l annee philologique_online_new

L'Annee Philologique Online at UGA

revised tutorial for new interface, 6/2010

how to get the most from Classical Studies' most comprehensive

database of citations to articles, books, book chapters, and more

Table of Contents (skip ahead to the section you need!)Create an Account: slide 4Searching Overview: slide 6 Modern Author search: slide 8 Full text (Keyword) search: slide 9 Ancient Author and Text search: slide 10 Subjects and Disciplines search: slide 11 Build a complex (Boolean) search: slide 13 Filter search by Language or Date: slide 16

Working with Search results: slide 17 Saving or exporting records: slide 19 Finding online full-text of an article: slide 21 Checking GIL for a book: slide 23 Exporting to RefWorks: slide 25

L'Annee online currently indexes citations from 1924-2007; our interface defaults to English.

Create a free login and password (choose your own) to be able to customize how your results appear and save searches and citations.

Once logged in you can choose number of results per page and how result sets sort.

Simple Searching

Choices from the home page are: • Modern Authors• "Full Text"• Ancient Authors and Texts • Subjects and Disciplines Prior to vol. 67 [1996]• Subjects and Disciplines After vol. 67 [1996]

 We'll explore what these mean in more detail in a minute!   

Advanced Searching Includes the previous choices plus:• Word(s) of [article

or book] title• Publisher• Series Title• Journal Title• APh Record

Number• Reviews by

Journal Title• Reviews by

Author

Also allows filtering by language and date of publication, and building of complex searches.

Searching by Modern Author

Typing a last name brings up a list of possible matches.  Click on one or more, and click "ok".  Then click "Search."Think carefully about spelling for Greek names!

Searching by "Full Text" (= Keyword)

Type one or more keywords; no need to use "and".No phrase searching possible. Consider language - a search for "dog" will not find "chien."

Searching Ancient Authors and TextsType the start of an ancient author's name (or an anonymous text) in Latin. A list of choices will appear. Select one or more, click "ok" and then click "Search."Search will return all scholarly works about that author/textIt is not possible to search for a specific work of a given author.

About Subjects and DisciplinesL'Annee categorizes records based on a set of subject headings, some with sub-categories, things like: II. Linguistique - F. Metrique, for searching for the topic of meter. The subject headings display in French in the search interface so grab a dictionary if you need one! The structure of the subject headings changed in 1996, so you must search before and after that date separately (or build a complex search, discussed later). Subject headings are very broad and will return 100s or 1000s of results - consider limiting by language or date or building a complex search using subject headings and a Full Text (keyword) search.

Searching Subjects and Disciplines

Choose Subjects and Disciplines in the drop-down box and a menu opens.Click on the + signs to go deeper into the hierarchy.Check boxes to select one or more subjects to search.Click "ok," then click "Search." 

Creating Complex Searches 

Getting the most out of L'Annee involves building searches.  Use the Boolean operators AND, OR and

NOT to develop complex searches. 

AND narrows a search - you can find only the articles that are about Homer AND include the keyword

Aphrodite.OR broadens a search - you can find all articles with

the keyword "dog" OR "hund" OR "chien".NOT allows you to eliminate things from a search - all

articles about Aphrodite that do NOT mention Miletus.

Many people "get" Boolean operators better as Venn diagrams. Images from http://www.flickr.com/photos/rikhei/ / CC BY-NC-SA 2.0

Boolean Search: Homer AND Aphrodite

Add an Ancient Author search for Homer to a "Full Text" for aphrodite using AND.

Note you can add more search boxes using the + button, to build an even more complex search.

Filter a Search by Date or Language

Click the + to open and filter by language, year of publication, or a date range.

Working with Search Results

Search results display in a list.  You can choose how many records per page and how they are sorted; default is 10, by author.From this screen you can save the search to My Searches, modify it and run it again ("Modify Search"), or see a list of searches you've done in this session ("Search History").

Re-sort Results

Don't like the default sort order?  Click on the up and down arrows next to author, title or date to re-sort (all have the option of A-Z or Z-A). Or change your personal default - log in (slide 4).

Saving or Exporting from Results

Use tickboxes to choose some records, or select all (up to 100)."Print" creates a .pdf of records for downloading.Email a plain text, .pdf, or .ris file to yourself or another."Save" creates a plain text, .pdf, or .ris file for downloading, or exports to RefWorks directly (more on this in slide 25).Add (up to 50) records to My Records. (As of this writing, this feature was not working in Google Chrome.)

Looking at a Record

Click on the title in each entry to see the full record.Each record has a complete citation, and may include a short abstract (not necessarily in the same language as the source!)Hover your cursor over journal title abbreviations (in pale maroon) to see the full title.

Saving a Record and SFX

Individual records have the same options to print, email, or save as groups of records (see slide 19).To search for online full-text of an article through UGA, or the GIL record of a book, click the box by the record marked SFX.

Getting to Full Text of an Article via SFX Click the "SFX" box to

check on UGA's access to articles.A pop-up window will show links to online full-text of the article through Galileo databases at UGA.If no full-text is available online, click the link under "Print" to search GIL for our print journal subscriptions.

Using the SFX Link for Books

Takes a lot of clicks, but gets you to the GIL entry eventually.

1.

2.

3.

4.

If the SFX link is not present, or the search fails, we may still have the article or book.  Cut and paste the book or journal title and search in GIL directly.

If the SFX Link Does Not Work

L'Annee to Refworks 

"Save" allows direct export to RefWorks from the results page or an individual record.RefWorks will open in a new tab and ask you to log in.EndNote users: export as .ris file and import within EndNote.

Note: L'Annee records are in a European style, with words in article titles not capitalized.  Some citation styles (i.e. MLA) require capitalization.  You may need to hand-edit records to comply - RefWorks does not do this automatically.

Questions?  Need Help?

Phoebe Acheson, the library liaison for Classics, can answer L'Annee online questions and is happy to sit down with you to help develop complex, customized searches. • Email: pacheson@uga.edu• Phone: 706-542-7090• By appointment 8am-5pm weekdays at MLC 373 or in Park

Hall.• Drop-in office hours in Park 222 (Alexander Room) on

Wednesdays from 11:30am-12:30pm (Summer 2010).