missoula county space needs plan planning logistics phasing plan schematic designs questions

Missoula County Space Needs Plan

PlanningLogistics

Phasing Plan Schematic Designs

Questions

Planning

Missoula County has engaged in planning efforts around space needs for county functions for the last decade.

The opportunity to purchase the admin building was the domino that made the planning come to fruition.

In July, 2010 County project staff, A&E Architects, and department heads met to develop program documents outlining functional requirements (e.g., conference rooms, offices, work stations) and anticipated growth in each department.

Planning

Program documents were finalized and used as the foundation for developing schematic designs for newly renovated space.

County project staff have met weekly with A&E Architects and department personnel since November, 2010 to develop schematic designs that accurately reflect operational and functional requirements for each department.

Planning

The space needs initiative is happening concurrently with a number of other county-wide initiatives (e.g., ECMS, CSA, adding the Health Department to the County network, ongoing renovations at the PHC offices, the FY2012 budget).

Please remember that every department is doing their best to accommodate a great deal of change at a variety of operational levels.

Logistics

Selecting Offices Furniture Painting Moving Computers/Phones Files Scheduling Conference Rooms Security Mail Delivery Information/Equipment Requests

Phasing Plan

Phase 1 – Administration Building Phase 2 – 1st Floor Annex, East Side 1st Floor

Courthouse, Annex Basement, 4th Floor Annex Phase 3 – 2nd Floor Annex, West Side 1st Floor

Courthouse, West Side 2nd Floor Courthouse, Room 374

Phase 4 – 3rd Floor Annex, 3rd Floor Courthouse Phase 5 – Final Phase for 4th Floor Annex, Historic

Courtroom

Phasing

Phases 2, 3, and 4 are expected to take about 15 months each.

Phase 2 is expected to begin in September, 2011.

March - July, 2011Admin. Bldg

Phase 1Sept, 2011 - Dec, 2012Phase 2

Jan, 2013 - April, 2014

Phase 3

May, 2014 - Aug, 2015Phase 4

Sept – Nov, 2015

Phase 5

Phase 1

Minor renovations to admin building Administrative functions move from the annex

and courthouse to the admin building Secure warehouse completed at detention

center Records center renovations completed to

accommodate records management and public records research area

9-1-1 File Storage

Com

puterT

rainingF

acilities

OEM

Break

Server Room

RecordsManagement

Phase 1: Basement

Surveyor/GIS

Motor Vehicle/Treasurer

FinancialServices

Deli

SheriffDist

Court

CentralStores

Courtroom 1Human

Resources

Phase 1: 1st Floor

C&R/Elections

JusticeCourtCivil

Auditor Mediation

DistrictCourt

Courtrooms/Offices

Clerk of

Court

ProSe

Phase 1: 2nd Floor

BCC

DistrictCourt

Courtroom

District CourtOffices

DCOffices

Room 374

Phase 1: 3rd Floor

JusticeCourt

Sheriff’sDepartment

Phase 1: 4th Floor

InformationServices

County Attorney’s Office

Phase 1: Admin - Basement

Computer Training

BreakRoom

CentralStores

FileStorage

LargeConference

Room

Phase 1: Admin – 1st Floor

Surveyor/GIS

Facilities

Human Resources

Auditor

TelephoneServices

Phase 1: Admin – 2nd Floor

Commissioners’Office

FinancialServices

InformationServices

Phase 2

Motor Vehicle/Treasurer temporarily relocated to 2nd floor annex

Commissioners’ public meeting room temporarily relocated to room 374

9-1-1/EOC constructed in two sub-phases in annex basement

County Attorney’s expanded offices on 4th floor annex constructed to accommodate relocated staff in phases 3 and 4

Basement after Phase 1

9-1-1

OEM

Server Room

Basement: Phase 2a

Basement: Phase 2b

Dispatchers

Mgrs.

Mgrs.

Lockers

ServersOEM

DirectorDispatchTraining/

EOC Rooms

Storage

Conference

Motor Vehicle/Treasurer

Deli

SheriffDist

Court

Courtroom 1

1st Floor: After Phase 1

1st Floor: Phase 2

CourtroomMediation

Pro Se

MediationJury Rooms

Clerk & RecorderElections

Motor VehicleTreasurer

DeliCommissioners’

PublicMeetingRoom

C&R/Elections

JusticeCourtCivil

Mediation

DistrictCourt

Courtrooms/Offices

Clerk of

Court

ProSe

2nd Floor: After Phase 1

Temporary Motor Vehicle/Treasurer

Atty.

2nd Floor: Phase 2

TemporaryCo. Atty

Support &Interns

DistrictCourt

Courtroom

District CourtOffices

TemporaryBCC

Meeting Room

JusticeCourt

Sheriff’sDepartment

3rd Floor: After Phase 13rd Floor: Phase 2

Room 374

County Attorney’s Office

4th Floor: After Phase 14th Floor: Phase 2

County Attorney

Construction &

Temporary Offices for RelocatedEmployees

Phase 3

Justice Court Civil temporarily relocated to 2nd floor courthouse

Sheriff’s Office Warrants and Civil temporarily relocated to 4th floor annex

Holding cells temporarily relocated to courthouse basement

District Court courtrooms temporarily located in EOC, Commissioners’ public meeting room, Standing Master hearing room

Basement: After Phase 2

Basement: Phase 3

Dispatchers

Mgrs.Lockers

ServersOEM

DirectorDispatchTraining/

EOC Rooms

Storage

Conference

Temporary

Courtroom

TemporaryHolding

Cells

SheriffDist

Court

Courtroom 1

1st Floor: After Phase 2

1st Floor: Phase 3

CourtroomMediation

Pro Se

MediationJury Rooms

Clerk & RecorderElections

Motor VehicleTreasurer

DeliCommissioners’

PublicMeetingRoom

MediationJury Rooms

Justice CourtCivil

Temporary Courtroom

Pro Se

TemporaryCourtroom

&Commissioners’

PublicMeetingRoom

JusticeCourtCivil

Mediation

DistrictCourt

Courtrooms/Offices

Clerk of

Court

Vacant

2nd Floor: After Phase 2

AttyOfc

2nd Floor: Phase 3JusticeCourtCivil

Temp

JusticeCourt

Courtrooms&

CriminalFunctions

Sheriff’sDepartment

District CourtOffices

DistCourt

Offices

TemporaryBCC

Meeting Room

JusticeCourt

Sheriff’s Department

3rd Floor: After Phase 23rd Floor: Phase 3

DistrictCourt

Courtroom DistrictCourt

Courtroom

DistCourtConf.

VacantVacant

County Attorney’s Office

4th Floor: After Phase 24th Floor: Phase 3

Temporary Offices for:

District Court Dept. 1 Staff

Specialty Court Staff

Sheriff’s Civil & Warrants

Phase 4

Remaining District Court staff relocated to 4th floor annex

Holding cells remain temporarily relocated to courthouse basement

Two District Court courtrooms remain temporarily located in Commissioners’ public meeting room & Standing Master hearing room

Two District Court courtrooms permanently available on 3rd floor courthouse

Basement: After Phase 3

Basement: Phase 3

Dispatchers

Mgrs.Lockers

ServersOEM

DirectorDispatchTraining/

EOC Rooms

Storage

Conference

OEM Director

Storage

Conference

Temporary

Courtroom

Dispatch Training & EOC

Temporary Holding Cells

1st Floor: After Phase 3

1st Floor: Phase 4MediationJury Rooms

Clerk & RecorderElections

Motor VehicleTreasurer

DeliCommissioners’

PublicMeetingRoom

MediationJury Rooms

Justice CourtCivil

Temporary Courtroom

Pro Se

TemporaryCourtroom

&Commissioners’

PublicMeetingRoom

Clerk of

Court2nd Floor: After Phase 3

2nd Floor: Phase 4JusticeCourtCivil

Temp

JusticeCourt

Courtrooms&

CriminalFunctions

Sheriff’sDepartment

SpecialtyCourtTemp

District CourtOffices

DistCourt

Offices

TemporaryBCC

Meeting Room

Vacant Vacant

3rd Floor: After Phase 33rd Floor: Phase 4

DistrictCourt

Courtroom DistrictCourt

Courtroom

DistCourtConf.

District Court

Offices,

Courtrooms,

Holding Cells

District CourtOffices

County Attorney’s Office

4th Floor: After Phase 34th Floor: Phase 4

Temporary Offices for:

District Court Dept. 1 Staff

Specialty Court Staff

Sheriff’s Civil & Warrants

Temporary Offices for:

District Court Staff

All Departments

Phase 5

Expanded County Attorney office space permanently available for County Attorney expansion

Technology and electronic upgrades to historic courtroom

County Attorney’s Office

4th Floor: Phase 5

Schematic Designs

Departments in the administration building: Commissioners’ Office Auditor Human Resources Facilities Management Information Services

Telephone Services Surveyor/GIS Financial Services

Central Stores

Schematic Designs

Departments in the courthouse and annex: 911/EOC Clerk & Recorder/Elections Motor Vehicle/Treasurer Sheriff’s Department Justice Court District Court County Attorney