microsoft word 2010 chapter 4 creating a document with a title page, lists, tables, and a watermark
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MicrosoftWord 2010
Chapter 4
Creating a Document with a Title Page, Lists, Tables,
and a Watermark
Creating a Document with a Title Page, Lists, Tables, and a Watermark 2
• Border a paragraph• Change paragraph indentation• Insert and format a SmartArt graphic• Apply character effects• Insert a section break• Insert a Word document in an open document• Change theme fonts
Objectives
Creating a Document with a Title Page, Lists, Tables, and a Watermark 3
• Insert formatted headers and footers• Sort lists and tables• Use the format painter• Add picture bullets to a list• Create a multilevel list• Modify and format Word tables• Sum columns in a table• Create a watermark
Objectives
Creating a Document with a Title Page, Lists, Tables, and a Watermark 4
Project – Sales Proposal
Creating a Document with a Title Page, Lists, Tables, and a Watermark 5
• Identify the nature of the proposal• Design an eye-catching title page• Compose the text of the sales proposal• Enhance the sales proposal with appropriate
visuals• Proofread and edit the proposal
General Project Guidelines
Creating a Document with a Title Page, Lists, Tables, and a Watermark 6
• Position the insertion point in the paragraph to border
• Click the Border button arrow (Home tab | Paragraph group) to display the Border gallery
• Click Borders and Shading in the Border gallery to display the Borders and Shading dialog box
• Select the desired settings• Click the OK button
Bordering a Paragraph
Creating a Document with a Title Page, Lists, Tables, and a Watermark 7
Bordering a Paragraph
Creating a Document with a Title Page, Lists, Tables, and a Watermark 8
• With the insertion point in the paragraph to indent, click the Indent Left box up arrow (Page Layout tab | Paragraph group) the desired number of times to adjust the paragraph left indent
• Click the Indent Right box up arrow (Page Layout tab | Paragraph group) the desired number of times to adjust the paragraph right indent
Changing Left and Right Paragraph Indent
Creating a Document with a Title Page, Lists, Tables, and a Watermark 9
Changing Left and Right Paragraph Indent
Creating a Document with a Title Page, Lists, Tables, and a Watermark 10
SmartArt Graphics
Creating a Document with a Title Page, Lists, Tables, and a Watermark 11
• Position the insertion point where you wish to insert the SmartArt Graphic
• Click the Insert SmartArt Graphic button (Insert tab | Illustrations group) to display the Choose a SmartArt Graphic dialog box
• Click the desired category in the left pane• Click the desired layout in the right pane• Click the OK button to insert the SmartArt graphic in
the document at the location of the insertion point
Inserting a SmartArt Graphic
Creating a Document with a Title Page, Lists, Tables, and a Watermark 12
Inserting a SmartArt Graphic
Creating a Document with a Title Page, Lists, Tables, and a Watermark 13
• With any shape selected in the SmartArt graphic, press the DELETE key to delete the shape from the graphic and notice the other shapes resize and relocate in the graphic
• Select a shape and enter text to enter text in the shape
Deleting Shapes and Adding Text to Shapes in a SmartArt Graphic
Creating a Document with a Title Page, Lists, Tables, and a Watermark 14
• With the SmartArt graphic selected, click the Change Colors button (SmartArt Tools Design tab | SmartArt Styles group) to display the Change Colors gallery
• Click the desired color
Changing Colors of a SmartArt Graphic
Creating a Document with a Title Page, Lists, Tables, and a Watermark 15
• With the SmartArt graphic selected, click the More button in the SmartArt Styles gallery to expand the SmartArt Styles gallery
• Click the desired style in the SmartArt Styles gallery to apply the selected style to the SmartArt graphic
Applying a SmartArt Style
Creating a Document with a Title Page, Lists, Tables, and a Watermark 16
Applying a SmartArt Style
Creating a Document with a Title Page, Lists, Tables, and a Watermark 17
• Select the text to modify, and then click the Font Dialog Box Launcher (Home tab | Font group) to display the Font dialog box. If necessary, click the Font tab in the dialog box to display the Font sheet
Formatting Characters and Modifying Character Spacing Using the Font Dialog Box
Creating a Document with a Title Page, Lists, Tables, and a Watermark 18
• Click the Advanced tab to display the Advanced sheet in the dialog box
• Click the Spacing box arrow and then click the desired spacing option
• Click the Spacing By box up arrow until the box displays the desired spacing
• Click the OK button to apply font changes to the selected text
Formatting Characters and Modifying Character Spacing Using the Font Dialog Box
Creating a Document with a Title Page, Lists, Tables, and a Watermark 19
Formatting Characters and Modifying Character Spacing Using the Font Dialog Box
Creating a Document with a Title Page, Lists, Tables, and a Watermark 20
• Position the insertion point where you wish to insert the section break
• Click the Insert Page and Section Breaks button (Page Layout tab | Page Setup group) to display the Insert Page and Section Breaks gallery
• Click Next Page in the Section Breaks area of the Insert Page and Section Breaks gallery to insert a next page section break in the document at the location of the insertion point
Inserting a Next Page Section Break
Creating a Document with a Title Page, Lists, Tables, and a Watermark 21
Inserting a Next Page Section Break
Creating a Document with a Title Page, Lists, Tables, and a Watermark 22
• Position the insertion point where you wish to insert the contents of the Word document
• Click the Insert Object button arrow (Insert tab | Text group) to display the Insert Object menu
• Click Text from File on the Insert Object menu to display the Insert File dialog box
• Navigate to the location of the file to be inserted• Click the name of the file to insert• Click the Insert button to insert the file
Inserting a Word Document in an Open Document
Creating a Document with a Title Page, Lists, Tables, and a Watermark 23
Inserting a Word Document in an Open Document
Creating a Document with a Title Page, Lists, Tables, and a Watermark 24
• Click File on the Ribbon to open the Backstage view and then click the Print tab in the Backstage view to display the Print gallery
• Type the page numbers to print in the Pages text box
• Click the Print button to print the specified pages
Printing Specific Pages in a Document
Creating a Document with a Title Page, Lists, Tables, and a Watermark 25
Printing Specific Pages in a Document
Creating a Document with a Title Page, Lists, Tables, and a Watermark 26
• To select the page break notation, position the mouse pointer to the left of the page break and then click when the mouse pointer changes to a right-pointing arrow
• Press the DELETE key to remove the page break from the document
Deleting a Page Break
Creating a Document with a Title Page, Lists, Tables, and a Watermark 27
• Click the Change Styles button (Home tab | Styles group) to display the Change Styles menu
• Point to Fonts on the Change Styles menu to display the Fonts gallery
• Scroll through the Fonts gallery and then click the desired font set
Changing Theme Fonts
Creating a Document with a Title Page, Lists, Tables, and a Watermark 28
Changing Theme Fonts
Creating a Document with a Title Page, Lists, Tables, and a Watermark 29
• Click the Header button (Insert tab | Header & Footer group) and then click Edit Header in the Header gallery to switch to the header for the second section
• If the Link to Previous button (Header & Footer Tools Design tab | Navigation group) is selected, click it to deselect the button because you do not want the header in this section to be copied to the previous section
• Click the Header button (Header & Footer Tools Design tab | Header & Footer group) to display the Header gallery
• Select the desired header design and type the header
Inserting a Formatted Header Different from the Previous Header
Creating a Document with a Title Page, Lists, Tables, and a Watermark 30
Inserting a Formatted Header Different from the Previous Header
Creating a Document with a Title Page, Lists, Tables, and a Watermark 31
• Click the Insert Page Number button (Header & Footer Tools Design tab | Header & Footer group) to display the Insert Page Number menu
• Click Format Page Numbers on the Insert Page Number menu to display the Page Number Format dialog box
• Click Start at in the Page numbering area, which displays a 1 by default as the starting page number
• If necessary, type the desired starting page number• Click the OK button to change the starting page number
Formatting Page Numbers to Start
at a Different Number
Creating a Document with a Title Page, Lists, Tables, and a Watermark 32
Formatting Page Numbers to Start
at a Different Number
Creating a Document with a Title Page, Lists, Tables, and a Watermark 33
• Drag through the paragraphs to be sorted• Click the Sort button (Home tab | Paragraph
group) to display the Sort Text dialog box• Click the OK button to instruct Word to
alphabetize the selected paragraphs
Sorting Paragraphs
Creating a Document with a Title Page, Lists, Tables, and a Watermark 34
Sorting Paragraphs
Creating a Document with a Title Page, Lists, Tables, and a Watermark 35
• Position the insertion point in the text that contains the formatting you wish to copy
• Double-click the Format Painter button (Home tab | Clipboard group) to turn on the format painter
• Move the mouse pointer to where you want to copy the formatting
• Click the word to which you want to apply the copied format
• Click the Format Painter button (Home tab | Clipboard group) to turn off the format painter
Using the Format Painter Button
Creating a Document with a Title Page, Lists, Tables, and a Watermark 36
Using the Format Painter Button
Creating a Document with a Title Page, Lists, Tables, and a Watermark 37
• Select all the paragraphs in the bulleted list• Click the Bullets button arrow (Home tab | Paragraph
group) to display the Bullets gallery• Click Define New Bullet in the Bullets gallery to display
the Define New Bullet dialog box• Click the Picture button to display the Picture Bullet
dialog box• Scroll to and then select the desired picture bullet• Click the OK button• Click the OK button
Customizing Bullets in a List
Creating a Document with a Title Page, Lists, Tables, and a Watermark 38
Customizing Bullets in a List
Creating a Document with a Title Page, Lists, Tables, and a Watermark 39
• Position the insertion point at the location for the multilevel numbered list
• Click the Numbering button (Home tab | Paragraph group) to format the current paragraph as a list item using the current number format
• Type the first list item, and then press the ENTER key• Press the TAB key to demote the current list item to the
next lower level• Type the text for the list item, and then press the ENTER key• Press SHIFT+TAB to promote the current-level list item to a
higher-level list item
Creating a Multilevel Numbered List
Creating a Document with a Title Page, Lists, Tables, and a Watermark 40
Creating a Multilevel Numbered List
Creating a Document with a Title Page, Lists, Tables, and a Watermark 41
• Display the table to be edited in the document window, and position the insertion point in any cell in the table
• If gridlines are not displayed on the screen, click the View Table Gridlines button (Table Tools Layout tab | Table group) to show gridlines in the table
Showing Gridlines
Creating a Document with a Title Page, Lists, Tables, and a Watermark 42
Showing Gridlines
Creating a Document with a Title Page, Lists, Tables, and a Watermark 43
• Position the mouse pointer on the column boundary to the right of the column to adjust so that the mouse pointer changes to a double arrow split by two vertical bars
• Double-click the column boundary so that Word adjusts the column width according to the column contents
Changing Column Width
Creating a Document with a Title Page, Lists, Tables, and a Watermark 44
Changing Column Width
Creating a Document with a Title Page, Lists, Tables, and a Watermark 45
• Position the mouse pointer in the document window in the space between the pages so that the mouse pointer changes to a Hide White Space button
• While the mouse pointer is a Hide White Space button, double-click the mouse to hide white space, that is, the top and bottom margins and space between pages
Hiding White Space
Creating a Document with a Title Page, Lists, Tables, and a Watermark 46
Hiding White Space
Creating a Document with a Title Page, Lists, Tables, and a Watermark 47
• Select the rows to change• Click the Table Row Height box up or down arrows
(Table Tools Layout tab | Cell Size group) as many times as necessary until the table row is the desired height
Changing Row Height
Creating a Document with a Title Page, Lists, Tables, and a Watermark 48
Changing Row Height
Creating a Document with a Title Page, Lists, Tables, and a Watermark 49
• Position the insertion point in the cell to shade• Click the Shading button arrow (Table Tools Design
tab | Table Styles group) to display the Shading gallery
• Click the desired shading style
Shading a Table Cell
Creating a Document with a Title Page, Lists, Tables, and a Watermark 50
• Select the first cell to format• While holding down the CTRL key, select the
remaining nonadjacent cells
Selecting Nonadjacent Items
Creating a Document with a Title Page, Lists, Tables, and a Watermark 51
• With the insertion point somewhere in the table, click the Cell Margins button (Table Tools Layout tab | Alignment group) to display the Table Options dialog box
• Place a check mark in the ‘Allow spacing between cells’ check box and then click the up arrow as many times as desired
• Click the OK button to apply the cell spacing changes to the current table
Changing Cell Spacing
Creating a Document with a Title Page, Lists, Tables, and a Watermark 52
Changing Cell Spacing
Creating a Document with a Title Page, Lists, Tables, and a Watermark 53
• Position the insertion point in the column to be deleted
• Click the Delete button (Table Tools Layout tab | Rows & Columns group) to display the Delete menu
• Click Delete Columns on the Delete menu to delete the column containing the insertion point
Deleting a Column
Creating a Document with a Title Page, Lists, Tables, and a Watermark 54
Deleting a Column
Creating a Document with a Title Page, Lists, Tables, and a Watermark 55
• Select the rows to be sorted• Click the Sort button (Table Tools Layout tab |
Data group) to display the Sort dialog box• Click the OK button to instruct Word to
alphabetize the selected rows
Sorting a Table
Creating a Document with a Title Page, Lists, Tables, and a Watermark 56
Sorting a Table
Creating a Document with a Title Page, Lists, Tables, and a Watermark 57
• Position the insertion point in the cell to split• Click the Split Cells button (Table Tools Layout tab
| Merge group) to display the Split Cells dialog box• Specify the number of columns and rows into
which you want the cell split• Click the OK button to split the selected cell
Splitting Cells
Creating a Document with a Title Page, Lists, Tables, and a Watermark 58
Splitting Cells
Creating a Document with a Title Page, Lists, Tables, and a Watermark 59
• Position the mouse pointer on the cell boundary you wish to move so that the mouse pointer changes to a double arrow split by two vertical bars
• Drag the cell boundary to the desired new location
Moving a Cell Boundary
Creating a Document with a Title Page, Lists, Tables, and a Watermark 60
• Select the columns to format• Click the Distribute Columns button (Table Tools Layout
tab | Cell Size group) to make the width of the selected columns uniform
Distributing Columns
Creating a Document with a Title Page, Lists, Tables, and a Watermark 61
• Position the insertion point in the cell that contains the text to rotate
• Click the Text Direction button twice (Table Tools Layout tab | Alignment group) so that the text reads from bottom to top in the cell
Displaying Text in a Cell Vertically
Creating a Document with a Title Page, Lists, Tables, and a Watermark 62
Displaying Text in a Cell Vertically
Creating a Document with a Title Page, Lists, Tables, and a Watermark 63
• Position the insertion point somewhere in the table
• Click the Borders button arrow (Table Tools Design tab | Table Styles group) to display the Borders gallery
• Click Borders and Shading in the Borders gallery to display the Borders and Shading dialog box
• Specify the desired border settings• Click the OK button
Bordering a Table
Creating a Document with a Title Page, Lists, Tables, and a Watermark 64
Bordering a Table
Creating a Document with a Title Page, Lists, Tables, and a Watermark 65
• Position the insertion point in the cell to contain the sum
• Click the Formula button (Table Tools Layout tab | Data group) to display the Formula dialog box
• Click the Number format box arrow and then click the desired format for the result of the computation
• Click the OK button to place the sum of the numbers using the specified format in the current cell
Summing Columns in a Table
Creating a Document with a Title Page, Lists, Tables, and a Watermark 66
Summing Columns in a Table
Creating a Document with a Title Page, Lists, Tables, and a Watermark 67
• Click the Watermark button (Page Layout tab | Page Background group) to display the Watermark gallery
• Click Custom Watermark in the Watermark gallery to display the Printed Watermark dialog box
• Click Text watermark so that you can enter the text and formats for the watermark
• Type the desired watermark text• Click the Size box arrow and then select the desired size• Click the Color box arrow and then click the desired color• Click the Apply button• Click the Close button
Creating a Watermark
Creating a Document with a Title Page, Lists, Tables, and a Watermark 68
Creating a Watermark
Creating a Document with a Title Page, Lists, Tables, and a Watermark 69
• Border a paragraph• Change paragraph indentation• Insert and format a SmartArt graphic• Apply character effects• Insert a section break• Insert a Word document in an open document• Change theme fonts
Chapter Summary
Creating a Document with a Title Page, Lists, Tables, and a Watermark 70
• Insert formatted headers and footers• Sort lists and tables• Use the format painter• Add picture bullets to a list• Create a multilevel list• Modify and format Word tables• Sum columns in a table• Create a watermark
Chapter Summary
Chapter 4 Complete
MicrosoftWord 2010
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