microsoft office word 2003 help · troubleshooting word settings the support template, which comes...
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What'snew
SupportforXMLdocuments
Improvedreadability
Supportforinkdevices
Improveddocumentprotection
Comparedocumentssidebyside
DocumentWorkspaces
InformationRightsManagement
Improvedinternationalfeatures
Morenewfeatures
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TurnonoroffTrustaccesstoVisualBasicProject1. OntheToolsmenu,pointtoMacro,andthenclickSecurity.2. OntheTrustedSourcestab,selectorcleartheTrustaccesstoVisual
BasicProjectcheckbox.
NoteByallowingthisaccess,macrosinanydocumentsthatyouopencanaccessthecoreVisualBasicobjects,methods,andproperties.Thisrepresentsapossiblesecurityhazard.
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GetHelpforVisualBasicforApplicationsinWordDooneofthefollowing:
GetgeneralMicrosoftVisualBasicHelp
1. OntheToolsmenu,pointtoMacro,andthenclickVisualBasicEditor.2. ClickMicrosoftVisualBasicHelp .3. IntheMicrosoftVisualBasicHelptaskpane,intheSearchtextbox,type
thesubjectforwhichyouneedhelp.4. ClickStartsearching .
Tip
TobrowsethroughalistofalltheVisualBasicmethods,properties,functions,andobjectsforaparticularMicrosoftOfficeprogramintheVisualBasicEditor,clickObjectBrowser .Inthelistoflibraries,clickthelibraryfortheprogramyouwant.
IfMicrosoftWorddisplaysamacroerror
Themacroerrormayhavebeencausedbyoneofthefollowing:
Anargumentcontainsavaluethatisnotvalid.Acommoncauseofthisproblemistryingtogainaccesstoanobjectthatdoesnotexist,forexampleDocuments(5)whenonlythreedocumentsareopen.Themethodcan'tbeusedintheappliedcontext.Forexample,someRangeobjectmethodsdonotworkiftherangedoesn'tcontainatable.Anexternalerrorhasoccurred,suchasafailuretoreadorwritefromafile.Amethodorpropertycan'tbeusedbecauseofsecuritysettings.Forexample,thepropertiesandmethodsoftheVBEobjectformanipulatingtheMicrosoftVisualBasicforApplicationscodestoredinadocumentareinaccessiblebydefault.
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Formoreinformation,searchforthemethod,object,orpropertyinVisualBasicHelp.
IfWorddisplaysamessageaskingyoutoturnontrustedaccesstoVisualBasicprojects
TheappearanceofthismessageindicatesthatyourMicrosoftVisualBasicforApplicationsprojectdoesnothaveaccesstotheVisualBasicobjectmodel.Toallowthisaccess,usethefollowingprocedure.
1. OntheToolsmenu,pointtoMacro,andthenclickSecurity.2. OntheTrustedPublisherstab,selecttheTrustaccesstoVisualBasic
Projectcheckbox.
SecurityByallowingthisaccess,macrosinanydocumentsthatyouopencanaccessthecoreVisualBasicobjects,methods,andproperties.Thisrepresentsapossiblesecurityhazard.
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MacrosforchangingandtroubleshootingWordsettingsTheSupporttemplate,whichcomeswithMicrosoftWord,providesmacrosthatyoucanusetobackup,change,andtroubleshootsomeWordsettings.TolocatetheSupporttemplate,dothefollowing:
GotoWindowsExplorerandfollowthefolderpathto:
C:\ProgramFiles\MicrosoftOffice\Office11\Macros
andthenclicktoruntheSupport.dotfile.
NoteIfyoucannotlocatethisfolderorthesupporttemplate,runthesetupprogramagain.
How?
1. OntheFeaturestoInstallscreeninthesetupprogram,expandMicrosoftWord,andthenexpandWizardsandTemplates.
2. SelectMoreTemplatesandMacros,clickthearrownexttoyourselection,andthenselectRunfromMyComputer.
UsethefollowingmacrosfromtheSupporttemplatetohelpaddressaproblemifyoucontactMicrosoftProductSupportServices:
AutoCorrectBackup
ThismacrocreatesabackupfileofyourAutoCorrectlist.YoucanusethismacroifyouwanttocopyyourAutoCorrectsettingstoanothercomputer.
RegistryOptions
ThismacroenablesyoutochangesomeWordsettings,suchasthecolorsusedforwavyunderlinesandsmarttagsandthepathsforsomefilelocations.
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TroubleshootUtility
Thismacroenablesyoutotroubleshootproblemsbyrestoringsomedefaultsettings.
Ifyoufindoneormoreofthesemacrosuseful,youcanloadthetemplateasaglobaltemplate,sothatyoucanusethemacroswhileworkingwithotherfiles.Youcanalsocopythemacrostoanothertemplateorassignthemtoatoolbarbutton,menuitem,orshortcutkey.
ImportantItisrecommendedthatyouusethesemacroscarefully,becausesomecanchangedefaultsettings.Incorrectlyeditingtheregistrymayseverelydamageyoursystem.Attheveryleast,youshouldbackupanyvalueddataonthecomputerbeforemakingchangestotheregistry.
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AboutaccessibilityforpeoplewithdisabilitiesMicrosoftiscommittedtomakingproductsthatareaccessibleandusablebyallpeople,includingthosewithdisabilities.
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AccessibilityfeaturesinMicrosoftWord
ManyaccessibilityfeaturesarebuiltrightintoMicrosoftWord.Thesefeaturesareavailabletoeveryone,withouttheneedforadditionalaccessibilityaids.
Keyboardshortcuts
Manyfeaturesandcommandsareavailabledirectlyfromthekeyboard.Ifacommandyouwantdoesn'thaveashortcutkey,youcanassignonetoit.Youcanalsoviewandprintlistsofalltheshortcutkeysavailable.
Customizationoptions
YoucancustomizeWordtobettersuityourneeds:
SizeandzoomoptionsYoucanzoominonyourdocumenttomakeinformationmorereadableonthescreen.Youcanalsomaketoolbarbuttonslargersothatthey'reeasiertoseeanduse.SomeMicrosoftmousepointingdevicesallowyoutoscrollandzoomdirectlybyusingthemouseinsteadofclickingbuttonsonthescreen.Forexample,youcanzoominonoroutofadocumentbyholdingdownCTRLandrotatingthewheelforwardorbackward.Youcanalsousekeyboardshortcutstozoom.
ToolbarandmenuoptionsYoucancustomizetoolbarsandmenucommands—forexample,youmightcreateatoolbarthatcontainsonlythebuttonsandmenusyouusemostoften,orgrouptoolbarbuttonsandmenucommandstogetherinawaythatmeetsyourpersonalpreference.Youcanevencreateacustomtoolbarbuttonormenucommand.ColorandsoundoptionsYoucancustomizecolorandsoundoptions—forexample,youcanchangethecoloroftextandnumberstomakeadocumentmorereadable,andturnsoundsonoroffforbuttons,menus,andotherscreenelements.
Tipsforworkingmoreefficiently
Wordincludesfeaturesthatcanhelpyouautomaterepetitivetasksorworkmoreeffectively.Forexample,youcan:
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ReducekeystrokesbyusingtheFormatPainter tooltocopyformattingfromoneobjectorparagraphtoanother.EnteralongerstringoftextbytypingjustafewcharactersbyusingAutoComplete.Storeandquicklyinserttext,graphics,andotheritemsthatyouusefrequentlybyusingAutoText.QuicklysetAutoCorrectoptionsandpasteoptionsbyusingtheAutoCorrectOptionsbutton andthePasteOptionsbutton ,whichappearinyourdocumentasyouwork.UsetheStylesandFormattingtaskpanetoquicklyformattext.Forexample,youcanselectallinstancesoftextwiththesameformatting.
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Additionalresources
InformationontheWeb
IfyouhaveaccesstotheWorldWideWeb,youcanlearnmoreabouttheaccessibilityfeaturesincludedinMicrosoftproductsfromtheMicrosoftAccessibilityWebsite.TolearnaboutcreatingaccessiblecontentforyourWebpages,refertotheaccessibilitystandardsdevelopedbytheWorldWideWebConsortium.
PrintedinformationaboutMicrosoftservices
MoreinformationaboutMicrosoftservicesforpeoplewithdisabilitiesisavailableinanappendixinthebookDiscoveringMicrosoftOffice,whichcomeswithMicrosoftOffice.Forexample,you'llfindinformationabouthowpeoplewhoaredeaforhard-of-hearingcancontacttheMicrosoftSalesandInformationCenterortheMicrosoftSupportNetwork.You'llalsofindinformationaboutobtainingMicrosoftdocumentationfromRecordingfortheBlind,Inc.,forthosewhohavedifficultyreadingorhandlingprinteddocumentation.Theappendixalsodescribesthird-partyhardwareandsoftwareproductsthatmakepersonalcomputerseasiertouseforpeoplewithdisabilities,andlistsorganizationstocontactformoreinformation.
Systemaccessibilityoptions
IfyouownaMicrosoftWindows–basedcomputer,youcansetorchangesystemaccessibilityoptions.ManyoftheseoptionsaffectthewayyouworkinMicrosoftOfficeprograms.Forexample,theWindowsStickyKeysfeatureisdesignedforpeoplewhohavedifficultyholdingdowntwoormorekeysatatime.WhenashortcutinanOfficeprogramrequiresakeycombination,suchasCTRL+P,StickyKeysenablesyoutopressonekeyatatimeinsteadofpressingthekeyssimultaneously.
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AccessibilityfeaturesinWordMicrosoftWordincludesfeaturesthatmakethesoftwareaccessibletoawiderrangeofusers,includingthosewhohavelimiteddexterity,lowvision,orotherdisabilities.
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Keyboardshortcuts
ShoworhideshortcutkeysinScreenTips
1. OntheToolsmenu,clickCustomize.
2. ClicktheOptionstab.
3. UnderOther,selectorcleartheShowScreenTipsontoolbarsandShowshortcutkeysinScreenTipscheckboxes.
NoteChangingeithersettingaffectsallofyourMicrosoftOfficeprograms.
Assignashortcutkeytoacommandorotheritem
Youcanassignashortcutkeytoacommand,macro,font,AutoTextentry,style,orcommonlyusedsymbol.
1. OntheToolsmenu,clickCustomize.2. ClickKeyboard.3. IntheSavechangesinbox,clickthecurrentdocumentnameortemplatein
whichyouwanttosavetheshortcutkeychanges.4. IntheCategoriesbox,clickthecategorythatcontainsthecommandor
otheritem.5. IntheCommandsbox,clickthenameofthecommandorotheritem.
AnyshortcutkeysthatarecurrentlyassignedappearintheCurrentkeysbox.
6. Dooneofthefollowing:
Assignashortcutkey
BeginshortcutkeycombinationswithCTRL,ALT,orafunctionkey.1. ClickthePressnewshortcutkeyboxandpresstheshortcutkey
combinationyouwanttoassign.Forexample,pressALTplusthedesiredkey.
2. LookatCurrentlyassignedtotoseeiftheshortcutkeycombination
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isalreadyassignedtoacommandorotheritem.Ifso,selectanothercombination.
Reassigningakeycombinationmeansthatyoucannolongerusethecombinationforitsoriginalpurpose.Forexample,pressingCTRL+Bchangesselectedtexttobold.IfyoureassignCTRL+Btoanewcommandorotheritem,youwillnotbeabletomaketextboldbypressingCTRL+Bunlessyourestoretheshortcutkeyassignmentstotheiroriginalsettings.
3. ClickAssign.
Removeashortcutkey
1. IntheCurrentkeysbox,clicktheshortcutkeyyouwanttodelete.2. ClickRemove.
NoteIfyouuseaprogrammablekeyboard,thekeycombinationCTRL+ALT+F8maybereservedforinitiatingkeyboardprogramming.
Printalistofshortcutkeys
1. OntheToolsmenu,pointtoMacro,andthenclickMacros.2. IntheMacrosinbox,clickWordcommands.3. IntheMacronamebox,clickListCommands.4. ClickRun.5. IntheListCommandsdialogbox,clickCurrentmenuandkeyboard
settings.6. ClickOK.7. OntheFilemenu,clickPrint.
Getmoreinformationaboutkeyboardshortcuts.
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Sizeandzoomoptions
Zoominonoroutofadocument
Youcan"zoomin"togetaclose-upviewofyourdocumentor"zoomout"toseemoreofthepageatareducedsize.
1. ClickthearrownexttotheZoombox .2. Clickthezoomsettingyouwant.
ScrollandzoombyusingtheMicrosoftIntelliMouseorotherpointingdevice
Somemousedevicesandotherpointingdevices,suchastheMicrosoftIntelliMouse,havebuilt-inscrollingandzoomingcapabilities.Formoreinformation,seetheinstructionsforyourpointingdevice.
Usereadinglayoutview
Readinglayoutviewimprovestheresolutionanddisplayoftextforreadingonthescreen.
1. OntheStandardtoolbar,clickRead .2. Ifyouwanttoincreasethesizeofthetext,ontheReadingLayouttoolbar,
clickIncreaseTextSize .
Changethesizeofatoolbarbuttonordrop-downlistbox
Dooneofthefollowing:
Increasethesizeoftoolbarbuttons
1. OntheToolsmenu,clickCustomize.2. ClicktheOptionstab.3. SelecttheLargeiconscheckbox.
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Changethewidthofadrop-downlistboxonatoolbar
1. Makesurethetoolbaryouwanttochangeisvisible.
How?
1. OntheViewmenu,pointtoToolbars.2. Dooneofthefollowing:
Clickthetoolbaryouwanttodisplay.Toviewmoretoolbars,clickCustomize.IntheCustomizedialogbox,clicktheToolbarstab,andthenselectthecheckboxforthetoolbaryouwanttodisplay.ClickClose.
2. OntheToolsmenu,clickCustomize.3. WiththeCustomizedialogboxopen,clickthelistboxyouwantto
change—forexample,theFont orFontSize boxontheFormattingtoolbar.
4. Pointtotheleftorrightedgeofthebox.Whenthepointerchangestoadouble-headedarrow,dragtheedgeoftheboxtochangeitswidth.
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Toolbarandmenuoptions
Createacustomtoolbar
1. OntheToolsmenu,clickCustomize.2. ClicktheToolbarstab.3. ClickNew.4. IntheToolbarnamebox,typethenameyouwant,andthenclickOK.5. ClicktheCommandstab.6. Dooneofthefollowing:
Addabuttontothetoolbar
1. ClickacategoryintheCategoriesbox.2. DragthecommandyouwantfromtheCommandsboxtothe
displayedtoolbar.
Addabuilt-inmenutothetoolbar
1. IntheCategoriesbox,clickBuilt-inMenus.2. DragthemenuyouwantfromtheCommandsboxtothedisplayed
toolbar.7. Whenyouhaveaddedallthebuttonsandmenusyouwant,clickClose.
Grouprelatedbuttonsandmenusonatoolbar
Youcanaddaseparatorbarbeforethefirstandafterthelastiteminagrouptodistinguishthegroupfromotherbuttonsandmenusonatoolbar.
1. Makesurethetoolbaryouwanttochangeisvisible.
How?
1. OntheViewmenu,pointtoToolbars.2. Dooneofthefollowing:
Clickthetoolbaryouwanttodisplay.Toviewmoretoolbars,clickCustomize.IntheCustomizedialog
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box,clicktheToolbarstab,andthenselectthecheckboxforthetoolbaryouwanttodisplay.ClickClose.
2. OntheToolsmenu,clickCustomize.3. Toaddaseparatorbar,keeptheCustomizedialogboxopen,right-clickthe
buttonyouwantonthetoolbar,andthenclickBeginaGroup.Aseparatorbarisaddedtotheleftofthebuttononahorizontaltoolbar,andaboveabuttononaverticaldockedtoolbar.
NoteToremoveaseparatorbarbetweentwobuttons,dragonebuttonclosertotheother.
Addabutton,menu,orcommand
Dooneorbothofthefollowing:
Addabutton,menu,orcommandtoatoolbar
1. Makesurethetoolbaryouwanttochangeisvisible.
How?
1. OntheViewmenu,pointtoToolbars.2. Dooneofthefollowing:
Clickthetoolbaryouwanttodisplay.Toviewmoretoolbars,clickCustomize.IntheCustomizedialogbox,clicktheToolbarstab,andthenselectthecheckboxforthetoolbaryouwanttodisplay.ClickClose.
2. OntheToolsmenu,clickCustomize.3. Dooneofthefollowing:
Addabutton
1. ClicktheCommandstab.2. IntheCategoriesbox,clickacategoryforthecommandyouwantthe
buttontoperform.3. DragthecommandormacroyouwantfromtheCommandsboxtothe
displayedtoolbar.
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Addabuilt-inmenutoatoolbar
1. ClicktheCommandstab.
2. IntheCategoriesbox,clickBuilt-inMenus.
3. DragthemenuyouwantfromtheCommandsboxtothedisplayedtoolbar.
Addacustommenutoatoolbar
1. ClicktheCommandstab.
2. IntheCategoriesbox,clickNewMenu.
3. DragNewMenufromtheCommandsboxtothedisplayedtoolbar.
4. Right-clickthenewmenuonthetoolbar,typeanameintheNameboxontheshortcutmenu,andthenpressENTER.
4. OntheCustomizedialogbox,clickClose.
Addacommandtoamenu
1. Ifthemenuyouwanttochangeisonatoolbar,makesurethetoolbarisvisible.
How?
1. OntheViewmenu,pointtoToolbars.2. Dooneofthefollowing:
Clickthetoolbaryouwanttodisplay.Toviewmoretoolbars,clickCustomize.IntheCustomizedialogbox,clicktheToolbarstab,andthenselectthecheckboxforthetoolbaryouwanttodisplay.ClickClose.
2. OntheViewmenu,pointtoToolbars.3. ClickCustomize,andthenclicktheCommandstab.4. IntheCategoriesbox,clickacategoryforthecommand.5. DragthecommandyouwantfromtheCommandsboxand,without
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releasingthemouse,restitoverthemenuyouwanttochange.Whenthemenuopens,pointtowhereyouwantthecommandtoappear,andthenreleasethemouse.
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Colorandsoundoptions
Changethecoloroftext
1. Selectthetextyouwanttochange.2. Dooneofthefollowing:
Toapplythecolormostrecentlyusedfortext,clickFontColor ontheFormattingtoolbar.
Toapplyadifferentcolor,clickthearrownexttotheFontColorbutton,andthenselectthecoloryouwant.
Turnsoundsonoroffforbuttons,menus,andotherscreenelements
Dooneorbothofthefollowing:
Turnonoroffsound
1. OntheToolsmenu,clickOptions,andthenclicktheGeneraltab.2. SelectorcleartheProvidefeedbackwithsoundcheckbox.
NoteChangingthissettingwillaffectallofyourMicrosoftOfficeprograms.
Changesounds
Windows2000
1. ClickStart,pointtoSettings,andthenclickControlPanel.2. Double-clickSoundsandMultimedia.3. IntheSoundEventslist,clicktheeventyouwant.4. IntheNamebox,enterthesoundyouwant.
WindowsXP
1. ClickStart,andthenclickControlPanel.2. InMicrosoftWindowsControlPanel,clickSounds,Speech,andAudio
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Devices,andthenclickSoundsandAudioDevices.3. OntheSoundstab,intheProgramEventslist,clicktheeventyouwant.4. IntheSoundsbox,enterthesoundyouwant.
Changethecolorofwavyunderlines
YoucanusethetemplateSupport.dottochangethecolorofwavyunderlines,suchasthoseusedtoflagpossiblespellingandgrammarproblems.
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Optionsforautomatingtasks
UseAutoComplete
WhentheAutoCompletefeatureisturnedon,MicrosoftWordwilldisplayaScreenTipwhenyoutypethefirstfewcharactersofanAutoTextentry,atwhichpointyoucaninserttheentryorcontinuetyping.
1. OntheInsertmenu,pointtoAutoText,andthenclickAutoText.2. SelectorcleartheShowAutoCompletesuggestionscheckbox.
UseAutoTexttoinsertfrequentlyusedtextandgraphics
AutoTextentriesaredividedintocategoriessuchasClosingorSalutation.Whenyouaddentriesofyourown,AutoTextplacesthemintheNormalcategory.Checkthatcategoryforentriesyou'vecreatedunlessyouknowtheyarestoredunderanothercategory.
1. ClickinthedocumentwhereyouwanttoinserttheAutoTextentry.2. OntheInsertmenu,pointtoAutoText,pointtothecategorythatcontains
yourentry,andthenclicktheentry.
Tips
YoucanalsouseashortcuttoinsertanAutoTextentry.First,turnonAutoComplete(Insertmenu,AutoTextsubcommand,AutoTextcommand,AutoTexttab,ShowAutoCompleteoptionscheckbox).Inyourdocument,typethefirstfewcharactersintheAutoTextentry'sname.WhenMicrosoftWordsuggeststhecompleteAutoTextentry,pressENTERorF3toaccepttheentry.
TorejecttheAutoTextentry,keeptyping.
TheentriesinthelistsontheAutoTextmenuandtheAutoTexttoolbarcorrespondtothelanguageofthetextthatyourinsertionpointispositionedin.Forexample,ifyouaretypingFrenchintheEnglishversionofWord,theAutoTextentriesthatappearonthemenuandonthetoolbarlistwillbe
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inFrench,buttheonesintheAutoCorrectdialogboxwillbeinEnglish.
ToinsertAutoTextentriesinthelanguageyou'retypingin,usetheAutoTextmenu(Insertmenu,AutoTextcommand)ortheAutoTexttoolbar.ToinsertAutoTextentriesinthelanguageversionofWordthatyouareusing,usetheAutoTexttabintheAutoCorrectdialogbox(Insertmenu,AutoTextcommand,AutoTextsubcommand).
AlsonotethatifyouinsertanAutoTextfieldbyusingtheFielddialogbox(Insertmenu,Fieldcommand),theFielddialogbox,liketheAutoTexttab,reflectsthelanguageversionofWordthatyouareusing,notthelanguageyouaretypingin.
Collectandpasteamongprograms
Collectitemstopaste
1. MakesurethattheMicrosoftOfficeClipboardisdisplayedinthetaskpaneofanyopenOfficeprogramortheCollectWithoutShowingOfficeClipboardoptionisturnedon.
IfyouwanttodisplaytheOfficeClipboardintheactiveprogram,clickOfficeClipboardontheEditmenu.
IfyouwanttochecktheCollectWithoutShowingOfficeClipboardoption,displaytheOfficeClipboard,clickOptions,andthenmakesuretheCollectWithoutShowingOfficeClipboardoptionischecked.
2. Selectthefirstitemyouwanttocopy.
3. OntheStandardtoolbar,clickCopy .
4. ContinuecopyingitemsfromdocumentsinanyOfficeprogramuntilyouhavecollectedalloftheitemsyouwant(upto24).
NoteInsomecasessuchasUnicodetext,theimagedisplayedinthegallerywilllookslightlyaltered.ThisisbecausetextisalwaysdisplayedinthegalleryusingtheTahomafont.However,thecorrectformattingandfontinformationis
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restoredwhentheitemispastedfromthegallery.
Pastecollecteditems
1. IftheMicrosoftOfficeClipboardisnotdisplayedinthetaskpane,clickOfficeClipboardontheEditmenu.
NoteIftheOfficeClipboardisnotavailable,youareinaprogramorviewthatdoesn'tsupportshowingorpastingmultipleitemsfromtheOfficeClipboard.
2. Clickwhereyouwanttheitemstobepasted.YoucanpastecollecteditemsintoanyMicrosoftOfficeprogram.
3. Dooneofthefollowing:
Topasteitemsoneatatime,ontheOfficeClipboard,clicktheeachitemyouwanttopaste.
Topastealltheitemsyoucopied,clickPasteAll ontheOfficeClipboardtaskpane.
UseClickandTypetoinsertandformattextandgraphics
1. SwitchtoprintlayoutvieworWeblayoutview.2. Inthedocument,movethepointertoablankareawhereyouwanttoinsert
text,graphics,oratable.Then,clicktoenabletheClickandTypepointer.
Thepointershapeindicateshowtheitemwillbeformatted.Forexample,ifyoupointtothecenterofthepage,thepointershape indicatesthattheitemwillbecentered.
3. Double-click,andthenstarttypingtextorinsertanitemasusual.
Notes
Ifyoudon'tseetheClickandTypepointershapes,theClickandTypefeaturemaynotbeturnedon.Toturniton,clickOptionsontheToolsmenu,clicktheEdittab,selecttheEnableclickandtypecheckbox,and
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thenclickOK.
Ifyoudon'twanttoinsertanitemwhereyoudouble-clicked,justdouble-clickinanotherarea.Ifyou'vealreadyinsertedanitem,youcanundotheinsertion.
QuicklysetAutoCorrectandpasteoptions
QuicklysetAutoCorrectoptionsandpasteoptionsbyusingtheAutoCorrectOptionsbutton andthePasteOptionsbutton ,whichappearinyourdocumentasyouwork.
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AboutshortcutkeysYoucanquicklyaccomplishtasksyouperformfrequentlybyusingshortcutkeys—oneormorekeysyoupressonthekeyboardtocompleteatask.
Forexample,pressingCTRL+Bchangestheselectedtexttobold,justasclickingBold ontheFormattingtoolbarorselectingBoldintheFontdialogbox(Formatmenu)changestheselectedtexttobold.
Printingalistofshortcutkeys
IfyoufrequentlyrefertotheHelptopicsthatlistshortcutkeys,youmayfindithelpfultokeepaprintedcopyofthosetopics.InHelp,locatethetopicyouwant,andthenclickPrint .
Youcanalsorunamacrothatcreatesalistofthecurrentshortcutkeyassignments,andthenprintthelist.
1. OntheToolsmenu,pointtoMacro,andthenclickMacros.2. IntheMacrosinbox,clickWordcommands.3. IntheMacronamebox,clickListCommands.4. ClickRun.5. IntheListCommandsdialogbox,clickCurrentmenuandkeyboard
settings.6. ClickOK.7. OntheFilemenu,clickPrint.
Customizingshortcutkeys
YoucancustomizeshortcutkeysinMicrosoftWordbyassigningshortcutkeystocommandsthatdonotalreadyhavethemorbyremovingshortcutkeysyoudon'twant.Ifyoudon'tlikethechangesyoumake,youcanreturntothedefaultshortcutkeysettingsatanytime.
UsingshortcutkeyswithdifferentkeyboardlayoutsorWordasyoure-maileditor
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ShortcutkeysmentionedintheHelptopics,menus,anddialogboxesrefertotheU.S.keyboardlayout.KeysonotherlayoutsmaynotcorrespondexactlytothekeysonaU.S.keyboard.Ifthelanguageofthekeyboardlayoutyouareusingdoesn'tmatchthelanguageyousetforMicrosoftWordorWordHelp,youmayhavetomakeadjustmentswhenusingshortcutkeysorchangeyourkeyboardlayout.
IfyouareusingWordasyoure-maileditor,someoftheshortcutkeyslistedmaynotbeavailableormayproducedifferentresults.
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KeyboardshortcutsTheshortcutkeysdescribedinthisHelptopicrefertotheU.S.keyboardlayout.KeysonotherlayoutsmaynotcorrespondexactlytothekeysonaU.S.keyboard.
Forkeyboardshortcutsinwhichyoupresstwoormorekeyssimultaneously,thekeystopressareseparatedbyaplussign(+)inMicrosoftWordHelp.Forkeyboardshortcutsinwhichyoupressonekeyimmediatelyfollowedbyanotherkey,thekeystopressareseparatedbyacomma(,).
Toprintthistopic,pressTABtoselectShowAll,pressENTER,andthenpressCTRL+P.
HelptaskpaneandHelpwindow
UsingtheHelptaskpaneandHelpwindow
TheHelptaskpaneprovidesaccesstoallOfficeHelpcontentandappearsaspartofMicrosoftWord.TheHelpwindowdisplaystopicsandotherHelpcontentandappearsasawindownextto,butseparatefrom,Word.
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IntheHelptaskpane
F1DisplaytheHelptaskpane.
F6SwitchbetweentheHelptaskpaneandWord.
TABSelectthenextitemintheHelptaskpane.
SHIFT+TABSelectthepreviousitemintheHelptaskpane.
ENTERPerformtheactionfortheselecteditem.
DOWNARROWandUPARROWInatableofcontents,selectthenextandpreviousitem,respectively.
RIGHTARROWandLEFTARROWInatableofcontents,expandandcollapsetheselecteditem,respectively.
ALT+LEFTARROWMovebacktotheprevioustaskpane.
ALT+RIGHTARROWMoveforwardtothenexttaskpane.
CTRL+SPACEBAROpenthemenuoftaskpanes.
CTRL+F1Closeandreopenthecurrenttaskpane.
RIGHTARROWExpanda+/-list.
LEFTARROWCollapsea+/-list.
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IntheHelpwindow
TABSelectthenexthiddentextorhyperlink,orShowAllorHideAllatthetopofatopic.
SHIFT+TABSelecttheprevioushiddentextorhyperlink,ortheBrowserViewbuttonatthetopofaMicrosoftOfficeWebsitearticle.
ENTERPerformtheactionfortheselectedShowAll,HideAll,hiddentext,orhyperlink.
ALT+LEFTARROWMovebacktothepreviousHelptopic.
ALT+RIGHTARROWMoveforwardtothenextHelptopic.
CONTROL+PPrintthecurrentHelptopic.
UPARROWANDDOWNARROWScrollsmallamountsupanddown,respectively,withinthecurrentlydisplayedHelptopic.
PAGEUPANDPAGEDOWNScrolllargeramountsupanddown,respectively,withinthecurrentlydisplayedHelptopic.
ALT+UChangetheHelpwindowfrombeingseparatefrom(untiled)toconnectedto(tiled)Word.
SHIFT+F10DisplayamenuofcommandsfortheHelpwindow;requiresthattheHelpwindowhaveactivefocus(clickanitemintheHelpwindow).
Menus,toolbars,taskpanes,anddialogboxes
Accessandusemenusandtoolbars
F10orALTSelectthemenubar,orcloseanopenmenuandsubmenuatthesametime.
CTRL+TABorCTRL+SHIFT+TAB
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SelectataskpaneortoolbarafterpressingF10orALTtoselectthemenubar.Pressingthekeysrepeatedlymovesthefocusamongtheopentoolbars,menubars,andtaskpane.
TABorSHIFT+TABWhenatoolbarormenubarisselected,selectthenextorpreviousbuttonormenu.
ENTEROpentheselectedmenu,orperformtheactionfortheselectedbuttonorcommand.
SHIFT+F10Displaytheshortcutmenufortheselecteditem.
ALT+SPACEBARDisplaythetitlebarshortcutmenu.
DOWNARROWorUPARROWWhenamenuorsubmenuisopen,selectthenextorpreviouscommand.
LEFTARROWorRIGHTARROWSelectthemenutotheleftorright.Whenasubmenuisopen,switchbetweenthemainmenuandthesubmenu.
HOMEorENDSelectthefirstorlastcommandonthemenuorsubmenu.
ESCCloseanopenmenu.Whenasubmenuisopen,closeonlythesubmenu.
SHIFT+DOWNARROWOpentheselectedmenu.
CTRL+DOWNARROWWhenashortenedmenuisopen,displaythefullsetofcommands.
ALT+CTRL+=(equalsign)Addatoolbarbuttontoamenu.Whenyoutypethisshortcutkeyandthenclickatoolbarbutton,MicrosoftWordaddsthebuttontotheappropriatemenu.Forexample,clickBullets ontheFormattingtoolbartoaddtheBulletscommandtotheFormatmenu.
ALT+CTRL+-(dashkey)Removeacommandfromamenu.Whenyoutypethisshortcutkeyandthenselectamenucommand,thecommandisremoved.Youcanaddthemenucommandbacktothemenuifyouchangeyourmind.
ALT+CTRL++(pluskeyonnumerickeypad)Customizetheshortcutkeyforamenucommand.Whenyoutypethisshortcutkeyandthenselectamenucommand,theCustomizeKeyboarddialogboxopenssoyoucanadd,change,orremovetheshortcutkey.
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NoteYoucanusethekeyboardtoselectanymenucommandonthemenubar.PressALTtoselectthemenubar.Presstheletterthatisunderlinedinthemenunamethatcontainsthecommandyouwant.Inthemenuthatappears,presstheletterunderlinedinthecommandnamethatyouwant.
Accessandusetaskpanes
CTRL+F1Openthetaskpaneorhidethecurrenttaskpane.
F6Movetoataskpanefromanotherpaneintheprogramwindow.(YoumayneedtopressF6morethanonce.)NoteIfpressingF6doesn'tdisplaythetaskpaneyouwant,trypressingALTtoplacefocusonthemenubar,andthenpressingCTRL+TABtomovetothetaskpane.Inaddition,ifyouopenadialogboxfromtheRevealFormattingtaskpane,thefocusmaybeinyourdocumentafteryouclosethedialogbox,ratherthaninthetaskpane.YoucanuseF6orCTRL+TABtoreturntothetaskpane.
CTRL+TABWhenamenuortoolbarisactive,movetoataskpane.(YoumayneedtopressCTRL+TABmorethanonce.)
CTRL+SPACEBAROpenthemenuoftaskpanes.
ALT+HOMEGototheGettingStartedtaskpane.
ALT+LEFTARROWReversethesequenceoftaskpanesyouopened.
ALT+RIGHTARROWRepeatthesequenceoftaskpanesyouopened.
ESCCloseamenuifoneiscurrentlyopen,orgobacktothedocument.
TABorSHIFT+TABWhenataskpaneisactive,selectthenextorpreviousoptioninthetaskpane.
DOWNARROWorUPARROWMoveamongchoicesinaselectedsubmenu;moveamongcertainoptionsinagroupofoptions.
SPACEBARorENTEROpentheselectedmenu,orperformtheactionassignedtotheselected
-
button.SHIFT+F10
Openashortcutmenuinadocument;openadrop-downmenufortheselectedgalleryitem.
HOMEorENDWhenamenuorsubmenuisvisible,selectthefirstorlastcommandonthemenuorsubmenu.
PAGEUPorPAGEDOWNScrollupordownintheselectedgallerylist.
CTRL+RIGHTARROWorCTRL+LEFTARROWExpandorcollapseacollapsibleiteminthegallerylist.
CTRL+HOMEorCTRL+ENDMovetothetoporbottomoftheselectedgallerylist.
Resizeandmovetoolbars,menus,andtaskpanes
1. PressALTtoselectthemenubar.2. PressCTRL+TABrepeatedlytoselectatoolbarorthetaskpane.3. Dooneofthefollowing:
Resizeatoolbar
1. Inthetoolbar,pressCTRL+SPACEBARtodisplaytheToolbarOptionsmenu.
2. SelecttheSizecommand,andthenpressENTER.3. Usethearrowkeystoresizethetoolbar.PressCTRL+thearrowkeys
toresizeonepixelatatime.
Moveatoolbar
1. Inthetoolbar,pressCTRL+SPACEBARtodisplaytheToolbarOptionsmenu.
2. SelecttheMovecommand,andthenpressENTER.3. Usethearrowkeystopositionthetoolbar.PressCTRL+thearrow
keystomoveonepixelatatime.Toundockthetoolbar,pressDOWNARROWrepeatedly.Todockthetoolbarverticallyontheleftorrightside,pressLEFTARROWorRIGHTARROWrespectivelywhenthetoolbarisallthewaytotheleftorrightside.
-
Resizeataskpane
1. Inthetaskpane,pressCTRL+SPACEBARtodisplayamenuofadditionalcommands.
2. UsetheDOWNARROWkeytoselecttheSizecommand,andthenpressENTER.
3. Usethearrowkeystoresizethetaskpane.UseCTRL+thearrowkeystoresizebyonepixelatatime.
Moveataskpane
1. Inthetaskpane,pressCTRL+SPACEBARtodisplayamenuofadditionalcommands.
2. UsetheDOWNARROWkeytoselecttheMovecommand,andthenpressENTER.
3. Usethearrowkeystopositionthetaskpane.UseCTRL+thearrowkeystomoveonepixelatatime.
NoteIfyoumovethetaskpaneupintothetoolbarsordownintothestatusbar,thepaneattachesitselftothebarsandreorientsitselfhorizontally.Toreturnthetaskpanetoitsverticalposition,usethearrowkeystomoveitawayfromthebars.
4. Whenyouarefinishedmovingorresizing,pressESCorENTER.
Usedialogboxes
ALT+F6MovefromanopendialogboxbacktothedocumentfordialogboxessuchasFindandReplacethatsupportthisbehavior.
TABMovetothenextoptionoroptiongroup.
SHIFT+TABMovetothepreviousoptionoroptiongroup.
CTRL+TABSwitchtothenexttabinadialogbox.
CTRL+SHIFT+TABSwitchtotheprevioustabinadialogbox.
Arrowkeys
-
Movebetweenoptionsinanopendrop-downlist,orbetweenoptionsinagroupofoptions.
SPACEBARPerformtheactionassignedtotheselectedbutton;checkorcleartheselectedcheckbox.
Firstletterofanoptioninadrop-downlistOpenthelistifitisclosedandmovetothatoptioninthelist.
ALT+theletterunderlinedinanoptionSelectanoption;selectorclearacheckbox.
ALT+DOWNARROWOpenaselecteddrop-downlist.
ESCCloseaselecteddrop-downlist;cancelacommandandcloseadialogbox.
ENTERRuntheselectedcommand.
Useeditboxeswithindialogboxes
Aneditboxisablankinwhichyoutypeorpasteanentry,suchasyourusernameorthepathtoafolder.
HOMEMovetothebeginningoftheentry.
ENDMovetotheendoftheentry.
LEFTARROWorRIGHTARROWMoveonecharactertotheleftorright.
CTRL+LEFTARROWMoveonewordtotheleft.
CTRL+RIGHTARROWMoveonewordtotheright.
SHIFT+LEFTARROWSelectorunselectonecharactertotheleft.
SHIFT+RIGHTARROWSelectorunselectonecharactertotheright.
CTRL+SHIFT+LEFTARROWSelectorunselectonewordtotheleft.
CTRL+SHIFT+RIGHTARROWSelectorunselectonewordtotheright.
-
SHIFT+HOMESelectfromtheinsertionpointtothebeginningoftheentry.
SHIFT+ENDSelectfromtheinsertionpointtotheendoftheentry.
UsetheOpen,SaveAs,andInsertPicturedialogboxes
CTRL+F12DisplaytheOpendialogbox.
F12DisplaytheSaveAsdialogbox.
ALT+1Gotothepreviousfolder( ).
ALT+2Openthefolderuponelevelfromtheopenfolder(UpOneLevelbutton).
ALT+3ClosethedialogboxandopenyourWorldWideWebsearchpage(SearchtheWebbutton ).
ALT+4Deletetheselectedfolderorfile(Deletebutton ).
ALT+5Createanewsubfolderintheopenfolder(CreateNewFolderbutton ).
ALT+6SwitchbetweenList,Details,Properties,PreviewThumbnails,Tiles,andIconsviews(clickthearrownexttoViews ).
ALT+7orALT+LShowtheToolsmenu(Toolsbutton).
SHIFT+F10Displayashortcutmenuforaselecteditemsuchasafolderorfile.
TABMovebetweenoptionsorareasinthedialogbox.
F4orALT+IOpentheLookinorSaveinlist.
F5UpdatethefilesvisibleintheOpenorSaveAsdialogbox(Filemenu).
Quickreference
-
CommontasksdoneinaMicrosoftWorddocument
CTRL+SHIFT+SPACEBARCreateanonbreakingspace.
CTRL+HYPHENCreateanonbreakinghyphen.
CTRL+BMakelettersbold.
CTRL+IMakelettersitalic.
CTRL+UMakelettersunderline.
CTRL+SHIFT+<Decreasefontsize.
CTRL+SHIFT+>Increasefontsize.
CTRL+SPACEBARRemoveparagraphorcharacterformatting.
CTRL+CCopytheselectedtextorobject.
CTRL+XCuttheselectedtextorobject.
CTRL+VPastetextoranobject.
CTRL+ZUndothelastaction.
CTRL+YRedothelastaction.
Languagebar
Speechandhandwritingrecognition
LeftALT+SHIFTSwitchbetweenlanguagesorkeyboardlayouts.
+VSwitchmicrophoneonoroff.
-
+TSwitchbetweenVoiceCommandmodeandDictationmode.
+CDisplayalistofcorrectionalternatives.
+HTurnhandwritingonoroff.
ALT+~TurnJapaneseInputMethodEditor(IME)on101keyboardonoroff.
RightALTTurnKoreanIMEon101keyboardonoroff.
CTRL+SPACEBARTurnChineseIMEon101keyboardonoroff.
Notes
YoucansetthekeycombinationforswitchingbetweenlanguagesorkeyboardlayoutsintheAdvancedKeySettingdialogbox.ToopentheAdvancedKeySettingdialogbox,right-clicktheLanguagebar,andthenclickSettings.UnderPreferences,clickKeySettings.TheWindowslogokey( )isavailableonthebottomrowofkeysonmostkeyboards.
E-mail
Sendinge-mailmessages
Usethefollowingkeys(ifyouaree-mailingadocumentoramessage)whentheinsertionpointisinthee-mailheader.Tomovetheinsertionpointintothee-mailheader,pressSHIFT+TAB.
ALT+SSendtheactivedocumentormessage.
CTRL+SHIFT+BOpentheAddressBook.
ALT+K,CTRL+KWhentheinsertionpointisinthemessageheader,checkthenamesontheTo,Cc,andBcclinesagainsttheAddressBook.
-
ALT+.(period)OpentheAddressBookintheTofield.
ALT+CWhentheinsertionpointisinthemessageheader,opentheAddressBookintheCcfield.
ALT+BIftheBccfieldisvisible,opentheAddressBookintheBccfield.TodisplaytheBccfield,opentheAddressBookforanyfield,andinsertortypeanameintheBccbox.
ALT+JGototheSubjectfield.
ALT+POpentheMicrosoftOutlookMessageOptionsdialogbox.
CTRL+SHIFT+GCreateamessageflag.
TABWhentheinsertionpointisinthemessageheader,movetothenextboxinthee-mailheader.Whenthelastboxinthee-mailheaderisactive,TABmovestheinsertionpointtothebodyofthedocumentormessage.
SHIFT+TABSelectthepreviousfieldorbuttoninthee-mailheader.
CTRL+TABWhentheinsertionpointisinthemessageheader,selecttheSendbutton.Youcanthenusethearrowkeystomovetotheotherbuttons.Toperformtheactionfortheselectedbuttonorcommand,pressENTER.
WorkingwithdocumentsandWebpages
Create,view,andsavedocuments
CTRL+NCreateanewdocumentofthesametypeasthecurrentormostrecentdocument.
CTRL+OOpenadocument.
CTRL+WCloseadocument.
ALT+CTRL+S
-
Splitthedocumentwindow.ALT+SHIFT+C
Removethedocumentwindowsplit.CTRL+S
Saveadocument.
Find,replace,andbrowsethroughtext
CTRL+FFindtext,formatting,andspecialitems.
ALT+CTRL+YRepeatfind(afterclosingFindandReplacewindow).
CTRL+HReplacetext,specificformatting,andspecialitems.
CTRL+GGotoapage,bookmark,footnote,table,comment,graphic,orotherlocation.
ALT+CTRL+ZSwitchbetweendocumentsorsectionsofadocument,andbetweenadocumentandanopene-mailmessageifyouuseWordasyoure-maileditor.
ALT+CTRL+HOMEOpenalistofbrowseoptions;usethearrowkeystoselectanoption,andthenpressENTERtobrowsethroughadocumentbyusingtheselectedoption.
Undoandredoactions
ESCCancelanaction.
CTRL+ZUndoanaction.
CTRL+YRedoorrepeatanaction.
Switchtoanotherview
ALT+CTRL+P
-
Switchtoprintlayoutview.ALT+CTRL+O
Switchtooutlineview.ALT+CTRL+N
Switchtonormalview.ALT+R
SwitchtoReadingView.CTRL+\
Expandorcollapsesubdocumentsinamasterdocument.
Outlineview
Inoutlineview,press
ALT+SHIFT+LEFTARROWPromoteaparagraph.
ALT+SHIFT+RIGHTARROWDemoteaparagraph.
CTRL+SHIFT+NDemotetobodytext.
ALT+SHIFT+UPARROWMoveselectedparagraphsup.
ALT+SHIFT+DOWNARROWMoveselectedparagraphsdown.
ALT+SHIFT+PLUSSIGNExpandtextunderaheading.
ALT+SHIFT+MINUSSIGNCollapsetextunderaheading.
ALT+SHIFT+AExpandorcollapsealltextorheadings.
Theslash(/)keyonthenumerickeypadHideordisplaycharacterformatting.
ALT+SHIFT+LShowthefirstlineofbodytextorallbodytext.
ALT+SHIFT+1ShowallheadingswiththeHeading1style.
ALT+SHIFT+nShowallheadingsuptoHeadingn.
-
CTRL+TABInsertatabcharacter.
Printingandpreviewingdocuments
CTRL+PPrintadocument.
ALT+CTRL+ISwitchinoroutofprintpreview.
ArrowkeysMovearoundthepreviewpagewhenzoomedin.
PAGEUPorPAGEDOWNMovebyonepreviewpagewhenzoomedout.
CTRL+HOMEMovetothefirstpreviewpagewhenzoomedout.
CTRL+ENDMovetothelastpreviewpagewhenzoomedout.
Reviewingdocuments
ALT+CTRL+MInsertacomment.
CTRL+SHIFT+ETurntrackchangesonoroff.
ALT+SHIFT+CClosetheReviewingPaneifitisopen.
Readinglayoutview
HOMEGotobeginningofdocument.
ENDGotoendofdocument.
Number,thenENTERGotopagenumber.
CTRL+]Increasethesizeofselectedtextbyonepoint.
CTRL+[
-
Decreasethesizeofselectedtextbyonepoint.ESC
Exitreadinglayoutview.
References,footnotes,andendnotes
ALT+SHIFT+OMarkatableofcontentsentry.
ALT+SHIFT+IMarkatableofauthoritiesentry(citation).
ALT+SHIFT+XMarkanindexentry.
ALT+CTRL+FInsertafootnote.
ALT+CTRL+DInsertanendnote.
WorkingwithWebpages
CTRL+KInsertahyperlink.
ALT+LEFTARROWGobackonepage.
ALT+RIGHTARROWGoforwardonepage.
F9Refresh.
NoteTousekeystogobackorforwardonepageortorefreshapage,theWebtoolbarmustbeshowing.IftheWebtoolbarisnotshowing,pressALT,pressV,pressT,usethearrowkeystoselectWeb,andthenpressENTER.
Editingandmovingtextandgraphics
Deletetextandgraphics
BACKSPACEDeleteonecharactertotheleft.
-
CTRL+BACKSPACEDeleteonewordtotheleft.
DELETEDeleteonecharactertotheright.
CTRL+DELETEDeleteonewordtotheright.
CTRL+XCutselectedtexttotheOfficeClipboard.
CTRL+ZUndothelastaction.
CTRL+F3CuttotheSpike.
Copyandmovetextandgraphics
CTRL+CCopytextorgraphics.
CTRL+C,CTRL+CDisplaytheOfficeClipboard.
F2(thenmovetheinsertionpointandpressENTER)Movetextorgraphics.
ALT+F3CreateAutoText.
CTRL+VPastetheOfficeClipboardcontents.
CTRL+SHIFT+F3PastetheSpikecontents.
ALT+SHIFT+RCopytheheaderorfooterusedintheprevioussectionofthedocument.
Insertspecialcharacters
CTRL+F9Afield
ENTER(aftertypingthefirstfewcharactersoftheAutoTextentrynameandwhentheScreenTipappears)
AnAutoTextentrySHIFT+ENTER
-
AlinebreakCTRL+ENTER
ApagebreakCTRL+SHIFT+ENTER
AsectionbreakALT+CTRL+MINUSSIGN
AnemdashCTRL+MINUSSIGN
AnendashCTRL+HYPHEN
AnoptionalhyphenCTRL+SHIFT+HYPHEN
AnonbreakinghyphenCTRL+SHIFT+SPACEBAR
AnonbreakingspaceALT+CTRL+C
ThecopyrightsymbolALT+CTRL+R
TheregisteredtrademarksymbolALT+CTRL+T
ThetrademarksymbolALT+CTRL+PERIOD
AnellipsisCTRL+`,`
AsingleopeningquotationmarkCTRL+','
AsingleclosingquotationmarkCTRL+`,SHIFT+'
DoubleopeningquotationmarksCTRL+',SHIFT+'
Doubleclosingquotationmarks
Insertcharactersbyusingcharactercodes
Thecharactercode,ALT+XTheUnicodecharacterforthespecifiedUnicode(hexadecimal)charactercode.Forexample,toinserttheeurocurrencysymbol( ),type20AC,andthenholddowntheALTkeyandpressX.
ALT+thecharactercode(onthenumerickeypad)
-
TheANSIcharacterforthespecifiedANSI(decimal)charactercode.Forexample,toinserttheeurocurrencysymbol,holddowntheALTkeyandpress0128onthenumerickeypad.
Selecttextandgraphics
SelecttextbyholdingdownSHIFTandpressingthekeythatmovestheinsertionpoint.
Selectmultipleareasthataren'tnexttoeachother
Aftermakingyourfirstselection,holddownCTRL,andthenselectanyotheritemsyouwant.
Extendaselection
F8Turnextendmodeon.
F8,andthenpressLEFTARROWorRIGHTARROWSelectthenearestcharacter.
F8(pressoncetoselectaword,twicetoselectasentence,andsoon)Increasethesizeofaselection.
SHIFT+F8Reducethesizeofaselection.
ESCTurnextendmodeoff.
SHIFT+RIGHTARROWOnecharactertotheright
SHIFT+LEFTARROWOnecharactertotheleft
CTRL+SHIFT+RIGHTARROWTotheendofaword
CTRL+SHIFT+LEFTARROWTothebeginningofaword
SHIFT+ENDTotheendofaline
SHIFT+HOMETothebeginningofaline
-
SHIFT+DOWNARROWOnelinedown
SHIFT+UPARROWOnelineup
CTRL+SHIFT+DOWNARROWTotheendofaparagraph
CTRL+SHIFT+UPARROWTothebeginningofaparagraph
SHIFT+PAGEDOWNOnescreendown
SHIFT+PAGEUPOnescreenup
CTRL+SHIFT+HOMETothebeginningofadocument
CTRL+SHIFT+ENDTotheendofadocument
ALT+CTRL+SHIFT+PAGEDOWNTotheendofawindow
CTRL+AToincludetheentiredocument
CTRL+SHIFT+F8,andthenusethearrowkeys;pressESCtocancelselectionmode
AverticalblockoftextF8+arrowkeys;pressESCtocancelselectionmode
Toaspecificlocationinadocument
Tip
Ifyouknowthekeycombinationtomovetheinsertionpoint,youcangenerallyselectthetextbyusingthesamekeycombinationwhileholdingdownSHIFT.Forexample,CTRL+RIGHTARROWmovestheinsertionpointtothenextword,andCTRL+SHIFT+RIGHTARROWselectsthetextfromtheinsertionpointtothebeginningofthenextword.
Selecttextandgraphicsinatable
TABSelectthenextcell'scontents.
-
SHIFT+TABSelecttheprecedingcell'scontents.
HolddownSHIFTandpressanarrowkeyrepeatedlyExtendaselectiontoadjacentcells.
Clickinthecolumn'stoporbottomcell.HolddownSHIFTandpresstheUPARROWorDOWNARROWkeyrepeatedly
Selectacolumn.CTRL+SHIFT+F8,andthenusethearrowkeys;pressESCtocancelselectionmode
Extendaselection(orblock).SHIFT+F8
Removetheselection.ALT+5onthenumerickeypad(withNUMLOCKoff)
Selectanentiretable.
Movetheinsertionpoint
LEFTARROWOnecharactertotheleft
RIGHTARROWOnecharactertotheright
CTRL+LEFTARROWOnewordtotheleft
CTRL+RIGHTARROWOnewordtotheright
CTRL+UPARROWOneparagraphup
CTRL+DOWNARROWOneparagraphdown
SHIFT+TABOnecelltotheleft(inatable)
TABOnecelltotheright(inatable)
UPARROWUponeline
DOWNARROWDownoneline
ENDTotheendofaline
-
HOMETothebeginningofaline
ALT+CTRL+PAGEUPTothetopofthewindow
ALT+CTRL+PAGEDOWNTotheendofthewindow
PAGEUPUponescreen(scrolling)
PAGEDOWNDownonescreen(scrolling)
CTRL+PAGEDOWNTothetopofthenextpage
CTRL+PAGEUPTothetopofthepreviouspage
CTRL+ENDTotheendofadocument
CTRL+HOMETothebeginningofadocument
SHIFT+F5Toapreviousrevision
SHIFT+F5Afteropeningadocument,tothelocationitwasinwhenthedocumentwaslastclosed
Movearoundinatable
TABNextcellinarow
SHIFT+TABPreviouscellinarow
ALT+HOMEFirstcellinarow
ALT+ENDLastcellinarow
ALT+PAGEUPFirstcellinacolumn
ALT+PAGEDOWNLastcellinacolumn
UPARROW
-
PreviousrowDOWNARROW
Nextrow
Insertparagraphsandtabcharactersinatable
ENTERNewparagraphsinacell
CTRL+TABTabcharactersinacell
Characterandparagraphformatting
Copyformatting
CTRL+SHIFT+CCopyformattingfromtext.
CTRL+SHIFT+VApplycopiedformattingtotext.
Changeorresizethefont
CTRL+SHIFT+FChangethefont.
CTRL+SHIFT+PChangethefontsize.
CTRL+SHIFT+>Increasethefontsize.
CTRL+SHIFT+<Decreasethefontsize.
CTRL+]Increasethefontsizeby1point.
CTRL+[Decreasethefontsizeby1point.
Applycharacterformats
CTRL+D
-
Changetheformattingofcharacters(Fontcommand,Formatmenu).SHIFT+F3
Changethecaseofletters.CTRL+SHIFT+A
Formatlettersasallcapitals.CTRL+B
Applyboldformatting.CTRL+U
Applyanunderline.CTRL+SHIFT+W
Underlinewordsbutnotspaces.CTRL+SHIFT+D
Double-underlinetext.CTRL+SHIFT+H
Applyhiddentextformatting.CTRL+I
Applyitalicformatting.CTRL+SHIFT+K
Formatlettersassmallcapitals.CTRL+EQUALSIGN
Applysubscriptformatting(automaticspacing).CTRL+SHIFT+PLUSSIGN
Applysuperscriptformatting(automaticspacing).CTRL+SPACEBAR
Removemanualcharacterformatting.CTRL+SHIFT+Q
ChangetheselectiontotheSymbolfont.
Viewandcopytextformats
CTRL+SHIFT+*(asterisk)Displaynonprintingcharacters.
SHIFT+F1(thenclickthetextwhoseformattingyouwanttoreview)Reviewtextformatting.
CTRL+SHIFT+CCopyformats.
CTRL+SHIFT+VPasteformats.
-
Setlinespacing
CTRL+1Single-spacelines
CTRL+2Double-spacelines
CTRL+5Set1.5-linespacing
CTRL+0(zero)Addorremoveonelinespaceprecedingaparagraph
Alignparagraphs
CTRL+ECenteraparagraph.
CTRL+JJustifyaparagraph.
CTRL+LLeftalignaparagraph.
CTRL+RRightalignaparagraph.
CTRL+MIndentaparagraphfromtheleft.
CTRL+SHIFT+MRemoveaparagraphindentfromtheleft.
CTRL+TCreateahangingindent.
CTRL+SHIFT+TReduceahangingindent.
CTRL+QRemoveparagraphformatting.
Applyparagraphstyles
CTRL+SHIFT+SApplyastyle.
ALT+CTRL+KStartAutoFormat.
-
CTRL+SHIFT+NApplytheNormalstyle.
ALT+CTRL+1ApplytheHeading1style.
ALT+CTRL+2ApplytheHeading2style.
ALT+CTRL+3ApplytheHeading3style.
CTRL+SHIFT+LApplytheListstyle.
Drawingobjectsandotherobjects
Insertingandeditingobjects
Insertanobjectbyusingthekeyboard.
1. UsethekeyboardtoopentheObjectdialogbox(Insertmenu).2. UsetheDOWNARROWkeytoselectanobject,andthentabtoOK,and
pressENTER.
Editanobjectbyusingthekeyboard.
1. Withtheinsertionpointtotheleftoftheobjectinyourdocument,selecttheobjectbypressingSHIFT+RIGHTARROW.
2. PressSHIFT+F10.3. TabtoObjectnameObject,pressENTER,andthenpressENTERagain.
Insertingandselectingdrawingobjects
InsertanAutoShapebyusingthekeyboard.
1. UsethekeyboardtoshowtheDrawingtoolbarifitisnotshowing.2. PressALT+UtochooseAutoShapeontheDrawingtoolbar.3. UsethearrowkeystomovethroughthecategoriesofAutoShapesand
selecttheAutoShapeyouwant.4. PressCTRL+ENTER.
NoteToedittheAutoShape,selecttheAutoShape,andthenusethekeyboardto
-
chooseAutoShapeontheFormatmenu.Selecttheoptionsyouwantontheavailabletabs.
Insertatextboxbyusingthekeyboard
1. UsethekeyboardtoselectTextBoxontheInsertmenu.2. Usetherightarrowkeytoopenthesubmenu,selecteitherHorizontalor
Vertical,andthenpressCTRL+ENTER.3. Typethetextyouwantinthetextbox.4. Whenyouarefinishedtypingandwanttoswitchbacktoeditingtextin
yourdocument,pressSHIFT+F10,chooseExitEditTextontheshortcutmenu,andthenpressESC.
NoteToformatthetextbox(addafillcolororchangethesize,forexample),selectthetextbox,chooseTextBoxontheFormatmenu,andthenselecttheoptionsyouwantontheavailabletabs.
InsertaWordArtdrawingobjectbyusingthekeyboard
1. UsethekeyboardtochooseWordArt(Insertmenu,Picturesubmenu).2. UsethearrowkeystoselecttheWordArtstyleyouwant,andthenpress
ENTER.3. Typethetextyouwant,andthenusetheTABkeytoselectotheroptionsin
thedialogbox.4. PressENTERtoinserttheWordArtdrawingobject.
NoteToedittheWordArtdrawingobject,selecttheobject,chooseWordArtontheFormatmenu,andthenselecttheoptionsyouwantontheavailabletabs.
Selectadrawingobjectbyusingthekeyboard
Iftheinsertionpointiswithintextinyourdocument,dothefollowing:
1. PressF10tomakethemenubaractive.2. PressCTRL+TABuntiltheDrawingtoolbarisactive.3. PresstheRIGHTARROWkeytochooseSelectObjects .4. PressCTRL+ENTERtoselectthefirstdrawingobject.5. PresstheTABkeytocycleforward(orSHIFT+TABtocyclebackward)
-
throughtheobjectsuntilsizinghandlesappearontheobjectyouwanttoselect.
Iftheinsertionpointiswithintextinadrawingobject,dothefollowing:
1. PressSHIFT+F10,andthenusethekeyboardtochooseExitEditTextontheshortcutmenu.
2. PresstheTABkeytocycleforward(orSHIFT+TABtocyclebackward)throughtheobjectsuntilsizinghandlesappearontheobjectyouwanttoselect.
NoteToswitchfromselectingobjectsbacktoeditingtextinyourdocument,pressESC.
Editingdrawingobjects
Rotateadrawingobjectbyusingthekeyboard
1. Selectthedrawingobjectyouwanttorotate.2. Usethekeyboardtochoosethecommandforthetypeofobjectyou
selected—forexample,ontheFormatmenu,chooseAutoShapeorTextBox—andthenselecttheSizetab.
3. UnderSizeandrotate,usetheTABkeytoselectRotation,andthentypetheamountofrotationyouwant.
Changethepositionofadrawingobjectonapagebyusingthekeyboard
1. Selectthedrawingobjectyouwanttochange.2. Usethekeyboardtochoosethecommandforthetypeofobjectyou
selected—forexample,ontheFormatmenu,chooseAutoShapeorTextBox—andthenselecttheLayouttab.
3. Selecttheoptionsyouwant.
Tip
Youcannudgetheselectedobjectup,down,left,orrightbyholdingdownCTRLandpressingarrowkeys.
-
Changethesizeofadrawingobjectbyusingthekeyboard
1. Selectthedrawingobjectyouwanttochange.2. Usethekeyboardtochoosethecommandforthetypeofobjectyou
selected—forexample,ontheFormatmenu,chooseAutoShapeorTextBox—andthenselecttheSizetab.
3. Selecttheoptionsyouwant.
Copytheattributesofadrawingobjectbyusingthekeyboard
1. Selectthedrawingobjectwiththeattributesyouwanttocopy.
IfyouselectanAutoShapewithattachedtext,youcopythelookandstyleofthetextaswellastheattributesoftheAutoShape.
2. PressCTRL+SHIFT+Ctocopytheobjectattributes.3. PresstheTABkeyorSHIFT+TABtoselecttheobjectyouwanttocopythe
attributesto.4. PressCTRL+SHIFT+V.
Mailmergeandfields
Performingamailmerge
NoteYoumuststarttheMailMergetaskpane(Toolsmenu,LettersandMailingscommand,MailMergesubcommand)beforeyoucanusethesecommands.
ALT+SHIFT+KPreviewamailmerge.
ALT+SHIFT+NMergeadocument.
ALT+SHIFT+MPrintthemergeddocument.
ALT+SHIFT+EEditamail-mergedatadocument.
ALT+SHIFT+FInsertamergefield.
-
Workingwithfields
ALT+SHIFT+DInsertaDATEfield.
ALT+CTRL+LInsertaLISTNUMfield.
ALT+SHIFT+PInsertaPAGEfield.
ALT+SHIFT+TInsertaTIMEfield.
CTRL+F9Insertanemptyfield.
CTRL+SHIFT+F7UpdatelinkedinformationinaMicrosoftWordsourcedocument.
F9Updateselectedfields.
CTRL+SHIFT+F9Unlinkafield.
SHIFT+F9Switchbetweenaselectedfieldcodeanditsresult.
ALT+F9Switchbetweenallfieldcodesandtheirresults.
ALT+SHIFT+F9RunGOTOBUTTONorMACROBUTTONfromthefieldthatdisplaysthefieldresults.
F11Gotothenextfield.
SHIFT+F11Gotothepreviousfield.
CTRL+F11Lockafield.
CTRL+SHIFT+F11Unlockafield.
Keycombinations
Functionkeys
-
F1GetHelporvisitMicrosoftOfficeOnline.
F2Movetextorgraphics.
F3InsertanAutoTextentry(afterMicrosoftWorddisplaystheentry).
F4Repeatthelastaction.
F5ChoosetheGoTocommand(Editmenu).
F6Gotothenextpaneorframe.
F7ChoosetheSpellingcommand(Toolsmenu).
F8Extendaselection.
F9Updateselectedfields.
F10Activatethemenubar.
F11Gotothenextfield.
F12ChoosetheSaveAscommand(Filemenu).
SHIFT+Functionkey
SHIFT+F1Startcontext-sensitiveHelporrevealformatting.
SHIFT+F2Copytext.
SHIFT+F3Changethecaseofletters.
SHIFT+F4RepeataFindorGoToaction.
SHIFT+F5Movetothelastchange.
SHIFT+F6Gotothepreviouspaneorframe.
-
SHIFT+F7ChoosetheThesauruscommand(Toolsmenu,Languagesubmenu).
SHIFT+F8Shrinkaselection.
SHIFT+F9Switchbetweenafieldcodeanditsresult.
SHIFT+F10Displayashortcutmenu.
SHIFT+F11Gotothepreviousfield.
SHIFT+F12ChoosetheSavecommand(Filemenu).
CTRL+Functionkey
CTRL+F2ChoosethePrintPreviewcommand(Filemenu).
CTRL+F3CuttotheSpike.
CTRL+F4Closethewindow.
CTRL+F5Restorethedocumentwindowsize(forexample,aftermaximizingit).
CTRL+F6Gotothenextwindow.
CTRL+F7ChoosetheMovecommand(titlebarshortcutmenu).
CTRL+F8ChoosetheSizecommand(titlebarshortcutmenu).
CTRL+F9Insertanemptyfield.
CTRL+F10Maximizethedocumentwindow.
CTRL+F11Lockafield.
CTRL+F12ChoosetheOpencommand(Filemenu).
-
CTRL+SHIFT+Functionkey
CTRL+SHIFT+F3InsertthecontentsoftheSpike.
CTRL+SHIFT+F5Editabookmark.
CTRL+SHIFT+F6Gotothepreviouswindow.
CTRL+SHIFT+F7UpdatelinkedinformationinaMicrosoftWordsourcedocument.
CTRL+SHIFT+F8Extendaselectionorblock(thenpressanarrowkey).
CTRL+SHIFT+F9Unlinkafield.
CTRL+SHIFT+F11Unlockafield.
CTRL+SHIFT+F12ChoosethePrintcommand(Filemenu).
ALT+Functionkey
ALT+F1Gotothenextfield.
ALT+F3CreateanAutoTextentry.
ALT+F4QuitMicrosoftWord.
ALT+F5Restoretheprogramwindowsize.
ALT+F6MovefromanopendialogboxbacktothedocumentfordialogboxessuchasFindandReplacethatsupportthisbehavior.
ALT+F7Findthenextmisspellingorgrammaticalerror.TheCheckspellingasyoutypecheckboxmustbeselected(Toolsmenu,Optionsdialogbox,Spelling&Grammartab).
ALT+F8Runamacro.
-
ALT+F9Switchbetweenallfieldcodesandtheirresults.
ALT+F10Maximizetheprogramwindow.
ALT+F11DisplayMicrosoftVisualBasiccode.
ALT+SHIFT+Functionkey
ALT+SHIFT+F1Gotothepreviousfield.
ALT+SHIFT+F2ChoosetheSavecommand(Filemenu).
ALT+SHIFT+F9RunGOTOBUTTONorMACROBUTTONfromthefieldthatdisplaysthefieldresults.
ALT+SHIFT+F10Displaythemenuormessageforasmarttag.Ifmorethanonesmarttagispresent,switchtothenextsmarttaganddisplayitsmenuormessage.
ALT+SHIFT+F11StarttheMicrosoftScriptEditor.
CTRL+ALT+Functionkey
CTRL+ALT+F1DisplayMicrosoftSystemInformation.
CTRL+ALT+F2Opencommand(Filemenu).
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AssignorremoveashortcutkeyYoucanassignashortcutkeytoacommand,macro,font,AutoTextentry,style,orcommonlyusedsymbol.
1. OntheToolsmenu,clickCustomize.2. ClickKeyboard.3. IntheSavechangesinbox,clickthecurrentdocumentnameortemplatein
whichyouwanttosavetheshortcutkeychanges.4. IntheCategoriesbox,clickthecategorythatcontainsthecommandor
otheritem.5. IntheCommandsbox,clickthenameofthecommandorotheritem.
AnyshortcutkeysthatarecurrentlyassignedappearintheCurrentkeysbox.
6. Dooneofthefollowing:
Assignashortcutkey
BeginshortcutkeycombinationswithCTRL,ALT,orafunctionkey.1. ClickthePressnewshortcutkeyboxandpresstheshortcutkey
combinationyouwanttoassign.Forexample,pressALTplusthedesiredkey.
2. LookatCurrentlyassignedtotoseeiftheshortcutkeycombinationisalreadyassignedtoacommandorotheritem.Ifso,selectanothercombination.
Reassigningakeycombinationmeansthatyoucannolongerusethecombinationforitsoriginalpurpose.Forexample,pressingCTRL+Bchangesselectedtexttobold.IfyoureassignCTRL+Btoanewcommandorotheritem,youwillnotbeabletomaketextboldbypressingCTRL+Bunlessyourestoretheshortcutkeyassignmentstotheiroriginalsettings.
3. ClickAssign.
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Removeashortcutkey
1. IntheCurrentkeysbox,clicktheshortcutkeyyouwanttodelete.2. ClickRemove.
NoteIfyouuseaprogrammablekeyboard,thekeycombinationCTRL+ALT+F8maybereservedforinitiatingkeyboardprogramming.
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AssignakeyboardshortcuttoastyleYoucanapplyshortcutkeystoneworexistingstyles.
1. OntheFormatmenu,clickStylesandFormatting.2. Dooneofthefollowing:
Applyakeyboardshortcuttoanexistingstyle
BeginshortcutkeycombinationswithCTRL,ALT,orafunctionkey.1. InthePickformattingtoapplybox,clickthestyletowhichyouwant
toaddashortcut.2. ClickthedownarrownexttothestyleandclickModifyorModify
Style.3. ClickFormat,andthenclickShortcutkey.4. ClickthePressnewshortcutkeyboxandthenpresstheshortcutkey
combinationyouwanttoassign.Forexample,pressALTplusthedesiredkey.
5. LookatCurrentlyassignedtotoseeiftheshortcutkeycombinationisalreadyassigned.Ifso,selectanothercombination.
6. ClickAssign,andthenclickClose.
NoteBydefault,Worddoesnotdisplaycustomkeyboardshortcuts.Youmustremembertheshortcutsthatyouapplytostyles.
Applyakeyboardshortcuttoanewstyle
BeginshortcutkeycombinationswithCTRL,ALT,orafunctionkey.1. IntheStylesandFormattingtaskpane,clickNewStyle.2. UsetheoptionsintheNewStyledialogboxtodefinethenameofand
formattingforthenewstyle.3. ClickFormat,andthenclickShortcutkey.4. ClickthePressnewshortcutkeyboxandthenpresstheshortcutkey
combinationyouwanttoassign.Forexample,pressALTplusthedesiredkey.
5. LookatCurrentlyassignedtotoseeiftheshortcutkeycombination
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isalreadyassigned.Ifso,selectanothercombination.6. ClickAssign,andthenclickClose.
NoteBydefault,Worddoesnotdisplaycustomkeyboardshortcuts.Youmustremembertheshortcutsthatyouapplytostyles.
NoteIfyouuseaprogrammablekeyboard,thekeycombinationCTRL+ALT+F8maybereservedforinitiatingkeyboardprogramming.
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Printalistofshortcutkeys1. OntheToolsmenu,pointtoMacro,andthenclickMacros.2. IntheMacrosinbox,clickWordcommands.3. IntheMacronamebox,clickListCommands.4. ClickRun.5. IntheListCommandsdialogbox,clickCurrentmenuandkeyboard
settings.6. ClickOK.7. OntheFilemenu,clickPrint.
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KeyboardshortcutsforinternationalcharactersForkeyboardshortcutsinwhichyoupresstwoormorekeyssimultaneously,thekeystopressareseparatedbyaplussign(+)inMicrosoftWordHelp.Forkeyboardshortcutsinwhichyoupressonekeyimmediatelyfollowedbyanotherkey,thekeystopressareseparatedbyacomma(,).TotypealowercasecharacterusingakeycombinationthatincludestheSHIFTkey,holddowntheCTRL+SHIFT+symbolkeyssimultaneously,andthenreleasethembeforetypingtheletter.
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Press
CTRL+`(ACCENTGRAVE),theletterà,è,ì,ò,ù,À,È,Ì,Ò,Ù
CTRL+'(APOSTROPHE),theletterá,é,í,ó,ú,ýÁ,É,Í,Ó,Ú,Ý
CTRL+SHIFT+^(CARET),theletterâ,ê,î,ô,ûÂ,Ê,Î,Ô,Û
CTRL+SHIFT+~(TILDE),theletterã,ñ,õÃ,Ñ,Õ
CTRL+SHIFT+:(COLON),theletterä,ë,ï,ö,ü,ÿ,Ä,Ë,Ï,Ö,Ü,Ÿ
CTRL+SHIFT+@,aorAå,Å
CTRL+SHIFT+&,aorAæ,Æ
CTRL+SHIFT+&,oorOœ,Œ
CTRL+,(COMMA),corCç,Ç
CTRL+'(APOSTROPHE),dorDð,Ð
CTRL+/,oorOø,Ø
ALT+CTRL+SHIFT+?¿
ALT+CTRL+SHIFT+!¡
CTRL+SHIFT+&,sß
Thecharactercode,ALT+XTheUnicodecharacterforthespecifiedUnicode(hexadecimal)character
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code.Forexample,toinserttheeurocurrencysymbol( ),type20AC,andthenholddowntheALTkeyandpressX.
ALT+thecharactercode(onthenumerickeypad)TheANSIcharacterforthespecifiedANSI(decimal)charactercode.Forexample,toinserttheeurocurrencysymbol,holddowntheALTkeyandpress0128onthenumerickeypad.
NoteIfyoutypeextensivelyinanotherlanguage,youmayprefertoswitchtoadifferentkeyboardinstead.
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ALTGRkeysTheALTGRkeyisontherightsideofthekeyboardonsomenon-U.S.keyboardlayouts.ALTGRisequivalenttotheCTRL+ALTkeycombination,andyoucanuseitwithotherkeystoenteradditionalcharactersasshowninthefollowinglistofkeyboardlanguages.MicrosoftWordcandifferentiatebetweentheleftandrightALTkeyssothatyoucanuseCTRL+ALTandALTGRkeycombinations.
Toprintthistopic,pressCTRL+P.
Keyboardlayouts
UnitedKingdom
U.S.keyequivalent ALTGR+key SHIFT+ALTGR+key` ¦ 4 E é ÉU ú ÚI í ÍO ó ÓA á Á
Canadianmultilingual
U.S.keyequivalent ALTGR+key SHIFT+ALTGR+key` | –1 ¡ ¹2 ²3 £ ³4 ¤ ¼5 ½
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6 ¾ 7 { 8 } 9 [ ±0 ] - ¿= ¸ R ® Y ¥ O ø ØP þ Þ[ ` °] ~ ¯A æ ÆS ß §D ð ÐF ª ; ´ °' ` Z « X » C ¢ ©M µ º, < ×. > ÷/ ´
Croatian
U.S.keyequivalent ALTGR+key1 ~23 ^
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45 °67 `8 •9 ´0- ¨= ¸Q \W |E[ ÷] ×\ ¤F [G ]KL' ßV @B {N }M §, <. >
CzechandCzech-QWERTY
U.S.keyequivalent ALTGR+key1 ~23 ^
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45 °67 `8 •9 ´0- ¨= ¸Q \W |EY >(Czech-QWERTYonly)[ ÷] ×\ ¤SD ÐF [G ]KL; $' ßZ >(Czechonly)X #C &V @B {N }, <. >/ *
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Danish
U.S.keyequivalent ALTGR+key2 @3 £4 $57 {8 [9 ]0 }= |E] ~M µ
Dutch
U.S.keyequivalent ALTGR+key SHIFT+ALTGR+key` 1 ¹ 2 ² 3 ³ 4 ¼ 5 ½ 6 ¾ 7 £ 8 { 9 } - \ = ¸ ¸E R
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S ß Z « X » C ¢ M µ . •
Estonian
U.S.keyequivalent ALTGR+key2 @3 £4 $57 {8 [9 ]0 }- \E] §\ ½' ^
FinnishandSwedish
U.S.keyequivalent ALTGR+key SHIFT+ALTGR+key2 @ 3 £ 4 $ 5 7 { 8 [ 9 ]
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0 } - \ E ] ~ ~M µ
French
U.S.keyequivalent ALTGR+key2 ~3 #4 {5 [6 |7 `8 \9 ^0 @- ]= }E] ¤
French(Belgian)
U.S.keyequivalent ALTGR+key SHIFT+ALTGR+key1 | 2 @ 3 # 6 ^ 9 { 0 } E [ [
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] ] ' ´ ´\ ` `/ ~ ~
French(Canadian)
U.S.keyequivalent ALTGR+key SHIFT+ALTGR+key` \ 1 ± 2 @ 3 £ 4 ¢ 5 ¤ 6 7 ¦ 8 ² 9 ³ 0 ¼ - ½ = ¾ O § P [ [ ] ] \ } ; ~ ' { M µ , ¯ . - / ´ ´
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German
U.S.keyequivalent ALTGR+key2 ²3 ³7 {8 [9 ]0 }- \Q @] ~EM µ
Greek
U.S.keyequivalent ALTGR+key2 ²3 ³4 £5 §6 8 ¤9 ¦0 °- ±= ½ER ®Y ¥[ «] »
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;\ C ©
GreekIBM220and319
U.S.keyequivalent ALTGR+key SHIFT+ALTGR+key` \(IBM220only) |(IBM220only)E \ #(IBM220only) @(IBM220only); (IBM319only) / –(IBM319only) –(IBM319only)
GreekLatin
U.S.keyequivalent ALTGR+key SHIFT+ALTGR+key12 ² 3 ³ 4 ¤ £5 6 7 ½ 8 9 ‘ 0 ’ - ¥ = Χ χQ δ ΔW ε ΕE ι ΙR ® TY ó
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U ï ÏI ν ΝO σ ΣP φ Φ[ « ] » \ ¦A α ΑS §D π ΠL ψ Ψ; °' ´ ¨Z ζ ΖC ©N ρ ΡM µ , η Η/
GreekLatinIBM220and319
U.S.keyequivalent ALTGR+key SHIFT+ALTGR+key` ½ ±W ~ ~E ] } {\ § °; ´ `'
Hungarian
U.S.keyequivalent ALTGR+key
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1 ~23 ^45 °67 `8 •9 ´0- ¨= ¸Q \W |UI Í[ ÷] ×\ ¤SD ÐF [G ]J íKL; $' ßZ >X #C &V @B {
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N }M <, ;. >/ *
Icelandic
U.S.keyequivalent ALTGR+key SHIFT+ALTGR+key` ° ¨5 7 { {8 [ [9 ] ]0 } }- \ \Q @ @E ] ~ ~\ ` `' ^ ^M µ µ
Irish
U.S.keyequivalent ALTGR+key SHIFT+ALTGR+key` ¦ ¦4 E é ÉU ú ÚI í ÍO ó ÓA á Á' ´ ´
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Italian
U.S.keyequivalent ALTGR+key SHIFT+ALTGR+key5 E [ [ {] ] }; @ ' #
LatinAmerican
U.S.keyequivalent ALTGR+key SHIFT+ALTGR+key` 1 Û2 Ü3 »4 Þ5 ¿6 |7 18 29 30 4- \ \Q @ @W (E )R =T ?Y ¡U QI W
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O EP R] ~ ~\ ` `A IS OD PF ¨G *H ]J AK SL D' ^ ^Z HX JC KV LB ÑN [M Z
Latvian
U.S.keyequivalent ALTGR+key SHIFT+ALTGR+key1 « 2 @3 #4 $5 " ~6 ' ^7 ±8 :
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- – —= = ;Q q QWE RT w WY y Y[ [ {] ] }' ´ ¨X x XVN õ Õ, < . >
Latvian-Latin
U.S.keyequivalent ALTGR+key SHIFT+ALTGR+key` - 2 « 3 » 4 §5 °6 ' 7 ±8 ×- – —ERUI
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O õ ÕAS š ŠGKL' ´ ¨ZCN
Norwegian
U.S.keyequivalent ALTGR+key SHIFT+ALTGR+key2 @ 3 £ 4 $ 5 7 { 8 [ 9 ] 0 } = ´ ´E ] ~ ~M µ
Polish,Slovak,Slovak-QWERTY,andSlovenian
U.S.keyequivalent ALTGR+key1 ~23 ^4
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5 °67 `8 •9 ´0- ¨= ¸Q \W |E (exceptPolish)U (Polishonly)[ ÷] ×\ ¤(exceptPolish)S (exceptSlovenian)D Ð(exceptSlovenian)F [G ]K (exceptPolish)L (exceptPolish); $(exceptSlovenian)' ßZ >(exceptPolishandSlovenian)X #(exceptPolishandSlovenian)C &(exceptPolishandSlovenian)V @B {N }M §(PolishandSlovenianonly), <. >/ *(exceptPolishandSlovenian)
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Portuguese
U.S.keyequivalent ALTGR+key SHIFT+ALTGR+key2 @ 3 £ 4 § 5 7 { 8 [ 9 ] 0 } E [ ¨ ¨] ]
Portuguese(Brazil)-ABNT2
U.S.keyequivalent ALTGR+key SHIFT+ALTGR+key1 ¹ ¹2 ² ²3 ³ ³4 £ £5 ¢ ¢6 = § §Q / /W ? ?E ° °] ª ª\ º º
Romanian
U.S.keyequivalent ALTGR+key
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1 ~23 ^45 °67 `8 •9 ´0- ¨= ¸Q \W |[ ÷] ×SD ÐKL; $' ßV @B {N }M §, <. >
Russian
U.S.keyequivalent ALTGR+key SHIFT+ALTGR+key` ~ ~
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2 @ @4 $ $6 ^ ^7 & &[ [ {] ] }; ; :' ' "\ \ |, , <. . >/ / ?
Serbian-Latin
U.S.keyequivalent ALTGR+keyE, <. >
Spanish(TraditionalSort)-Spain
U.S.keyequivalent ALTGR+keyandSHIFT+ALTGR+key` \1 |2 @3 #4 ~56 E[ [] ]\ }
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' {
SwissFrenchandSwissGerman
U.S.keyequivalent ALTGR+key SHIFT+ALTGR+key1 ¦ 2 @ 3 # 4 ° 5 § 6 7 | 8 ¢ - ´ ´= ~ ~E [ [ ] ] \ } ' {
Turkish-FType
U.S.keyequivalent ALTGR+key SHIFT+ALTGR+key` 1 ¹ 2 ² 3 # 4 ¼ 5 ½ 6 ¾ 7 { 8 [ 9 ]
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0 } - \ Q @ E R Y ¥ O º P £ [ ¨ ] ~ \ ` A æ ÆS ß ; ´ ' # Z « X » C ¢ M µ , × . ÷
Turkish-QType
U.S.keyequivalent ALTGR+key SHIFT+ALTGR+key3 # 4 $ 7 { 8 [ 9 ] 0 } - \ Q @
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E I ¡ I[ ¨ ] ~ \ ` A æ ÆS ß ; ´
UnitedStates-International
U.S.keyequivalent ALTGR+key SHIFT+ALTGR+key1 ¡ ¹2 ² 3 ³ 4 ¤ £5 6 ¼ 7 ½ 8 ¾ 9 ' 0 ' - ¥ = × ÷Q ä ÄW å ÅE é ÉR ® T þ ÞY ü ÜU ú ÚI í ÍO ó Ó
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P ö Ö[ « ] » \ ¦A á ÁS ß §D ð ÐL ø Ø; °' ´ ¨Z æ ÆC © ¢N ñ ÑM µ , ç Ç/ ¿
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Restoreshortcutkeystotheiroriginalsettings1. OntheToolsmenu,clickCustomize.2. ClickKeyboard.3. IntheSavechangesinbox,clickthecurrentdocumentnameortemplate
thatcontainstheshortcutkeyassignmentsyouwanttorestore.4. ClickResetAll.
NoteResetAllremovesyourcustomizedshortcutkeyassignmentsandrestorestheoriginalMicrosoftWordshortcutkeyassignmentsintheselectedtemplateordocument.
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ShoworhideScreenTipsWhenyourestyourmousepointeronsomeitemsinMicrosoftWordsuchasacomments,trackedchanges,hyperlinks,ortoolbarbuttons,youcanviewinformationabouttheminScreenTips.
1. OntheToolsmenu,clickOptions,andthenclicktheViewtab.
2. UnderShow,selectorcleartheScreenTipscheckbox.
Fortoolbarbuttons
1. OntheToolsmenu,clickCustomize,andthenclicktheOptionstab.
2. SelectorcleartheShowScreenTipsontoolbarscheckbox.
Tip
Youcanalsodisplayashortcutkeycombinationforthetoolbarbutton.Todothis,selecttheShowshortcutkeysinScreenTipscheckbox.
ForAutoComplete
WhentheAutoCompletefeatureisturnedon,MicrosoftWordwilldisplayaScreenTipwhenyoutypethefirstfewcharactersofanAutoTextentry,atwhichpointyoucaninserttheentryorcontinuetyping.
1. OntheInsertmenu,pointtoAutoText,andthenclickAutoText.2. SelectorcleartheShowAutoCompletesuggestionscheckbox.
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ShoworhidethelistofrecentlyuseddocumentsontheFilemenu1. OntheToolsmenu,clickOptions,andthenclicktheGeneraltab.2. SelectorcleartheRecentlyusedfilelistcheckbox.
WhentheRecentlyusedfilelistcheckboxisselected,youcanspecifythenumberofrecentlyusedfilesthatappearontheFilemenu.
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CustomizehowWordstartsTomodifyhowMicrosoftWordstartsonaone-timebasis,youcanaddswitchestotheMicrosoftWindowsRuncommand(Startmenu).Ifyouplantouseamodifiedstartupmethodfrequently,youcancreateashortcutontheWindowsdesktop.
AddswitchestotheRuncommand
1. OntheWindowsStartmenu,clickRun.2. EnterthepathtoWord,suchasC:\ProgramFiles\Microsoft
Office\Office\Winword.exe,orclickBrowsetolocateit.3. Attheendofthepath,typeaspace,andthentypeastartupswitch.
Createadesktopshortcut
1. Right-clicktheWindowsdesktop,pointtoNew,andthenclickShortcut.2. IntheTypethelocationoftheitembox,enterthepathtoWord,suchas
C:\ProgramFiles\MicrosoftOffice\Office\Winword.exe,orclickBrowsetolocateit.
3. Attheendofthepath,typeaspace,andthentypeastartupswitch.
Startupswitches
/safeStartWordinOfficeSafeMode.
/ttemplatenameStartWordwithanewdocumentbasedonatemplateotherthantheNormaltemplate.Example:/tMyfax.dot
NoteIfthefilenamehasspacesinit,enclosethecompletenameinquotationmarks—forexample,/t"ElegantReport.dot"
SecurityBecausetemplatescanstoremacroviruses,becarefulaboutopeningthemorcreatingfilesbasedonnewtemplates.Takethefollowingprecautions:runup-to-dateantivirussoftwareonyourcomputer,setyour
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macrosecurityleveltohigh,cleartheTrustallinstalledadd-insandtemplatescheckbox,usedigitalsignatures,andmaintainalistoftrustedsources.
/pxsltStartWordwithanewXMLdocumentbasedonthespecifiedExtensibleStylesheetLanguageTransformation(XSLT).Example:/p:c:\MyTransform.xsl
/aStartWordandpreventadd-insandglobaltemplates(includingtheNormaltemplate)frombeingloadedautomatically.The/aswitchalsolocksthesettingfiles.
/laddinpathStartWordandthenloadaspecificWordadd-in.Example:/lSales.dll
SecurityUsecautionwhenrunningexecutablefilesorcodeinmacrosorapplications.Executablefilesorcodecanbeusedtocarryoutactionsthatmightcompromisethesecurityofyourcomputeranddata.
/mStartWordwithoutrunninganyAutoExecmacros.
/mmacronameStartWordandthenrunaspecificmacro.The/mswitchalsopreventsWordfromrunninganyAutoExecmacros.Example:/mSalelead
SecurityBecausemacroscancontainviruses,becarefulaboutrunningthem.Takethefollowingprecautions:runup-to-dateantivirussoftwareonyourcomputer;setyourmacrosecurityleveltohigh;cleartheTrustallinstalledadd-insandtemplatescheckbox;usedigitalsignatures;maintainalistoftrustedpublishers.
/nStartanewinstanceofWordwithnodocumentopen.DocumentsopenedineachinstanceofWordwillnotappearaschoicesintheWindowmenuofotherinstances.
/wStartanewinstanceofWordwithablankdocument.DocumentsopenedineachinstanceofWordwillnotappearaschoicesintheWindowmenuoftheotherinstances.
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NoteTosuppressautomaticmacroswithoutusingswitches,holddownSHIFTwhileyoustartWord.
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ItemsthatappearinthestatusbarThestatusbar,whichisahorizontalareaatthebottomofthedocumentwindowinMicrosoftWord,providesinformationaboutthecurrentstateofwhatyouareviewinginthewindowandanyothercontextualinformation.
Todisplaythestatusbar,clickOptionsontheToolsmenu,clicktheViewtab,andthenselecttheStatusbarcheckboxunderShow.
PagenumberShowsthepagenumber.
SecnumberShowsthesectionnumberofthepageshowninthewindow.
Number/numberShowsthepagenumberandthetotalnumberofpagesbasedonthephysicalpagecountinthedocument.
AtmeasurementShowsthedistancefromthetopofthepagetoyourinsertionpoint.Nomeasurementisdisplayediftheinsertionpointisnotinthewindow.
LnnumberShowsthelineoftextwheretheinsertionpointislocated.Nomeasurementisdisplayediftheinsertionpointisnotinthewindow.
ColnumberShowsthedistance,innumberofcharacters,fromtheleftmargintotheinsertionpoint.Nomeasurementisdisplayediftheinsertionpointisnotinthewindow.
RECShowsthemacrorecorderstatus.Double-clickRECtoturnthemacrorecorderonoroff.Whentherecorderisoff,RECappearsdimmed.
TRKShowsthetrackchangesstatus.Double-clickTRKtoturntheTrackChangesfeatureonoroff.Whenchangesarenotbeingtracked,TRKappearsdimmed.
EXTShowstheextendselectionmodestatus.Double-clickEXTtoturnthemodeonoroff.Whenselectionmodeisoff,EXTappearsdimmed.
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OVRShowstheovertypemodestatus.Double-clickOVRtoturnthemodeonoroff.Whenovertypemodeisoff,OVRappearsdimmed.
LanguageShowsthelanguageattheinsertionpoint.Double-clicktochangethelanguageformatofselectedtext.
Showsthespellingandgrammarcheckingstatus.WhenWordisintheprocessofcheckingforerrors,ananimatedpenappearsoverthebook.Ifnoerrorsarefound,acheckmarkappears.Ifanerrorisfound,an"X"appears.Toresolvetheerror,double-clickthisicon.
Whenthespellingandgrammarcheckeroptionsareturnedoff,thegrammarcheckercontinuestoruntorecognizesmarttags.
Ifyouwantthespellingandgrammarcheckertobeturnedoff,youalsoneedtoturnoffsmarttags.
1. OntheToolsmenu,clickAutoCorrectOptions,andthenclicktheSmartTagstab.
2. CleartheLabeltextwithsmarttagscheckbox.
Showsthebackgroundsavestatus.Whenapulsatingdiskiconappears,Wordissavingyourdocumentinthebackgroundasyouwork.
Showsthebackgroundprintstatus.Whenaprintericonappears,Wordisprintingyourdocumentinthebackgroundasyouwork.Anumbernexttotheprintericonshowsthecurrentpagenumberbeingprinted.Tocanceltheprintjob,double-clicktheprintericon.
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Createacustomtoolbar1. OntheToolsmenu,clickCustomize.2. ClicktheToolbarstab.3. ClickNew.4. IntheToolbarnamebox,typethenameyouwant.5. IntheMaketoolbaravailabletobox,selectwhichtemplateordocument
tomakethetoolbaravailablein,andthenclickOK.6. ClicktheCommandstab.7. Dooneofthefollowing:
Addabuttontothetoolbar
1. ClickacategoryintheCategoriesbox.2. DragthecommandyouwantfromtheCommandsboxtothe
displayedtoolbar.
Addabuilt-inmenutothetoolbar
1. IntheCategoriesbox,clickBuilt-inMenus.2. DragthemenuyouwantfromtheCommandsboxtothedisplayed
toolbar.8. Whenyouhaveaddedallthebuttonsandmenusyouwant,clickClose.
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TroubleshoottoolbarsandmenusIcan'tfindamenucommand,toolbarbutton,ordialogboxoption.
ThemenumightnotbeexpandedIfarrows appearatthebottomofthemenu,themenuitemmightbeavailableontheexpandedmenu.Clickthearrows,andthenclickthecommandyouwant.Youcanalsodouble-clickthemenutoexpandit.
TheremightnotbeenoughroomtodisplayallthebuttonsIfthetoolbarisonthesamerowasanothertoolbar,theremightnotbeenoughroomtodisplayallthebuttons.ClickToolbarOptions ,andthenclickthebuttonyouwant.YoumighthaveadifferentlanguagesettingThecommandorcontroldoesn'tappearifyoudon'thaveeditingenabledforthelanguagethatthecommandorcontrolappliesto.Youneedtoenableeditingforthelanguageyouwanttoworkwith.TheMicrosoftOfficeprogramyou'reusingmaynotbemaximizedSometoolbarbuttonsmaybehiddenifyourprogramwindowisnotmaximized.ClicktheMaximize buttontoenlargetheprogramwindowtoitsfullestextent.
Icreatedacustomtoolbarandshareditwithanotherperson,butitlooksdifferentontheircomputer.
Thebuttonsandcommandsthatyousharewithanotherpersonarealwaysavailable,butwhetherornottheyappearontheshortversionofthemenu,oronthetoolbarwhenthereisn'tenoughroomtodisplayallthebuttons,dependsontheindividualmenuandtoolbarsettingsforthatperson.
MicrosoftOfficestoresthecommandsandbuttonsyou'veusedfrequentlyandrecentlyasyourpersonalmenuandtoolbarsettings.WhentheAlwaysshowfullmenuscheckboxiscleared(ToolbarOptionsarrow,AddorRemovebuttons,Customizedialogbox,Optionstab),thesepersonalizedsettingsaffectthecommandsthatappearoneachmenu.Additionally,ifthereisn'tenoughroomonatoolbartodisplayallthebuttons(suchaswhenyoupositionatoolbaronthe
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samerowasanothertoolbar),personalizedsettingsaffectwhichbuttonsdoappear.
Ican'tcustomizeasubmenu.
Asubmenuthathasalineofdotsatthetop cannotbecustomized.Ifyoudragthesubmenuawayfromamenu,itappearsasthoughyoucancustomizethesubmenubydraggingacommandorotheritemontothesubmenufromtheCustomizedialogbox(clickCustomizeontheToolsmenu,andthenclicktheCommandstab).However,whenyouclosetheCustomizedialogbox,anycustomizationsmadetothesubmenudisappear.
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Aboutloadingandunloadingglobaltemplatesandadd-inprogramsTemplatescanstorestyles,AutoTextentries,AutoCorrectentries,macros,toolbars,custommenusettings,andshortcutkeys.Loadingatemplatemakesitavailableasaglobaltemplate.Add-insaresupplementalprogramsthatyouinstalltoextendthecapabilitiesofMicrosoftWordbyaddingcustomcommandsandspecializedfeatures.
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Loadingtemplatesandadd-ins
Whenyouloadatemplateoradd-in,itremainsloadedforthecurrentWordsessiononly.IfyouquitandthenrestartWord,thetemplateoradd-inisnotautomaticallyreloaded.Tohaveatemplateoradd-inavailablewheneveryoustartWord,storetheadd-inortemplateinyourStartupfolder.TolocateorchangeyourStartupfolder,clickOptionsontheToolsmenu,andthenclicktheFileLocationstab.
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Unloadingtemplatesandadd-ins
ToconservememoryandincreasethespeedofWord,it'sagoodideatounloadtemplatesandadd-inprogramsyoudon'toftenuse.Whenyouunloadatemplateoradd-inthat'slocatedinyourStartupfolder,WordunloadsthetemplateforthecurrentWordsessionbutautomaticallyreloadsitthenexttimeyoustartWord.Whenyouunloadatemplateoradd-inlocatedinanyotherfolder,itisunavailableuntilyoureloadit.Todeleteatemplateoradd-infromWord,youmustremovethetemplateoradd-infromtheTemplatesandAdd-insdialogbox.
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Loadorunloadaglobaltemplateoradd-inprogramTemplatesandadd-inscanbeloadedeitherforthecurrentsessiononlyorwheneveryoustartMicrosoftWord.
Dooneofthefollowing:
Loadaglobaltemplateoradd-in
1. OntheToolsmenu,clickTemplatesandAdd-Ins.2. ClicktheTemplatestab.3. UnderGlobaltemplatesandadd-ins,selectthecheckboxnexttothe
templateoradd-inyouwanttoload.
Ifthetemplateoradd-inyouwantdoesnotappearinthebox,clickAdd,switchtothefolderthatcontainsthetemplateoradd-inyouwant,clickit,andthenclickOK.
Unloadaglobaltemplateoradd-in
1. OntheToolsmenu,clickTemplatesandAdd-Ins.2. ClicktheTemplatestab.3. Tounloadatemplateoradd-inbutleaveitintheGlobaltemplatesand
add-insbox,clearthecheckboxnexttothenameoftheitem.
Tounloadatemplateoradd-inandremoveitfromtheboxunderGlobaltemplatesandadd-ins,clicktheitemintheboxandthenclickRemove.
Notes
TheRemovebuttonisunavailablewhenthetemplateyouselectislocatedinyourStartupfolder.
Whenyouunloadatemplateoradd-in,youdonotremoveitfromyourcomputer—youonlymakeitunavailable.Whereyou'vestoredthe
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templateoradd-indetermineswhetherit'sloadedwhenyoustartWord.
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LoadorunloadaComponentObjectModel(COM)add-inprogramIfyouarenotadeveloper,youprobablywillnotneedtoloadorunloadaComponentObjectModel(COM)add-inbecausemostCOMadd-insincludeaninstallanduninstallprogramthatloadsorunloadstheadd-inforyou.
1. IfyouhavealreadyaddedtheCOMAdd-InscommandtotheToolsmenu,skiptoStep6.
2. OntheToolsmenu,clickCustomize,andthenclicktheCommandstab.3. IntheCategoriesbox,clickTools.4. DragCOMAdd-InsfromtheCommandsboxovertheToolsmenu.When
theToolsmenudisplaysthemenucommands,pointtothelocationwhereyouwanttheCOMAdd-Inscommandtoappearonthemenu,andthenreleasethemousebutton.
5. ClickClose.6. OntheToolsmenu,clickCOMAdd-Insanddoanyofthefollowing:
Toloadanadd-in,selectthecheckboxnexttotheadd-innameintheAdd-Insavailablelist.Iftheadd-inyouwantisn'tintheAdd-Insavailablelist,clickAdd,locatetheadd-in,andthenclickOK.
Tounloadanadd-infrommemorybutkeepitsnameinthelist,clearthecheckboxnexttotheadd-inname.
Toremoveanadd-infromthelistandalsofromthelistofregisteredadd-insintheregistryfile,selectitsname,andthenclickRemove.
NoteUnloadingorremovinganadd-indoesn'tremoveitfromyourcomputer.
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AboutthedefaultworkingfolderTomakeiteasiertofinddocuments,youcanusethedefaultMicrosoftWindowsfolder,oryoucanspecifythatMicrosoftWordusesadifferentdefaultworkingfolder.
MicrosoftWindowsincludesafoldernamedMyDocumentsthatcanserveasaplacetostorethedocumentsyouusefrequently.Ifyouworkwithmanydocumentsordifferenttypesofdocuments,youcanorganizetheminsubfoldersintheMyDocumentsfolder.
ThefirsttimeyouopentheOpenandSaveAsdialogboxesafterstartingWord,theMyDocumentsfolderisthedefaultworking(oractive)folder.TheMyDocumentsfolderisalsothedefaultworkingfolderineachMicrosoftOfficeprogramyouinstall.
YoucanspecifythatWordusesadifferentdefaultfolderthantheMyDocumentsfolder.Youcanalsospecifydefaultlocationsforclipart,templates,recoveredfiles,tools,andstartupfiles.
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ChangethedefaultworkingfolderDooneofthefollowing:
ChangethedefaultworkingfolderforMicrosoftWordonly
1. OntheToolsmenu,clickOptions,andthenclicktheFileLocationstab.2. IntheFiletypeslist,clickDocuments.3. ClickModify.4. Toselectanexistingfoldertodisplayasthedefaultworkingfolder,locate
andclickthefolderyouwantinthefolderlist.
Tocreateanewfoldertodisplayasthedefaultworkingfolder,clickCreateNewFolder ,andthentypeanameforthenewfolderintheNamebox.
RenameormovetheMyDocumentsfolder
1. SaveandcloseallMicrosoftOfficefiles,andthencloseallOfficeprograms.
2. InMicrosoftWindowsExplorerorMyComputer,moveorcopyanyfilesyouwanttofindquicklytotheMyDocumentsfolder,andthendooneofthefollowing:
TorenametheMyDocumentsfolder,right-clickit,andthenclickRenameontheshortcutmenu.Typethenewnameforthefolder,andthenpressENTER.TomovetheMyDocumentsfolder,dragittoanewlocation.
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ShowtheverticalrulerorscrollbarThefeatureorsomeoftheoptionsdescribedinthisHelptopicareonlyavailableifsupportforright-to-leftlanguagesisenabledthroughMicrosoftOfficeLanguageSettings.
Setthelocationoftheverticalruler
1. OntheToolsmenu,clickOptions,andthenclicktheViewtab.2. UnderPrintandWebLayoutoptions,selecttheVerticalruler(Print
viewonly)checkbox.3. SelectorcleartheRightruler(Printviewonly)checkbox.
Setthelocationoftheverticalscrollbar
1. OntheToolsmenu,clickOptions,andthenclicktheViewtab.2. UnderShow,selecttheVerticalscrollbarcheckbox.3. Ifyouareusingtherightruler,youcanselectorcleartheLeftscrollbar
checkbox.
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SaveadocumentToquicklysaveadocument,clickSave ontheStandardtoolbar.Tosaveadocumentinadifferentlocationorformat,usetheproceduresbelow.
Saveacopyofafile
1. OntheFilemenu,clickSaveAs.2. IntheFilenamebox,enteranewnameforthefile.3. ClickSave.
Tip
Tosavethecopyinadifferentfolder,clickadifferentlocationintheSaveinlistoradifferentfolderinthefolderlist,orboth.Tosavethecopyinanewfolder,clickCreateNewFolder .
Saveafiletoanotherformat
1. OntheFilemenu,clickSaveAs.2. IntheFilenamebox,enteranewnameforthefile.3. ClicktheSaveastypelist,andthenclickthefileformatthatyouwantthe
filesavedin.4. ClickSave.
SavefilesautomaticallywhenIwork
1. OntheToolsmenu,clickOptions,andthenclicktheSavetab.2. SelecttheSaveAutoRecoverinfoeverycheckbox.3. Intheminutesbox,entertheintervalforhowoftenyouwanttosavefiles.
Themorefrequentlyyourfilesaresaved,themoreinformationisrecoveredifthereisapowerfailureorsimilarproblemwhileafileisopen.
NoteAutoRecoverisnotareplacementforregularlysavingyourfiles.Ifyouchoosenottosavetherecoveryfileafteropeningit,thefileisdeletedandyourunsavedchangesarelost.Ifyousavetherecoveryfile,itreplacestheoriginal
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file(unlessyouspecifyanewfilename).
Speedupsavingafile
1. OntheToolsmenu,clickOptions,andthenclicktheSavetab.2. Tosaveonlythechangestoafile,selecttheAllowfastsavescheckbox,
andthencontinuetosaveasyouworkonthefile.3. Tosaveacompletefile,cleartheAllowfastsavescheckboxwhenyou
finishworkingonthefile,andthensaveitonelasttime.Afullsaveoccurswhenthischeckboxiscleared.
SaveaWorddocumentasaWebpageoraframespage
1. OntheFilemenu,clickSaveasWebPage.2. Ifyouwanttosavethedocumentinadifferentfolder,locateandopenthe
folder.3. IntheFilenamebox,typeanameforthedocument.4. ClickSave.
SaveadocumenttoanFTPsite
Todothisprocedure,yourcompanymusthaveanintranetoryoumusthaveaccesstoanInternetsitethatsupportssavingfiles,andyoumusthaveaccessrightstosavefiles.
BeforeyoucansaveadocumenttoanFTPsite,youmustaddanFTPsitetothelistofInternetsites.
1. OntheFilemenu,clickSaveAs.2. IntheSaveinbox,clickFTPLocations.3. InthelistofFTPsites,double-clickthesiteyouwant,andthendouble-
clickthelocationatthesiteyouwanttosavethedocumentto.4. IntheFilenamebox,typethedocumentname.5. ClickSave.
SaveadocumentasanXMLfile
1. OntheFilemenu,clickSaveAs.2. IntheSaveastypebox,clickXMLDocument.
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3. IntheFilenamebox,typethedocumentname.4. ClickSave.
NoteTosaveallopendocumentsatthesametime,holddownSHIFTandclickSaveAllontheFilemenu.MicrosoftWordsavesallopendocumentsandtemplatesatthesametime.Ifanyopendocumentshaveneverbeensaved,theSaveAsdialogboxappearssothatyoucannamethem.
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AboutsavingdocumentsThereareseveralwaystosavedocumentsinMicrosoftWord.Youcansavetheactivedocumentyouareworkingon,whetheritisneworexistedpreviously.Youcansaveallopendocumentsatthesametime.Andyoucansaveacopyoftheactivedocumentwithadifferentnameorinadifferentlocation.
Ifyouhavetextorformattingyouwanttoreuseinotherdocumentsyoucreate,youcansaveadocumentasaWordtemplate.
IfyousharedocumentswithpeoplewhousepreviousversionsofWord,andyouwanttobesurethedocumentslookthesamewhenthey'reopenedintheearlierversions,youcanturnofffeaturesthatarenotapartofthatversion.
Savingdocumentsinotherfileformats
WhenyouneedtosharedocumentswithpeoplewhouseotherwordprocessorsorwhouseversionsofWordthathaveadifferentfileformat(suchasWord6.0/95),youcansavedocumentsinotherfileformats.Forexample,youcanopenadocumentcreatedinWord6.0,makechangestoitinOfficeWord2003,andthensaveitinaformatthatWord6.0canreopen.
SavingdocumentsforInternet,intranet,orWebuse
IfyouuseWordtocreateWebpagestodisplayinaWebbrowser,youcansavedocumentsinWebpageformatandpublishthemtoaWebserver.YoucanalsosavedocumentstoanFTPsiteontheInternet(youmusthaveanInternetaccountthroughanInternetserviceproviderandpermissiontosavedocumentsontheFTPserver)ortoyourcompany'sintranet.
SavingdocumentsasXMLfiles
SavingyourdocumentsasXMLfilesmakesthemavailabletoanyprogramsthatcanreadXML,notjustMicrosoftOfficeprograms.Thismeansthatyoucanuseasinglesourceofyourcontentinmultiplewayssimultaneously.Forexample,youcantransformasinglecontentsourceintobothaWorddocumentthatis
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formattedforprintingandintodatathatisprocessed.
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AboutRichTextFormatdocumentsRichTextFormat(RTF)isafileformatthatmanywordprocessingprogramsunderstand;itisoftenusedwhenadocumentiscreatedinonewordprocessingprogrambutisexpectedtobeeditedinanotherwordprocessingprogram.However,sometypesofdataorformattingmaybelostwhenyousaveaMicrosoftWorddocumentinRTFformat.Instead,youmaywanttosavethedocumentinanotherformatoruseadocumentconverter.
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Setadefaultfileformatforsavingnewdocuments1. OntheToolsmenu,clickOptions,andthenclicktheSavetab.2. IntheSaveWordfilesasbox,clickthefileformatyouwant.
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TroubleshootsavingdocumentsSavingdocumentsinMicrosoftWordformat
Isavedadocument,butmychangesdisappeared.
IopenedthedocumentoveranetworkIfadocumentisstoredonanetworkserver,andyousaveitbyclickingExitontheFilemenu,youmaybesavingacopyofthedocumentonyourharddiskinsteadofontheserver.Whenyoureopenthedocumentoverthenetwork,youwon'tseeyourchangesbecausethey'reonlysavedinthecopyonyourharddisk.Toavoidsavingyourchangestoaseparatecopyofthedocument,usetheSavecommand(Filemenu)beforeyouquitWord.
IsavedchangesbyusingAutoRecover,andIdon'tseethemintherecoveryfileAutoRecovermightnotyethavesavedyourchangestotherecoveryfilebeforeWordunexpectedlyshutdown.TheamountofnewinformationthattherecoveryfilecontainsdependsonhowfrequentlyWordsavestherecoveryfile.Forexample,iftherecoveryfileissavedonlyevery15minutes,upto15minutesofworkcanbelostifapowerfailureorsimilarproblemoccurs.TochangetheAutoRecoversaveinterval,enteranumberintheminutesboxontheSavetab(Toolsmenu,Optionscommand).
WhenItrytosaveadocument,Igetamessagethatmyfileistoolarge.
Ifadocumentistoolargetosave,youcandivideitintosmallerparts.Cutpartofthedocumentandpasteitintoanewdocument,andthensaveeachpartindividually.Toprintthefilesinsequence,useINCLUDETEXTfieldstoconnectthedocuments.Convertthedocumentintoamasterdocument,andsaveitscomponentsasindividualsubdocuments.
WhenItrytosavechangestoadocument,Igetamessagesayingthedocumentisread-only.
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Youcan'tmakechangestoaread-onlydocument.Tosavechanges,youneedtosavethedocumentwithanewname.Youcanusethesamenameifyousavethedocumentinanewordifferentfolder.
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Savingdocumentsinotherfileformats
ThefileformatIwanttosaveadocumentindoesnotappearintheSaveastypebox.
MakesurethefileformatyouwantisincludedwithMicrosoftWord.Youoryouradministratormighthavechosentonotinstalltheconverteronyourcomputer.IfthefileformatisincludedwithWord,youcaninstalltheconverteryouneed.
WhenIsavedadocumentinRichTextFormat(RTF),mybitmapicondisappeared.
WhenyouinsertabitmapintoaWorddocumentasalinkedfileanddisplayitasanicon,andthensavethedocumentinRichTextFormat(RTF),thebitmapitselfisdisplayedinsteadoftheicon.TomakesurethebitmapisdisplayedasaniconintheRTFversionofthedocument,selecttheDisplayasiconcheckboxandcleartheLinktofilecheckbox(ontheInsertmenu,clickObject,andthenclicktheCreatefromFiletab).
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RecoveringunsavedchangeswithAutoRecover
IturnedontheAutoRecoverfeaturebeforeIlostmydocument,butIcan'tsaveoropentherecoveryfile.
1. StartWord.2. ClickOpen .3. Locatethefolderthatcontainsyourrecoveryfiles(usuallytheDocum
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