invitation to tender procedure invitation to tender procedure it – 4123/en supply, replacement and...

INVITATION TO TENDER PROCEDURE

IT – 4123/EN

Supply, Replacement and Repair of Crane Rails

Key dates

Invitation to Tender issued: 4 August 2015

Compulsory bidders’ conference: 1 September 2015

Bids to be returned to CERN by: 14 September 2015

Contract negotiation and notification

Start of the contract: October 2015

IT documents

Tender form, annex (Technical Questionnaire) and Unit Price List

Technical specification + annexes

Working on the CERN site

General Conditions for Invitations to Tender CERN/FC/5312-I/Rev.

General Conditions of CERN Contracts CERN/FC/5312-II/Rev.

Clarification Process

All questions shall be addressed

in writing to:

Floris.Bonthond@cern.ch

Requests for clarification should

be received earlier than 7

September 2015

Clarification Process

CERN’s response will be sent to all bidders,

including the request for clarification but

without identifying its source

Bidders shall acknowledge receipt of the

email

Cover letter with bid shall acknowledge each

individual CERN clarification correspondence

received

Basis of Award

The contract shall be awarded on a

«Lowest compliant bid » basis

Selection & Adjudication Criteria

With a view to improving the distribution of its purchases

among its Member States, CERN has applied, for the

selection of bidders to be invited to tender, and will apply

for the award of the contract to a technically and

financially qualified bidder, the criteria set out in the

document entitled

Selection and Adjudication Criteria

for Supply Contracts

Country of Origin

In accordance with standards defined by EU, i.e. the

country(ies) where the supplies (including their

components and sub-assemblies) are manufactured or

undergo the last major transformation by the contractor

or his sub-contractors

Return Coefficient

Bids originating from several Member States or submitted

by a combination of firms In the case of a supply contract, a bid is considered to

come from a PB MS if at least 60% of the total amount of the bid originates from a PB MS

If this is not the case, the bid shall be treated as that of a firm offering goods from a WB MS

Well balanced Member States

For this invitation to tender, the following CERN Member States are WB MS for supply contracts:

BG, CH, FR, HU, IT, PT

Realignment Rule (Scenario 1)

Lowest bid from a PB MS contract placed with it

Poorly balanced MSWell balanced MS

Bid

(C

HF

)

Contract

Realignment Rule (Scenario 2)

Lowest bid from a WB MS realignment rule applies if bid difference <20%

Poorly balanced MSWell balanced MS

Bid

(C

HF

)

<20%

Realignment Rule (Scenario 2)

Lowest bid from a WB MS

(a) 1st bidder from PB MS aligns contract placed

ContractPoorly balanced MSWell balanced MS

Bid

(C

HF

)

<20%

Realignment Rule (Scenario 2)

Lowest bid from a WB MS

(b) if not, 2nd lowest bidder from PB MS aligns contract placed

ContractPoorly balanced MSWell balanced MS

Bid

(C

HF

)

<20%

Realignment Rule (Scenario 2)

Lowest bid from a WB MS

(c) if no alignment, contract placed with lowest bidder from WB MS

ContractPoorly balanced MSWell balanced MS

Bid

(C

HF

)

<20%

Price BasisAll prices shall be quoted in CHF or the preferred currency of the bidder: his national currency or the currency in which he will have major expenses, free of taxes, not subject to revision

Payment milestones

10% of total amount of contract after signature of contract and receipt of bank guarantee

20% of total amount of each release order thirty days after approval of design file

70% of total amount of each release order thirty days after successful acceptance tests of supply

Remuneration

The first invoice shall be accompanied by a bank guarantee from a bank approved by CERN (BBB+ at least) of 10 % of total contract price and valid until end of warranty period of last supply delivered

VAT

Prices shall take into account CERN’s exoneration from VAT and import duties

VAT shall be subject to the rules and invoicing instructions as defined under the following link:

http://cern.ch/doc/vat.html OR http://cern.ch/doc/tva.html

e-tendering instructions Bids shall in no event be sent by post, e-mail or fax All documents comprising the bid have to be uploaded on the CERN e-

tendering application by using the button [Submit Bid] in the CERN e-tendering application

The uploading may take time so we advise you to start at least one hour before the time limit

In case you do not intend to submit a bid, please inform us, by using the button [Decline] in the CERN e-tendering application

If you have any problems or enquiries regarding the registration of your firm, the upload of your bid please consult the [FAQ] in the CERN e-tendering application or contact purchasing.service@cern.ch

Return Date

Bids shall be RECEIVED by CERN on

14 September 2015, 4 P.M

at the latest

Law Applicableto Contractor’s Personnel

Reminder

According to its status CERN has the right to establish its own rules (i.e. SRR, safety rules, CPR) which are applicable to all

HOWEVER: Contractors shall comply with common law as well as CERN rules

Areas Concerned

rest time & leave

the minimum wage

hygiene, safety and health at work

protection for young workers and pregnant women or have just given birth

equal treatment

temporary work

The other areas such as hiring, contract termination and personnel representation are not concerned by this new regime

Relations with Host States

Switzerland / Suisse:

Office cantonal de l'inspection et des relations du travail (OCIRT)Rue David-Dufour 5

CH-1211 Genève 8

T. +41 22 388 29 29

F. +41 22 388 29 69

reception.ocirt@etat.ge.ch

France:

Direction régionale des entreprises, de la concurrence, de la consommation, du travail et de l’emploi (DIRECCTE) Rhône-Alpes – Unité territoriale de l’Ain 34 avenue des Belges

Quartier Bourg centre

F- 01000 Bourg-en-Bresse cedex

T. +33.4.74.45.91.35

F. +33.4.74.22.72.54

charlotte.revolat@direccte.gouv.fr

Information Contact

Floris Bonthond

Tel: +41 22 767 31 43

Floris.Bonthond@cern.ch