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ON THE JOB TRAINING AT THE
BUREAU OF AGRICULTURAL STATISTICS PROVINCIAL OPERATION CENTER
AKLAN CULTURAL CENTER, KALIBO, AKLAN
A Narrative Report
Presented to
The faculty of the
School of Arts and Sciences
AKLAN STATE UNIVERSITY
Banga, Aklan
In partial fulfillment
of the Requirements for the Degree
BACHELOR OF ARTS
Major in English
JOEMARIE D. GUILLER
March 2012
i
Republic of the PhilippinesAKLAN STATE UNIVERSITY
School of Arts and SciencesBanga, Aklan
APPROVAL SHEET
A PRACTICUM NARRATIVE REPORT
Title: ON THE JOB TRAINING AT THE BUREAU OF AGRICULTURAL STATISTICS
PROVINCIAL OPERATION CENTER, KALIBO, AKLAN
Name: JOEMARIE D. GUILLER
Degree: BACHELOR OF ARTS
Major: ENGLISH
Accepted: Date
MARY EDEN M. TERUEL, PhDPracticum Adviser
GRACE C, CRUZBachelor of Arts Adviser
MARCELINA L. OQUENDODivision Chair, Communication, Language,Humanities and Culture
Approved:
MARY EDEN M. TERUEL, PhDDean, School of Arts and Sciences
ACKNOWLEDGEMENT
ii
The trainee wishes to express her sincere thanks and
appreciation to the following persons for their utmost support,
for their inspiration and assistance for the success of this
training.
Dr. Danilo E. Abayon, University President, for the approval
to undertake the On-the-Job training, Dr. Mary Eden M. Teruel,
Dean School of Arts and Sciences, as well as the trainees OJT
Adviser, the SAS faculty for their encouragement, support,
patience, advices and inspiration that helps the trainee to
preserve this work into a sweet success.
To the very progressive PASO family whose expertise and
experiences have become the inspiration to finished this
narrative report. Sir Manuelito V. Delegencia, PASO and his staff
for their untiring assistance and inspiring words and
encouragement to the trainee.
The trainee sends his heartfelt gratitude to his parents for
the trust and guidance that has served as her fruitful endeavor,
also his gratitude to his classmates, friends and to his very
special someone, Ms. Shella Gregorio for the love, pieces of
advice, suggestions, moral and spiritual support that makes the
trainee to be strong in times of struggles.
iii
Above all, to Almighty God for the wisdom, strength,
guidance and grace he bestowed upon the trainee. For without Him,
this narrative report would not be possible.
TABLE OF CONTENTS
Page
TITLE PAGE i
iv
APPROVAL SHEET ii
ACKNOWLEDGEMENT iii
TABLE OF CONTENTS v
LIST OF APPENDICES vi
Chapter
1. INTRODUCTION
Background and importance of OJT
General Objectives
Profile of the Cooperating Agency
Time and Date of OJT
2. STRATEGIES AND METHODOLOGIES
Actual On the Job Training
Results and Observations
Problems Encountered
Solutions Made
Lessons Learned
3. SUMMARY, CONCLUSIONS AND RECOMMENDATIONS
Summary
Conclusions
Recommendations
LIST OF APPENDECES
v
Appendix Title Page
A Letter of Application
B Letter of Recommendation
C Compilation of Weekly Progress Report
D Compilation of Daily Time Record
E Performance Rating
F Certificate of Completion
G Pictorials
Chapter 1
vi
INTRODUCTION
Background and importance of the On-the-Job Training
The Bachelor of Arts is a four year degree course which
offers two major areas of specialization, English and
Mathematics, under the School of Arts and Sciences (SAS)
department. On-the-Job training is an important phase in life of
a student. It comprises one hundred eighty-nine hours of hands-on
training on a chosen cooperating agency designed to acquire
relevant knowledge and skills at work.
It is not only a mere requirement for graduation but it is
also an opportunity for student to gain actual experiences and
skills that could made them physically, mentally and emotionally
prepared for future undertakings in entering the world of work.
It is an activity that refined the skills and knowledge of the
students and could help them deal with the responsibility with
the ever-changing environment in their workplace.
This training was intended to enhance and develop
personality to become competitive individual in the field of
office work and give them opportunity to acquire desirable habits
and ethics and practices good working attitudes in preparations
for future employment.
vii
On-the-Job training enables student to become independent
and develop their confidence to perform all assigned task in a
productive manner during the period of attachment. It broadens
the trainee’s perspective of knowledge that this activity could
offer. The students were expected to be more efficient and
competitive individual equipped with the necessary skills and
experiences they gained in the training thus increasing their
opportunity for advancement in the field of office management.
viii
Objectives of the On-the-Job Training
In line with the School of Arts and Sciences’ goal to
provide highly competent and competitive professionals, manager,
executive business/ public leaders and entrepreneurs responsive
to the needs of dynamic environment, the practical program aims
to:
1. Provides students handling tasks to build self-
confidence and self motivation in professional
growth.
2. Enable the students to gain experiences, relate and
apply the theories he/she learns in school to real
office situations and problems.
3. To assists individuals in developing professional
and interpersonal relationship necessary for success
in the workplace.
ix
Profile of the Cooperating Agency
Historical Background
The emergence of the Bureau of Agricultural Statistics
was spurred by the government efforts to improve the agricultural
database in the country. In the past, the agricultural data
system suffered from significant gaps, some duplications and
occasional issues on the relevance of some data series to users.
The major reasons were: (1) the agency responsible for the
agricultural statistics, the Bureau of Agricultural Economics
(BAEcon), was originally set up as a user rather than a producer
of statistics, (2) the development of agriculture statistics
received a very low priority in the sharing of limited resources
allotted to the statistical system, and (3) the widespread
duplication of statistical activities among government agencies
resulting in conflicting figures and confusion among data users.
To address this situation, the BAS was established as
one of the seven (7) bureaus of the Department of Agriculture
under Executive Order No. 116 issued on January 30, 1987, to take
charge of the production of statistics on agriculture, fishery
and related fields. The BAS has assumed most of the functions of
its predecessor, the BAEcon. In year 2000, the BAS structural
organization was strengthened and reoriented pursuant to the
relevant provisions of DA Administrative Order No. 6 series of
x
1998 in compliance with the provisions of the Agriculture and
Fisheries Modernization Act or RA8435 of 1997. This law
designates BAS as the central information soure and server of the
National Information Network (INN) of Department of Agriculture.
Mission
The Bureau of Agricultural Statistics is the principal government
agency for the efficient collection, processing, analysis and
dissemination of official statistics on agriculture and fisheries
as inputs to policy and decision towards a sustainable
agricultural development.
Vision
The Bureau of Agricultural Statistics is a credible agricultural
statistical organization delivering high quality products and
services by a competent workforce, using appropriate technologies
to support the information needs of stakeholders.
Time and Place of OJT
xi
The OJT was conducted from January 17, 2012 to February 30,
2012 at Bureau of Agricultural Statistics Provincial Operation
Center Aklan Cultural Center, Kalibo, Aklan. The trainee was
assigned at Bureau of Agricultural Statistics Provincial
Operation Center under Sir Manuelito V. Delegencia, PASO. The
trainee office hours were from 8:00 a.m. to 12:00 p.m. and 1:00
p.m. to 5:00 p.m. daily for four days of working week.
Chapter 2
xii
STRATEGIES AND METHODOLOGIES
This Chapter presents the strategies and methodologies
applied by the trainee during his training conducted at the BAS
POC. It includes the actual hands-on activities during the on-
the-job training.
Actual On-The-Job Training
Dubbed as a Data collector, the trainee performed different
tasks and activities during the training. This includes:
Attending seminars. During his first two days at the office,
the trainee attends the seminar “Survey on Characterizing Small
Farmers of the Philippines”, which Objectives is to generate
benchmark statistics on the socioeconomic characteristics of
farmers that will support the prioritization and development of
agricultural programs and project. And on February 14, 2012 he
also attended the seminar on “2012 Survey of Food Demand for
Agricultural Commodities”. The Objectives of the survey is to
generate data on per capita consumption of rice, corn and other
agricultural food commodities.
Reading some article. The trainee felt nervous when he is
assigned to read some articles on the survey because he is so
bashful in facing crowd. Having conscious of what people will say
xiii
to him after he reads. But the trainee thought positive side that
anything happened it just a mistake.
Surveying. The trainee goes to Barangay Caano, Kalibo,
Aklan to conduct a survey on Characterizing Small Farmers of the
Philippines. During his first day of survey, the trainee
experiences the hardship in going to that said barangay because
the tricycle won’t go immediately unless it is full. To consumed
time the trainee learned that it is easy to go to Barangay Caano
if you wait along the National Highway going to New Washington.
The trainee felt nervous in asking question to the
respondent because it is his first time to conduct a survey
without other person accompanied him and doesn’t know how to get
the cooperation of the respondent. The trainee learned through
observation that, you should be polite every time, be patient
enough and be lively because the questionnaire is too long the
interviewee might get bored.
Editing the data gathered. The trainee analyzed the data
gathered from the respondent. The trainee changed, arranged, gave
the corresponding value of the product and translated the
information or data gathered from the respondent for better
understanding.
other related tasks. The trainee did other related tasks such as:
xiv
Sending letter to JRS Express.
Computer works such as making files on the computer,
encoding and printing out the documents.
Paying telephone bills.
Cleaning the office, washed the dishes, securing all
windows and doors are properly locked and all office
lights and other electrical equipments are properly
discharged and off.
Results and Observations
This presents the results and observations gathered by the
trainee during the conduct of the OJT activities. Specifically,
this includes the problems encountered, the solutions take to
solve the problems and the lessons learned during the training.
Problems Encountered
1. The trainee didn’t know how to troubleshoot computer
and printer when something went wrong.
2. The trainee received unclear instructions.
3. The trainee is unfamiliar with some office
terminologies.
4. The trainee easily gets tired in locating the house of
the sample respondent.
5. The trainee loses his voice because the questionnaire
to be asked is consisting of 14 pages.
xv
6. The trainee is confused on things especially when
there are many tasks assigned.
Solutions Made
1. The staff taught the trainee how to troubleshoot
computer and printer in case something went wrong. The
staff also advised the trainee to take time to avoid
haste.
2. The trainee courteously requested the staff to repeat
the instruction for clarification. The trainee also
texted the staff and ask for clarification of the
assigned tasks.
3. The trainee asked the staff of what does it mean when
they say such office terminologies.
4. The trainee politely asked for assistance to the
people who know that specific person.
5. The trainee asked his field supervisor for 2 days of
rest so that his voice will recharge.
6. The trainee had learned to organized things and
concentrated to the tasks that should be done first.
Lessons Learned
xvi
1. The trainee observed proper time management, organizing
tasks to save time, patience and passion to work.
2. The trainee learned professionalism.
3. The trainee learned to ask with courtesy.
4. The trainee love and enjoy working with other people
and gain more friends and mentors which helps him in
times of doubt.
5. The trainee learned to socialize different person and
had overcome his shyness in facing other people.
Specifically in conducting survey on different
barangay, such as Brgy. Caano and Brgy. Linabuan Norte
6. The trainee learned to follow instruction. Especially
in computer works such as encoding and printing.
7. As a trainee don’t hesitate to ask for assistance to
avoid miscommunication.
8. Through observation and constant practice, this
training would serve as a training ground in the
future.
Chapter 3
xvii
SUMMARY, CONCLUSIONS AND RECOMMENDATION
This chapter presents the summary, conclusions and
recommendations gathered from the daily activities of the trainee
in the office.
Summary
Every second semester, the fourth year Bachelor of Arts
students were required to undergo an on-the-job training in the
different offices in Aklan with a minimum of one hundred eighty-
nine hours. The trainee opted Bureau of Agricultural Statistics
Provincial Operation Center as cooperating agency. The main goal
of the trainee is to gain information about and experiences in
the field f office works as a springboard for future employment.
The trainee molded the trainee to become independent in
performing the assigned tasks efficiently, learn to live on her
own and adjust to the new environment and with the people around
her. The trainee learned to be independent and develops sense of
responsibility in performing the assigned tasks. Furthermore, the
training provides a glimpse in office works which the trainee
could apply in the future.
After a month of training and real office works exposure,
the trainee was equipped with the skills that were learned in the
four corners of the room and his intellectual progress and
xviii
knowledge towards technology were heightened. The trainee’s
perseverance made his personality whole that he may be ready for
new challenges in life.
Conclusions
Base on the training experiences gathered by the OJT trainee
at the Bureau of Agricultural Statistics Provincial Operation
Center, the conclusions have been drawn.
The different activities gave insights to the trainee the
desirable working habits, thus enhancing harmonious human
relations to the office staff. The trainee also learned
manipulative and clerical skills that may better prepare the
trainee in the future employment. The working potential of the
trainee have been developed during the duration of the training.
Recommendation
For the Bureau of Agricultural Statistics POC:
xix
1. The office must be bigger enough and the ceiling must
be renovated.
2. The office must have an additional staff.
3. They must have more cabinet so that their files and
other documents will be properly arrange and keep.
4. They must orient the trainee to be familiar with the
different office activities, office facilities and
equipment.
For the Bachelor of Arts Program:
1. The student should be exposing to offices or
agencies that are related to their field of
expertise.
2. Student should be given more computer works so that
they can practice their skills and through that they
can acquire new knowledge and information which will
helps them in the future.
3. The student should be given more time of training to
gain more information and knowledge from different
office works which they can use in their future
employment.
Appendix A. Letter of Application to the BAS POC
xx
Republic of the PhilippinesAKLAN STATE UNIVERSITY
School of Arts and SciencesBanga, Aklan
January 10, 2012
Manuelito V. DelegenciaPASO, Bureau of Agricultural StatisticsAklan Cultural Center, Kalibo, Aklan
Mr. Delegencia:
I am a fourth year Bachelor of Arts in English student of Aklan State University. In partial fulfillment of the requirement of this course, I am required to have an On-the-Job Training (OJT) for minimum of 189 hours starting January 2012 to February 2012.
I would like to apply as trainee in your office because I genuinely feel the training and experiences will broaden my knowledge in various areas like office filling, communication, computer works and other available training experiences in your office.
I hope that I will be accommodated in your office. Thank you very much and more power.
Very truly yours,
(Sgd.) JOEMARIE D. GUILLER
Noted:
(Sgd.) MARY EDEN M. TERUEL, PhDOJT Adviser
(Sgd.) MARCELINA OQUENDOChair, Division of Language, Communication and Humanities
(Sgd.) MARY EDEN M. TERUEL, PhDDean
Appendix B. Letter of Recommendation to the BAS POC
xxi
Republic of the Philippines AKLAN STATE UNIVERSITY School of Arts and Sciences
Banga, Aklan
January 10, 2012
Mr. Manuelito V. DelegenciaPASO, Bureau of Agricultural StatisticsAklan Cultural Center, Kalibo, Aklan
Mr. Delegencia:
One of the academic requirements of the Bachelor of Arts (AB- 4 English) curriculum of the Aklan State University is for students to undergo an On-the-Job Training (OJT) with a minimum of 189 hours in any office.
As regards to this, may we request from your office the accommodation of Mr. Joemarie D. Guiller for his OJT in your office.
We firmly believe that his training in your office could provide him the relevant experiences necessary for frontline employees.
We would highly appreciate the assistance you could extend as regards this request.
Very truly yours,
(Sgd.) MARY EDEN M. TERUEL, PhDPracticum Adviser
Noted by:
(Sgd.) MARY EDEN M. TERUEL, PhDDean, School of Arts and Sciences
Approved:
(Sgd.) MANUELITO V. DELEGENCIAPASO, Bureau of Agricultural StatisticsAppendix C. Compilation of Weekly Progress Report
xxii
WEEKLY PROGRESS REPORT
Student’s Name : Joemarie D. Guiller
Week Number : 1
Inclusive Date : January 17-20, 2012
Date Accomplishment
January 17&18, 2012
January 19, 2012
January 20, 2012
Reported and attended the two days
seminar on survey on characterizing
small farmers of the Philippines.
Went to Brgy. Captain of Caano to asked
for his permission to conduct a survey
on their Barangay. Locate the house of
the sample respondent and able to
finished interview 2 sample respondents.
Conducted a survey and able to finished
interview 2 sample respondents.
Prepared by:
(Sgd.) JOEMARIE D. GUILLERStudent Trainee
Noted:
(Sgd.) MANUELITO V. DELEGECIA Director, BAS POC
WEEKLY PROGRESS REPORT
xxiii
Student’s Name : Joemarie D. Guiller
Week Number : 2
Inclusive Date : January 24-27, 2012
Date Accomplishment
January 24, 2012
January 25, 2012
January 26-27, 2012
Locate the house of the respondent and
then conducted the survey and able to
finished interview 2 sample respondents.
Familiarized with the different office
equipment and facilities. Encoded and
printed Memorandum of Understanding and
Acknowledgement letters.
Went to barangay Caano and continue the
survey and able to finished interview 4
sample respondents.
Prepared by:
(Sgd.) JOEMARIE D. GUILLERStudent Trainee
Noted:
(Sgd.) MANUELITO V. DELEGECIA Director, BAS POC
WEEKLY PROGRESS REPORT
xxiv
Student’s Name : Joemarie D. Guiller
Week Number : 3
Inclusive Date : January 31-3, 2012
Date Accomplishment
January 31, 2012
February 1, 2012
February 1&2, 2012
Locate the house of the respondent and
then conducted the survey and able to
finished interview 2 sample respondents.
Went to Bureau of Agricultural
Statistics Office and asked for
clarification about the list of sample
respondents also asked for another list
of respondent and continue the survey
and able to accomplished 2 sample
respondents.
Went to barangay Caano and continue the
survey and able to finished interview 4
sample respondents
Prepared by:
(Sgd.) JOEMARIE D. GUILLERStudent Trainee
Noted:
(Sgd.) MANUELITO V. DELEGECIA Director, BAS POC
WEEKLY PROGRESS REPORT
xxv
Student’s Name : Joemarie D. Guiller
Week Number : 4
Inclusive Date : January 7-10, 2012
Date Accomplishment
February 7&8, 2012
February 9, 2012
February 10, 2012
Edited all the data gathered from the
respondent and able to finished 10
respondents’ questionnaire. It involves
checking of completeness, consistency
and acceptability of the information
collected from the respondents.
Edited all the data gathered from the
respondent and able to finished 8
respondents’ questionnaire and signed
the Certification of Appearance
accomplished the call sheet.
Reviewed all respondents’ questionnaire
if there is information or data that
lacks. Filed all documents for the
general editing of all information
gathered and verifying questionable
information.
Prepared by:
(Sgd.) JOEMARIE D. GUILLERStudent Trainee
Noted:
(Sgd.) MANUELITO V. DELEGECIA Director, BAS POC
WEEKLY PROGRESS REPORT
xxvi
Student’s Name : Joemarie D. Guiller
Week Number : 5
Inclusive Date : February 14-17, 2012
Date Accomplishment
February 14, 2012
February 15, 2012
February 16&17, 2012
Reported and attended the seminar on
survey on 2012 Survey of Food Demand for
Agricultural Commodities.
Went to Brgy. Captain of Linabuan Norte
to asked for his permission to conduct a
survey on their Barangay. Locate first
the house of the sample respondent.
Conducted a survey and able to finished
interview 4 sample respondents.
Prepared by:
(Sgd.) JOEMARIE D. GUILLERStudent Trainee
Noted:
(Sgd.) MANUELITO V. DELEGECIA Director, BAS POC
WEEKLY PROGRESS REPORT
xxvii
Student’s Name : Joemarie D. Guiller
Week Number : 6
Inclusive Date : February 21-24, 2012
Date Accomplishment
February 21, 2012
February 22, 2012
February 23, 2012
February 24, 2012
Continue the survey and able to finished
interview 2 sample respondents for that
day.
Locate the house of the sample
respondent and continue the survey and
able to accomplished 2 respondent of the
survey.
Continue the survey and accomplished the
remaining 1 respondent. and signed the
Certificate of Appearance and Call
sheet.
Edited all the data gathered from the
respondent. It involves checking of
completeness, consistency and
acceptability of the information
collected from the respondents.
Prepared by:
(Sgd.) JOEMARIE D. GUILLERStudent Trainee
Noted:
(Sgd.) MANUELITO V. DELEGECIA Director, BAS POC
WEEKLY PROGRESS REPORT
xxviii
Student’s Name : Joemarie D. Guiller
Week Number : 7
Inclusive Date : February 28-30, 2012
Date Accomplishment
February 28, 2012
February 29, 2012
February 30, 2012
Checked and reviewed all the documents
if there is information or data that
lacks.
Filed all documents for the general
editing of all information gathered and
verifying questionable information.
Checked and prepared Daily Time Record
and filed it for the approval of Sir
Delegencia.
Prepared by:
(Sgd.) JOEMARIE D. GUILLERStudent Trainee
Noted:
(Sgd.) MANUELITO V. DELEGECIA Director, BAS POC
Appendix D. Compilation of Daily Time Record (DTR)
xxix
DAILY TIME RECORD
JOEMARIE D. GUILLER
For the month of January 17-31, 2012
Official hours for arrival Regular days_______
and departure Saturdays_______
Days
A.M. P.M.
Arrival Departure Arrival Departure
17 8:00 12:00 1:00 4:0018 8:00 12:00 1:00 4:0019 1:00 4:0020 8:00 12:0024 8:00 12:00 1:00 5:0025 8:00 12:0026 8:00 12:00 1:00 5:0027 8:00 12:00 1:00 5:0031 8:00 12:00 1:00 5:00
I certify on my honor that the above is a true and correct report
of the hours of work performed, record of which was made daily at
the time of arrival and departure from office.
(Sgd.) JOEMARIE D. GUILLER (Sgd.) MANUELITO V. DELEGENCIAStudent Trainee Director, BAS POC
DAILY TIME RECORD
xxx
JOEMARIE D. GUILLER
For the month of February 1-30, 2012
Official hours for arrival Regular days_______
and departure Saturdays_______
Days
A.M. P.M.
Arrival Departure Arrival Departure
1 8:00 12:00 1:00 5:002 8:00 12:00 1:00 5:003 8:00 12:00 1:00 5:007 8:00 12:00 1:00 5:008 8:00 12:00 1:00 5:009 8:00 12:00 1:00 5:0010 8:00 12:00 1:00 5:0014 8:00 12:00 1:00 5:0015 8:00 12:00 1:00 5:0016 8:00 12:00 1:00 5:0017 8:00 12:00 1:00 5:0021 8:00 12:0022 8:00 12:00 1:00 5:0023 8:00 12:00 1:00 5:0024 8:00 12:00 1:00 5:0028 8:00 12:00 1:00 5:0029 8:00 12:00 1:00 5:0030 8:00 12:00 1:00 5:0031 8:00 12:00 1:00 5:00
I certify on my honor that the above is a true and correct report
of the hours of work performed, record of which was made daily at
the time of arrival and departure from office.
(Sgd.) JOEMARIE D. GUILLER (Sgd.) MANUELITO V. DELEGENCIAStudent Trainee Director, BAS POC
Appendix F. Performance Rating
xxxi
PERFORMANCE RATING
Student’s Name: JOEMARIE D. GUILLER
Performance Rating: ______________
Comments:________________________________________________________
_________________________________________________________________
_________________________________________________________________
_________________________________________________________________
_________________________________________________________________
____________________________.
MANUELITO V. DELEGENCIA
BAS POC Regional Director
Criteria:
Physical Appearance 15% __________
Courtesy 15% __________
Human Relations 20% __________
Punctuality and Attendance 20% __________
Initiative 15% __________
Stress Tolerance 15% __________
100%
xxxii
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