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Malling U3A Computer Group
Chris Daly – 4th March 2019
email email is short for 'electronic mail'. Similar to a letter, it is sent via the internet to a
recipient. An email address is required to receive email,
and that address is unique to the user. Some people use internet-based applications
(webmail) e.g. gmail Some use computer programs to access and
store emails (email clients) e.g. outlook Modern webmail systems work as clients, but
not storing on a local PC.
email Many people have multiple email accounts with
online providers e.g.– gmail,– Outlook.com (hotmail)– Yahoo
An email client can sync all your messaging inone place, but so can webmail systems (gmail)
An email client can also offer additionalfeatures, such as enhanced security, or theability to back up messages, contacts &calendar.
email - client
OUTLOOK Thunderbird
btinternet gmail
btinternet gmail
email - webmail
gmail
yahoo
Email - Clients
Most popular email ClientsOutlook (part of MS Office - to buy)Mail for Win10 (Outlook Express) - FOCApple Mail - FOCThunderbird - FOC
email There are 3 types of email server provided by
your ISP (Internet Service Provider) Outgoing email
SMTP (Simple Mail Transfer Protocol)Delivers your email to your ISP
Incoming email POP3 (Post Office Protocol-v3) downloadsand stores your emails on your computer
IMAP (Internet Message Access Protocol)keeps your emails on your ISP’s computer
email If choosing POP make sure it is the best way to
read your emails IMAP and POP are both ways to read your
Gmail messages in other email clients.– IMAP can be used across multiple devices.
emails are synced in real time.– POP can only be used for a single computer.
emails aren't synced in real time. Instead,they're downloaded and you decide howoften you want to download new emails.
email - settingsThese settings usually have to be done on a PC andcannot be done on a mobile device app.
email – POP settings
email – client POP settings
email – IMAP settings
email – IMAP settings
email - Forwarding emails from any number of accounts can be
collated and viewed in one account or client, byforwarding or importing.
email - Filtering
email - Importing
email - Importing
email - Folders/labels
With all systems emails can be filed for latersearching.
Most systems use folders as on a PC. Gmail uses labels. Similar to folders but the emails are not held
permanently in a file/folder. Any number of labels can easily be attached to
an email.
email - Folders/labels Create new folders/labels
email - Folders/labels Labelling emails
email - Folders/labels
email - Folders/labels After labelling the email can be removed from the
inbox and archived. If a reply comes in then the email returns to your
inbox.
email – confidential mode (gmail)
email – delay sending In gmail it is possible to set a delay before actually
sending, in case you change your mind or spot amistake.
Can be upto 30 secs.
email - Backup With an email client on a PC all emails are saved
locally on the PC. Backup can then be done as part of a normal backup
routine. Outlook saves data (emails, contacts, calenders etc)
as a .pst file. Thunderbird saves data (emails, contacts, calenders
etc) as an APPDATA file. With webmail if a local backup is required this has to
be made manually and usually save email filesas .mbox.
email - Backup
email - Backup
email - Backup
email – Account plan Plan what happens to your data if you stop
using your Google account.
email – Account plan
email – Account plan
email – Account plan
email – Account plan
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