that leads to certification; Certification Only; or Post-Baccalaureate program.

• Once a candidate passes all tests within the assessment in the initial preparation field, the candidate will be granted automatic eligibility to add appropriate additional teaching fields via testing.

Steps for Examinees

CANDIDATE CLAIMING PROCESSUsing MYPSC

MYPSC Program Claiming Process

MYPSC Program Claiming Process

MYPSC Program Claiming Process

MYPSC Program Claiming Process

MYPSC Program Claiming Process

MYPSC Program Claiming Process

MYPSC Program Claiming Process

SEARCHING TPMS RECORDSUsing TPMS

Search All Candidates

Search For Student

Search By Program

Search By Candidate Status

Search By Enrollment Date

Search Results Table

Sorting Search Results

TPMS ACTION MENUUsing TPMS

Selecting Multiple Records

Action Menu Options

Action Menu Options

Grant Eligibility to Test

Additional Actions

Additional Records

Download Search Results

Save As, Edit, Save & Upload

Save As, Edit, Save & Upload

CONTACT INFORMATIONGetting Help

GACE assistance• GACE Informational Website: www.gace.ets.org • Calls about any aspect of GACE, not related to

certification: 1-855-225-7178 (Monday – Friday, 7 a.m. – 6 p.m)

• Emails from all test takers about the new testing program: gace_inquiries@ets.org

GaPSC assistance• Candidates should contact mail@gapsc.com for

assistance.

Help for Examinees

GACE assistance• GACE Informational Website:

www.gace.ets.org • Emails from state-approved program

providers about the new testing program: GACESupport@ets.org

Help for Providers

• Program providers who need assistance with any aspect of TPMS should email tpms@gapsc.com. For errors with the TPMS website on www.gapsc.org, send a screen shot along with your description of the error.

• DO NOT give the tpms@gapsc.com email address to your students! Candidates should contact mail@gapsc.com for assistance.

Help for Providers

• Thursday, October 3 at 3 p.m.• Wednesday, October 9 at 9 a.m.

To register for a webinar, send an email to tpms@gapsc.com

TPMS Webinar Dates