management information system by dr m h shah aiou islamabad
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8/6/2019 Management Information System by Dr M H Shah AIOU Islamabad
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MANAGEMENT INFORMATION
SYSTEM
What is Management. ?
Management is the art of directing human and material
resources in the attainment of specific goals
It is an art of getting things done through othersIt is the process through which educational Managers,
Planners and administrators identify organizational problems
and attempt to resolve them
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ELEMENTS OF MANAGEMENT
´ Planning
´ Organizing
´ Coordinating ´ Controlling
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LEVELS OF MANAGEMENT
´ Top Management (Strategic )
´ Middle Management (Tactical views)
´ Operational Management (Normal activities)
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8/6/2019 Management Information System by Dr M H Shah AIOU Islamabad
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´ Data Information
´ Stored facts Presented facts
´ Inactive(only exists) Active (enables doing)´ Gathered from various Transformed from data
´ sources
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CLASSIFIC ATION OF INFORMATION
´ By Source
´ By nature
´ By level
´ By time
´ By frequency
´ By use
´ By form
´ By occurance
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CH ARACTERISTICS OF GOOD
INFORMATION
´ RELEVANT
´ ACCURATE
´ COMPLETE´ UNDERSTANDABLE
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SYSTEM
´ System is a set of procedure involving
(people, equipment, information) and that
processes input to produce output.
´ System is a functional unit a set of
elements joined together for a common
objectives
´ Major components of the system
´ Input«««..>Process«««..>Output
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MANAGEMENT INFORMATION
´ It comprises data and information necessary
for making management decision and is
generally derived market trend reports, sales
analysis, cost benefit reports, businessinformation reports, research reports,
specially prepared for management
purposes.
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MANAGEMENT INFORMATION SYSTEM
´ MIS is any organized approach for obtaining relevant andtimely information on which to base managementdecisions
´ MIS is defined as formal system for providing management with information necessary for decisionmaking effectively.
´ MIS facilitate the decision making process and enable theorganizational planning, control, and operational functionsto be carried out
´ MIS is integrated techniques for gathering relevantinformation from whatever source it originates andtransfer it into useable form for decision making by themanager.
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NEED AND IMPORTANCE OF MIS IN
EDUC ATIONAL PLANNING
´ For solving administrative problems such as
payment of salaries, Control of funds, invoicing
and accounting. MIS has been found useful in
organizing school transport network with
maximum efficiency, in solving complex
problems of organization and in planning and
building.
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USE OF MIS IN MANAGEMENT
´ MIS is a three stage process data generation,data processing and information transmission
´ Proviides specialised and technical kind of
information for the concerned managers
´ The real time rquirements, frequency of requirement accuracy requirement, data
reduction requirement, storage requirementetc.
´ Reduces overlead of information
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USE OF MIS IN EDUC ATIONAL PLANNING
´ Management provides information on past present andproject future
´ Information on relevant events inside and outside theorganization
´ The MIS facilitate effective implementation of the planning controlling and operational functions.
´ Its important task is to deliver the right information to theright people at the right time
´ M.S. Scott Morton has pointed the three levels of
reponsibilites for providing information to the Managers1. Operational 2) Control 3)
management
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BENEFITS OF COMPUTER AIDED MIS
´ MIS is not new but is computerization is new. MIS existed long
before the advent of the computer. The MIS techniques existed tosupply administrators with the information. With introduction of computers new dimensions have been added to MIS such asspeed, accuracy and increased volume of data by virtue of which anumber of alternatives could be considered in decisions. A properlydesigned controlled and run information system should result in
the following benefits:-
´ more effective utilization of resources
´ Increased efficiency of the organization
´ Better direction and administration of the organization
´
Reduction in operating and administration staff of the organization´ Reduction in operating and administrative cost
´ Income of commercial enterprises, increases profits.
´
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SOME EXPERIENCES OF MIS IN PAKISTAN
´ MUST 1980-83 to enhance decision making problem solving capabilites of educationalplanners and administrators
´
´ FEMIS information to planners,reseachers, policy makers, administrators,monitors and other data users for enlghtenddecision making, pragmatic strategies planning,
efficient administration and effective monitoring and evaluation.
´
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DIFFERENT MODULES OF MIS
´ SMI
´ PMI
´ CMI´ LCMI
´ PFMI
´ CESMI´ EPREMI
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REASONS AND PROBLEMS FAILURE /NON
IMPLEMENTATION OF MIS IN PAKISTAN
´ Non involvement of the Managers
´ Communication gape between management &
Data process personnel´ The information is put in by the system analysis
rather than manager
´ Lack of use of terminals installed in the
Manager·s office
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