march 2, 2006wisconsin land information association the relationship of real property listing and...

March 2, 2006 Wisconsin Land Information Association

The Relationship of Real Property Listing and LIS in

Waukesha County

Michael J Hasslinger, Register of Deeds

Don DittmarLand Information System Division Manager

March 2, 2006 Wisconsin Land Information Association

Organization and HistoryReal Property Listing (RPL)

Division of Register Of Deeds Office4 Total Staff (including Real Property Lister)Responsible for listing services on 85,900 parcels in 33 municipalities (58% of 147,000 total parcels)

Land Information System (LIS)Division of Register Of Deeds Office 1980-2000Division of Parks and Land Use 2001 - PresentCompleted conversion of paper maps to digital in 1999

March 2, 2006 Wisconsin Land Information Association

Real Property Lister Considerations

If precision is present, take advantage of the Mapping systemRealize your timeline for listing may be different that other users of the information

March 2, 2006 Wisconsin Land Information Association

Land Information ConsiderationsMaps only represent the Legal description as managed by RPLDon’t imply precision where none exists (no dimensions on the N half or N half)

“I think people have become so awestruck with this technology that they tend to forget that it is just another tool to enhance the structural base of land information and that it is not THE structural base itself.” Pat Wettstein

March 2, 2006 Wisconsin Land Information Association

Document Processing - RPLDocument does not affect Maps

Straight Arm Transfer

Nothing transmitted to LIS

March 2, 2006 Wisconsin Land Information Association

Document Processing - RPLDocument affects Maps

Land SplitDescription Clean up

Data Provided to LISListing DocumentationHistory notesCopy of DocumentFlag new tax key for Change

March 2, 2006 Wisconsin Land Information Association

Document Processing - RPL

March 2, 2006 Wisconsin Land Information Association

Document Processing - LIS

Document affects MapsGenerate list of Tax keys with notesCollect documents copied by RPLUpdate digital Maps files•Update public maps•Update Website

March 2, 2006 Wisconsin Land Information Association

Tax Parcel Maps - RPLOne set used by RPLMaps provided to Assessors

March 2, 2006 Wisconsin Land Information Association

Tax Parcel Maps - LISUpdated in systemProvided on Demand

March 2, 2006 Wisconsin Land Information Association

Internet Website - LIS

March 2, 2006 Wisconsin Land Information Association

Database with Ownership and History - RPL

Current File vs Future FileTax Key Number AdministrationCreate History Notes

Public NotesOutlot ownershipHistory/Chain of Title Issues

March 2, 2006 Wisconsin Land Information Association

GIS Database with Ownership - LIS

March 2, 2006 Wisconsin Land Information Association

GIS Database with History - LIS

March 2, 2006 Wisconsin Land Information Association

Checks and Balance – RPL / LIS

RPL can ask LIS for Rough Sketch of Parcel DescriptionEither may discover unmapped parcels or parcel remnantsBoth RPL and LIS Check Recorded Document and Mapping interpretations

March 2, 2006 Wisconsin Land Information Association

LIS Relationship with Municipal Listers

3 Communities do their own Listing (Brookfield,New Berlin, & Waukesha) LIS completes maps for 2 and does a data exchange with the otherProvides data to County that may not be otherwise available

March 2, 2006 Wisconsin Land Information Association

Future Possibilities

Mapping of Subs, CSMs, and Condos prior to completion of Tax Listing workAutomated Parcel Address CollectionMore streamlined workflow between Divisions

March 2, 2006 Wisconsin Land Information Association

Final NotesLIS did not replace the RPLThis did not just happen, we made it happenInternet Mapping changes thinking on timingTax Listing and LIS have both evolved from the ROD to a level where integration is possible and encouraged

March 2, 2006 Wisconsin Land Information Association

Questions?

Thank You.

Don Dittmar

ddittmar@waukeshacounty.gov

Mike Hasslinger

mhasslinger@waukeshacounty.gov

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