laboratory records and documentation

LABORATORY RECORDS AND DOCUMENTATION

Part III

Records in support of the requirements described in the 2003 RSM must be maintained in the laboratory. These records must be available for review by the UGA/RSO or regulatory agencies. It is recommended that records be organized in labeled binders for easy access and to facilitate the review process. Examples of these records include: 

RADIATION SAFETY RECORDS

Radioactive materials permit application, approval and amendments Training Records Monthly Radiological Survey Records Sewer Disposal and Waste Records

RAM inventory summary and radioisotope forms

RECORD RETENTION

• Contamination Surveys of each Lab and Source• Radioactive Materials Inventory• Waste Disposals

RETAIN FOR DURATION OF PERMIT

• Original application, approval and amendments.• Laboratory Radiation Safety Program• Security and Safety Tests• Training records

RETAIN FOR 3 YEARS

ORGANIZE RECORDS IN 3 RING BINDER

Radioactive Materials Permit(RMP)

Application

Completed Radioactive Materials Permit

Classifies you as anAuthorized User under UGAs

RML

Chronological Approved Amendments

•Possession limits•Change of Location•Inactive or termination status•ARW changes•Sewer Discharge permit

• Keep a copy for your Records !

• Send us a copy for ourrad worker file

RWC !

NOTE:This form must

accompany the Dosimetry Request Form when applying for

a dosimeter badge

Records must contain an on-line

certificate for every radworker for each

year working under a RAM permit

WHITE COPY IS YOUR RECORD

YELLOW COPY IS SENT TO THE RSO FOR REMOVAL OF YOUR USED

OR DECAYED ISOTOPE

IF YELLOW COPY IS LOST, A PHOTOCOPY WILL SUFFICE

ISOTOPE TRACKINGSUMMARY FORM

MUST BE KEPT UP TO DATE

STATE INSPECTORS WILL LOOK AT THIS FORM

Monthly Surveys (RSF)

Liquid Release

EvaluationForm

Monthly Sewer Disposal

EACH LIQUID WASTE CONTAINER

MUST HAVE THIS FORM

EACH FORM SHALL BE INITIATED WHEN THE FIRSTWASTE IS PLACED IN THE

CONTAINER

ANALYZED WHEN FULL OR WHEN YOU WANT TO

DISPOSE

FORM MUST BE COMPLETEDWHEN WASTE IS RETRIEVED

MAKE COPY FOR YOUR RECORDS

EACH DAW CONTAINERMUST HAVE THIS FORM

EACH FORM SHALL BE INITIATED WHEN THE

FIRSTWASTE IS PLACED IN

THE CONTAINER

COMPLETE WHEN FULL OR

WHEN YOU WANT TO DISPOSE

FORM MUST BE COMPLETED

WHEN WASTE IS RETRIEVED

MAKE COPY FOR YOUR RECORDS

Radiological Improvement Program

Chp 11, 2003 RSM

Radiation Producing Equipment

Chp 12, 2003 RSM

Radiation Safety Module TrainingSummary

Practice and use ALARA fundamentals of TIME, DISTANCE and SHIELDING

There is a risk in everything we do, working with radiation only increases your risk of health effects slightly.

Remember you are only receiving chronic doses if any.

Every permit carries the responsibilities of performing, documenting and reporting radiological surveys, waste disposal, inventory, training and

records management.

Know your Isotopes!

Know the difference between RADIATION and CONTAMINATION

Use your GM !

Read and use the new 2003 RSM

Questions ???

Please Feel Free to Contact:

The Radiation Safety OfficeEnvironmental Safety DivisionUniversity of Georgia240A Riverbend RoadAthens, Georgia 30602-8002

If you have any questions while reading the Radiation Safety Procedures

542-5801www.esd.uga.edu

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