learn to manage your attention to get more time and become more productive

Time and Attention Management Understanding, attention, is the new Economy and how to get focused.

Thursday, March 4, 2010

Welcome to a

Defining a leader

Leaders use time effectively & are personally disciplined.

Act with

can be trusted, do not let you down.

Are able to respond and make quick decisions rather then react.

See things from other points of view.

Lead by exampleThey become the change they want to see.

Managing Competing Tasks Responding vs. Reacting

Empowering OthersWork/Life Balance

Common Leadership Challenges

Beneficial areas of focusTime & Attention

Emotional IntelligenceCoaching Skills

ATTENTION management?

Attention EconomyAttention economics:An approach to the management of information, that treats human attention as a scarce commodity, and applies economic theory.

What is the significance of one hour of your attention, what about 30 minutes?

Where does the time go?

Information Overload

Information Avalanche

1750-1900 150 years to double

Estimates have the sum of all human knowledge doubling at the rate of every 24 months.

Distractions & Interruptions

In 2007, a group of Microsoft workers, took on average 15 minutes to return to serious tasks,

after dealing with incoming e-mail, if they

returned at all. *

New York Times

Executives waste six weeks per year searching for lost documents. From a survey of 2,600 executives by Esselte,

maker of Pendaflex and Dymo. FastCompany Magazine, 8/2004

Managing Competing Tasks

Show that your IQ falls 10 points when you’re fielding constant e-mails, text messages, and calls.

Recent studies at the University of London,

The same loss as losing a night’s sleep, and more then double the point loss of

smoking marijuana.

On a typical day, office workers are interrupted about seven times an hour,

which adds up to 56 interruptions a day, 80% of which are considered

trivial, according to time-management experts.

Wendy Cole, TIME Magazine, 10/11/2004

Solutions

The info limit, internet research, media, non-fiction.

Avoid and EliminateDistractions (Turn off and Tune In)

Minimize multitasking.focus and complete individual tasks,

whenever possible.

Use Communication to your advantage.

RequesterIs this urgent?

When does this need to be done?What is the level of priority?

What needs to be accomplished?Can you give me a moment, and I will be right with you?

RequestingIs this a good time?

Do you have a moment?Did I catch you at a bad time?

Can we schedule some time to go over this?

Set boundaries

Boundary Tools

Schedules

Time Blocks

Appointments

Meeting Time Limits

Agendas

I will be working on an important project for a couple hours, so please hold your questions, write them down and

I will meet with you at this time.

Be Pro-Active

Let people know if they should stop, enter carefully, or come right in.

Respond using AADC AcknowledgeAskDetermineCommunicate

Acknowledge the person,question,request.

Ask questions, find out level of priority, is it urgent, what does it require of you.

Determine what, when, how you will approach it.

Communicate it be clear on whether you will handle it now, in an hour or in five minutes.

Steps to Success

Get Organized

Consolidate Like TasksIf you focus 20% of your energy in one place, you will get 80% of your results. Pereto’s theory.

Make Vilfredo Proud!

Prioritize: Do it, Delegate it, Defer it, or Dump it.

Schedule in your tasks

Set whatever tasks you should repeat, on auto-pilot. Including weekly scheduling.

Stick to the time blocks; take advantage of the 80/20

principle.

If you do nothing else. Schedule a repeat time once a week, to get

organized, and focus on your week.Stick to it, for awesome results.

“We are what we repeatedly do. Excellence then, is not an act,

but a habit.”-Aristotle

learn to manage your attention to get more time and become more productive

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