leveraging sustainable staff engagement michael frisbie ~ mfrisbie@jccc.edu library specialist...

Leveraging Sustainable Staff Engagement

Michael Frisbie ~ mfrisbie@jccc.edu

Library Specialist

Johnson County Community College

Voyager Analyzer

Session Contents

•Analyzer Basics•Creating Reports•Making It Work

Analyzer is Cognos 8

•Presentation Layer•Query Studio•Report Studio

A web-based reporting tool; Internet Explorer works best, mostly.

Public Folders: Presentation Layer

MS Access Reports function

Same report in design view

Public Folders >Voyager – Cataloging

Prompts for a status

Output looks like this: Does it fit our needs?

You still have to understand the database

Relational databaseData is entered only onceData is stored in independent tablesJoined, i.e. related, together

Two tables joined together

A complicated query

My base query

Creating reports in Report Studio

Creating reports in Report Studio: Missing Item Report

Call NumberTitle

LocationBarcode

ISBN035aPrice

Set To Missing OnBib Suppressed?

MFHD Suppressed?ChargesBrowses

Creating reports in Report Studio

Creating reports in Report Studio

We need a query

We need a query

We need a presentation page

Filtering Data

I only want Circulating Books

And items set to missing

Filters are completely different

MS Access Report Studio

Missing ='Missing'

ST or FF In ('ST','FF’)

Not ST <>'ST'

Like Stu* Starts with 'Stu'

Between #1/1/2007# and #1/1/2008# Between 2007-01-01 and 2008-01-01

A fancy filter to find items missing for more than a year.

A test run

Make display changes in Properties

Fix the sorting

Now I like it

Adding a Prompt Page

Inserting an object

Objects with parameter

Parameter and its filter

When the report is run

Bridging the Presentation Layer Divide with SQL

Converting MS Access SQL to Analyzer; copy and paste

SQL changes to make•Delete semicolon•Change double quotes to single quotes•Remove prompts•Remove sorting

SELECT FISCAL_PERIOD.FISCAL_PERIOD_NAME, LEDGER.LEDGER_NAME, FUND.FUND_CODE, BIB_TEXT.TITLE_BRIEF, INVOICE_LINE_ITEM.UNIT_PRICE, INVOICE_LINE_ITEM.LINE_PRICE, INVOICE_LINE_ITEM.QUANTITY, MFHD_MASTER.DISPLAY_CALL_NOFROM INVOICE_FUNDS, ((((((BIB_TEXT INNER JOIN ((INVOICE INNER JOIN INVOICE_LINE_ITEM ON INVOICE.INVOICE_ID = INVOICE_LINE_ITEM.INVOICE_ID) INNER JOIN LINE_ITEM ON INVOICE_LINE_ITEM.LINE_ITEM_ID = LINE_ITEM.LINE_ITEM_ID) ON BIB_TEXT.BIB_ID = LINE_ITEM.BIB_ID) INNER JOIN INVOICE_LINE_ITEM_FUNDS ON INVOICE_LINE_ITEM.INV_LINE_ITEM_ID = INVOICE_LINE_ITEM_FUNDS.INV_LINE_ITEM_ID) INNER JOIN LEDGER ON INVOICE_LINE_ITEM_FUNDS.LEDGER_ID = LEDGER.LEDGER_ID) INNER JOIN FUND ON INVOICE_LINE_ITEM_FUNDS.FUND_ID = FUND.FUND_ID) INNER JOIN FISCAL_PERIOD ON LEDGER.FISCAL_YEAR_ID = FISCAL_PERIOD.FISCAL_PERIOD_ID) INNER JOIN BIB_MFHD ON BIB_TEXT.BIB_ID = BIB_MFHD.BIB_ID) INNER JOIN MFHD_MASTER ON BIB_MFHD.MFHD_ID = MFHD_MASTER.MFHD_ID

In Report Studio with the Database Schema package

Paste in the SQL and Validate it

The query is ready for filters, prompts, sorting, etc...

BLOB in brief: Functions > Cataloging Model > MARC

BLOB in brief; Apply filters, sorting, etc…

Apply the same filters, sorting, etc…

Making it easier for users

My Folders

Making it easier for users: Tools > My Preferences

Scheduling jobs

Scheduling jobs: Tools > Schedule Management

Scheduling jobs

E-mail as an attachment

The End

I hope this helps.