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Schoolwide Plan RequirementsESEA Titles I-IV Consolidated Application Webinar
K-12 Systems and Supports
3
AGENDA
I. Introduction
II. Webinar Goals
III. Schoolwide Plan overview
IV. Examination of the Schoolwide Plan Components
a. Comprehensive Needs Assessment
b. Schoolwide Plan
c. Annual Evaluation of the Schoolwide Plan
V. Review Schoolwide Plan Template
VI. Monitoring
VII. Contacts
VIII. Next Steps
IX. Appendix
Schoolwide Program Plan Requirements in ESSA
Introduction
Webinar Goals
Schoolwide Plan Overview
Comprehensive Needs Assessment
Schoolwide Plan
Annual Evaluation of SWP
Schoolwide Plan Template
Monitoring
Contacts
Next Steps
Appendix
4
Elements of a Title I Schoolwide Program Plan
GOALS
At the end of this webinar, grant managers will:
1. Understand the required components of a Title I schoolwide program plan
2. Understand who must be consulted when developing a schoolwide plan
3. Understand how to perform the needs assessment required to develop a schoolwide program plan
4. Be knowledgeable of documentation requirements and how they relate to monitoring
5. Receive resources that will assist LEAs in developing a compliant schoolwide program plan
Introduction
Webinar Goals
Schoolwide Plan Overview
Comprehensive Needs Assessment
Schoolwide Plan
Annual Evaluation of SWP
Schoolwide Plan Template
Monitoring
Contacts
Next Steps
Appendix
5
What is a Schoolwide Program Plan?
• A schoolwide program plan is a comprehensive reform strategy designed to upgrade the entire educational program in a Title I school.
• Its primary goal is to ensure that all students, particularly those who are low-achieving, demonstrate proficient and advanced levels of achievement on State academic achievement standards.
Introduction
Webinar Goals
Schoolwide Plan Overview
Comprehensive Needs Assessment
Schoolwide Plan
Annual Evaluation of SWP
Schoolwide Plan Template
Monitoring
Contacts
Next Steps
Appendix
6
Schoolwide Program Plan – Stakeholder Input
Schools must develop their schoolwide program plans with:
The involvement of parents, families and other community members to be served
The involvement of the individuals who will carry out the plan, including:
• Teachers
• Principals
• Other school leaders
• Paraprofessionals
• Administrators
• Specialized Instructional Support
• Students (for High Schools)
• Technical Assistance Providers
Introduction
Webinar Goals
Schoolwide Plan Overview
Comprehensive Needs Assessment
Schoolwide Plan
Annual Evaluation of SWP
Schoolwide Plan Template
Monitoring
Contacts
Next Steps
Appendix
7
Schoolwide Program Plans – Engagement and Coordination
Schools must make the schoolwide program plan available:
To their Local Education Agency (LEA), parents, and the public
In an understandable and uniform format and provided in a language that parents can understand
Schoolwide program plans must:
Be developed, as applicable and appropriate, in coordination and integration with other Federal, State and local services, resources, and programs such as:
• Violence Prevention Programs
• Nutrition
• Housing
• Head Start
• Adult education
• Career and Technical Education
• Other programs under ESSA
Introduction
Webinar Goals
Schoolwide Plan Overview
Comprehensive Needs Assessment
Schoolwide Plan
Annual Evaluation of SWP
Schoolwide Plan Template
Monitoring
Contacts
Next Steps
Appendix
8
Schoolwide Program Plans - Components
Development of a schoolwide program plan in a one-year period must include:
• Conducting a comprehensive needs assessment that identifies the school’s strengths and challenges in key areas that affect student achievement.
• Developing a comprehensive plan that describes how it will achieve the goals for student outcomes identified as a result of the needs assessment.
• Annual evaluation of the outcomes of the plan’s implementation to determine whether the academic achievement of all students, and particularly of low-achieving students, improved, whether the goals and objectives contained in the plan were achieved, and if the plan is still appropriate, as written.
Introduction
Webinar Goals
Schoolwide Plan Overview
Comprehensive Needs Assessment
Schoolwide Plan
Annual Evaluation of SWP
Schoolwide Plan Template
Monitoring
Contacts
Next Steps
Appendix
9
Comprehensive Needs Assessment
A school’s comprehensive needs assessment:
Examines the needs of the entire school in relation to the required components of a schoolwide plan
Takes into account the information on the academic achievement of students in relation to the state standards, including students identified in subgroups for the purposes of accountability
Helps the school understand the subjects and skills for which teaching and learning need improvement
Places emphasis on the needs of those children who are failing, or at risk of failing to meet state standards and identifies their specific academic needs
Includes any other factors determined by the LEA
Is developed with the involvement of parents and community members to be served
Is developed with the staff who will carry out the schoolwide plan
Introduction
Webinar Goals
Schoolwide Plan Overview
Comprehensive Needs Assessment
Schoolwide Plan
Annual Evaluation of SWP
Schoolwide Plan Template
Monitoring
Contacts
Next Steps
Appendix
10
Comprehensive Needs Assessment - Monitoring
In preparation for OSSE monitoring reviews, document and keep evidence of:
How the comprehensive needs assessment was conducted
The results obtained from the assessment
Conclusions drawn from those results
Introduction
Webinar Goals
Schoolwide Plan Overview
Comprehensive Needs Assessment
Schoolwide Plan
Annual Evaluation of SWP
Schoolwide Plan Template
Monitoring
Contacts
Next Steps
Appendix
11
Schoolwide Program Plans: The Planning Team
Schoolwide program plans must be developed with:
• Teachers
• Principals
• Other school leaders
• Paraprofessionals
• Administrators
• Specialized instructional support staff
• Students (secondary-level schools only)
• Technical assistance providers
• As long as all appropriate participants are represented, an existing team or committee can serve as the schoolwide planning team to avoid duplication of effort.
• The team should seek input and participation from the groups it represents as well as other community members
Introduction
Webinar Goals
Schoolwide Plan Overview
Comprehensive Needs Assessment
Schoolwide Plan
Annual Evaluation of SWP
Schoolwide Plan Template
Monitoring
Contacts
Next Steps
Appendix
12
Schoolwide Program Plans: The Plan Descriptions
The schoolwide program plan must include a description of the strategies the school will be implementing to address the needs of the school, including:
• How the strategies provide opportunities for all children (including children identified in subgroups for the purposes of accountability) to meet the state academic standards
• How use of the methods or strategies will (1) strengthen the academic program in the school, (2) increase the amount and quality of learning time, and (3) help provide an enriched and accelerated curriculum (may include program, activities and courses to provide a well-rounded curriculum)
• How the strategies will address the needs of all children, particularly those at risk of not meeting state standards
• Any other Federal, state or local programs to be consolidated
Introduction
Webinar Goals
Schoolwide Plan Overview
Comprehensive Needs Assessment
Schoolwide Plan
Annual Evaluation of SWP
Schoolwide Plan Template
Monitoring
Contacts
Next Steps
Appendix
13
Schoolwide Program Plan: Strategies
Strategies to address the needs of all children in the school, and particularly those at risk of not meeting standards may include:
• Counseling/school-based mental health programs and mentoring services to improve non-academic skills
• Preparation for and awareness of opportunities in post secondary education and the workforce; CTE courses; Advanced Placement or International Baccalaureate; concurrent enrollment or early-college high school
• Implementation of a schoolwide tiered model to prevent and address problem behavior; early intervention services (coordinated with IDEA)
• Professional development for teachers, paraprofessionals, and other school personnel to:
a. improve instructionb. use data from academic assessmentsc. recruit and retain effective teachers in high need subjects
• Strategies for assisting preschool children in transition from early childhood to local elementary school programs
Introduction
Webinar Goals
Schoolwide Plan Overview
Comprehensive Needs Assessment
Schoolwide Plan
Annual Evaluation of SWP
Schoolwide Plan Template
Monitoring
Contacts
Next Steps
Appendix
14
Schoolwide Program Plan: Annual Evaluation
Schools must conduct an annual evaluation of the schoolwide program plan by:
1. Analyzing PARCC data and other indicators of academic achievement to evaluate the implementation of, and results achieved by, the schoolwide plan
2. Determining if the schoolwide program plan was effective in raising academic achievement, especially for the students most at risk of failure
3. Revising the plan based on the evaluation to ensure continuous improvement of the students in the schoolwide program
Introduction
Webinar Goals
Schoolwide Plan Overview
Comprehensive Needs Assessment
Schoolwide Plan
Annual Evaluation of SWP
Schoolwide Plan Template
Monitoring
Contacts
Next Steps
Appendix
15
Schoolwide Program Plan Template
Introduction
Webinar Goals
Schoolwide Plan Overview
Comprehensive Needs Assessment
Schoolwide Plan
Annual Evaluation of SWP
Schoolwide Plan Template
Timeline
Monitoring
Contacts
Next Steps
Appendix
The schoolwide program plan template is available for you to use to ensure you produce all evidence demonstrating compliance under ESSA.
• This template provides one place for all schoolwide program plan components to be addressed, without having to distribute other plans the school may have already completed.
• Your schoolwide program planning team can use existing plans to answer the questions/respond to the prompts.
• There are seven sections to the schoolwide program plan template:
1. Comprehensive Needs Assessment2. Schoolwide Program Planning Team 3. Schoolwide Plan4. Parent Involvement5. Professional Development6. Fiscal Requirements7. Annual Evaluation/Review Process
16
Schoolwide Plan Template
1. Comprehensive Needs Assessment
• As your schoolwide program planning team meets to plan for the school year, respond on the 5 prompts in this page
• Responses should be able to describe to the public your school’s intentions, strategies, methods and challenges
• If you are using an existing document, you must be able to highlight where these 5 components are documented
• It is a best practice for the Schoolwide planning team to keep copies of agendas, sign-in sheets, presentation materials during this process
Introduction
Webinar Goals
Schoolwide Plan Overview
Comprehensive Needs Assessment
Schoolwide Plan
Annual Evaluation of SWP
Schoolwide Plan Template
Monitoring
Contacts
Next Steps
Appendix
17
Schoolwide Plan Template
2. Schoolwide Program Planning Team • As your schoolwide planning
team meets to plan for the school year, respond on the four prompts in this page
• If you are using an existing document, you must be able to highlight where these four components are documented
• It is a best practice for the Schoolwide planning team to keep copies of agendas, sign-in sheets, presentation materials during this process
Introduction
Webinar Goals
Schoolwide Plan Overview
Comprehensive Needs Assessment
Schoolwide Plan
Annual Evaluation of SWP
Schoolwide Plan Template
Monitoring
Contacts
Next Steps
Appendix
18
Schoolwide Plan Template
3. Schoolwide Program Plan• The 11 prompts on this page serve as the
schoolwide plan that addresses the from the Comprehensive Needs Assessment
• If you are using an existing document, you must be able to highlight where these 11 components are documented
Introduction
Webinar Goals
Schoolwide Plan Overview
Comprehensive Needs Assessment
Schoolwide Plan
Annual Evaluation of SWP
Schoolwide Plan Template
Monitoring
Contacts
Next Steps
Appendix
19
Schoolwide Plan Template
4. Parent Involvement• The five prompts on this page
answers the schools plans on engaging parents on the Title I Program
• If you are using an existing document, you must be able to highlight where these 5 components are documented
• This section does not replace the Parent and Family Engagement Policy, required under ESSA, however it can be evaluated by the schoolwide program planning team when discussing parent involvement
Introduction
Webinar Goals
Schoolwide Plan Overview
Comprehensive Needs Assessment
Schoolwide Plan
Annual Evaluation of SWP
Schoolwide Plan Template
Monitoring
Contacts
Next Steps
Appendix
20
Schoolwide Plan Template
5. Professional Development• Describe the professional
development that will be offered to the staff that will help achieve the goals in the schoolwide plans
• If you are using an existing document, you must be able to highlight where these 6 components can be documented
• It is a best practice for the to keep copies of agendas, sign-in sheets, teacher exit survey results, presentation materials to document these activities throughout the year
Introduction
Webinar Goals
Schoolwide Plan Overview
Comprehensive Needs Assessment
Schoolwide Plan
Annual Evaluation of SWP
Schoolwide Plan Template
Monitoring
Contacts
Next Steps
Appendix
21
Schoolwide Plan Template
6. Fiscal Requirements• This section is to describe
coordination of funds that are used to implement the schoolwide plan
• Select the boxes of the funds your school receives and utilizes to run Schoolwide program
• It is recommended that you keep copies of agendas, sign-in sheets, teacher exit survey results, presentation materials to document these activities throughout the year
Introduction
Webinar Goals
Schoolwide Plan Overview
Comprehensive Needs Assessment
Schoolwide Plan
Annual Evaluation of SWP
Schoolwide Plan Template
Monitoring
Contacts
Next Steps
Appendix
22
Schoolwide Plan Template
7. Annual Evaluation/Review • This is to be completed at the
end of the school year, to determine what changes, if any, should be made going into the next schoolwide Plan
• The schoolwide planning team should be discussing these 4 prompts during its annual evaluation of the plan
• It is recommended that you keep copies of agendas, sign-in sheets, teacher exit survey results, presentation materials to document this activity
Introduction
Webinar Goals
Schoolwide Plan Overview
Comprehensive Needs Assessment
Schoolwide Plan
Annual Evaluation of SWP
Schoolwide Plan Template
Monitoring
Contacts
Next Steps
Appendix
23
Risk Based Monitoring
• While going through the comprehensive needs assessment, schoolwide planning, and annual evaluation, keep documentation of all programs and activities, such as:• Sign in sheets• Agendas• Presentation materials• Sample parent survey• Parent survey results/comments • Social media documentation of events• Drafts of updates to plans/policies with parent/stakeholder feedback
• Each year, the Office of the State Superintendent of Education’s (OSSE’s) Division of Systems and Supports, K-12, updates its monitoring tool and guidance to align with relevant laws and regulations. The resources include updates from the Every Student Success Act (ESSA) for applicable grants.
• The requirements in this presentation are aligned with the monitoring tool found on the OSSE Webpage for Risk Based Monitoring.
Introduction
Webinar Goals
Schoolwide Plan Overview
Comprehensive Needs Assessment
Schoolwide Plan
Annual Evaluation of SWP
Schoolwide Plan Template
Monitoring
Contacts
Next Steps
Appendix
24
Contacts
OSSE K-12 Systems and Support Contacts 1050 First St. NE, Washington DC 20002
Titles I-IVBonnie Bacon
Supervisory Education Program Specialist
Bonnie.Bacon@dc.gov, (202) 545-7224
Mark Harris Jr.
Program Analyst
Mark.Harris3@dc.gov, (202) 741-0256
Giana Hutton
Program Analyst
Giana.Hutton@dc.gov, (202) 478-5915
Mildred Washington
Program Analyst
Mildred.Washington@dc.gov, (202) 724-7870
Introduction
Webinar Goals
Schoolwide Plan Overview
Comprehensive Needs Assessment
Schoolwide Plan
Annual Evaluation of SWP
Schoolwide Plan Template
Monitoring
Contacts
Next Steps
Appendix
25
What should you do now?
1. Meet with your schoolwide planning team and review roles and responsibilities for the planning process for the upcoming school year.
2. Develop any plans or calendar of events necessary to complete the required activities this year, and in anticipation of submitting the FY20 Consolidated Application
3. Decide how your LEA will document the plan development process, and who will be responsible for collecting the evidence
4. Join us up for our upcoming webinars:
• FY20 Consolidated Application • ConApp Financial Reporting• ConApp Parent and Family Engagement• Completing the ConApp in EGMS• Early Childhood Coordination Requirements
• **Insert link to registration page on OSSE website
Introduction
Webinar Goals
Schoolwide Plan Overview
Comprehensive Needs Assessment
Schoolwide Plan
Annual Evaluation of SWP
Schoolwide Plan Template
Monitoring
Contacts
Next Steps
Appendix
26
Appendix
• Supporting School Reform by Leveraging Federal Funds in a Schoolwide Program US Department of Education
Colorado Department of Education: Title I, Part A Schoolwide Program Plan Requirements and Rubric
Virginia Department of Education: Title I Schoolwide Plan Template
• OSSE Schoolwide Plan Template (emailed today, will be posted on the OSSE ESEA Guidance web page linked below)
• ESEA – Law
• Code of Federal Regulations
• OSSE ESEA Guidance
• OSSE Consolidated Application
• Risk Based Monitoring
Introduction
Webinar Goals
Schoolwide Plan Overview
Comprehensive Needs Assessment
Schoolwide Plan
Annual Evaluation of SWP
Schoolwide Plan Template
Monitoring
Contacts
Next Steps
Appendix
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