marc record cleanup. getting started delete all titles without copies delete missing items for 2-3...

MARC Record Cleanup

Getting StartedDelete all Titles without copiesDelete missing items for 2-3 or more yearsDelete Lost copies for 2-3 or more yearsRevise Call Number Prefixes to standard

District ListWeed the collectionDelete outdated equipment

MARC Records for BooksOrder books pre-processedUse Library of Congress for downloading

recordsSearch by ISBN# to locate correct recordRemember to remove 900 tags

Use SunLink if you can locate a complete recordDo not enter the call number in the 900 tag

Call numbers are entered in the copy recordDo not put hardback & paperback books on the

same record.

AV MARC RecordsUse correct Call Number PrefixesUse the correct Leader tagSunLink has some very good records.

You need to search for the most complete record that matches your item.

You can edit the information if you need to make changes to a record that is a close match.

If you change the call number in your database, you need to change the call number on the item to match it.

Equipment MARC RecordsAll equipment titles in the MARC record need

to start with the Type listed on the handout – Equipment-Local Call # INFO.Example: Camera, Digital VideoExample: Overhead ProjectorExample: Microphones

The Type is followed by the Model NameExample: Overhead Projector, 3MExample: Camera, Digital Video, Sony

Equipment MARC RecordsThe model name is followed by the Model

NumberIf it is an Overhead Projector – the bulb type is

listed nextExample: Overhead Projector, 3M, Model

1800, ENX-BulbExample: Camera, Digital Video, Panasonic,

Model PV-GS500Example: Carts, H Wilson, Model WT34EExample: Boom Box, EIKI-CD Combo, Model

7070A

Equipment MARC RecordsDo not add any other information in the MARC

record.County Inventory Number, Serial Number,

Model number, Price and Vendor are put in the Copy information – NOT IN THE MARC RECORD.

Add any additional information you need in edit Copy, as a Copy Note or Circulation Note.

You can put your Description information in any order you want.

Equipment MARC RecordsExample:

Equipment MARC RecordsAll the important information to identify the

equipment is on the title line.All identical equipment will be added to the

same MARC record using Add CopyCopy Information is the location for

information unique to that copy – serial number, etc.

This will keep all equipment in the same format for the merge to Destiny.

Equipment MARC RecordsCreate a new MARC record for each Type,

Model Name and Model Number of your equipment

Add the correct copy information for each MARC record

You can use the Book Cart and Merge feature if you do not have county inventory numbers and serial numbers in your MARC records.

Editing Leader InformationTo Edit the leader – Open the full MARC

recordOn the Menu Bar – click on TagSelect Edit LeaderAt Record Type – use the drop down arrow to

select the appropriate leader

Editing Leader Information

Editing Leader Information