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Mandatory RTCS Pre-Proposal Scope of Services Meeting
North Carolina Turnpike Authority
April 28, 2016
Transportation
Welcome
2
Beau Memory Executive Director
Transportation 3
North Carolina Turnpike Authority
Transportation 4
Introductions & Roles
Transportation 5
Staff Introductions
NCTA Staff and Roles
Marvin Butler – Deputy Executive Director
Susan Pullium – Director of Customer Service
Andy Lelewski – Director of Toll Road Operations
Bill Carman – Roadside System Manager
Kristen Pearce – Toll Systems Manager
John Stansberry – Regional Toll Road Manager
Cathy Tripodi – Director of Business Affairs
Transportation 6
Staff Introductions (cont.)
Consultant Support:
Atkins:
Dave Jones
HNTB:
Seth Fisher
Daniel Robicheaux
Susan Carlson
Jenna Oskowitz
Transportation 7
Agenda
Purpose and Requirements
Project Overview
RFP Administrative Overview
Scope of Work (SOW) Details
Closing
Transportation 8
Purpose and Requirements
Transportation 9
Purpose of Pre-Proposal Meeting
Provide an overview of the solicitation
Solicitation goals
Structure and organization of the RFP
Highlight key elements of the RFP and Scope of Work and
Requirements
Highlight key Proposal requirements
Review Schedule of Procurement Events
Respond to Proposers’ questions
Transportation 10
Pre-Proposal Meeting Requirements
All attendees must sign in
Proposers may submit questions, using notecards, to be answered
during the Q&A period (Use box provided)
All verbal comments, questions and responses are non-binding
Official responses will be made in writing and posted to the
website
Copies of this presentation and sign-in sheets will be posted on
the website
Transportation 11
Project Overview
Transportation
US-74 Express Lanes Project length: 5.8
miles;
Conversion of an existing bus lane to a reversible Express Lane One Tolling
Location with two Toll Zones with single reversible lanes and
Automated Vehicle Identification (AVI) and image-based tolling
Dynamic Pricing
12
Transportation 13
Transportation
Monroe Expressway
14
New 21.1 mile
corridor
All-Electronic Tolling
(AET)
Automated Vehicle
Identification (AVI)
and image-based
tolling
Seven (7) barrier-
based Toll Locations
for a total of
fourteen (14) total
Toll Zones
Transportation
Monroe Expressway – Construction Updates
15
Transportation 16
Future Potential Toll Locations (Examples)
Transportation 17
Major Project Elements
Roadside Toll Collection System (RTCS) for US-74 Express Lanes
Dynamic Pricing
RTCS for Monroe Expressway
Completed Transactions (AVI and Image-based)
Turnkey Maintenance and Operations
Toll System Maintenance
ITS Maintenance
Toll Facilities Maintenance (Monroe Expressway)
AVI and Image-based Transaction Processing Operations
Transportation 18
Planned Implementation Schedule
Contract Execution: November 2016
US-74 Express Lanes Go-Live: March 2018
Monroe Expressway Go-Live: November 2018
US-74 Express Lanes System Acceptance: August 2018
Monroe Expressway System Acceptance: January 2019
Bonus opportunity for on-time completion of Monroe
Expressway
Dates are subject to change, including Go-Live dates
Transportation 19
Contract Term (Base and Optional Extensions)
Implementation Phase – From Contract execution
through System Acceptance on each roadway;
Operations and Maintenance Phase – Up to five (5) years
from initial System Acceptance
Options to Extend – Two 3-year optional Operations
and Maintenance extensions
Transportation 20
RFP Administrative Overview
Transportation 21
Procurement Schedule
Event or Due Date Date
RFP Issued April 14, 2016
Mandatory Pre-Proposal Scope of Services Meeting April 28, 2016 (2:00 p.m. to
4:00 p.m. EDT)
Proposer Questions Due May 24, 2016 (4:00 p.m. EDT)
NCTA Responses to all Questions Completed June 7, 2016
Proposal (Technical and Price) Due June 24, 2016 (4:00 p.m. EDT)
Notification of Proposers Shortlisted for Oral
Presentations July 22, 2016
Oral Presentations (Proposers to be notified as to the
specific schedule within the time period identified) Week of August 15, 2016
Ranking of Proposers for Negotiations August 2016
Award of Contract November 2016
Notice to Proceed November 2016
Transportation
Procurement Requirements
22
Question and Answer Process
Proposer Minimum Requirements
RFP Format
Forms to be Completed
Required Technical Proposal Format
Technical Proposal Submission Requirements
Price Proposal
Price Proposal Submission
Best Value Evaluation Process
Transportation
Question and Answer Process
Proposers must submit all questions in writing to the RFP
Contact person
Use the form provided in Exhibit D-8 Forms for all questions
All questions and responses will be provided by NCTA on
website
23
Transportation
Proposer Minimum Requirements
The Proposer shall have successfully developed and delivered at
least one (1) AET or ORT (or a combination thereof) multi-
travel lane system implementation project. The project must
include AVI and image-based transactions. The Proposer shall
have maintained the system for at least one (1) year.
The Proposer, in combination with its Subcontractors, shall have
successfully developed and delivered at least one (1) dynamically
priced toll project that includes AVI and image-based
transactions, toll rate calculation, transaction packaging and
processing, and ITS elements and devices such as variable toll
message signs and detectors. The Proposer shall have
maintained the system for at least one (1) year.
See Section IV-1.2 Content of Technical Proposal Content for
additional details.
24
Transportation
RFP Format
RFP “Front-End” document including:
Section I Administrative
Section II Definitions and Acronyms
Section III Scope of Work and Requirements
Section IV Proposal Contents
Section V Terms and Conditions
25
Transportation
RFP Format (cont.)
Additional RFP documents:
Four (4) RFP exhibits
• Exhibit A Project Implementation Schedule
• Exhibit B Payment Schedule
• Exhibit C Price Proposal Instructions
• Exhibit D Forms
Twenty (20) Scope of Work attachments
Three (3) informational appendices
26
Transportation
RFP Format (cont.)
More information on the forms:
Forms provided in fillable PDF or bookmarked Excel file formats
Use Table 4-3 which is a checklist of all submittals and forms to
be included in the Proposal
27
Transportation
Forms to be Completed
28
Form
#
Form/Submittal
Name
Location in
RFP
Location of Form/Submittal
in Proposal
Forms to be Submitted
D-1 Proposal Cover Sheet Exhibit D-1 Technical Proposal Envelope with
Original of Proposal
D-2
List of Subcontractors
and R-2 Form Exhibit D-2 Technical Proposal Section 7
D-3 Recent Client List Exhibit D-3 Technical Proposal Section 7
D-4 Reference Forms Part 1 Exhibit D-4 Technical Proposal Section 7
D-5 Reference Forms Part 2 Exhibit D-5 Technical Proposal Section 7
D-6 Requirements
Conformance Matrix Exhibit D-6 Technical Proposal Section 6
D-7 Price Proposal Exhibit D-7 Price Proposal Envelope
D-8 Proposer Questions
Forms Exhibit D-8
N/A: To be used for submission
of Proposer questions to NCTA
D-9 Non-Collusion Forms Exhibit D-9 Technical Proposal Section 7
D-10 Surety Commitment
Letter Exhibit D-10 Technical Proposal Section 7
D-11 Acknowledgment of
Receipt of Addenda Exhibit D-11 Technical Proposal Section 7
Transportation
Required Technical Proposal Format
Cover Letter
Executive Summary
Proposal Section 1: Firm Qualifications
Proposal Section 2: Key Team Qualifications
Proposal Section 3: Approach to Scope of Work and Requirements
Proposal Section 4: Approach to Project Plan and Implementation
Proposal Section 5: Approach to Operations and Maintenance
Proposal Section 6: Adherence to the Scope of Work and
Requirements, Terms and Conditions and Requirements
Conformance Matrix
Proposal Section 7: Forms and Submittals
Proposal Appendices
29
Transportation
Technical Proposal Submission Requirements
Page Limits: 100 pages for Proposal Sections 1-5
Review Table 4-1, Proposal Page Limitations
Adhere to Proposal format and numbering requirements
Respond as thoroughly as possible
Seven (7) copies and one (1) CD/DVD to be submitted
30
Transportation
Price Proposal
Follow Price Proposal Instructions (Exhibit C)
Workbook contains the following elements:
Roadside
Roadway Support Systems
Roadside System Hardware Maintenance and Software Support Services
Roadway Support Systems Maintenance and Software Support Services
ITS Maintenance
Toll Facilities Maintenance
Transaction Processing - per transaction pricing for AVI and Image-based transactions
Future Roadside Pricing
31
Transportation
Price Proposal Submission
Separate sealed envelope from Technical Proposal
Price Proposal quantities:
Submit two (2) hard copies of the Price Proposal
Submit one (1) electronic version in Excel 2010
Include Bid Bond in Price Proposal envelope
32
Transportation
Best Value Evaluation Process
Pass / Fail screening
Preliminary Technical Proposal evaluation
Short-listing of Proposers based on minimum Technical score
Oral Interviews/Presentations for Short-Listed Proposers
Updated Technical Proposal scoring
33
Transportation
Best Value Evaluation Process (cont.)
Price Proposal evaluation
Consolidated Technical and Price Proposal evaluation
Best Value determination
Negotiation and Best and Final Offers (BAFOs)
Contract Award
34
Transportation 35
Scope of Work Details
Transportation
Scope of Work
36
Roadside Toll Collection System (RTCS)
Roadside Systems
Roadway Support Systems (RSS)
Project Management
Testing Overview
Maintenance and Operations
Toll System Maintenance and Image Processing Operations
ITS Maintenance
Toll Facilities Maintenance
Performance Measurement
Roadway Operations
Interface to Existing CSC Operations
Construction Details
Transportation
Roadside Systems to be Provided
Roadside Systems to be provided:
Tolling Zone Controller
Image Capture & Processing Systems (ICPS)
Automatic Vehicle Detection and Classification (AVDC)
Transaction Status Indicator beacons for US-74 Express Lanes
Interfaces to roadside wrong-way vehicle electronic signs and
alert/warning notification processing
Supporting electronics, devices, UPS, and communications Equipment
Optional Facility Servers to support transaction and image processing,
storage, and forwarding from the roadside Tolling Locations
Note: AVI System provided by NCTA for integration and installation by the Contractor
37
Transportation
Roadway Support Systems to be Provided
Roadway Support Systems (RSS) to be provided:
Toll Host System
Dynamic pricing module including Dynamic Pricing Algorithm, Sign
Control, Traffic Monitoring Dashboard
Integrated Digital Video Audit System (DVAS)
Integrated Maintenance Online Management System (MOMS)
Critical Environmental Monitoring System
Access Control and Security Monitoring System (ACSMS) for
Tolling Locations and equipment vaults
All required LAN, MAN, and WAN networks
38
Transportation
Integration to be Provided
Integration to be provided by Contractor with:
Existing NCTA CSC Back Office
US-74 Express Lane ITS elements
• Variable Toll Message Signs and cameras
• Traffic detectors
• Gate control software
Monroe Expressway back-up generators, heating ventilation
and air conditioning (HVAC), and uninterruptible power
supply (UPS) located in equipment vaults
39
Transportation
Project Management Requirements
Project Management requirements:
Project Management Office in Monroe or Charlotte area
Staffing and Key Personnel to be identified in Proposal
Close coordination with NCTA (Raleigh) and Constructors
(Monroe Expressway and US-74 Express Lanes)
40
Transportation
Overview of Testing to be Provided
Overview of testing to be provided:
Contractor provided Master Test Plan
Tests include:
• Factory Acceptance Test (FAT)
• Onsite Installation Test (OIT)
• Installation and Commissioning Test
• Operational and Acceptance Test
41
Transportation
RTCS Operations and Maintenance
42
Turnkey Maintenance provided by Contractor
RTCS Hardware, Equipment, and infrastructure
Network Maintenance Services for the RTCS, including
LAN, MAN, and WAN
Dynamic Pricing monitoring and Maintenance
RTCS System, Server and Database Administration
Services
Software Support Services for the RTCS System
Transportation
RTCS Operations and Maintenance (cont.)
43
Image and AVI processing operations for provision of Completed Transactions
Maintenance of ITS elements on both projects as applicable, including: CCTV cameras, reversible gates (Hardware and Software interfaces), Monroe Expressway and US-74 Express Lanes roadway detectors (Express Lanes and general purpose lanes)
Toll Facility Maintenance on Monroe Expressway including: Equipment vaults (seven), (back-up generators, heating, ventilation and air conditioning (HVAC), etc.
Transportation
Performance Requirements
44
Complete, timely, and accurate transactions
Intent of NCTA to provide Performance Requirements that are not overly prescriptive
Reflect the minimum tolerable expected performance
Contractor required to provide performance compliance reporting for a systematic approach to verification
Performance Requirements:
Testing – SOW Section 6.6
Maintenance and Operations – SOW Section 8
- Performance Scorecard
- Non-compliance Adjustments
Transportation
Roadway Operations
45
Monitoring facilities remotely from Raleigh
Facility Maintenance
Metrolina Regional Transportation Management Center
(MRTMC) Operations
Incident Management
Use of ITS data
Transportation
Interface to Existing CSC Back Office Operations
46
Triangle Expressway
Networking
All toll data WAN links are responsibility of Contractor
All communication links shall be in accordance with DOT IT
Policies
See Attachment 12 for WAN/Network Links
Includes redundant communication links in case of failure
All switching on the “hard” tolls network is responsibility of
Contractor
Monroe Expressway
US-74 Express Lanes
Transportation
Construction Coordination
47
MBC is the Constructor for Monroe Expressway (D/B Team)
In RFP this is a “AET Facility” project
Michael Gantt will coordinate the AET sites for MBC
Summit Engineering is the NCDOT CEI
NCTA supplements CEI team with toll expertise
Weekly/monthly construction meetings
Constructor for US-74 is TBD (Traditional Procurement)
In RFP this is “Express Lanes” project
Details of coordination with Constructor are TBD
Toll infrastructure is in final design
Transportation 48
Monroe Expressway Toll Location Gantry Line Drawing
Transportation 49
Monroe Expressway Toll Location Gantry Typical
Transportation 50
Monroe Expressway Toll Location & Layout
Transportation
US-74 Express Lanes Tolling Location Detail
51
Transportation
Constructor Responsibilities
52
MBC will build toll infrastructure acc. to their SOW
Vaults, screen walls
Generator, propane tank, power service
Gantries, mounting bar, conduit, duct bank, boxes
Driveway, signing, lighting
Constructor gains acceptance of the site from NCTA/CEI, turns
over site to Contractor, who has a 120-day integration period
Sites are currently planned for turnover to NCTA all at once but
this is likely to change
For US 74 process will be similar, but with less infrastructure
See Responsibility Matrix (Attachment 9) for details on
Contractor responsibilities
Transportation
53
Toll Location Demarcation Diagram
Transportation
Work Not in Scope to be Provided by Others
AVI equipment (to be provided by NCTA for installation and
integration by Contractor)
Construction of the gantries & pavement at the toll locations
Toll equipment vaults, including equipment such as back-up
generators and propane tank
ITS elements including CCTV cameras, reversible gates, ITS
WAN, Wrong Way signs, & roadway detectors (all types)
VTMS and VTMS cameras on US-74 Express Lanes
Triangle Expressway toll collection system maintenance (will
continue to be provided by the current contractor)
CSC Back Office System services
54
Transportation
Closing
55
Questions?
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