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BACKGROUND INFORMATION• Tracking hardware/software assets
• Collect and manage information
• Computers, Printers, and Software
• Initial method not multiuser and scalable
• $100,000 budget for a six month project
• Covers the cost of labor, new hardware/software, and training
PROBLEM DEFINITION• MS Excel and Access
• Company has two locations now
• New system needs to be multiuser, scalable
• Minimizing Change in Work Assignments
• Union must approve
• Ensures greater acceptance
• Main issue lies with equipment used and process to maintain quality data
• A technical solution is necessary
CURRENT SYSTEM DEFINITION• Software inventory tracked in MS Excel
• Hardware inventory tracked in MS Access
• The system operates on individual computers
• The files are shared among managers and technicians on a central server
• No way to track when a file is being modified
PIECES FRAMEWORK• Performance – Files located on a server where managers can update them, as
long as someone else is not doing so. Makes difficult to coordinate between two sites
• Information – Asset information stored in two different file types. Hard to combine reports
• Economics – Budget is $100,000
• Control – Managers can update files, but must assume that no one else is trying to do the same
• Efficiency – Two different file types diminishes efficiency of information and generating reports. Collaboration is difficult on current system
• Service – Current system can lead to inconsistencies in data as managers at multiple sites update files located on a central server
PROJECT FEASIBILITY ASSESSMENT• Operational – Proposed solution satisfies the system requirements
• Cultural/Political – Obtaining input from managers both willing and unwilling to change
• Technical – New system is technically feasible
• Schedule – Six month timeline is adequate. If need arises, this could be pushed back
• Economic – Expected cost is $86,500. This allows for about $13,500 of cost overrun.
• Legal – Union approval is possible with the proper channels. Minimal impact to work assignments will aid in this process.
PROJECT FEASIBILITY ASSESSMENTDevelopment Costs
Personnel:2Systems Analysts ($50.00/hour) $30,0002Programmer/Analysts ($35.00/hour ea) $19,0001GUI Designer ($40.00/hour) $5,0001Telecommuncations ($50.00/hour) $2,5001System Architect ($50.00/hour) $6,0001Database Specialist ($45.00/hour) $5001System Librarian ($15.00/hour) $2,000
Expenses:Training $3,500
New Hardware & Software1Development Server $10,0001Server Software (operating system, etc) $3,0001DBMS Server Software $2,000
Client Software $3,000
Total Development Costs $86,500
Projected Annual Operating CostsPersonnel:
2Programmer/Analysts ($35.00/hr) $40,0001System Librarian $6,000
Expenses:1Maintenance for server $1,0001Maintenance for DBMS Software $1,000
Total Projected Annual Costs $48,000
PROJECT PLAN• Design the interface using an in-house database
• Allow access via a website that allows multiple users and continuously updates, and allows simultaneous updates
• Both locations will have the latest data
RECOMMENDATIONS• Web based solution that will allow multi-user access
• Continuous update across locations
• Satisfy manager request to stay in house
• Iterate implementation and test at one location first
• Offer training in order to ensure proper system use
PIECES FRAMEWORK• Performance – Files located on a server where managers can update them, as
long as someone else is not doing so. Makes difficult to coordinate between two sites
• Information – Asset information stored in two different file types. Hard to combine reports
• Economics – Budget is $100,000
• Control – Managers can update files, but must assume that no one else is trying to do the same
• Efficiency – Two different file types diminishes efficiency of information and generating reports. Collaboration is difficult on current system
• Service – Current system can lead to inconsistencies in data as managers at multiple sites update files located on a central server
PROJECT FEASIBILITY ASSESSMENTDevelopment Costs
Personnel:2Systems Analysts ($50.00/hour) $30,0002Programmer/Analysts ($35.00/hour ea) $19,0001GUI Designer ($40.00/hour) $5,0001Telecommuncations ($50.00/hour) $2,5001System Architect ($50.00/hour) $6,0001Database Specialist ($45.00/hour) $5001System Librarian ($15.00/hour) $2,000
Expenses:Training $3,500
New Hardware & Software1Development Server $10,0001Server Software (operating system, etc) $3,0001DBMS Server Software $2,000
Client Software $3,000
Total Development Costs $86,500
Projected Annual Operating CostsPersonnel:
2Programmer/Analysts ($35.00/hr) $40,0001System Librarian $6,000
Expenses:1Maintenance for server $1,0001Maintenance for DBMS Software $1,000
Total Projected Annual Costs $48,000
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