local government performance and efficiency program

Local Government PerformanceLocal Government Performance and Efficiency Program

Local Government Performance and Efficiency Program

Is designed to recognize innovative actions already taken by local governments

Rewarding cost saving initiatives implemented on or after January 1, 2010y

$40 Million is available for these competitive awardsAwards are:Awards are:

a maximum of $25 per resident$up to $5 million.

AWARD CALCULATIONSAWARD CALCULATIONS

The Department of State will calculate awardsThe Department of State will calculate awards.

• Awards will be based on:2010 l ti2010 population 

fiscal impact

AWARD CALCULATIONSAWARD CALCULATIONS

AWARD CALCULATIONS

Single Municipalities

AWARD CALCULATIONS

Single Municipalities

Multiple Municipalities with Joint Projects, all involved eligible municipalities must apply together.

In area(s) that overlap, the award will be split equally among the overlapping municipalities involved with the projectmunicipalities involved with the project

AWARD CALCULATIONS

Overlapping municipalities

AWARD CALCULATIONS

Overlapping municipalitiesIn area(s) that overlap, the award will be split equally among the overlapping 

municipalities involved with the projectmunicipalities involved with the project

County

City

TownsTowns

Villages

AWARD CALCULATIONSAWARD CALCULATIONS

• Indi id al M nicipalit• Individual Municipality

(population from the 2010 Census) x (per capita award based on fiscal impact) = award amount p )

(10 000 population) x ( 0 13% fiscal impact = $2 60)(10,000 population) x ( 0.13% fiscal impact = $2.60) = $26,000

AWARD CALCULATIONSAWARD CALCULATIONS

• M ltiple M nicipalities• Multiple Municipalities

(aggregate populations from the 2010 Census)

x (per capita award based on aggregate fiscalx (per capita award based on aggregate fiscal impact)

= award amount apportioned by population= award amount  apportioned by population

AWARD CALCULATIONSAWARD CALCULATIONS

• Two Towns• Two Towns

(10,000 + 25,000  =  35,000 population)

x (aggregate fiscal impact of 0.18% = $3.60)( gg g p )

= $126,000 total award

Apportioned to $36 000 and $90 000Apportioned to $36,000 and $90,000

AWARD CALCULATIONSAWARD CALCULATIONS

• O erlapping M nicipalities• Overlapping Municipalities(aggregate populations from the 2010 Census, 

residents in overlapping areas shall only be counted once)

x (per capita award based on aggregate fiscal impact)

= award amount  apportioned by population, within the area(s) that overlap, the award will be split equally among the overlapping municipalities

AWARD CALCULATIONSAWARD CALCULATIONS

• Two Towns one with a VillageTwo Towns, one with a Villageeach Town has a population of 25,000, the village has a population of 12,500

(25 000 + 25 000 (Village population included in Town population) =(25,000 + 25,000 (Village population included in Town population) =  50,000)

x (aggregate fiscal impact of 1 04% = $21 00)x (aggregate fiscal impact of 1.04% = $21.00)

= $1,050,000 total award$ $Town without Village will receive:  25,000 X $21.00 = $525,000

Village will receive:  (12,500 X $21.00) ÷ 2 = $131,250

Town with Village will receive: (12,500 X $21.00) + [(12,500 X $21.00) ÷ 2] = $393,750

AWARD CALCULATIONSAWARD CALCULATIONS

• County, Two Towns, one with a Village (countywide Impact)County, Two Towns, one with a Village (countywide Impact)

County population is 100,000, each Town’s population is 25,000, the Village’s  population is 12,500

100,000 (County population)

x (aggregate fiscal impact of 0.84% = $17.00)

= $1,700,000 total awardVillage will receive:  (12,500 X $17.00) ÷ 3 = $70,833.33

Town with Village will receive: [(12,500 X $17.00) ÷ 2] + [(12,500 X $17.00) ÷ 3] = $177,083.33

Town without Village will receive: (25,000 X $17.00) ÷ 2 = $212,500Town without Village will receive:  (25,000 X $17.00) ÷ 2   $212,500

County will receive:  (50,000 X $17.00) + [25,000 X $17.00) ÷ 2] + [(12,500 X $17.00) ÷ 2] + [(12,500 X $17.00) ÷ 3] = $1,239,583.34

AWARD CALCULATIONSAWARD CALCULATIONS

• County, Two Towns, one with a Village ( non countywide Impact)County, Two Towns, one with a Village ( non countywide Impact)

County population is 100,000, each Town’s population is 25,000, the Village’s  population is 12,500

(25,000 + 25,000) =  50,000

x (aggregate fiscal impact of 0.84% = $17.00)

= $850,000 total awardVillage will receive:  (12,500 X $17.00) ÷ 3 = $70,833.33

Town with Village will receive: [(12,500 X $17.00) ÷ 2] + [(12,500 X $17.00) ÷ 3] = $177,083.33

Town without Village will receive: (25,000 X $17.00) ÷ 2 = $212,500Town without Village will receive:  (25,000 X $17.00) ÷ 2   $212,500

County will receive:  [25,000 X $17.00) ÷ 2] + [(12,500 X $17.00) ÷ 2] + [(12,500 X $17.00) ÷ 3] = $389,583.34

SAVINGS EXAMPLESSAVINGS EXAMPLES

NOTE: All of these examples were completed prior to January 1, 2010, and are therefore not eligible to apply for an award.

Town of EvansTown of Evans • Consolidation of town and village police departments

Town of EvansTown of Evans 

Results:• Annual savings of $350,000 or $7.00 per $1,000 in assessed value for Village residentsassessed value for Village residents

• Aggregate savings of .92% of total expenditures

f l• Town of Evans – 16,356 population

• Village of Angola – 2,127 population

Town of EvansTown of Evans Example LGPEP Award Calculation

• Aggregate savings of .92% = $18.60 per resident

• Combined population of 16,356 = $304,221.60Combined population of 16,356   $304,221.60 award

• Village of Angola would receive $19,781.10, based on aVillage of Angola  would receive $19,781.10, based on a population of 2,127

• Town of Evans would receive $284,440.50$ ,

Schuyler CountySchuyler County• Centralized records management in Schuyler County

Schuyler CountySchuyler County 

Results:• Annual savings of $66,000

• Aggregate savings of 0 13% of total expenditures• Aggregate savings of 0.13% of total expenditures

• County wide benefit (County Records)

• Schuyler County – 18,343 population• Town of Dix – 3,864 population

• Town of Hector – 4,940 population

• Village of Watkins Glen – 1,859 population

Schuyler CountySchuyler County

Example LGPEP Award Calculation• Aggregate savings of 0 13% = $2 60 per residentAggregate savings of 0.13% = $2.60 per resident

• County population of 18,343 = $47,691.80 awardVill f W ki Gl ld i $1 640 17• Village of Watkins Glen would receive $1,640.17

• Town of Dix would receive $4,246.67

f $• Town of Hector would receive $6,422.00

• Schuyler County would receive $35,382.96

Town of GlenvilleJoint Sewer Project in Saratoga & Schenectady  County

Town of GlenvilleTown of Glenville

Results:• Aggregate Annual savings of $163,236.00

• Aggregate savings of 0 42% of total expenditures• Aggregate savings of 0.42% of total expenditures

• Town of Glenville – 29,480 population

• Town of Clifton Park – 36,705 population

Town of GlenvilleTown of Glenville

Example LGPEP Award Calculation• Aggregate savings of 0 42% = $8 40 per residentAggregate savings of 0.42% = $8.40 per resident

• Total population of 66,185 = $555,954.00 awardT f Gl ill ld i $247 632 00• Town of Glenville would receive $247,632.00

• Town of Clifton Park would receive $308,322.00

Preparing an ApplicationPreparing an Application

Part 1 General InformationPart 1:  General Information

Part 2:  Project Information

Part 3:  State Smart Growth Public Infrastructure Policy ActInfrastructure Policy Act

Part 1: General InformationPart 1:  General Information

Lead Applicant InformationN f A li t/M i i litName of Applicant/Municipality

Chief Administrative Official

Mailing Address

Type of MunicipalityType of Municipality

Federal Tax ID Number

Telephone & Fax Numbers

County

Senate & Assembly Districts

Lead Applicant Contact PersonName & Title of Contact Person

Address, Phone, Fax & E‐Mail

General Project InformationProject Costs 

Project Title & DescriptionProject Title & Description

Part 1: General InformationPart 1:  General Information

Lead Applicant InformationN f A li t/M i i litName of Applicant/Municipality

Chief Administrative Official

Mailing Address

Type of MunicipalityType of Municipality

Federal Tax ID Number

Telephone & Fax Numbers

County

Senate & Assembly Districts

Lead Applicant Contact PersonName & Title of Contact Person

Address, Phone, Fax & E‐Mail

General Project InformationProject Costs 

Project Title & DescriptionProject Title & Description

Part 1: General InformationPart 1:  General Information

Lead Applicant InformationN f A li t/M i i litName of Applicant/Municipality

Chief Administrative Official

Mailing Address

Type of MunicipalityType of Municipality

Federal Tax ID Number

Telephone & Fax Numbers

County

Senate & Assembly Districts

Lead Applicant Contact PersonName & Title of Contact Person

Address, Phone, Fax & E‐Mail

General Project InformationProject Costs 

Project Title & DescriptionProject Title & Description

Part 1: General Information

Co‐Applicantsf l

Part 1:  General Information

Name of Municipality

Chief Administrative Official

Mailing Address

Type of Municipality

Federal Tax ID Number

Telephone & Fax Numbers

County

Senate & Assembly Districts

Actions that involvedActions that involved multiple municipalities, everyeligible municipality must be a party to the applicationa party to the application.

Part 2: Project Information

• Local Government Performance and Efficiency Application Information

Part 2:  Project Information

Efficiency Application Information 

• Memoranda of Understanding/Intermunicipal Agreementsg ee e ts

• Local Government and Taxpayer Savings

• Project Scale• Project ScopeProject Scope

• Project Sustainability• Program Transformation 

• Bonus PointsBonus Points 

• Application Submission Checklist

• Municipal Resolutions and Application CertificationCertification

Part 2: Project Information

• Local Government Performance and Efficiency Application Information

Part 2:  Project Information

Efficiency Application Information 

• Memoranda of Understanding/Intermunicipal Agreementsg ee e ts

• Local Government and Taxpayer Savings

• Project Scale• Project ScopeProject Scope

• Project Sustainability• Program Transformation 

• Bonus PointsBonus Points 

• Application Submission Checklist

• Municipal Resolutions and Application CertificationCertification

Part 2: Project Information

• Local Government Performance and Efficiency Application Information

Part 2:  Project Information

Efficiency Application Information 

• Memoranda of Understanding/Intermunicipal Agreementsg ee e ts

• Local Government and Taxpayer Savings

• Project Scale• Project ScopeProject Scope

• Project Sustainability• Program Transformation 

• Bonus PointsBonus Points 

• Application Submission Checklist

• Municipal Resolutions and Application CertificationCertification

Part 2: Project Information

• Local Government Performance and Efficiency Application Information

Part 2:  Project Information

Efficiency Application Information 

• Memoranda of Understanding/Intermunicipal Agreementsg ee e ts

• Local Government and Taxpayer Savings

• Project Scale• Project ScopeProject Scope

• Project Sustainability• Program Transformation 

• Bonus PointsBonus Points 

• Application Submission Checklist

• Municipal Resolutions and Application CertificationCertification

Part 2: Project Information

• Local Government Performance and Efficiency Application Information

Part 2:  Project Information

Efficiency Application Information 

• Memoranda of Understanding/Intermunicipal Agreementsg ee e ts

• Local Government and Taxpayer Savings

• Project Scale• Project ScopeProject Scope

• Project Sustainability• Program Transformation 

• Bonus PointsBonus Points 

• Application Submission Checklist

• Municipal Resolutions and Application CertificationCertification

Local Government Performance and Efficiency Program

Scoring is based on:

• Local Government and Taxpayers SavingsLocal Government and Taxpayers Savings Actual Dollars Saved– 1. Project Savings

Local Government Performance and Efficiency Program

Local Government Performance and Efficiency Program

Scoring is based on:

• Local Government and Taxpayers SavingsLocal Government and Taxpayers Savings Actual Dollars Saved– 1. Project Savings

– 2. Taxpayer and Financial Benefit

Local Government Performance and Efficiency Program

Local Government Performance and Efficiency Program

Scoring is based on:

• Project ScaleProject Scale 

Local Government Performance and Efficiency Program

Local Government Performance and Efficiency Program

Scoring is based on:

• Project ScaleProject Scale 

• Project Scope 

Local Government Performance and Efficiency Program

Local Government Performance and Efficiency Program

Scoring is based on:

• Project ScaleProject Scale 

• Project Scope 

• Project Sustainability 

Local Government Performance and Efficiency Program

Local Government Performance and Efficiency Program

Scoring is based on:

• Project ScaleProject Scale 

• Project Scope 

• Project Sustainability 

• Project Transformation• Project Transformation 

Local Government Performance and Efficiency Program

Local Government Performance and Efficiency Program

• Bonus PointsBonus Points 

Local Government Performance and Efficiency Program

• Bonus PointsBonus Points 

Smart Growth

• The New York State Smart Growth Public 

Smart Growth

Infrastructure Act

Eff ti A t 31 2010• Effective August 31, 2010

• NYSDOS is an “infrastructure agency”

• Consistency with Smart Growth Principles

Part 3: Smart Growth

Does the project include a bli i f t t

Part 3:   Smart Growth

public infrastructure component?

Lead Applicant InformationName of MunicipalityName of Municipality

Chief Administrative Official

Mailing Address

Type of Municipality

Federal Tax ID NumberFederal Tax ID Number

Telephone & Fax Numbers

County

Senate & Assembly Districts

l j f iGeneral Project InformationProject Costs (Local Share Is At Least 10%)

Type of Project

Project Title & Description

Additional Information

Project Review by other Agency

Part 3: Smart Growth

• Project Evaluation for Consistency with Smart Growth

Part 3:  Smart Growth

with Smart Growth.

Part 3: Smart Growth

• Project Evaluation for Consistency with Smart Growth

Part 3:  Smart Growth

with Smart Growth.

Appendix AAppendix A

A di A i E l d h t iAppendix A is an Excel spreadsheet in which savings can be entered for individual line items in any functional category of municipal expenditurescategory of municipal expenditures. Savings should be calculated as the costs that would have been incurred if the project or action had not beenthe project or action had not been undertaken. They may be direct savings or costs that have been avoided as a result of the project oravoided as a result of the project or action.

Appendix AAppendix AGo to www.openbookny.com and li k th “S h L lclick on the “Search Local

Government Spending” tab at the bottom of the page. Then follow th i t ti id d i ththe instructions provided in the application to obtain financial information for the Lead Applicant and any co Applicant Theand any co-Applicant. The information can then be downloaded into an Excel spreadsheet and copied directlyspreadsheet and copied directly into Appendix A. If there is more recent information than is available on the Comptrollers website, thaton the Comptrollers website, that information may be entered directly into Appendix A.

General TipsGeneral Tips

• Parts 1 2 and 3 must be submitted• Parts 1, 2 and 3, must be submitted.

• Complete all parts of the applicationAnswer all questions, even similar ones

Keep the application in orderKeep the application in order

Label all attachments clearly

Questions  Deadline4:00pm, Wednesday, July 3, 2012

Q

Send questions to:

Kyle Wilber, Program Manager

New York State Department of State

Division of Local Government Services, RFA #12 LGPEP 01#12‐LGPEP‐01

One Commerce Plaza

99 Washington Avenue, Suite 1015

Albany New York, 12231

LGEprogram@dos.state.ny.us

(518) 473‐3355

(800) 367‐8488

Application DeadlineApplication Deadline

4:00pm, Wednesday, July 25, 2012

Application SubmissionApplication Submission

• Submit Applications to:• Submit Applications to:

LuAnn Hart, Contract Administration Unit

Attention:  Local Government Efficiency Grants, RFA# 12‐LGPEP‐01

New York State Department of State

Bureau of Fiscal ManagementBureau of Fiscal Management

One Commerce Plaza, 11th Floor, Suite 1110

99 Washington Avenue

Albany, NY 12231

http://www.dos.ny.gov