member meeting may 2011
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Members’ MeetingMay 11, 2011
TonightTonight’’s Agendas Agenda• Board Welcome – Bernard Putz – Vice
President• Academic Year Review – Hans Peter Metzger• Facilities Committee – Laura Vaughan• Policy Committee – Kristen Hughes• Marketing Update – Bernard Putz• Fund Raising Update – Indra Pachtner• Financial Report – Allison Marakovic
20102010--11 Academic Year Review11 Academic Year Review
1.Enrollment Growth
2.MYP Launch
3.School Sports SSIL
4.WASC Accreditation
5.Academic Program and ISA Results
6.Rich Extra-Curricular Program and School- wide Activities
Enrollment - Students per Day
0
60
120
180
240
300
2005
/06 18
520
06/07
214
2007
/08 2
4320
08/09
282
2009
/10 28
420
10-11
294
2011
-12 3
14
kids
per
day
Middle ScGrade ScPre School
Daily Enrollment CapDaily Enrollment Cap
300
Launch of MYP 2010Launch of MYP 2010--1111
32 is record enrollment in MS
School Sports SSIL
WASC Accreditation
The students are delightful citizens, eager learners who are very happy with their nurturing and safe environment. They constantly demonstrate their intense curiosity by developing many questions about the topics being studied. They embrace and exemplify the characteristics of the IB Learner Profile.
Academic ProgramInternational School Assessment (ISA)
Stanford Achievement Test 10 (SAT 10)
DSD Diploma
AATG German Test
ISA 2010-11InternationalAve. Grade 3
GAIS Ave.Grade 3
InternationalAve. Grade 5
GAISAve. Grade 5
MathematicalLiteracy
321 378(358)
420 471(497)
Reading 262 337(290)
375 447(428)
WritingNarrative
377 406(362)
456 487(488)
WritingExposition
401 423(422)
472 489(464)
168 schools from 56 countries with 4,400 students per grade
GAIS Graduates
• Gymnasium in Switzerland• French American International School IB• Sequoia High School IB• Gymnasium in Germany• Menlo Atherton High School• Gunn High School
Extra Curricular Program and Extra Curricular Program and ActivitiesActivities
38 Extra curricular course offerings325 Students enrolled in extra curricular
programs5 Hort sections with 6 staff91 Outstanding field class trips to support
the academic program (3 overnight)56 Activities to enrich the program and
support school community building
Projects & Improvements:New Portable near tennis courts (Easter Break)Parking lot & Playground re-surfacingAdd new play area near gymMiddle School Common AreaAdd Gym EquipmentOutdoor/Indoor lighting and painting buildingsOffice make-over*** New playground
Neighborhood Relations City of Menlo Park & Community Sports Leagues Relations Elliott Drive Traffic Study
• Projects & Improvements:– Add Volleyball court – Middle School: install shade, additional lockers and
bleachers– Improve outdoor/indoor lighting– **New Playground near tennis court
• Long-term Strategy:– Continue to work with MPSD– Maximize use of campus– GAIS Enrollment Growth to 330 Students
• Today GAIS has a limit of 300 daily students per City of Menlo Park– Already Reached Limit for 2011-12 School Year– Need to increase limit asap to allow within-year growth in
2011-2012 and for 2012-13 • GAIS applied to City for increase to cap in Feb 2011.
City requested GAIS withdraw the application, perform a traffic study, and resubmit.
• GAIS will resubmit Formal Application to City to increase enrollment limit to 330 in Summer 2011. Work towards approval in Sep/Oct.
• Approval of an increase to the limit is not guaranteed
• GAIS needs to:– Work with neighbors– Follow City rules:
• No Parking on Elliott Drive, or any surrounding streets• Continue to do “Traffic Duty” and speed control
– Perform Formal Traffic Study (starts May)– Develop a Trip Reduction Program to reduce car trips to
campus– Show to City that increasing GAIS students will not increase
traffic on Elliott & in Willows neighborhood• Currently Willows already near maximum traffic capacity
• Less Cars = More Kids
GAIS required to develop a Trip Reduction Program by Fall 2011◦
Limit the number of cars driving on Elliott Drive by….
Increase Carpooling to GAIS
Share the School Bus in Menlo Park with Encinal
&
Laurel for morning pickup & drop-off at GAIS
Shuttle Service to GAIS from local Caltrain
station
Vanpools
• Prove we can follow City rules:1. Park only in the lot (not Elliott Drive) (Ever. Even if
you get a tardy slip)2. Drive 15 mph on Elliott Drive
• Participate in Developing Trip Reduction Program “Less Cars = More Kids”:1. Complete Parent Survey (May 12-19th)2. Provide feedback on carpooling, bus and Caltrain
shuttle service as an alternative to driving to GAIS:• June Parent Rep Meeting• Roundtable discussion in June• Email Peter or myself
(lvincentvaughan@yahoo.com)
19
Policy Committee
Absentee Voting: Soliciting Feedback Pros: •Increased participation in board election voting•Increased sense that the board represents all parent Members•Increased ability to reach quorum•Other?
Cons:•Possible decline in Members’ meeting attendance •Other?
GAIS Marketing
• Achieved enrollment targets
Going Forward
• Continue to build GAIS’ reputation and brand
• Clarify positioning/messaging for GAIS, preschool, elementary, and middle school
• Shift marketing $$ out of print into online
o ~ 80% of inquiries come from “word of mouth” and website
• Redesign parent and student survey, add teacher survey
• Streamline marketing processes and file management
o Building an integrated marketing calendar for 2011/12
• Conduct exit interviews with select parents
Fund Raising
• Annual Fund result: $130.000
• Save-the-date: Next Fundraiser Party October 22, 2011@Faultline Brewery in Sunnyvale
2222
10/11 Budget10/11 Budget 10/11 Forecast10/11 Forecast VarianceVariance
Revenues:Revenues:TuitionTuition $3,449$3,449 $3,493$3,493 $44$44FundraisingFundraising $138$138 $205$205 $68$68
Rental Income/OtherRental Income/Other $68$68 $125$125 $57$57Total RevenuesTotal Revenues $3,655$3,655 $3,823$3,823 $169$169
Expenses:Expenses:PeoplePeople $2,613$2,613 $2,643$2,643 $30$30FacilitiesFacilities $498$498 $498$498 $0$0School ExpensesSchool Expenses $195$195 $195$195 $0$0Fundraising ExpenseFundraising Expense $34$34 $34$34 $0$0Marketing & PRMarketing & PR $40$40 $40$40 $0$0G&AG&A $210$210 $244$244 $33$33
Total ExpensesTotal Expenses $3,590$3,590 $3,653$3,653 $63$63
Net from OperationsNet from Operations $65$65 $170$170 $105$105
2323
10/11 Forecast10/11 Forecast11/12 Preliminary 11/12 Preliminary
BudgetBudget
Revenues:Revenues:TuitionTuition $3,493$3,493 $3,886$3,886FundraisingFundraising $205$205 $148$148
Rental Income/OtherRental Income/Other $125$125 $102$102Total RevenuesTotal Revenues $3,823$3,823 $4,136$4,136
Expenses:Expenses:PeoplePeople $2,643$2,643 $2,899$2,899FacilitiesFacilities $498$498 $537$537School ExpensesSchool Expenses $195$195 $223$223Fundraising ExpenseFundraising Expense $34$34 $44$44Marketing & PRMarketing & PR $40$40 $35$35G&AG&A $244$244 $248$248
Total ExpensesTotal Expenses $3,653$3,653 $3,986$3,986
Net from OperationsNet from Operations $170$170 $150$150
24242424
Financial TrendsFinancial Trends
0500
10001500
20002500
30003500
40004500
2007/08 2008/09 2009/10 2010/20112011/2012
$ Th
ousa
nds
RevenuesExpensesNet
Preliminary
BudgetForecast
Forecast
Thank You!
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