master data - gl

SAP FIMASTER DATA - GENERAL LEDGER (GL)

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Basics - General Ledger (GL) and Chart of Accounts (CoA)

General Ledger is used to store the financial transactions of an organization.

Chart of Accounts is a listing of all the accounts used in the general ledger of an organization.

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Journal Entries

Basics – Structuring the CoAChart of Accounts Account Groups Number Range Description

YCOA ASST 100000 – 199999 Assets

YCOA LIAB 200000 – 299999 Liabilities

YCOA EQUI 300000 – 399999 Equities

YCOA REVS 400000 – 499999 Revenue

YCOA EXPS 500000 – 599999 Expenses

Max 4 char 4 char Max 10 char

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Configuring the CoA

Edit Chart of Accounts (OB13)

Define Account Group (OBD4)

Define Retained Earnings Account (OB53)

IMG >> Financial Accounting (New) >> General Ledger Accounting (New) >> Master Data >> G/L Accounts >> Preparations

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Edit/Define the CoA (OB13)• CoA ID (4 char)

• Description

• Maintenance Language (EN)

• Length of the accounts (max 10 char)

• Cost Element Creation (Manual/Auto)

• Group Chart of Accounts (if needed)

• Block Status

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Define Account Group (OBD4)Account Group controls: • Number Range of GL Accounts• Field Status of GL Master Data

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Link: Account Group <> GL Master

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Define Retained Earnings Ac (OB53)

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Define a Retained Earnings Account Number here. This usually is under the Equities/Capital Stock Account Group. Hence as per our setting I’ve used 302000 for it.

Note: You just key in the account number first. Later you can create it as a GL master data.

Types of CoAo Operatingo Country (can assign in the Alternative account)

o Group

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GLOB (Group CoA)

USD

AU00 (Operating CoA)AU Country CoA

NZ00 (Operating

CoA)

SG00 (Operating

CoA)MNM Company Group CoA (ZMNM)

UK Company Code (GBP)

FR Company Code (EUR)

DE Company Code (EUR)

+ Cross company code transactions + Country specific GL accounts

Assignment of CoAo 1 Company Code to 1 CoAo Many Company Codes to 1 CoA

Note: You can assign one company code to 1 Operating CoA and 1 Country CoA. (only required if the Operating CoA cannot satisfy the Country reporting Requirements)

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GLOB (Group CoA)

AU00(AU CoA)

AU01 (AU Company Code A)

AU02 (AU Company Code B)

AU03 (AU Company Code C)

NZ00(NZ CoA)

NZ01 (NZ Company Code A)

Assign CoA to company code (OBY6)

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IMG >> Financial Accounting (New) FA Global Settings (New) >> Global Parameters for Company Code >> Enter Global Parameters

Company Code Assignment

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For now, just need to fill in the CoA and the Field status variant (Select the SAP provided 1000).

If required you can enter the Country Chart of Accounts.

GL Master Data Chart of Account Level (basic info)

◦ T-code FSP0◦ Type/Description ◦ Key word/translation

Company Code Level (more detailed info)◦ T-code FSS0◦ Control Data◦ Create/bank/interest◦ Information

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Create GL at CoA level (FSP0)

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Create GL at Company Code level (FSS0)

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Currency – Define the account currency

Only balances in local crcy.- If you tick this then the balances will only be displayed in AUD. But you can still view the line item in whatever currency it was posted.

Tax category – You can specify for some accounts to have an input or an output tax. You can set the indicator here.

Reconciliation. Account for acct type – Select this is the Balance Sheet account is a Fixed Asset, Accounts Receivable or Accounts Payable account.

Create GL at Company Code level (FSS0)

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Open Item Management – Set this indicator for clearing accounts if you want to clear them later. e.g. GR/IR Clearing, Payroll Clearing, Bank Clearing Accounts.

Line item display – If you require the GL Account to display as line item. It must be ticked if Open Item is also ticked.

Sort Key– Indicates what should be populated in the “Assignment” field in the document line item. Examples of sort fields are shown.

Create GL at Company Code level (FSS0)

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Field Status Group– Determines which fields are suppressed, required or optional during document entry.

Post Automatically Only – Indicates that this account can only be posted by the system. (i.e. No manual posting by user against this account) E.g. stock, consumption accounts.

Information tab – Information tab contains details of the user who created, date, CoA and country. By clicking on Change documents you can see changes made to this account.

Assignmentso Create a CoA o Define the Account Groups (Number Range/Field Status)o Define a Retained Earnings Accounto Assign the CoA to a company codeo Create GL Master for each Account Group

(Currency, Taxes, Recon AC, FSG, OI Mgmt., Line Item, Sort Key)

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