microsoft exchange 2013 archiving, e discovery, compliance and data loss prevention

Preserve Discover

In-Place Archive with secondary quota Available on-prem, online, or EOA

Storage Management

Capture deleted & edited messages

Preservation

Automated time-based criteria to delete or move to archiveSet policies at item or folder level – admin or user

Data Governance

Search primary, archive, & recoverable itemsDe-duplication & Search statistics

eDiscovery

The new Office

Lync Archives into ExchangeSearch across Primary & Archive – OLK & OWA

Time-Based In-Place HoldQuery-Based In-Place HoldIn-Place Hold across Ex, SP, Lync

Consistent MRM OWA UI

eDiscovery Center for Ex, SP, Lync Case ManagementIn-Place previewExport search results

An integrated In-Place Archive enables users to save time by managing their archive as they do their mailbox

Outlook OWA

Retain folder hierarchy

• Quickly find new or historical email wherever you are with new, faster search technology

• Single Search in OWA and Outlook returns results from Primary & Archive Mailboxes

Search everywhere at once

Integrated search

Combined conversation view

• Automate the deletion and archiving of email and other Exchange data to meet data retention requirements

• Assign personal tags to system folders in Outlook and OWA

• View default mailbox policy

Single menu for policies

Retention policy and expiry details

Assign to an individual item, folder, or all email

Delete Policy

Archive Policy (mailbox management)

Identify and Preserve

Search and Process Review Produce

In-Place eDiscovery Model

Select users & sites to preserve

Select mailboxes & DGs to preserve

Query of what to preserve

Turn on Hold

KQL based searches – including proximity search

Instant statistics

Litigation Hold (Legacy)

Time-Based In-Place Hold

In-Place Hold (Indefinite)

Query-Based In-Place Hold

eDiscovery Center

Exchange Admin Center

Exchange Management Shell

Variants Management Options

User A Mailbox

Recoverable Items

Deletions

Inbox

Purges

Versions

Audits

Deleted Items

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DiscoveryHold

Calendar Logging

(6a) Messages purged by DIRW Policy (or maintained for Litigation Hold)

(5) Message Edited

(3) Message deleted

(4a) Message “purged” by user (Litigation Hold / Single Item Recovery)

Lifecycle of mailbox items

(4b) Message “purged” by user (In-Place Hold)

(6c) MFA evaluates item against hold queries set on mailbox

(6b) Mailboxes with SIR and In-Place Hold enabled have expired messages moved

(1) Message delivered

(2) Message moved to Deleted Items

Lync archives content into Exchange mailboxes when user is on In-Place Hold

Includes instant messaging and meeting content

In-Place Hold, eDiscovery, MRM of Lync data consolidated to Exchange tools

Lync 2010 Exchange 2010

Compliance

Archive

Compliance

New Lync New Exchange

Single In-Place data store for Exchange & Lync compliance

User A Mailbox

Recoverable Items

Deletions

Deleted Items

Inbox

Versions

Purges

DiscoveryHolds

Server side archiving

All Lync modalities captured (PC, mobile, web, OWA)

User A on hold

Enable or modify quickly

Fully HostedCloud Archive (EOA)

Hybrid*

ARCHIVE

PRIMARY

ARCHIVE

PRIMARY

ARCHIVE

ARCHIVE

PRIMARY

PRIMARY

Rapidly evolving external threats

Potential loss of sensitive data

Keeping email safe without impacting users

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Exchange Online Protection works to block spam and viruses before they enter the networkBasic level of anti-malware built into Exchange Server

Scan Exchange transport for sensitive content with Data Loss Prevention (DLP) feature in the cloud or on-premisesGranular control on email using RMS

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Transport rulesData Loss PreventionRights Management

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ConditionsActionsExceptions

Conditions

Actions

Exceptions

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New options

New filters

New actions

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DLP helps to identifymonitorprotect

sensitive data through deep content analysis

Empower users to manage their compliance

Contextual policy education

Doesn’t disrupt user workflow

Can work even when disconnected

Admin-customizable text and actions

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• Content to monitor• User action• Mail flow actions

contains• Credit cards• EU debit cards

Defines the policy objectivesto help meet regulatory requirementsfor identified contentContains data type definitionsto help identify sensitive content

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Predefined rules targeted at sensitive data typesAdvanced content detection Combination of regular expressions, dictionaries, and internal functions (e.g., validate checksum on credit card numbers)Extensibility for customer and ISV-defined data types

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Conditions

Actions

Exceptions

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Microsoft Windows Azure™ Active Directory Rights ManagementDefault TemplatesCompany ConfidentialCompany Confidential Read Only Do not forward (Works across tenants)

Preview configuration: Configure Exchange Online Preview to use Windows Azure AD Rights Management

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Audit dataClassification

Rule details

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Comprehensive view of DLP policy performanceDownloadable Excel workbookDrill into specific departures from policy to gain business insights

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Education experience in Outlook Preview

Available in Exchange Server and Office 365

Out-of-the-box DLP policy templates

Predefined sensitive content types

Support for third party–defined DLP policy templates

DLP administration in Exchange Admin Center

Rich reporting43

Protect communications

Enforce policy

Simplify management