(microsoft excel). is a spreadsheet application designed to take advantage of the windows graphical...

(MICROSOFT EXCEL)(MICROSOFT EXCEL)

•Is a spreadsheet application designed to take advantage of the

windows graphical interface

MICROSOFT EXCELMICROSOFT EXCEL

IntroductionScreen ElementsMouse Pointers/Bar OperatorsResizing Cells/Deleting CellsBasic FormulaFormatting Borders

DAY 1 - DAY 1 - COVERAGECOVERAGE

TO GET STARTED:TO GET STARTED:1. Click START button

2. Point to PROGRAMS

3. Click MICROSOFT EXCEL

1

2

3

SCREEN ELEMENTSSCREEN ELEMENTSTitle Bar

Menu Bar

Tool Bar

Row Header

Sheet Tab

Scroll Bars

Active Cell

Name Box

Formula BarColumn Header

MOUSE POINTERSMOUSE POINTERS

For clicking commands on the tool bars and menu bars

For highlighting and dragging

For resizing columns

For resizing rows

For autofill

BAR OPERATORSBAR OPERATORS Addition

Subtraction

Multiplication

Division

Formula ==

++--

**//

::Range

TYPES OF DATA TO BE TYPES OF DATA TO BE ENTEREDENTERED

• CHARACTERS -plain text

• NUMBERS -numeric character

• FORMULA -working equations or functions starting with an equal sign.

RESIZING COLUMNS AND RESIZING COLUMNS AND ROWSROWS

Use this sign to resize your rows by dragging it down.

Use this sign to resize your columns by dragging it right.

Note: This can only be done on rows and column headings

EDITING DATAEDITING DATA There are 4 ways of editing data in cells

Formula Bar -click the insertion point on the formula bar with the selected data. Edit the data with the cursor

F2 key -hit the F2 key to make the cursor appear on the cell

Double Click -double click to make the cursor appear

in the cell. Type Over -type over the data in the cells

INSERTING ROWS,INSERTING ROWS,COLUMNS or WORKSHEETSCOLUMNS or WORKSHEETS

• Click INSERT from the menu bar• Click ROWS(If you need rows)

• Click COLUMNS

(If you need columns) • Click WORKSHEET(If you need worksheet)

DELETINGDELETINGROWS or COLUMNSROWS or COLUMNS

Position your cell on the place where you want to delete

• Click EDIT

• Click DELETE

(Choose the option you prefer then click) • Click OK

RENAMING SHEETSRENAMING SHEETSChoose a sheet tab you want to rename

Double Click Sheet tab

• Click DELETE

• Type a New name

FORMULASFORMULASTo start a formula, always start typing an equal sign = in the cell where you want the result to appear.

Select the first operand by clicking it with the mouse pointer (in the form of a white cross)

“Marching ants” will appear on the cell which the computer will consider an operand. The coordinates of a cell will also appear on the formula bar.

Type the operator.

Press ENTERENTER to get the answer

FORMATTING BORDERSFORMATTING BORDERS• Click FORMAT• Click on CELLS• Click on Border’s Tab

button• Select a Border Color• Select a Style• Click on Outline• Click Inside• Click OK

Formatting AlignmentUsing Paste Function/ Function Wizard(Average, Maximum, Minimum)Sorting Data

DAY 2 - DAY 2 - COVERAGECOVERAGE

FORMATTING ALIGNMENTSFORMATTING ALIGNMENTS• Click FORMAT

• Click on CELLS

• Click on Alignment’s

Tab button

• On Text Alignment

Set center on horizontal

Set center on vertical

• On Text Control

Check Wrap Text

• Click OK

USING PASTE FUNCTIONUSING PASTE FUNCTION• Position your cursor where

you want the result to appear.

• Click on AUTOSUM SYMBOL

• Select a Function Name

• Highlight your cell range

• Press ENTER

SORTING DATASORTING DATA• Position your active cell on

the data table which you want

to sort. • Click DATA

then• Select a SORTING style• Click OK

Creating Chart

DAY 3- DAY 3- COVERAGECOVERAGE

CREATING CHARTCREATING CHART• Select data that you would like to represent in graphical form• Click INSERT• Click CHART

STEP 1 OF 4STEP 1 OF 4• Choose a CHART TYPE• Choose a CHART SUBTYPE• Click Next

CREATING CHARTCREATING CHARTSTEP 2 OF 4STEP 2 OF 4• Choose a SERIES

– ROWS

– COLUMNS

Click Next

CREATING CHARTCREATING CHARTSTEP 3 OF 4STEP 3 OF 4• Provide a TITLE• Position your

LEGEND• Add DATA

LABELS

Click Next

CREATING CHARTCREATING CHARTSTEP 4 OF 4STEP 4 OF 4• Position your

CHART– As Object In

– As New Sheet

Click FINISH