module 8: cataloguing with rda: recording relationships based on the lc rda training module f :...
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Module 8: Cataloguing with RDA:
Recording Relationships
Based on the LC RDA Training Module F : Relationships in Bibliographic and Authority Records
Modified by: Chris OliverMcGill University LibrariesCanadian Committee on Cataloguingchris.oliver@mcgill.ca
RDA training module 8 (ver. 2012/10) 1
Acknowledgements
• with many thanks to the Library of Congress for allowing the use and modification of their training modules
http://www.loc.gov/aba/rda/Refresher_training_oct_2011.html
• with many thanks to the copyright holders of RDA Toolkit for permission to copy screens and the RDA logo for educational purposes. All screens copied are identified with: "Screen image from the RDA Toolkit (www.rdatoolkit.org) used by permission of the Co-Publishers for RDA (American Library Association, Canadian Library Association, and CILIP: Chartered Institute of Library and Information Professionals”.
RDA training module 8 2
Outline
• preamble: are relationships important?– core relationships– role of relationships– relationships in a MARC environment
• relationships: 2 aspects
• overview of RDA relationships in MARC environment– bibliographic records– authority records
RDA training module 8 3
Categories of relationshipsprimary relationships wemi - 1 workRDA section 5
relationships between resource and personRDA section 6 family
corporate body
relationships between works, expressions, manifestations, and items
RDA section 8
relationships between persons, families, corporate bodies
RDA section 9RDA training module 8 4
Core relationships
0.6.5 primary relationships
core = work manifested
core if = if more than 1 expression of work – expression manifested
» » » only predominant or first-named
RDA training module 8 5
Core relationships
0.6.6 relationships between resource and person, family, and corporate body
core = creator (person, family, corporate body)
core if = other person, family, or corporate body
if needed to construct the authorized access point representing the work
for example, defendant, appellant
» » » principle responsibility or first-named
RDA training module 8 6
Core relationships
0.6.7 subject relationships core = one subject relationship
0.6.8 relationships between works, expressions, manifestations, and items
no core relationships
0.6.9 relationships between persons, families, and corporate bodies
no core relationships
* * * LC Core – some additional relationships beyond RDA core
RDA training module 8 7
Are relationships important?
• FRBR and FRAD models:entities -- attributes -- relationships between the entities
• RDA emphasizes the existence and recording of relationships
• precise relationships» better navigation» better collocation» better resource discovery for user
RDA training module 8 8
We know about relationships
entity
RDA training module 8 9
RDA: more relationships
entity
RDA training module 8 10
RDA: precise types of relationship
entity
RDA training module 8 11
Relationships and MARC
FRBR, FRAD importance of
RDA relationships
implementing RDA not obvious
in a MARC appear to be unimportant
environment
RDA training module 8 12
AACR2 + MARC 21 for example
name of a person ------- title of book
AACR2 + MARC 21• type of relationship may be embedded in text of
bibliographic descriptionand/or• bibliographic record contains a field with the
authorized access point for the person and a field with the title of the book
RDA training module 8 13
MARC wrapper
100 1 $a Leacock, Stephen, $d 1869-1944. 245 10 $a Sunshine sketches of a little town.
260 $a Toronto : $McClelland & Stewart, $c 1931.
no relationships mentioned: creator – workwork – expression – manifestation
infer relationships
RDA training module 8 14
RDA + MARC 21 for example
name of a person ------- title of bookRDA + MARC 21• type of relationship may be embedded in text of
manifestation elementsand/or• bibliographic record contains a field with the
authorized access point for the person and a field with the title of the manifestation
• may use relationship designators to define relationship
RDA training module 8 15
RDA +MARC 21bibliographic record
100 1 $a Leacock, Stephen, $d 1869-1944, $e author.245 10 $a Sunshine sketches of a little town. 264 1 $a Toronto : $McClelland & Stewart, $c 1931.
part of a MARC record (intended for illustration only) • in RDA context, unlikely to have no statement of responsibility• RDA record would contain additional data about the work
manifested• but even if there were no other data, relationship can be
defined preciselyRDA training module 8 16
RDA + post MARC 21
for example
name of a person ------- title of book
RDA + post MARC 21 record environment• data about entities• data about relationships • no MARC record wrapper • data about the resource holds together through the
defined relationships
RDA training module 8 17
work – Sunshine sketches of a little town
Person – Stephen Leacock
author
work – Afternoons in Utopia
Lahontan’s voyages
editor
date of birth -- 1869 date of death -- 1944country – Canadaprofession – author, professoraffiliation – McGill University
Text English
Text French
spoken word
realizedauthor
manifestation – Sunshine sketches of a little townToronto : McClelland & Stewart, 1931
manifested
item – signedcopy
exemplar
autographer
RDA training module 8 18
) used by permission of the Co-Publishers for RDA
(American Library Association, Canadian
Library Association, and CILIP: Chartered Institute
of Library and Information Professionals) RDA training module 8 19
Relationships: 2 aspects
work relationship expression
work relationship person
work X relationship work Y
corporate body A relationship corporate body B
entity A entity Brelationship
RDA training module 8 20
1. Existence of relationship
signal the existence of a relationship between entities
RDA 17.4conventions to record primary relationships:•identifier ISBN, ISMW, URI
•authorized access point for work or expression•composite description
(describe manifestation and then add one or more elements identifying the work, expression, item)
RDA training module 8 21
1. Existence of relationship
signal the existence of a relationship between entities
RDA 18.4conventions to record persons, families and corporate bodies associated with the resource:•identifier LAC control number
•authorized access point for person, family or corporate body
RDA training module 8 22
1. Existence of relationship
signal the existence of a relationship between entities
RDA 24.4recording relationships between works, expressions, manifestations and items:•identifier ISSN, ISBN, URI
•authorized access point for related work or expression•description of related work, expression, manifestation, or item
• structured or unstructured
RDA training module 8 23
1. Existence of relationship
signal the existence of a relationship between entities
RDA 29.4recording relationships between persons, families and corporate bodies:•identifier Union List of Artist Names ID
•authorized access point for related person, family or corporate body
RDA training module 8 24
Relationships: 2 aspects
work realization expression
work created by person
work X parody of work Y
corporate body A successor of corporate body B
entity A entity Brelationship C
RDA training module 8 25
2. Precise type of relationship
• use of relationship designators• RDA appendices I, J, and Kfor example: Appendix I, I.2.1, Relationship designators for creators
artistauthorcartographercompilerenacting jurisdictionphotographerprogrammer
RDA training module 8 26
2. Precise type of relationship
• use of relationship designators• RDA appendices I, J, and Kfor example: Appendix I, I.3.1, Relationship designators for persons,
families and corporate bodies associated with an expressionarranger of musiccostume designerperformer
actorconductormoderatornarrator
RDA training module 8 27
2. Precise type of relationship
• use of relationship designators• RDA appendices I, J, and Kfor example: Appendix J, J.2.2, Derivative work relationships
based onabridgement ofadaptation of
dramatization ofmotion picture adaptation of
indexing formusical setting of
RDA training module 8 28
2. Precise type of relationship
• use of relationship designators• RDA appendices I, J, and Kfor example: Appendix K, K.2.1, person to other person
alternate identityreal identity
Appendix K, K.2.2, person to familyfamily memberprogenitor
Appendix K, K.2.3, person to corporate bodyemployeefounderincumbent
RDA training module 8 29
Relationship designators
• RDA appendices I, J, and Ko not closed listso possible to suggest other termso not core
Library of Congress’ Policy and Standards Division has volunteered to be recipient for new suggestions.
• if term is missing, decide on a term and notify PSDLChelp4rda@loc.gov
• LC policy: decisions in some LCPSs; otherwise, cataloger judgment to use
RDA training module 8 30
MARC + relationship designators
relationship designators in MARC records>>> added to authorized access point for:
person, family or corporate body• use $e in 1XX or 7XX for bibliographic records (or possible to use $4)
• do not use $e in authority records
RDA training module 8 31
MARC + relationship designators
relationship designators in MARC records>>> added to authorized access point for:
related works and expressions• use $i in bibliographic records
access points, linking fieldsexcept if MARC coding already indicates relationship
• do not use in 1XX of authority records
RDA training module 8 32
MARC + relationship designators
relationship designators in MARC records>>> in authority records:related persons, families, corporate bodiesrelated works, expressions
• use $i in 5XX of authority recordsexcept if MARC coding already indicates relationship
RDA training module 8 33
Exercises
• Exercise 9question 9.1 (requires access to Toolkit)
question 9.4 (requires access to Toolkit)
RDA training module 8 34
“Justification”
AACR2 • description• add access points to be able to find• access point has to be justified • justification must be in the description
RDA • access point does not require justification within “the description”
• every piece of data that you record is usable; data elements are distinct, defined and independent
RDA training module 8 35
P/F/CB relationship to resource
person workfamily expressioncorporate body manifestation
item
RDA training module 8 36
MARC 21: P/F/CB and work
• authorized access point• how many??? no more “rule of three”
• RDA core, LC core• policy at one’s own library• cataloguer judgment
creator (RDA 19.2)• 1 creator 1XX• more than 1 creator 1XX and 7XX• may use relationship designators $e
RDA training module 8 37
MARC 21: P/F/CB and work• creator -- core = principal or first named (RDA 19.2)100 1 $a Leacock, Stephen, $d 1896-1944, $e author.100 1 $a Gould, Glenn, $d 1932-1982, $e composer.100 1 $a Gillis, Margie, $e choreographer. (original work)110 2 $a Ontario, $e enacting jurisdiction.--------------------------------------------------------------------------------------------------------
100 1 $a Edwards, Gail, $e author.245 10 $a Picturing Canada : $b a history of Canadian children’s
illustrated books and publishing / $c Gail Edwards and Judith Saltman.
700 1 $a Saltman, Judith, $e author
RDA training module 8 38
MARC 21: P/F/CB and work• others associated with a work (RDA 19.3)
• not core; follow policy or cataloguer judgment
700 1 $a Leacock, Stephen, $d 1896-1944, $e addressee.
710 2 $a McCord Museum, $e host institution.
710 2 $a Royal Canadian Geographical Society, $e issuing body.
RDA training module 8 39
MARC 21: P/F/CB and expression• contributor to the expression (RDA 20.2)700 1 $a Leacock, Stephen, $d 1896-1944, $e editor.700 1 $a Gould, Glenn, $d 1932-1982, $e performer.700 1 $a Gillis, Margie, $e dancer.700 1 $a Martchenko, Michael, $e illustrator.700 1 $a Saint Germain, Michel, $e translator.----------------------------------------------------------------------------
100 1 $a Munsch, Robert N., $d 1945- $e author. 245 10 $a Moira’s birthday / $c story by Robert Munsch ; art by
Michael Martchenko.700 1 $a Martchenko, Michael, $e illustrator.
RDA training module 8 40
MARC 21: P/F/CB and expression• do not require justification
for example, if there is no statement about the illustrator in the description, one can still have the 700
100 1 $a Munsch, Robert N., $d 1945- $e author. 245 10 $a Moira’s birthday / $c story by Robert Munsch. 700 1 $a Martchenko, Michael, $e illustrator.also possible, but Martchenko relationship is less clear:100 1 $a Munsch, Robert N., $d 1945- 245 10 $a Moira’s birthday / $c story by Robert Munsch. 700 1 $a Martchenko, Michael.
RDA training module 8 41
MARC 21: P/F/CB + manifestation• roles that change from one manifestation to
another: for example: producer *publisher *
broadcastermanufacturer *
engraverprinter
distributor *film distributor
*** terms with asterisk cannot be used as relationship designators because they are already RDA elements
RDA training module 8 42
MARC 21: P/F/CB + manifestation264 3 $a Vancouver : $b Heavenly Monkey, $c 2003.710 2 $a Heavenly Monkey (Firm), $e printer.
264 1 $a Winnipeg : $b Centre for Rupert’s Land Studies at the University of Winnipeg, $c 2009.710 2 $a Centre for Rupert’s Land Studies.
do not include a relationship designator for “publisher”
RDA training module 8 43
MARC 21: P/F/CB + item• roles that change from one item to another:
for example: former ownerannotatorbindercurator
561 $a Author’s signed presentation copy to Hugh and Tota MacLennan. $5 CaQMM
700 1 $a MacLennan, Hugh, $d 1907-1990, $e former owner. $5 CaQMM
RDA training module 8 44
Exercises
• Exercise 8• Exercise 9
question 9.3 (requires access to Toolkit)
RDA training module 8 45
Related resources
work workexpression expressionmanifestation manifestationitem item
related works RDA 25related expressions RDA 26related manifestations RDA 27related items RDA 28
RDA training module 8 46
Related workstypes of relationships:•derivative
adaptationslibretto based onparodies
•descriptive (subject)
•whole-partcontains/contained inseries
RDA training module 8 47
Related works• accompanying
concordancefinding aidsupplement
• sequentialcontinuessequel tosupersedes
RDA training module 8 48
MARC 21 and related works
• identifier: for example, OCLC record number
• authorized access point• structured description:
formal note or linking fields
• unstructured description:narrative note
relationship designators in appendix J
RDA training module 8 49
MARC 21 and related work
Derivative relationship:100 1 $a Mitchell, Ken, $d 1940-245 14 $a The heroic adventures of Donny Coyote / $c Ken
Mitchell.264 1 $a Regina : $b Coteau Books, $c [2003].500 $a Based on Don Quixote, by Miguel de Cervantes Saavedra.700 1 $i Based on: $a Cervantes Saavedra, Miguel de, $d 1547-
1616. $t Don Quixote.
unstructured description and authorized access point with relationship designator (500 not required)
RDA training module 8 50
MARC 21 and related workWhole-part relationship:100 1 $a Pollock, Sharon.245 10 $a Sharon Pollock : $b three plays / $c introductory essay
by Sherrill Grace.264 1 $a Toronto : $b Playwrights Canada Press, $c 2003.505 0 $a Moving pictures -- End dreams -- Angel's trumpet.700 12 $a Pollock, Sharon. $t Moving pictures.700 12 $a Pollock, Sharon. $t End dreams700 12 $a Pollock, Sharon. $t Angel’s trumpet
505 = structured description – not requiredno relationship designators because 700 2nd ind = 2
RDA training module 8 51
MARC 21 and related work
Sequential relationship:245 00 $a Canadian journal of communication.780 00 $t Media probe $x 0384-1618 $w (OCoLC)3227428
linking field=structured descriptiontwo identifiersdo not need relationship designator because of MARC coding of indicators in 780: 1st ind= display note
2nd ind=“continues”
RDA training module 8 52
Related expressions
• same types of relationships as related works• some common expression relationships:
derivativerevisioneditiontranslation
whole/part for example, translations in a compilation
RDA training module 8 53
MARC 21 and related expression
whole-part
245 00 $a Two novels from ancient Greece : $b Chariton's Callirhoe and Xenophon of Ephesos' An Ephesian story: Anthia and Habrocomes / $c translated, with introduction and notes, by Stephen M. Trzaskoma.
700 02 $a Chariton. $t De Chaerea et Callirrhoe. $l English700 02 $a Xenophon, $c of Ephesus. $t Ephesiaca. $l English.700 1 $a Trzaskoma, Stephen, $e translator.
access points representing the expressions contained in wholedo not need relationship designators for the two expressions
RDA training module 8 54
MARC 21 and related expression
relationship between different language editions
245 00 $a Canadian minerals yearbook.580 $a Issued also in French with title: Annuaire des
minéraux du Canada. 775 0 $t Annuaire des minéraux du Canada. $w (DLC)
91647534 $w (OCoLC)24705884
unstructured descriptionstructured description: 7752 identifiers2nd ind of 775 = Other edition available
RDA training module 8 55
MARC 21 and related expression
translation
100 1 $a Leacock, Stephen, $d 1869-1944.240 10 $a Sunshine sketches of a little town. $l French245 13 $a Un été à Mariposa : croquis en clin d’oeil / $c Stephen
Leacock ; traduit du canadien-anglais par Élise de Bellefeuille et Michel St-Germain.
700 1 $i Translation of: $a Leacock, Stephen, $d 1869-1944. Sunshine sketches of a little town.
100 + 240 = authorized access point representing the expression700 = authorized access point - relationship of expression to work
RDA training module 8 56
MARC 21 and related expression
translation
100 1 $a Leacock, Stephen, $d 1869-1944.240 10 $a Sunshine sketches of a little town. $l French245 13 $a Un été à Mariposa : croquis en clin d’oeil / $c Stephen
Leacock ; traduit du canadien-anglais par Élise de Bellefeuille et Michel St-Germain.
500 $a Translation of: Sunshine sketches of a little town / Stephen Leacock.
100 + 240 = authorized access point representing the expression500 = structured description
(instead could have structured description in 765)RDA training module 8 57
MARC 21 and related expression
translation
100 1 $a Leacock, Stephen, $d 1869-1944.240 10 $a Sunshine sketches of a little town. $l French245 13 $a Un été à Mariposa : croquis en clin d’oeil / $c Stephen
Leacock ; traduit du canadien-anglais par Élise de Bellefeuille et Michel St-Germain.
500 $a Translation of author’s novel, Sunshine sketches of a little town.
100 + 240 = authorized access point representing the expression500 = unstructured description
RDA training module 8 58
Related manifestation• some common related manifestation relationships:
equivalentreproduction
electronic reproductionreprint
also issued aswhole-part
insertsspecial issues
accompanyingissued with
*** do not use authorized access pointsRDA training module 8 59
MARC 21 + related manifestation
equivalent manifestation245 00 $a |a Canadian journal of criminology = |b Revue canadienne de criminologie.300 $a 1 online resource (21 volumes)776 08 $i Electronic reproduction of (manifestation): $t Canadian journal of criminology $x 0704-9722 $w (DLC) 80640888 $w (OCoLC)3563755
accompanying501 $a Filmed with: _______________________ .
RDA training module 8 60
Related item
• some common related item relationships:equivalent
reproduction of a specific copyelectronic reproductionfacsimile
whole-partcontains
accompanyingbound with
*** do not use authorized access points usually local information
RDA training module 8 61
MARC 21 and related item
when it only applies to a specific item (copy specific)501 $a Bound with: ____________________ . $5 CaQMM501 $a With: ___________________ . Bound together subsequent to publication. $5 CaQMM
relationship of manifestation to item of another manifestation:245 10 $a Madame Bovary : $b reproduction au trait de l’original
de 1857 annoté par Gustave Flaubert / Gustave Flaubert ; postface d’Yvan Leclerc.
500 $a Reproduction of the copy of the original 1857 edition marked by Flaubert's own highlighting and commenting …
RDA training module 8 62
Exercises
• Exercise 9question 9.2 (requires access to Toolkit)
RDA training module 8 63
Relationships between P/F/CB
person personfamily familycorporate body corporate body
related persons RDA 30related families RDA 31related corporate bodies RDA 32
RDA training module 8 64
Relationships between P/F/CB
• relationships recorded in authority records• recorded in 5XX fields• may use relationship designators in $i
if not already indicated by MARC coding, for example, $w
100 1 $a Carroll, Lewis, $d 1832-1898.500 1 $w r $i Real identity: $a Dodgson, Charles Lutwidge, $d
1832-1898.
$w r = relationship designation is in $i
RDA training module 8 65
Relationships between P/F/CB
110 2 $a Library and Archives Canada510 2 $w a $a National Archives of Canada510 2 $w a $a National Library of Canadaor110 2 $a Library and Archives Canada510 2 $w r $i Predecessor: $a National Archives of Canada510 2 $w r $i Predecessor: $a National Library of Canada
RDA training module 8 66
Relationships between P/F/CB
100 1# $a Leacock, Stephen, $d 1869-1944. 510 2# $w r $i Employer: $a McGill University
100 1# $a Carroll, Charles N. $q (Charles Nagus), $d 1817-1902500 3# $w r $i Descendants: $a Carroll (Family : $g Carroll, Charles N. (Charles Negus), 1817-1902)
RDA training module 8 67
Relationships demand attention
• important for resource discovery• not always obvious in MARC environment• crucial in post-MARC environment• during RDA implementation, attention tends to focus
on entities and attributes• don’t forget to think in terms of relationships
between entities
RDA training module 8 68
ReferencesBased on: Library of Congress. Module F. Relationships in bibliographic and authority records. Module prepared as part of RDA Refresher Training at LC (October 2011)http://www.loc.gov/aba/rda/Refresher_training_oct_2011.html
Also: Document R-5 on LC policy for encoding information in MARC bibliographic and authority records
Document R-6: name authority record examplesAlso all modules, documents and exercises prepared for refresher: http://www.loc.gov/aba/rda/Refresher_training_oct_2011.html
Also: Examples folders on LC RDA site:http://www.loc.gov/aba/rda/training_examples.html
See also newest module on relationships (module 4, June 2012):http://www.loc.gov/catworkshop/RDA%20training%20materials/LC%20RDA%20Training/LC%20RDA%20course%20table.html
69RDA training module 8
References
•Library of Congress. Module 5. Relationships. Module prepared by the Library of Congress for the Georgia Public Library Cataloging Summit (August 2011)
Also all modules, documents and exercises prepared for the Summit:http://www.loc.gov/aba/rda/Georgia_training_aug_2011.html
•PCC Interim Policies and Best Practices. http://www.loc.gov/aba/pcc/rda/RDA%20Interim%20Policies%20and
%20Best%20Practices.html
•RDA in MARC, October 2012.http://www.loc.gov/marc/RDAinMARC-10-12.html
•RDA Toolkit. Access at http://access.rdatoolkit.org/ (subscription required beyond table of contents)
•RDA Record Examples http://www.loc.gov/catworkshop/RDA%20training%20materials/SCT
%20RDA%20Records%20TG/index.html
70RDA training module 8
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