monterey regional water pollution control...
Post on 17-Jun-2020
0 Views
Preview:
TRANSCRIPT
MONTEREY REGIONAL WATER POLLUTION CONTROL AGENCY
5 Harris Court, Bldg. D, Monterey, California 93940-5756 (831) 372-3367 or (831) 422-1001 – FAX: (831) 372-6178
REGULAR MEETING NOTICE AND AGENDA
Monday, January 27, 2014, 6:30 pm BOARD OF DIRECTORS
[Note: MRWPCA Board Members are appointed from their respective Joint Powers Authority (JPA) jurisdictions.]
Dennis Allion, Chair Del Rey Oaks Gloria De La Rosa, Vice Chair Salinas VACANT Boronda County Sanitation District Ron Stefani Castroville Community Services District Lou Calcagno County of Monterey Tom Moore Marina Coast Water District Libby Downey Monterey Tommy Razzeca Moss Landing County Sanitation District Rudy Fischer Pacific Grove Dave Pendergrass Sand City Ralph Rubio Seaside VACANT United States Army - Ex-Officio
You are invited to visit our Website @ www.mrwpca.org to access a description of MRWPCA and its Mission Statement.
NOTE: All enclosures and staff materials regarding the following agenda items are available for public review on Thursday, January 23, 2014 through Monday, January 27, 2014, at the MRWPCA’s Administrative Office in Monterey at Ryan Ranch, and at the public libraries located in Castroville, Marina, Monterey, Pacific Grove, Salinas, and Seaside.
MRWPCA Regular Meeting Notice and Agenda – January 27, 2014, 6:30 pm 1. CALL TO ORDER
2. ROLL CALL
3. PLEDGE OF ALLEGIANCE
4. PUBLIC COMMENTS Anyone wishing to address the Board on matters not appearing on the Agenda may do so now for not more
than three (3) minutes. Comments on any other matter listed on the Agenda are welcome at the time the matter is being considered by the Board.
5. SPECIAL ACKNOWLEDGEMENTS
A. 2014 Project of the Year Award of Merit from Monterey Bay Chapter of the American Public Works Association: RTP Energy Upgrades Project – MRWPCA, Carollo Engineers Inc. and C. Overaa & Co.
B. Award of PG & E Incentive Payments for Energy Efficiency Measures for two projects:
1. Bioflocculation Aeration System Project: $32,970.79
2. Digester Mixing System Upgrades Project: $8,954.90
6. CONSENT AGENDA The Consent Agenda consists of routine items for which Board approval can be taken with a single motion and
vote. A Board Member may request that any item be placed on the Regular Agenda for separate consideration.
A. Approve Board Minutes/Report for Regular Board Meeting of October 28, 2013
B. Approve Board Minutes/Report for Regular Board Meeting of November 25, 2013
C. Receive Financial Statements through September 2013 D. Schedule of Cash and Investments as of December 31, 2013 E. Receive Comparison Percentage of FY 2013/14 Budget Expended
Through December 2013
F. Receive Check Register – November and December 2013 G. Receive Waste Discharge Report for December 2013; NPDES
Monitoring Report for November/ December 2013; and Plant Flows and Effluent Quality for Connected Agencies, Plus Flow Charts for RTP, Salinas, Monterey Peninsula, Marina, Fort Ord, and Castroville for December 2013
2
MRWPCA Regular Meeting Notice and Agenda – January 27, 2014, 6:30 pm H. Receive Actual vs. Budgeted Fiscal Year 2013/14 Expenditures for
the Capital Improvement Program, Capitalized Equipment Fund, Urban Reclamation Program, and Capacity Fees for December 2013
I. Receive Residential Dwelling-Unit Aggregate as of December 31, 2013
J. Establish Nomination Committee for Election of Board Officers for 2014
K. Approve Memorandum of Agreement (MOA) with Monterey Regional Storm Water Management Program (MRSWMP) Entities
L. Award of Contract for Monterey Regional Storm Water Management Program (MRSWMP) Public Education/Outreach and Public Involvement/Participation Services
7. COMMITTEE REPORTS AND RELATED ACTION ITEMS
Action items related to Committee Reports consist of business which requires a vote by the Board. Committee information only items require no Board action. These items are acted upon in the following sequence: (1) Summary Staff Report (including a draft copy of Committee’s minutes) (2) Committee Chair Comments; (3) Board Questions to Committee Chair and Staff; (4) Public Comments, if any; and (5) Board Discussion and Action.
A. BUDGET/PERSONNEL COMMITTEE – JANUARY 10, 2014
1. INFORMATION ONLY ITEMS – RECEIVE ONLY - NO ACTION REQUIRED
A. BPC Approval of August 9, 2013 BPC Minutes
The BPC Approved the August 9, 2013 BPC Minutes as presented. B. Update on FY 2014/15 Budget Rate Study Analysis
Information only – no action taken/required.
2. RECEIVE BPC ACTION ITEMS – BOARD ACTION REQUIRED
A. Consider Award of Contract for Information Technology and SCADA Master Plan
ACTION RECOMMENDATION: That the Board approve a contract with Kennedy-Jenks Engineers in the amount of $229,020 to complete the IT and SCADA Master Plan.
B. Consider Award of Contract for Ocean Outfall Inspection and Maintenance
ACTION RECOMMENDATION: That the Board approve the withdrawal of the previously offered contract to Sea Engineering Inc. and award the contract to Ballard Diving & Salvage in the amount of $99,700.
3
MRWPCA Regular Meeting Notice and Agenda – January 27, 2014, 6:30 pm
B. RECYCLED WATER COMMITTEE – JANUARY 16, 2014
1. INFORMATION ONLY ITEMS – RECEIVE ONLY - NO ACTION REQUIRED A. RWC Approval of November 14, 2013 RWC Minutes The RWC Approved the November 14, 2013 RWC Minutes as
presented
B. Update on CPUC Water Proceedings (A.12-04-019), Monterey Peninsula Regional Water Authority, and Technical Advisory Committee
Information only – no action taken/required.
C. Update on the Groundwater Replenishment (GWR) Project and Urban Reclamation Projects
Information only – no action taken/required
D. CLOSED SESSION
Conference with Legal Counsel – Potential Litigation (Arbitration) Pursuant to Government Code 54956.9 (c)
1. Initiation of Litigation (Arbitration) Based on Existing Facts and Circumstances (Dispute Under Third Amendment of Agreement with MCWRA): One Case
Information only – no action taken/required
2. RECEIVE RWC ACTION ITEMS – BOARD ACTION REQUIRED
A. Recommend Mid-Year GWR Budget Adjustment
ACTION RECOMMENDATION: That the Board approve the proposed mid-year GWR budget increase by an amount not to exceed $1,557,714 subject to MPWMD consensus approval and reimbursement per our cost sharing provisions.
8. ACTION ITEMS Action items consist of business which requires a vote by the Board. These items are acted upon in the
following sequence: (1) Staff Report; (2) Board Questions to Staff; (3) Public Comments; and (4) Board Discussion and Action.
A. Consider Approval of Amendment 1 to MRWPCA – MPWMD GWR Cost Sharing Agreement
ACTION RECOMMENDATION: That the Board approve Amendment 1 to MRWPCA – MPWMD GWR Cost Sharing Agreement.
4
MRWPCA Regular Meeting Notice and Agenda – January 27, 2014, 6:30 pm
9. INFORMATIONAL ITEMS A. Reclamation Project Status Summary
B. Strategic Planning Goals (2011-2014) and One-Year Objectives Update
C. Operational Report
10. STAFF REPORTS Staff Reports include items for which verbal reports/presentations will be provided. If a specific presentation is
planned, it will be listed and summary information may be included with the Agenda. Brief oral reports may be provided for items arising after Agenda preparation. The Board may wish to ask questions or discuss a staff report, but no action is appropriate other than referral to staff, or request that a matter be set as a future Agenda item.
A. General Manager/Assist. General Manager/Legal Counsel 1. General Items 2. Update on Projected Senior Management Turnover
B. 2014 CSIP/SRDF Operational Challenges – Mark Malanka, Maintenance Manager
11. CORRESPONDENCE A. City of Seaside Resolution Approving Assignments to Outside
Agencies and Boards, January 17, 2014
B. City of Del Rey Oaks 2014 Regional Agencies Boards and Committees Representatives Appointment List, January 9, 2014
C. City of Sand City Resolution Approving Appointments to various local and Regional Agencies and Boards, December 23, 2013
D. Letter of thanks from Monterey County Fair for participating as an exhibitor in Monterey County’s 2013 Fair, December 3, 2013
12. RECESS TO CLOSED SESSION As permitted by Government Code Section 54956 et seq., the Board may adjourn to a Closed or Executive
Session to consider specific matters dealing with pending or potential litigation, certain personnel matters, real property negotiations, or confer with the MRWPCA’s Meyers-Milias-Brown representative.
A. Conference with Legal Counsel – Potential Litigation (Arbitration) (Pursuant to Govt Code 54956.9 (c))
1. Initiation of Litigation (Arbitration) Based on Existing Facts and Circumstances (Dispute Under Third Amendment of Agreement with MCWRA): One Case
5
MRWPCA Regular Meeting Notice and Agenda – January 27, 2014, 6:30 pm
13. BOARD MEMBER COMMENTS/REPORTS Board Members may ask a question for clarification, make a brief announcement or make a brief comment or report on his
or her own activities within the jurisdiction of the Agency. No discussion or action is appropriate other than referral to staff for consideration or setting a matter as a future agenda item.
14. ADJOURNMENT Set next meeting(s)/location(s)/date(s)/time(s): Regular and/or Special Meeting(s): A. Location: MRWPCA Board Room - Ryan Ranch Date(s)/Time(s):
REGULARLY SCHEDULED BOARD MEETING Monday, February 24, 2014 at 6:30 pm
6
MRWPCA Regular Meeting Notice and Agenda – January 27, 2014, 6:30 pm
* * * * * *
This Meeting Notice and Agenda was posted at the Administrative Offices of the MRWPCA, 5 Harris Court, Building D, Monterey, California, action may be taken on any of the items agendized above.
POSTED: Thursday, January 23, 2014
BY: /s/Chayito Ibarra Executive Assistant
7
Page 1
MONTEREY REGIONAL WATER
POLLUTION CONTROL AGENCY
* * * AGENDA TRANSMITTAL FORM * * *
MEETING DATE: JANUARY 27, 2014
AGENDA ITEM: 6 – A through L
AGENDA TITLE: CONSENT AGENDA
Consent ( X ) Action ( ) Informational ( )
CONTACT: KEITH ISRAEL, GENERAL MANAGER
PHONE: 372-3367 or 422-1001
DEPARTMENT SUMMARY AND REQUESTED BOARD ACTION: Listed below are items that are a part of the Consent Agenda:
Routine Items:
A. Approve Minutes/Report for the Regularly Scheduled Board Meeting of October 28, 2013
B. Approve Board Minutes/Report for the Regularly Scheduled Board Meeting of November 25, 2013
C. Receive Financial Statements through September 2013
D. Schedule of Cash and Investments as of December 31, 2013
E. Receive Comparison Percentage of FY 2013/14 Budget Expended Through December 2013
F. Receive Check Register for November and December 2013
G. Receive Waste Discharge Report, December 2013; NPDES Monitoring Report for December 2013; and, Plant Flows and Effluent Quality for Connected Agencies, Plus Flow Charts for RTP, Salinas, Monterey Peninsula, Marina, Fort Ord, and Castroville for December 2013.
H. Receive Actual vs. Budgeted Fiscal Year 2013/14 Expenditures for the Capital Improvement Program, Capitalized Equipment Fund, Urban Reclamation Program, and Capacity Fees for December 2013
I. Receive Residential Dwelling-Unit Aggregate as of December 31, 2013
Non-Routine Items:
J. Establish Nomination Committee for Election of Board Officers for 2014
K. Approve Memorandum of Agreement (MOA) with Monterey Regional Storm
Page 2
MONTEREY REGIONAL WATER
POLLUTION CONTROL AGENCY
* * * AGENDA TRANSMITTAL FORM * * *
Water Management Program (MRSWMP) Entities
L. Award Contract for Monterey Regional Storm Water Management Program (MRSWMP) Public Education/Outreach and Public Involvement/Participation Services
FINANCIAL IMPACT: ( X ) Yes ( ) No
FUNDING SOURCE: N/A
BUDGET RECAP: N/A
PRIOR BOARD ACTIONS: N/A
ALTERNATIVES: N/A
COMMITTEE REVIEW
AND ACTION: N/A
MANAGER
RECOMMENDATION: Accept Consent Agenda.
ATTACHMENTS:
1. Draft Minutes/Reports for Regularly Scheduled Board Meeting of October 28, 2013
2. Draft Minutes/Reports for Regularly Scheduled Board Meeting of November 25, 2013
3. Financial Information
4. Check Register
5. NPDES Monitoring Report Letters and Flow Charts
6. Expenditures and Revenue Graphs
7. Items J - L
RECOMMENDED
MOTION:
Approve Consent Agenda as presented.
U:\BETTY\Board Agendas\Routine Agenda Items\2014\Consent Agenda 1-27-14.doc
M I N U T E S
of the Regular Meeting
Monterey Regional Water Pollution Control Agency
Board of Directors
October 28, 2013
1. CALL TO ORDER
The Regular Meeting of the Board of Directors of the Monterey Regional Water Pollution Control Agency was Called to Order by Vice Chair De La Rosa at 6:30 pm, on Monday, October 28, 2013 in the Board Room at 5 Harris Court, Building D, Monterey, California and Board Chair Allion participated by telephone from Hilton Garden Inn, 9241 Laguna Springs Drive, Elk Grove, CA, 95758.
2. ROLL CALL
BOARD MEMBERS PRESENT: Dennis Allion, Chair (Via Phone) Del Rey Oaks Gloria De La Rosa, Vice Chair Salinas Vacant Boronda County Sanitation District Ron Stefani Castroville Community Services District Lou Calcagno County of Monterey Tom Moore Marina Coast Water District Libby Downey Monterey Vacant Moss Landing County Sanitation District Rudy Fischer [arrived at 6:34pm] Pacific Grove Dave Pendergrass Sand City Ralph Rubio Seaside Vacant – Ex-Officio United States Army
BOARD MEMBERS ABSENT: None
MRWPCA STAFF PRESENT: Keith Israel General Manager Brad Hagemann Assistant General Manager Rob Wellington Legal Counsel John Tiernan Director of Admin Services/Deputy GM
DRAFT
DRAFT
Minutes MRWPCA Regular Board Meeting DRAFT October 28, 2013 Page 2
Tom Buell Director of Finance
Bob Holden Principal Engineer
Mike McCullough Recycled Water Project Assistant
Chris Foley Electrician/Instrumentation Tech II
Sean Curry Electrician/Instrumentation Tech II
Mark Malanka Maintenance Manager
Bill Ragsdale-Cronin Maintenance Supervisor
Chayito Ibarra Executive Assistant
OTHERS PRESENT: None
Dale Huss – Ocean Mist Farms
George Riley – Citizens for Public Water
Dave Chardavoyne – Monterey County Water Resources Agency
Denise Duffy – Denise Duffy and Associates
Allison Imamura – Denise Duffy and Associates
Gary Petersen – City of Salinas
Nancy Isakson – Salinas Valley Water Coalition
3. PLEDGE OF ALLEGIANCE Mr. Moore led the Pledge of Allegiance.
4. PUBLIC COMMENTS At 6:32 pm, Vice Chair De La Rosa called for Public Comments.
Mr. Dale Huss, Ocean Mist Farms, stated that his request for open discussion and debate on possible arbitration under the Third Amendment is not on the agenda. He expressed concern that the extra water being considered for treatment and later delivery to the growers will cost a lot more than the growers can afford to pay and asked that there be consideration regarding any increased costs to the growers.
5. EMPLOYEE RECOGNITION Mr. Hagemann introduced Mr. Bill Ragsdale-Cronin, Maintenance Supervisor, who presented the CWEA Certification for Plant Maintenance Technologist (Grade I) to Sean Curry. Mr. Ragsdale-Cronin explained that Sean was hired in February 2013 and has already proven to be a really fine electrician with an excellent work ethic who has provided this agency with a high skill level for trouble shooting our electrical systems. He also commented on Sean’s athletic abilities for running marathons and ultra-marathons – “he runs 50 miles just for fun.” Mr. Ragsdale-Cronin congratulated Mr. Curry on his completion of the CEWA Certification.
6. CONSENT AGENDA Mr. Moore asked to pull Item I from the Consent Agenda for discussion.
Minutes MRWPCA Regular Board Meeting DRAFT October 28, 2013 Page 3
ACTION TAKEN: On a motion by Mr. Calcagno, seconded by Mr. Rubio, the Board
unanimously approved Consent Agenda Items A through H, as follows on a roll
call vote:
A. Approve Board Minutes/Report – Regular Board Meeting of September 30, 2013
B. Schedule of Cash and Investments as of September 30, 2013
C. Receive Comparison Percentage of Budget Expended Through September 2013 vs. 2012
D. Receive Check Register – September 2013
E. Receive Waste Discharge Report, September 2013; NPDES Monitoring Report for September 2013; and Plant Flows and Effluent Quality for Connected Agencies, Plus Flow Charts for RTP, Salinas, Monterey Peninsula, Marina, Fort Ord, and Castroville for September 2013
F. Receive Actual vs. Budgeted Fiscal Year 2013/14 Expenditures for the Capital Improvement Program, Capitalized Equipment Fund, Urban Reclamation Program and Capacity Fees for September 2013
G. Receive Residential Dwelling-Unit Aggregate as of September 30, 2013
H. Approve Purchase of Replacement Digester Gas Compressor Regarding Consent Agenda Item I, Mr. Moore asked for an explanation of the differences between the old and new proposed series of segments in the contract with CalPERS. Mr. Hagemann stated that the two-year MOU adopted last November included a provision that the employees would pay 50% of the additional PERS costs for FY13/14. He confirmed that CalPERS is verifying the Board’s consent to implement what was negotiated with the employee organizations for this current fiscal year. In November the Board will be asked to affirm this intention.
ACTION TAKEN: On a motion by Mr. Fischer, seconded by Mr. Moore, the Board
unanimously approved Consent Agenda Item I: Approve MRWPCA Resolution
2013-19, approving a Contract Amendment between MRWPCA and CalPERS, on a
roll call vote.
7. COMMITTEE REPORTS AND RELATED ACTION ITEMS
A. RECYCLED WATER COMMITTEE – October 10, 2013
The following are Information Only Items – No Board Action is Needed:
Agenda Item A – RWC Approval of September 12, 2013 RWC Minutes
The RWC approved the September 12, 2013 RWC Minutes, as presented.
Minutes MRWPCA Regular Board Meeting DRAFT October 28, 2013 Page 4
Agenda Item B – Update on CPUC Water Proceedings (A.12-04-019), Monterey Peninsula Regional Water Authority, and Technical Advisory Committee (TAC) Mr. Israel reported that the Water Authority has contracted for a public outreach consultant. He provided an update on the GWR Project at the October 7 TAC meeting, and the TAC reviewed the Water Supply Project Task List and Schedule which was provided to the RWC. Mr. Israel presented the Task List and explained each of the key tasks and their approximate date for completion. He noted that the Water Authority has requested a list of GWR project obstacles. Mr. Israel explained that the upcoming Independent Advisory Panel (IAP) will provide evaluations on components of the GWR project that may be able to identify some possible delays or hindrances that need attention. Discussion followed with Mr. Pendergrass asking about the requirement for dilution water for replenishment water. Mr. Israel explained that GWR can go forward without extra water for dilution. Mr. Fischer asked about Cal Am’s use of the MRWPCA outfall, and Mr. Israel explained that an Exclusive Negotiation Agreement with Cal Am is being prepared to define costs for using the outfall facility and the indemnification that is needed to protect the outfall.
Information only – no action needed.
Agenda Item C – Update on the Groundwater Replenishment (GWR) Project and Urban Reclamation Projects A. Schedule – Mr. Holden presented the Schedule, highlighted the work that was accomplished last month, and explained the tasks that are scheduled for the coming month. He noted that the Pilot Treatment Equipment has been installed and will result in quite a lot of activity for the pilot facility during the next six months. Mr. Holden also provided a graph that illustrated the five phases of the GWR project that demonstrate how various tasks relate to each phase of project development. B. Expenditures – Mr. Holden reported that first quarter costs for GWR are currently lower than expected but will pick up during the next quarter. He noted that the other Urban Reclamation Projects have incurred very small costs during this first quarter. Some discussion followed related to the timing of the completion of the project, the total cost, and the amount of water that would be pumped into the aquifer. Mr. Holden explained that cost estimates have been discussed with MPWMD since they are funding 75% of the project costs. He added that more definitive cost information will be known as soon as the feasibility study and facilities planning work is completed. Mr. Israel added that although there are still many factors to be considered, the preliminary estimate of the cost for GWR is approximately $60 million. C. Project Description – Regarding the definition of project components, Mr. Holden stated there has been further clarification on water sources that will be considered for the project. He explained that due to high costs and some technical and
Minutes MRWPCA Regular Board Meeting DRAFT October 28, 2013 Page 5
regulatory obstacles, the Reclamation Ditch water and winter storage of water in the Salinas Ponds may be considered as an alternative water source in the EIR. Although the Blanco Drain was initially eliminated, he stated that this water source will now also be considered as an alternative in the EIR.
D. Agreements for Source Waters, Injection Sites, and Use of Ocean Outfall – Mr. Holden stated that meetings were continuing with MCWRA, MCWD and with the City of Salinas to prepare a request for easements from the City of Salinas for the permanent wells for the project. Regarding the Schedule, Ms. Downey asked about the projected completion date of December 31 and/or January 1. Mr. Holden responded that our commitment is to have 3,500 AF of water start flowing to the Seaside Basin by January 2017. Mr. Fischer reported there will be a water bond proposed in 2014 to provide $7 to $14 billion for state-wide water projects. He stated that a couple of billion dollars would likely be available for local water projects and encouraged staff to look into possible funding for GWR. Mr. Israel added that our project pre-design work would likely be funded with a SRF loan that is available at a very low interest rate. On a question from Mr. Moore, Mr. Holden stated that the Independent Advisory Panel (IAP) held on October 21 and 22 was organized by Mr. Jeff Mosher, National Water Research Institute Executive Director: Technical consultants who served on the IAP included: Michael Wehner, Orange County Water District (Water Quality and Regulatory); Jean Debroux (Geochemistry, Microbiology and Chemicals of Emerging Concern); and Martin Feeney (Hydrogeologist). Mr. Holden added that the IAP Report is expected in December. E. GWR Roadmap – Mr. Israel reported that the Roadmap was presented to the IAP and some comments were offered that will be incorporated into the document. Staff will take additional time to further refine the document and will likely present it to the Board again in January.
Information only – no action needed.
Agenda Item D – Review MRWPCA Response to August 29, 2013 Letter from City of Monterey regarding Groundwater Recharge and the Role of Storm and Non-Storm Water Flows Received Mr. Israel reported that the TAC meeting held on October 24 was well attended and very productive. He indicated that the RWC will receive a report on the TAC discussions and recommendations for further study of water opportunities regarding stormwater.
Information only – no action needed.
Minutes MRWPCA Regular Board Meeting DRAFT October 28, 2013 Page 6
Agenda Item E - Closed Session 1. Conference with Legal Counsel – Potential Litigation (Arbitration) (Pursuant to Government Code 54956.9)
A. Initiation of Litigation (Arbitration) based on Existing Facts and Circumstances (Dispute under Third Amendment on Agreement with MCWRA): One Case.
Information only – no action needed.
The following are RWC Action Items – Board Action is Required:
Agenda Item A – Consider Approval of Contract with Denise Duffy & Associates to Develop Draft EIR for GWR Project Mr. Holden provided a recap of the work completed by Denise Duffy & Associates (DD&A) in Phases 1 and 2 of the EIR. He explained that the contract being presented is for Phase 3 CEQA-Plus process which is necessary to complete the Administrative Draft of the Draft EIR. There is also additional work required for the CEQA-Plus process that makes this project eligible for SFR loans and ultimately eligible for a possible Federal loan. Mr. Holden provided a list of the components of the Phase 3 work:
Review Technical Team Report - $30,155
Review Cal Am MPWSP Reports - $28,110
Prepare Technical Reports for Administrative Draft EIR - $259,588
CEQA-Plus Compliance - $62,775
Administrative Draft Environmental Impact Report (CEQA-Plus) - $294,528
Project Management, Meetings, Administration - $84,137 Mr. Holden stated that at the RWC meeting, there was discussion about the need for an Administrative Draft EIR (ADEIR). He explained that because various source waters are being considered and negotiated, an ADEIR allows the opportunity to reevaluate and make changes that may occur as technical work progresses. Additionally the ADEIR provides a tool for feasibilities planning. Mr. Holden stated the ADEIR is expected in February 2014 for review and the DEIR will be presented for public review in July 2014. The DD&A contract was presented to the Board members at the meeting for review with staff’s recommendation to award this contract. Discussion followed regardingMr. Moore asked if the previous work completed by DD&A and the resulting work product could be furnished to the Board members. Additionally he expressed concern about and the Board’s hesitancy to approvinge a contract of this amount before having a full vetting of the details. Mr. Rubio stated confirmed that the RWC discussed having the contract available for review; however, because since it was not provided in the agenda packet materials, the members did not have not had the opportunity to give this contract a proper due
Minutes MRWPCA Regular Board Meeting DRAFT October 28, 2013 Page 7
diligence. He added this resulting discussion is not because the Board’s is unwilling to approve this work. Mr. Israel explained that our CEQA attorney was reviewing the contract, and it was returned to staff after the agenda packets had been distributed. Vice Chair De La Rosa suggested that the materials be provided to the Board members and a Special Meeting be scheduled to consider and approve the contract. Discussion continued regarding possible options to approve some tasks to keep the work moving forward and allow time to schedule a Special Board meeting. Mr. Moore asked if there were a way to keep the work moving forward. Ms. Duffy acknowledged that her staff is continuing to work to keep the tasks on schedule; however, this contract provides for the initiation of a major number of sub-consultants to begin work and that cannot be funded without having a contract in place. Mr. Calcagno noted that having an administrative draft EIR in just a few months seems like an impossible task. Ms. Duffy explained that since the Board’s approval of the original contract last February, DD&A has been working constantly with staff and other consultants, with the IAP and technical consultants. She added that during Phase 2, the focus was on the objective for this project which is to have a 3,500 AF project to meet the goals of the Monterey Peninsula Water Supply Project. Ms. Duffy stated that additionally the goal with this EIR is to try to consider every component or set of components for source water and types of different alternative components of the project so that the EIR is useful not only for the 3,500 AF CPUC/Cal Am Water Supply Project, but also in the future. Ms. Duffy addressed Mr. Rubio’s concern about the possible failure of any source water and what the contingency plans would be to produce enough water to participate in the regional plan. She stated that the PCA staff and team of consultants have done a lot of work on that to understand summer and winter supplies, various water sources, timing for availability and what components would be used as alternatives if a source is not available, including possible drought conditions. Mr. Rubio stated that as this project becomes more complex, it is imperative for the Board to have all pertinent information in order to make timely decisions and avoid project delays. He encouraged staff to be diligent in providing information needed and to be sure all issues are being considered. Mr. Rubio proposed a motion to continue this agenda item for a Special Board meeting called by the Chair. Mr. Moore seconded the motion. Mr. Calcagno suggested that water from the Tembladero Slough should be considered as possible source water, and Mr. Holden explained that the MPWMD has initiated a study looking at that source. He added that the Reclamation Ditch
Minutes MRWPCA Regular Board Meeting DRAFT October 28, 2013 Page 8
portion of that area is in the alternative section of the EIR and represents much of the stormwater runoff from the City of Salinas.
Public Comments: Mr. Dale Huss, Ocean Mist Farms, stated his understanding is that produce wash water from the City of Salinas is too expensive to clean and use for groundwater replenishment; and since water being discussed in arbitration hasn’t been decided yet, it means there may not be enough water. He stated there is no guarantee of 3,900 AF of water, and no guarantee that Cal Am is going to buy the water. He added that the growers still support the project; however, he questioned if the different water sources can add up to the water that is needed. Ms. Nancy Isakson, Salinas Valley Water Coalition, asked what the total cost or estimate is to get to the final EIR. She stated that $800k for an administrative draft EIR is a lot of ratepayers’ money to put at risk. She suggested this project move forward, even if Cal Am doesn’t buy the water; but asked how this Agency can move forward without them since there is some reliance on using the Cal Am-only facilities. She agreed that a suite of water sources was a good idea and that going into a binding arbitration is a risk. Mr. George Riley, Citizen for Public Water, encouraged the Board to set a date for the Special Board meeting and continue the team effort to go forward with this project. He stated that Cal Am proposed the project and has made every indication that they expect to be buying the water. He stressed that this project is the only project that will give argument to postpone implementation of the CDO and asked that the Board minimize delays because the entire community depends on this project being on time. Mr. Dave Chardavoyne, MCWRA General Manager, asked if the EIR by the CPUC changed, would this Agency’s EIR need to be changed at an additional cost. He also noted that the EIR is dependent upon source water and there is no source water plan; you need a blueprint before you can start an EIR process. He stated that the agenda for Closed Session is arbitration and asked if the EIR can go ahead when arbitration is pending. Board Member Moore asked if the contract amount would be reimbursed by the MPWMD, and Mr. Israel stated that funding would cover 75% of the cost. Mr. Moore asked about mechanisms in place that provide for the District’s input on an on-going basis. Mr. Israel stated that when the budget for GWR was approved by the Board in June, the District was well informed about the projected expenditures of $4M for FY 2013/14. The Phase 3 work for DD&A is part of the project budget and the District is familiar with that work. Mr. Pendergrass added that the reimbursement agreement between the two parties is very detailed and staff from
Minutes MRWPCA Regular Board Meeting DRAFT October 28, 2013 Page 9
both organizations have been working and coordinating their efforts. He added that accountability is included in the MOU and costs have been submitted in detail and payments made.
ACTION TAKEN: On a motion by Mr. Rubio, seconded by Mr. Moore, the Board
unanimously approved on a roll call vote to continue this Agenda Item to
Consider Approval of Contract with Denise Duffy & Associates to Develop Draft
EIR for GWR Project at a Special Board meeting on November 4 at 5:00 pm.
8. INFORMATIONAL ITEMS
A. Reclamation Project Status Summary Mr. Israel stated that the report is updated.
B. Strategic Planning Goals (2011-2014) and One-Year Objectives Update Mr. Israel stated that some objectives are starting to come due – glad to answer any questions.
C. Operational Report No comments.
9. STAFF REPORTS
A. General Manager/Assist. General Manager/Legal Counsel Mr. Israel reported on the Independent Advisory Panel meeting held on October 21 and 22 and indicated it was a very intensive two days that required a lot of effort from staff and technical consultants. Mr. Israel also reported the progress made on the pilot plant. He stated that less than a month ago the demolition work in one of the buildings at the RTP was started and now about 80% of the pilot plant equipment is in place with part of it being operational. He announced that the Water Authority JPA TAC meeting will be held at the RTP next Monday so that they can tour the new facility. He stated that this is a key component of the GWR project to prove that we can treat water and produce the high quality of water needed for injection. Tours will be planned in the near future.
B. Presentation: Downstream – Defacto Water Reuse, Keith Israel, General
Manager Mr. Israel presented the Defacto Water Reuse video produced by the WateReuse Association. He stated that the video highlights that the water molecule is always exactly the same, although can be associated with things that make the water undrinkable. When the Association evaluated the impact of this video, they found that after viewing the film more people began to understand the technology and the process to clean up the water. Mr. Pendergrass suggested that this video be placed
Minutes MRWPCA Regular Board Meeting DRAFT October 28, 2013 Page 10
on our website for reference. Ms. Downey confirmed the defacto information was extremely helpful in her talks to various groups. Mr. Israel stated that last week there was a meeting with our project partners, MPWMD and MPRWA, working together on our outreach efforts to be sure the GWR message is consistent and accurate. We want to clearly demonstrate the process and assure the safety of the drinking water – replenishment water will even exceed drinking water standards. Mr. Israel added that one of the outreach tools will be to form a Speaker’s Bureau and provide materials that demonstrate that reusing our water resources is a natural process that will make water safer for everyone. This joint outreach program is just now being developed and an update will be provided to the RWC and Board in the near future.
Public Comments: Mr. Gary Petersen, City of Salinas Public Works, stated that it was a great video that shows all water is reused all the time. He quoted a local water consultant who told him that “all water we were drawing from is so clean because it passed through the kidneys of a dinosaur.” He also referenced Kurt Vonnegut’s book, Cat’s Cradle, where he posited that “mankind was an invention of water as a means of transporting itself from place to place.”
10. BOARD MEMBER COMMENTS/REPORTS Mr. Moore asked staff to provide him and other Board members who were interested in the work product from Phase 1 and 2 on our process to date.
11. CORRESPONDENCE Mr. Israel reported the notification to the Board of Supervisors of the appointment of a representation from the Moss Landing County Sanitation District to the MRWPCA Board of Directors.
12. ADJOURNMENT Vice Chair De La Rosa reminded the Board that the Special Board Meeting scheduled on Monday, November 4, would start at 5:00 pm; and that the next regularly scheduled Board Meeting on November 25, 2013 would begin at 6:00 pm and include the Board’s annual holiday dinner. She announced there are no Board meetings currently scheduled for December. At 8:16 pm with no further business, Vice Chair De La Rosa adjourned the meeting to the Special Board Meeting to be held in the Board Room at 5 Harris Court, Building D, Monterey, California on Monday, November 4 at 5:00 p.m.
Minutes MRWPCA Regular Board Meeting DRAFT October 28, 2013 Page 11
Keith E. Israel, General Manager Gloria De La Rosa, Vice Chair Secretary to the Board MRWPCA Board of Directors
Z:\BOARD OF DIRECTORS\Board Meeting Minutes\2013\October\Board Minutes Draft 10-28-13.doc
M I N U T E S
of the Regular Meeting
Monterey Regional Water Pollution Control Agency
Board of Directors
November 25, 2013
1. CALL TO ORDER
The Regular Meeting of the Board of Directors of the Monterey Regional Water Pollution Control Agency was Called to Order by Chair Allion at 6:03 pm, on Monday, November 25, 2013 in the Board Room at 5 Harris Court, Building D, Monterey, California.
2. ROLL CALL
BOARD MEMBERS PRESENT: Dennis Allion, Chair Del Rey Oaks Gloria De La Rosa, Vice Chair Salinas Vacant Boronda County Sanitation District Ron Stefani Castroville Community Services District Lou Calcagno County of Monterey Tom Moore Marina Coast Water District Libby Downey Monterey Tommy Razzeca Moss Landing County Sanitation District Rudy Fischer [arrived at 6 :07pm] Pacific Grove Dave Pendergrass Sand City Ralph Rubio Seaside Vacant – Ex-Officio United States Army
BOARD MEMBERS ABSENT: None
MRWPCA STAFF PRESENT: Keith Israel General Manager Brad Hagemann Assistant General Manager George Thacher Legal Counsel
DRAFT
DRAFT
Minutes MRWPCA Regular Board Meeting DRAFT November 25, 2013 Page 2
John Tiernan Director of Admin Services/Deputy GM Tom Buell Director of Finance
Bob Holden Principal Engineer
Jennifer Gonzalez Engineering Supervisor
Mike McCullough Recycled Water Project Assistant
Robert Wayne Locke Operator III
Chris Foley Electrician/Instrumentation Tech II
Mark Malanka Maintenance Manager
Chayito Ibarra Executive Assistant
OTHERS PRESENT: None
Paul Kaymark – Charles Z. Fedak & Company
Jeff Krebs – City of Monterey
Frank Aguayo – City of Salinas
Dave Chardavoyne – Monterey County Water Resources Agency
Denise Duffy – Denise Duffy and Associates
Allison Imamura – Denise Duffy and Associates
Gary Petersen – City of Salinas
Nancy Isakson – Salinas Valley Water Coalition
3. PLEDGE OF ALLEGIANCE Mr. Razzeca led the Pledge of Allegiance.
4. PUBLIC COMMENTS At 6:05 pm, Chair Allion called for Public Comments.
5. INTRODUCTION OF NEW BOARD MEMBERS Chair Allion introduced Mr. Tommy Razzeca, new Board Member representing Moss Landing County Sanitation District. Mr. Razzeca stated that he also serves as the Assistant General Manager at the Moss Landing Harbor District and welcomes the opportunity to serve on this Board.
6. CONSENT AGENDA Mr. Moore asked to pull Item A from the Consent Agenda.
ACTION TAKEN: On a motion by Mr. Pendergrass, seconded by Mr. Moore, the
Board unanimously approved Consent Agenda Items B through L, as follows:
B. Approve Board Minutes/Report – Special Board Meeting of November 4, 2013
C. Schedule of Cash and Investments as of October 31, 2013
Minutes MRWPCA Regular Board Meeting DRAFT November 25, 2013 Page 3
D. Receive Comparison Percentage of FY 2013/14 Budget Expended through October 2013
E. Receive Check Register – October 2013
F. Receive Waste Discharge Report, October 2013; NPDES Monitoring Report for October 2013; and Plant Flows and Effluent Quality for Connected Agencies, Plus Flow Charts for RTP, Salinas, Monterey Peninsula, Marina, Fort Ord, and Castroville for October 2013
G. Receive Actual vs. Budgeted Fiscal Year 2013/14 Expenditures for the Capital Improvement Program, Capitalized Equipment Fund, Urban Reclamation Program and Capacity Fees for October 2013
H. Approve Proposed Board Meeting Dates for 2014
I. Approve MRWPCA Resolution 2013-20, Authorizing the Purchase and Installation of Critical Electrical Bus Duct for the Electrical Transmission Center at Regional Treatment Plant without Formal Competitive Bidding
J. Award Contract for Moss Landing Pump Station Upgrades Preliminary Design Report
K. Approve MRWPCA Resolution 2013-21, Authorizing Amendment to the Contract between MRWPCA and CALPERS
L. Award Contract for Annual Maintenance to the SVRP Chlorination System Regarding Consent Agenda Item A, Mr. Moore referenced page 6 of the October 28, 2013 Board minutes “Consider Approval of Contract with Denise Duffy & Associates to Develop Draft EIR for GWR Project.” He requested staff review the meeting audio tapes regarding his comments about the contract for Denise Duffy & Associates not being included in the Board packet and add that pertinent information to the Board minutes. Chair Allion stated that the October 28 Board minutes would be brought back for approval at the January 27, 2014 Board meeting with the changes requested by Mr. Moore.
7. ACTION ITEM
A. ACCEPT FY 2013/14 FINANCIAL AUDIT REPORT Mr. Tiernan announced that Paul J. Kaymark, Senior Manager with Charles Z. Fedak & Company is present to provide comments and answer any questions from the Board regarding the audit of our FY 2012/13 financial statements. He reminded the Board that for the past 12 years Vavrinek, Trine, Day & Co., LLP (VTD) has
Minutes MRWPCA Regular Board Meeting DRAFT November 25, 2013 Page 4
conducted our audit. Earlier this year, staff and Board decided that it would be prudent to have a fresh set of eyes to examine the financial records and after sending out requests for proposals the Agency contracted with Charles Z. Fedak & Company. Charles Z. Fedak & Company currently audits 50 water/wastewater special districts in California. Mr. Tiernan added that this is actually the second review of our records this year; MCWRA reviewed the SVRP/CSIP/SRDF records earlier this year. Mr. Tiernan noted a correction to page 30 of the audit report (page 98 of the Board packet) and distributed the new page to the Board members. Mr. Tiernan then introduced Mr. Kaymark to review the audit and cover some highlights. Mr. Kaymark gave a presentation that provided a thorough review of the audit process and the resulting financial reports. He reported that the audit was in accordance with government auditing standards and included review of internal controls, compliance and other matters material to presenting fair value financial statements. He noted that the audit report has resulted in an “unmodified/clean” opinion. As Mr. Kaymark reviewed the Condensed Statements of Net Position, he explained the classes of assets. He noted a specific line item, deferred outflows/inflows of resources, and explained that these categories represent non-cash value that will be used when pension liability for the Agency is placed “on the books” by 2015. He noted that the “net position” of the Agency reflects the CalPERS Side Fund that was refinanced this last year at a lower rate than the 7.75% being charged by CalPERS. Mr. Tiernan added that the refinancing of that obligation saves about $120k annually. Mr. Kaymark indicated that he would provide more information about pension liability later in his presentation. As Mr. Kaymark described the revenues, expenses, and capital contributions, Mr. Moore asked about the substantial increase for this year in depreciation. Mr. Kaymark explained that although the urban reclamation project studies have an intrinsic value to the Agency, they cannot be capitalized. Without the project moving forward and a creation of hard assets to capitalize, project costs can be depreciated and are noted within the report footnotes. Mr. Moore asked if a project progresses, would the costs become recoverable to the Agency, and Mr. Kaymark affirmed that showing this adjustment through depreciation is preferable because it is an estimate and still recoverable - it is not shown as a loss on disposable income. Mr. Kaymark provided details regarding the operating and non-operating expenses, provided description of current capital assets (decreased slightly) and depreciation (increased slightly), and explained the financial standing of the long-term debt (decreased by $1.5M over previous year). He then presented information about the Defined Benefit Pension Plan and the requirement for implementation of GASB No.
Minutes MRWPCA Regular Board Meeting DRAFT November 25, 2013 Page 5
68 by Fiscal Year 2015. He stated that as of June 2013, the Agency’s CalPER’s Plan Liability is $58M and the Actuarial Value of Assets (AVA) is $43.1M and a funded ratio of 74%. He noted that opinion from CalPERS indicates that AVA over 75% is quite good allowing that the balance will come from contributions and market adjustments in future periods. Mr. Calcagno asked about the organizations in this CalPERS pool and Mr. Kaymark indicated that CalPERS could provide that information. He indicated that $1B is the liability of the pension plan; the current value is $746M. Mr. Fisher stated that the GASB No. 68 definitely shows more liability; however, because of the investment funding it doesn’t really change the financial picture in a substantial way. Discussion followed about determining MVA and the fluctuations in this market-based investment. Mr. Kaymark stated that previous years showed only a 1% increase in value for the pension investments; however, during the last year the return was 12.85%. Mr. Calcagno asked about any other unfunded liabilities to cover vacation days; and Mr. Kaymark indicated that because these are “enterprise” funds, we make a full accrual of vacation and sick leave liabilities. With no further questions, Chair Allion thanked Mr. Kaymark for his presentation.
ACTION TAKEN: On a motion by Mr. Rubio, seconded by Ms. De La Rosa, the
Board unanimously approved to accept the 2012/13 Audit Report.
8. COMMITTEE REPORTS AND RELATED ACTION ITEMS
A. RECYCLED WATER COMMITTEE – November 14, 2013
The following are Information Only Items – No Board Action is Needed:
Agenda Item A – RWC Approval of October 10, 2013 RWC Minutes
The RWC approved the October 10, 2013 RWC Minutes, as presented.
Agenda Item B – Update on CPUC Water Proceedings (A.12-04-019), Monterey Peninsula Regional Water Authority, and Technical Advisory Committee (TAC) Mr. Israel stated that agendas for recent MPRWA and TAC meetings have been included in the Board packet. He noted that the November 4 MPRWA TAC meeting was held at our Regional Treatment Plant to provide the TAC members a tour of the GWR Advanced Water Treatment (AWT) pilot plant. He stated that staff will be organizing a similar tour for our Board members. At that meeting Mr. Israel provided an update on the GWR and suggested some areas where the Water Authority assistance would be helpful in moving the project forward.
Minutes MRWPCA Regular Board Meeting DRAFT November 25, 2013 Page 6
Mr. Moore asked if similar updates on the GWR are provided to the MPWMD. Mr. Israel stated that he frequently meets with MPWMD General Manager Dave Stoldt who then provides updates to their committees. He noted that a presentation to update the MPWMD Board will be given in the near future. Mr. Holden added that MPWMD staff routinely attends meetings with our project consultants and are quite aware of the GWR process.
Information only – no action needed.
Agenda Item C – Update on the Groundwater Replenishment (GWR) Project and Urban Reclamation Projects
A. Schedule – Mr. Holden presented the Schedule, and highlighted the following work that was accomplished in the month of October:
Obtained County drilling permit for Monitoring Well
Obtained time extension for Monitoring Well permit from City of Seaside
First draft of feasibility study and facilities planning documents completed
Installed most of the pilot treatment equipment and began start-up
Completed another hydrogeological modeling run of Seaside Basin
Conducted first meeting of the Independent Advisory Panel (IAP) with participation from the RWQCB, CDPH, and County Environmental Health
Continued negotiations with MCWRA, MCWD, and City of Salinas Mr. Holden stated that during November staff would continue work to:
Respond to the IAP comments
Receive and install final equipment for the AWT pilot facilities
Determine feasibility to pursue design/build to expedite construction process
Further revise the new project description
Continue negotiations with MCWRA, MCWD, and City of Salinas Mr. Holden added that in December he expects to receive the IAP report and that access for the well driller to view the monitoring site before drill rig arrives will be granted. In January staff will prepare a mid-year budget request for work identified through the CPUC settlement, IAP, feasibility study, and pilot study processes and will submit a request for Seaside permanent well easements. B. Expenditures – Mr. Holden reported $800K in expenditures through the end of October which represents about 20% of the GWR budget. Staff is preparing to invoice MPWMD for reimbursement of project expenses and will continue to invoice quarterly. He noted that to date we have received funding from MPWMD for each invoice submitted.
Minutes MRWPCA Regular Board Meeting DRAFT November 25, 2013 Page 7
C. Agreements for Source Waters, Injection Sites, and Use of Ocean Outfall – Mr. Holden stated that meetings continued with MCWRA in October and another meeting is scheduled in December. Additionally he reported that staff met with MCWD and FORA to discuss availability of RUWAP pipeline for GWR use. Another meeting will be scheduled for these discussions. D. GWR Roadmap – Staff will provide an updated Roadmap for further discussion at the January Board meeting that will include comments from the IAP.
Agenda Item D – Update on MRWPCA Response to MCWRA Implementation of Independent Accountant Report Findings – Mr. Israel stated that this item has to do with last summer’s Hayashi & Wayland financial review of CSIP/SVRP/SRDF. Mr. Israel outlined the proposed recommendations being considered:
transfer billing and water reading tasks to the MCWRA
transfer MCWRA reserves to MCWRA but retain those reserves for the loans held by MRWPCA
suggested that CSIP/SVRP and CSIP facilities be included in updates of MRWPCA Asset Management Plan
o Staff provided MCWRA a list of replacement equipment and/or projects being proposed
Re-negotiate indirect costs – suggested outlining various options and work to select the best approach, or consider options contained in contract
Information only – no action needed.
The following are RWC Action Items – Board Action is required:
Agenda Item A – Consider North Monterey County Regional Water Source Study –Mr. Israel stated that a letter from Monterey inquiring about storm water being accepted as a possible water source for GWR was considered by the TAC on October 24. The TAC consensus was that a regional approach be initiated with a formal study commissioned to investigate all potential water opportunities within Northern Monterey County. Mr. Israel added that the study would benefit long-term planning and could improve environmental health and safety for our communities.
ACTION TAKEN: On a motion by Mr. Pendergrass, seconded by Ms. Downey, the
Board unanimously approved to authorize the General Manager to solicit various
entities to join and support the Northern Monterey County Regional Water
Planning Study.
Agenda Item B – Consider Additional Diversion Tests for the Advanced Water Treatment Pilot Facility Water Quality Characterization
Minutes MRWPCA Regular Board Meeting DRAFT November 25, 2013 Page 8
Mr. Holden stated that previously the Board approved diversion tests of Ag wash water in April and September and results demonstrated that secondary wastewater treatment made Ag Wash water easier to treat through the Advanced Water Treatment (AWT) process. He noted that in order to achieve a blended source water quality level, additional diversion should be performed. Staff proposes that three possible source waters could be diverted to the RTP conveyance structures and facility: Ag Wash water, water from Lake El Estero and Salinas’ storm water. Mr. Fischer asked about leasing equipment for the pilot facility, and Mr. Holden explained even after the project is implemented it is an advantage to have a pilot facility available in order to test new types of membranes or chemicals on a small scale. Staff will evaluate the costs and advantages to purchasing or leasing this equipment for a longer period of time. Mr. Fischer verified that the pilot facility is on the RTP property. To Mr. Moore’s question about water from Lake El Estero, Mr. Holden explained that the lake water is pumped to the Monterey Beach near a sewage manhole and could be easily diverted into the sewer and treated through the secondary treatment system. Previous testing has indicated that source water that is processed through the secondary treatment system is more easily treated in the AWT process. Mr. Holden added that our consultants and City of Monterey staff are monitoring flows to determine the amount of water that could be added to the sewer lines.
ACTION TAKEN: On a motion by Mr. Fischer, seconded by Mr. Moore, the Board
unanimously approved additional diversion testing from Lake El Estero, Ag Wash
water, and Salinas’ storm water into MRWPCA conveyance structures and
facilities during the GWR pilot testing program.
9. INFORMATIONAL ITEMS
A. Reclamation Project Status Summary Mr. Israel stated that the report is updated.
B. Strategic Planning Goals (2011-2014) and One-Year Objectives Update Mr. Israel stated that some objectives are starting to come due.
C. Operational Report No comments.
10. STAFF REPORTS
A. General Manager/Assist. General Manager/Legal Counsel Mr. Israel reported that he will be attending CPUC hearings in San Francisco on December 2 and 3 regarding aspects of the Regional Water project. He noted that
Minutes MRWPCA Regular Board Meeting DRAFT November 25, 2013 Page 9
staff is responding to a request for a list of acronyms that should be ready to distribute at the January Board meeting. Mr. Israel stated that last year has been the highest production of recycled water for agriculture – an all-time record amount. He explained that the reclamation plant would close next week for maintenance and then be back on line if continuing dry weather required it. He noted Salinas River flows are expected to be low this coming year and so irrigation needs will require maximum recycled water production and additional water from wells.
11. CORRESPONDENCE Mr. Israel reported the notification to the Board of Supervisors of the appointment of a representation from the Boronda County Sanitation District Representative to the MRWPCA Board of Directors. Mr. Moore asked about the appointment, and Mr. Calcagno confirmed that the appointment had to first be approved by the Board of Supervisors.
12. BOARD MEMBER COMMENTS/REPORTS Mr. Calcagno asked about the capitalization of project costs and Mr. Tiernan explained that the auditors would validate these costs and some could be capitalized; however, even if projects are expensed, the costs can still be reimbursed. Mr. Calcagno noted there is a new scenario now with the rubber dam because waters from Lake Nacimiento and San Antonio are not being held for recreation. No water is being held back. If there is no rainfall this year, the wells will be needed to supplement the CSIP, and water could be in short supply. Mr. Fischer stated that a restaurant in Pacific Grove is now advertising that they are filtering and adding minerals to their drinking water to make it the purest water around. Mr. Rubio stated again that the river water flowing to the Bay needs to be captured and pushed back up the valley for injection to ease seawater intrusion and refill the County wells. Mr. Calcagno agreed that using the Salinas River water is important; however, the costs to the growers/County would likely be too high.
13. ADJOURNMENT Chair Allion announced there are no Board meetings currently scheduled for December. At 7:25 pm with no further business, Chair Allion adjourned the meeting to the next regularly scheduled Board Meeting to be held in the Board Room at 5 Harris Court, Building D, Monterey, California on Monday, January 27 at 6:30 p.m.
Minutes MRWPCA Regular Board Meeting DRAFT November 25, 2013 Page 10
Keith E. Israel, General Manager Dennis Allion, Chair Secretary to the Board MRWPCA Board of Directors
U:\BETTY\BOARD OF DIRECTORS\Board Meeting Minutes\2013\November\11-25-13 Board Meeting\Board Minutes Draft 11-25-13.doc
ASSETS 2013 2012
CURRENT ASSETS:
CASH & INVESTMENTS 8,615,998 11,245,926
RESTRICTED - CURRENT 3,197,351 2,685,590
RECEIVABLES 3,724,168 3,304,932
INVENTORY 202,772 230,877
PREPAID EXPENSES 294,489 245,996
TOTAL 16,034,778 17,713,321
OTHER ASSETS:
RESTRICTED - NON-CURRENT 10,255,208 10,282,702
DEFERRED DEBT COSTS 718,140 501,160
TOTAL 10,973,347 10,783,862
PROPERTY, PLANT AND EQUIPMENT:
LAND 3,686,207 3,686,207
BUILDINGS, IMPROVEMENTS AND EQUIP. 229,837,618 227,992,741
CONSTRUCTION IN PROGRESS 7,153,084 8,446,675
240,676,909 240,125,623
LESS ACCUMULATED DEPRECIATION 149,873,249 145,837,418
NET P,P & E 90,803,660 94,288,205
TOTAL ASSETS 117,811,785 122,785,388
LIABILITIES AND EQUITIES 2013 2012
CURRENT LIABILITIES:
ACCOUNTS PAYABLE 511,314 1,303,118
AP - RESTRICTED ASSETS 2,590,116 2,652,337
ACCRUED WAGES 272,098 0
AP - MEMBER ENTITIES 4,122,841 3,454,277
ACCRUED INTEREST PAYABLE 64,893 0
LONG-TERM DEBT - CURRENT PORTION 2,285,585 2,510,189
DEFERRED REVENUE 752,516 710,645
TOTAL 10,599,363 10,630,566
OTHER LIABILITIES:
LONG TERM DEBT 38,285,107 40,397,574
TOTAL LIABILITIES 48,884,470 51,028,140
EQUITY:
RETAINED EARNINGS
CAPITAL ASSETS, NET OF DEBT 69,048,176 70,518,143
RESTRICTED FOR CAPITAL PROJECTS 607,235 3,616,677
UNRESTICTED (728,096) (2,377,572)
TOTAL EQUITY 68,927,315 71,757,248
TOTAL LIABILITIES AND EQUITY 117,811,785 122,785,388
MRWPCA
BALANCE SHEET
SEPTEMBER 30, 2013 AND SEPTEMBER 30, 2012
(UNAUDITED)
2013 2012
OPERATING REVENUES:
WASTEWATER USER FEES - RESIDENTIAL 3,667,760 3,459,635
WASTEWATER USER FEES - OTHERS 1,548,653 1,567,563
OTHER CHARGES FOR SERVICES 61,562 56,163
RECLAM. OPERATING REVENUES 640,725 621,513
SRDF OPERATING REVENUES 235,120 190,387
TOTAL OPERATING REVENUES 6,153,819 5,895,260
OPERATING EXPENSES:
ADMINISTRATIVE 425,418 445,752
FINANCE 429,150 484,368
ENVIRONMENTAL & SAFETY 259,707 263,346
RTP ADMINISTRATIVE 168,992 169,573
COLLECTION SYSTEM 665,665 786,165
COGENERATION 161,099 209,260
RTP MAINT & OPS 1,568,678 1,529,232
MAJOR O&M - NON-CAPITAL PROJECTS 0 0
RECLAMATION O & M 368,513 357,258
RECLAMATION DISTRIBUTION 272,212 264,254
SRDF O & M 235,120 190,387
TOTAL OPERATING EXPENSE 4,554,554 4,699,595
CAPITALIZED OPERATING EXPENSES (404,853) (372,035)
DEPRECIATION 951,098 902,004
OPERATING GAIN (LOSS) 1,053,019 665,695
NON-OPERATING INCOME (EXPENSE):
INVESTMENT EARNINGS 20,501 14,280
CHANGE IN FAIR-VALUE OF INVESTMENTS 27,111 0
INTEREST EXPENSE (6,754) (13,305)
OTHER (NET) 5,026 110,455
TOTAL NON-OP INCOME (EXPENSE) 45,884 111,430
NET LOSS BEFORE CAPITAL CONTRIBUTIONS 1,098,903 777,126
CAPACITY CHARGES 7,490 503,564
CAPITAL CONTRIBUTIONS 0 0
CHANGE IN NET POSITION 1,106,393 1,280,690
MRWPCA
INCOME STATEMENT
THREE MONTHS ENDING SEPTEMBER 30, 2013 AND SEPTEMBER 30, 2012
2013 2012
OPERATING REVENUES:
WASTEWATER USER FEES - RESIDENTIAL 1,223,380 1,154,541
WASTEWATER USER FEES - OTHERS 532,289 536,891
OTHER CHARGES FOR SERVICES 23,810 20,408
RECLAM. OPERATING REVENUES 274,322 239,972
SRDF OPERATING REVENUES 104,303 52,750
TOTAL OPERATING REVENUES 2,158,104 2,004,560
OPERATING EXPENSES:
ADMINISTRATIVE 139,889 134,286
FINANCE 137,564 146,375
ENVIRONMENTAL & SAFETY 91,197 74,249
RTP ADMINISTRATIVE 65,182 58,706
COLLECTION SYSTEM 255,648 299,398
COGENERATION 53,536 107,204
RTP MAINT & OPS 549,719 462,937
MAJOR O&M - NON-CAPITAL PROJECTS 0 0
RECLAMATION O & M 156,436 141,204
RECLAMATION DISTRIBUTION 117,886 98,768
SRDF O & M 104,303 52,750
TOTAL OPERATING EXPENSE 1,671,360 1,575,876
CAPITALIZED OPERATING EXPENSES (131,968) (115,954)
DEPRECIATION 317,033 300,668
OPERATING GAIN (LOSS) 301,679 243,970
NON-OPERATING INCOME (EXPENSE):
INVESTMENT EARNINGS 10,054 4,574
CHANGE IN FAIR-VALUE OF INVESTMENTS 111,363 0
INTEREST EXPENSE (6,754) 0
OTHER (NET) 0 70,482
TOTAL NON-OP INCOME (EXPENSE) 114,664 75,056
NET LOSS BEFORE CAPITAL CONTRIBUTIONS 416,343 319,027
CAPACITY CHARGES 4,897 68,503
CAPITAL CONTRIBUTIONS 0 0
CHANGE IN NET POSITION 421,239 387,530
MRWPCA
INCOME STATEMENT
ONE MONTH ENDING SEPTEMBER 30, 2013 AND SEPTEMBER 30, 2012
TARGET LEVEL 25.00%
CURRENT YEAR: YEAR TO DATE BUDGET %
USER RELATED FEESWASTEWATER USER FEES - RESIDENTIAL 3,667,760 14,750,000 24.9%
WASTEWATER USER FEES - OTHERS 1,548,653 5,920,000 26.2%
OTHER OPERATING REVENUESOTHER CHARGES FOR SERVICES 61,562 3,936,000 1.6%
RECLAM. OPERATING REVENUES 640,725 2,788,364 23.0%
SRDF OPERATING REVENUES 235,120 545,004 43.1%
TOTAL OPERATING REVENUES 6,153,819 27,939,368 22.0%
ADMINISTRATIVE 425,418 1,976,113 21.5%
FINANCE 429,150 2,052,951 20.9%
ENVIRONMENTAL & SAFETY 259,707 1,359,685 19.1%
RTP ADMINISTRATIVE 168,992 690,314 24.5%
COLLECTION SYSTEM 665,665 3,233,748 20.6%
COGENERATION 161,099 1,077,940 14.9%
RTP MAINT & OPS 1,568,678 7,325,282 21.4%
MAJOR O&M - NON-CAPITAL PROJECTS 0 0
RECLAMATION O & M 368,513 1,673,928 22.0%
RECLAMATION DISTRIBUTION 272,212 1,074,436 25.3%
SRDF O & M 235,120 545,004 43.1%
CAPITALIZED OPERATING EXPENSES (404,853) (1,189,045) 34.0%
OPERATING EXPENSE 4,149,702 19,820,356 20.9%
PRIOR YEAR: YEAR TO DATE BUDGET %
WASTEWATER USER FEES - RESIDENTIAL 3,459,635 13,875,000 24.9%
WASTEWATER USER FEES - OTHERS 1,567,563 5,704,000 27.5%
OTHER CHARGES FOR SERVICES 56,163 659,955 8.5%
RECLAM. OPERATING REVENUES 621,513 3,251,633 19.1%
SRDF OPERATING REVENUES 190,387 720,784 26.4%
TOTAL OPERATING REVENUES 5,895,260 24,211,372 24.3%
ADMINISTRATIVE 445,752 1,873,869 23.8%
FINANCE 484,368 2,061,419 23.5%
ENVIRONMENTAL & SAFETY 263,346 1,278,164 20.6%
RTP ADMINISTRATIVE 169,573 712,601 23.8%
COLLECTION SYSTEM 786,165 3,351,794 23.5%
COGENERATION 209,260 1,083,600 19.3%
RTP MAINT & OPS 1,529,232 6,942,991 22.0%
MAJOR O&M - NON-CAPITAL PROJECTS 0 0
RECLAMATION O & M 357,258 2,097,475 17.0%
RECLAMATION DISTRIBUTION 264,254 1,154,158 22.9%
SRDF O & M 190,387 720,784 26.4%
CAPITALIZED OPERATING EXPENSES (372,035) (1,203,925) 30.9%
OPERATING EXPENSE 4,327,560 20,072,930 21.6%
COMPARISON OF REVENUES AND EXPENDITURES TO BUDGET
MONTH ENDING SEPTEMBER 30, 2013
MRWPCA
INCOME STATEMENT
% AMOUNT BOOK MARKET
INST TYPE YIELD AT COST VALUE VALUE
GENERAL FUND
UNION BNK MMF/Checking 0.050 5,475,299.79 5,475,299.79 5,475,299.79
MTY CTY Lien Account 528,356.32 528,356.32 528,356.32
LAIF Savings 0.240 10,873.45 10,873.45 10,873.45
UNION BNK Securities (See P.2) 2,129,911.93 2,885,681.18 2,885,681.18 ____________ ___________ ___________
8,144,441.49 8,900,210.74 8,900,210.74
NOTE:
The General Fund Investment Account balance includes:
2012 Bond reserve Restricted 885,500.00
LWH - Certificate of Deposits Restricted 3,000.00
General Fund Unrestricted 8,011,710.74____________
GENERAL FUND TOTAL 8,900,210.74$
Total Unrestricted
3 MONTH RUNNING AVERAGE (Oct-Dec) 7,684,085.06$ 6,795,585.06$
CAPITALIZED EQUIPMENT FUND
UNION BNK Securities (See P.2) - - - _________ _________ _________
- - -
CAPITAL IMPROVEMENT FUND
UNION BNK Checking 0.050 43,217.99 43,217.99 43,217.99
UNION BNK Securities (See P.2) 2,237,048.24 2,165,080.50 2,165,080.50
UNION BNK Capacity Fees 0.050 116,573.73 116,573.73 116,573.73 ___________ ___________ ___________
2,396,839.96 2,324,872.22 2,324,872.22
MRWPCA TOTAL 11,225,082.96$
RESTRICTED
2012 Bond reserve Restricted 885,500.00
LWH - Certificate of Deposits Restricted 3,000.00
Capitalized Equipment Fund Restricted 0.00
Capital Improvement Fund Restricted 2,324,872.22
3,213,372.22$
UNRESTRICTED
General Fund Unrestricted 8,011,710.74$
MRWPCA TOTAL 11,225,082.96$
MRWPCA
SCHEDULE OF CASH & INVESTMENTS
AS OF DECEMBER 31, 2013
1 of 2
% AMOUNT BOOK MARKET
INST TYPE YIELD AT COST VALUE VALUE
MRWPCA
SCHEDULE OF CASH & INVESTMENTS
AS OF DECEMBER 31, 2013
RECLAMATION/SRDF *
SVRP & CSIP O&M - CHECKING 0.050 13,945.49
SRDF O&M - CHECKING 0.050 501,562.76
CASH TOTAL $515,508.25
SVRP O&M RESERVE 512,217.19
CSIP O&M RESERVE 121,753.92
SVRP BUREAU OF RECL RESERVE 158,938.48
CSIP BUREAU OF RECL RESERVE 305,661.78
SVRP SWRCB RESERVE 507,045.11
SVRP EQUIP REPL RESERVE 0.00
CSIP EQUIP REPL RESERVE 216,161.89
SRDF EQUIP REPL RESERVE 125,582.61
RESERVE TOTAL 1,947,360.98$ *
RECLAMATION FUNDS TOTAL 2,462,869.23$
TOTAL OF ALL FUNDS 13,687,952.19$ **
UNION BANK Securities
MMF 0.030 424,176.39 633,244.61 633,244.61
Interm. Govt 2.280 4,981,343.18 4,804,731.94 4,804,731.94
Interm. CA. Bonds 3.370 697,349.78 675,965.95 675,965.95
Long Term CA Bonds 4.080 1,044,647.28 989,803.32 989,803.32
____________ ___________ ___________
7,147,516.63 7,103,745.82 7,103,745.82
* MCWRA funds are held and invested by MRWPCA
** All funds include MCWRA funds as noted above
Per government code requirements, this schedule of investments is in compliance with MRWPCA's Investment policy
2 of 2
47.06% 49.37% 46.12% 54.35%
0.00%
25.00%
50.00%
75.00%
100.00%
MRWPCA O&M SVRP CSIP SRDF
% O
F B
UD
GE
T
FY 13/14 BUDGET VS ACTUAL EXPENDITURES & ENCUMBRANCES
December 31, 2013 Target = 50.00 %
50.00% TARGET
ANNUAL YTD YTD YTD %
No. DEPARTMENT BUDGET EXPENDED ENCUMB. TOTAL OF BUDGET
10 ADMINISTRATION 1,708,665.00 762,395.58 6,431.10 768,826.68 45.00%
13 FINANCE 1,974,948.00 931,970.24 - 931,970.24 47.19%
25 ENVIRON. & SAFETY 1,359,685.00 706,304.04 120,945.52 827,249.56 60.84%
30 RTP ADMINISTRATION 685,607.00 345,011.57 65,862.09 410,873.66 59.93%
32 FIELD MAINTENANCE 3,196,061.00 1,380,425.62 82,206.72 1,462,632.34 45.76%
37 COGEN 1,077,940.00 365,148.34 105,935.04 471,083.38 43.70%
40 RTP MAINT & OPS 6,525,282.00 2,812,231.83 92,854.32 2,905,086.15 44.52%
TOTAL 10 thru 40 16,528,188.00 7,303,487.22 474,234.79 7,777,722.01 47.06%
50 SVRP - RECL. TRMT. PLANT 1,673,928.00 709,562.86 116,881.24 826,444.10 49.37%
55 CSIP - RECL. DISTR.SYSTEM 1,074,436.00 474,916.83 20,649.64 495,566.47 46.12%
57 SRDF - RIVER DIVERSION 545,004.00 283,382.20 12,848.92 296,231.12 54.35%
TOTAL ALL DEPTS. 19,821,556.00 8,771,349.11 624,614.59 9,395,963.70 47.40%
EXPENDITURES & ENCUMBRANCES
DECEMBER 31, 2013
FY 13/14 BUDGET VS ACTUAL
CHECK CHECK VENDOR ITEM CHECK
NUMBER DATE NAME DESCRIPTION AMOUNT
RECLAMATION O&M
116957 11/7/2013 AT&T PHONE SERVICES 90.02
116958 11/7/2013 CAROLLO ENGINEERS PC PROFESSIONAL SERVICES, VFD 2,025.60
116959 11/7/2013 CINTAS CORPORATION #630 LAUNDRY SERVICES 149.85
116960 11/7/2013 GRAINGER GENERAL REPAIR AND MAINTENANCE SUPPLIES 54.94
116961 11/7/2013 MONTEREY BAY WATER WORKS CERTIFICATION RENEWAL 35.00
116962 11/7/2013 FRANK A OLSEN COMPANY INC BUFFER SYSTEM REPLACEMENT PARTS 1,113.48
116963 11/7/2013 SIERRA CHEMICAL CO. CHLORINE 5,041.60
116964 11/7/2013 VERIZON WIRELESS-DBA WIRELESS SERVICES 6.91
2110813 11/8/2013 PACIFIC GAS & ELECTRIC ELECTRICITY 194.82
116965 11/14/2013 ALHAMBRA & SIERRA SPRINGS WATER DELIVERY SERVICES 13.49
116966 11/14/2013 FEDEX OUTBOUND SHIPPING 194.05
116967 11/14/2013 SIERRA CHEMICAL CO. CHLORINE 11,091.52
116968 11/14/2013 U.S. TELEPACIFIC CORP. PHONE SERVICES 138.96
116969 11/14/2013 ROBERT R WELLINGTON LEGAL SERVICES 630.00
116970 11/21/2013 BIOVIR LABORATORIES INC LAB ANALYSIS SERVICES 3,541.35
116971 11/21/2013 BUCKLES-SMITH ELECTRIC CO GENERAL REPAIR AND MAINTENANCE SUPPLIES 322.25
116972 11/21/2013 FEDEX OUTBOUND SHIPPING 42.66
116973 11/21/2013 HACH COMPANY REPAIR TURBIDITY METER 725.39
116974 11/21/2013 SOLARCITY CORPORATION ELECTRICITY 14,724.85
2112213 11/21/2013 PACIFIC GAS & ELECTRIC ELECTRICITY, GAS 48,314.79
116975 11/26/2013 ANDERSON PACIFIC ENGINEERING CAPOUT#1124 SVRP PS VFD REPLACEMENT 17,427.11
116976 11/26/2013 CALIF DEPT OF PUBLIC HEALTH DW OPERATOR CERT RENEWAL/CHACON 110.00
116977 11/26/2013 CHLORINE SPECIALTIES INC CHLORINE MAINTENANCE PARTS FOR SVRP 1,570.40
116978 11/26/2013 DON'S LOCK & KEY SERVICE VAULT INSPECT/LOCK INSTALLATION 50.00
116979 11/26/2013 OFFICE DEPOT INC - OFFICE SUPPLIES 86.76
116980 11/26/2013 PROMINENT SYSTEMS, INC ANTHRACITE - FILTER MEDIA 5,980.50
SUBTOTAL $113,676.30
SALINAS RIVER DIVERSION O&M
70262 11/7/2013 CINTAS CORPORATION #630 LAUNDRY SERVICES 23.75
70263 11/7/2013 ORCHARD SUPPLY HARDWARE GENERAL REPAIR AND MAINTENANCE SUPPLIES 93.91
70264 11/14/2013 FEDEX FREIGHT WEST INC SHIPPING CHARGES 180.71
70265 11/14/2013 MONTEREY BAY ANALYTICAL SVCS LAB ANALYSIS SERVICES 123.00
70266 11/21/2013 BIOVIR LABORATORIES INC LAB ANALYSIS SERVICES 3,505.00
70267 11/21/2013 PACIFIC GAS & ELECTRIC ELECTRICITY 9,568.46
70268 11/26/2013 OFFICE DEPOT INC - OFFICE SUPPLIES 21.69
SUBTOTAL $13,516.52
CAPITAL PROJECTS
57358 11/7/2013 CAROLLO ENGINEERS PC PROFESSIONAL SERVICES, VARIOUS 4,254.30
57359 11/7/2013 HDR INC PROFESSIONAL SVCS, SLUDGE THICKENING 5,498.16
57360 11/14/2013 BUCKLES-SMITH ELECTRIC CO SWITCHES, DIGESTER MIXING SYSTEM 137.10
57361 11/14/2013 C. OVERAA & CO. DIGESTER MIXING SYSTEM UPGRADE 79,840.85
57362 11/14/2013 MONTEREY PENINSULA ENG. PROFESSIONAL SERVICES, MANHOLE REPLACEMENT 3,562.50
57363 11/14/2013 PM DUNN ENGINEERING, INC PROFESSIONAL SERVICES, PRIMARY CLARIFIER 1,087.50
57364 11/21/2013 VILTER MANUFACTURING LLC. COGENERATION COMPRESSORS 89,504.59
57365 11/26/2013 ANDERSON PACIFIC ENGINEERING PROFESSIONAL SERVICES, PRIMARY CLARIFIER 57,056.64
SUBTOTAL $240,941.64
NOVEMBER 2013
MONTHLY CHECK REGISTER
CHECK CHECK VENDOR ITEM CHECK
NUMBER DATE NAME DESCRIPTION AMOUNT
NOVEMBER 2013
MONTHLY CHECK REGISTER
GENERAL FUND
1539 11/1/2013 PARS PARS RETIREMENT CONTRIBUTION 803.54
1534 11/5/2013 HARTFORD LIFE INSURANCE CO DEFERRED COMPENSATION 27,930.71
1029038 11/7/2013 MONTEREY CREDIT UNION SOCIAL GROUP DUES 192.00
1029039 11/7/2013 UNITED WAY OF MONTEREY EMPLOYEE CONTRIBUTIONS 195.00
1029040 11/7/2013 ABM JANITORIAL SERVICES JANITORIAL SERVICES 3,290.00
1029041 11/7/2013 AMERITAS LIFE INSURANCE CORP. DENTAL INSURANCE PLAN 17,361.76
1029042 11/7/2013 APPLIED INDUSTRIAL ROTEK BEARING FOR TRICKLING FILTER 7,776.74
1029043 11/7/2013 AT&T PHONE SERVICES 1,965.39
1029044 11/7/2013 THEIN THEIN AYE, ADM PETTY CASH VARIOUS 153.56
1029045 11/7/2013 BALCH PETROLEUM CONTRACTORS
&
REPAIR DIESEL FUEL SYSTEM 569.74
1029046 11/7/2013 BUCKLES-SMITH ELECTRIC CO GENERAL REPAIR AND MAINTENANCE SUPPLIES 375.96
1029047 11/7/2013 CARMEL MARINA CORPORATION WASTE DISPOSAL FEE 611.83
1029048 11/7/2013 CAROLLO ENGINEERS PC PROFESSIONAL FEES, ARC FLASH HAZARD ANALYSIS 10,991.53
1029049 11/7/2013 CASTROVILLE AUTO PARTS INC VEHICLE REPAIR AND MAINTENANCE 76.63
1029050 11/7/2013 CDW-GOVERNMENT, INC. VIDEO CONFERENCING EQUIPMENT 3,269.57
1029051 11/7/2013 CINTAS CORPORATION #630 LAUNDRY SERVICES 5,102.38
1029052 11/7/2013 CSMFO MANAGEMENT REPORTING SEMINAR 65.00
1029053 11/7/2013 CYPRESS COAST FORD VEHICLE REPAIR AND MAINTENANCE 1,341.57
1029054 11/7/2013 CYPRESS COAST FORD VEHICLE REPAIR AND MAINTENANCE 103.64
1029055 11/7/2013 DOUG DOWDEN CONFERENCE REIMBURSEMENT 158.86
1029056 11/7/2013 ELECTRICAL DISTRIBUTORS CO GENERAL REPAIR AND MAINTENANCE SUPPLIES 1,479.54
1029057 11/7/2013 EXCEEDIO INC. PROGRAMMING CHANGES, CONTROL ROOM 220.00
1029058 11/7/2013 FASTENAL COMPANY SAFETY EQUIPMENT 134.14
1029059 11/7/2013 CHARLES Z. FEDAK & COMPANY,
CPAS
AUDITING SERVICES FOR FY 12/13 11,000.00
1029060 11/7/2013 FERGUSON ENTERPRISES INC GENERAL REPAIR AND MAINTENANCE SUPPLIES 676.69
1029061 11/7/2013 FIA CARD SERVICES LUNCH MEETING, VEHICLE FUEL, PARKING FEES 271.28
1029062 11/7/2013 FIA CARD SERVICES VEHICLE FUEL 60.30
1029063 11/7/2013 FIA CARD SERVICES SEMINAR, CRANE TRAINING, LUNCH MEETING 350.71
1029064 11/7/2013 FIRST ALARM ADMIN ALARM REPAIRS 91.45
1029065 11/7/2013 FISHER SCIENTIFIC COMPANY GENERAL LAB SUPPLIES 857.33
1029066 11/7/2013 GRAINGER GENERAL REPAIR AND MAINTENANCE SUPPLIES 507.33
1029067 11/7/2013 GREEN RUBBER KENNEDY AG GENERAL REPAIR AND MAINTENANCE SUPPLIES 121.67
1029068 11/7/2013 GREEN VALLEY INDUSTRIAL SUPPLY GENERAL REPAIR AND MAINTENANCE SUPPLIES 397.75
1029069 11/7/2013 THE MONTEREY COUNTY HERALD NEWSPAPER SUBSCRIPTION ADMIN 168.37
1029070 11/7/2013 JENSEN INSTRUMENT COMPANY TRANSMITTER, LIQUID WASTE FLOWMETER 1,093.09
1029071 11/7/2013 KEMIRA WATER SOLUTIONS INC FERRIC CHLORIDE 14,693.54
1029072 11/7/2013 KENNEDY-JENKS CONSULTANTS INC EMERGENCY STANDBY SYSTEM ANALYSIS 7,000.00
1029073 11/7/2013 LIEBERT CASSIDY WHITMORE PROFESSIONAL SERVICES 1,602.00
1029074 11/7/2013 MONTEREY BAY ANALYTICAL SVCS LAB ANALYSIS SERVICES 2,315.00
1029075 11/7/2013 MONTEREY BAY URGENT CARE PRE-EMPLOYMENT, DMV PHYSICALS 118.00
1029076 11/7/2013 MONTEREY COUNTY WEEKLY ADS, GREASE OUTREACH CAMPAIGN 399.00
1029077 11/7/2013 MONTEREY SANITARY SUPPLY CORP RESTROOM SUPPLIES 381.43
1029078 11/7/2013 NEXTEL COMMUNICATIONS WIRELESS SERVICES 132.12
1029079 11/7/2013 NEXTRAQ VEHICLE GPS MONITORING FEES 277.65
1029080 11/7/2013 ORCHARD SUPPLY HARDWARE GENERAL REPAIR AND MAINTENANCE SUPPLIES 313.76
1029081 11/7/2013 OZONE SOLUTIONS, INC. OZONE DETECTOR, GROUNDWATER PROJECT 1,642.50
1029082 11/7/2013 PAJARO / SUNNY MESA WATER SERVICES 34.51
1029083 11/7/2013 PERKINS COIE LLP LEGAL SERVICES, GROUNDWATER PROJECT 8,236.00
1029084 11/7/2013 REDSHIFT INTERNET SERVICES 59.95
1029085 11/7/2013 ROTO-ROOTER HYDRO LINE 450.00
1029086 11/7/2013 LEARA SAMPSON MILEAGE REIMBURSEMENT 98.88
1029087 11/7/2013 STAPLES CONTRACT & COMMERCIAL OFFICE SUPPLIES 329.09
CHECK CHECK VENDOR ITEM CHECK
NUMBER DATE NAME DESCRIPTION AMOUNT
NOVEMBER 2013
MONTHLY CHECK REGISTER
1029088 11/7/2013 STURDY OIL COMPANY INC COGEN OIL, FUEL 1,887.26
1029089 11/7/2013 TELEDYNE ISCO INC GENERAL LAB SUPPLIES 681.65
1029090 11/7/2013 TRIMARK ASSOCIATES, INC. MONTHLY DATA REPORTING, SUPPORT SVCS 725.00
1029091 11/7/2013 VERIZON WIRELESS-DBA WIRELESS SERVICES 225.81
1029092 11/7/2013 WILEY PRICE & RADULOVICH, LLP LEGAL SERVICES 85.50
1535 11/8/2013 FIRST NATIONAL BANK OF FEDERAL WITHHOLDING, MEDICARE TAXES 41,856.67
1536 11/8/2013 PERS, PUBLIC EMPLOYEES PERS RETIREMENT CONTRIBUTION 67,167.80
1537 11/8/2013 EDD 801-3161-8 STATE WITHHOLDING TAX: PAYMENT 11,700.04
1110813 11/8/2013 PACIFIC GAS & ELECTRIC ELECTRICITY 14,314.41
1029093 11/14/2013 ACCELERATED TECHNOLOGY LABS SOFTWARE SUPPORT, LMS 6,923.10
1029094 11/14/2013 ALHAMBRA & SIERRA SPRINGS WATER DELIVERY SERVICES 443.00
1029095 11/14/2013 ALVAREZ TECHNOLOGY GROUP, INC SUPPORT, COMPUTER SERVERS 75,134.77
1029096 11/14/2013 APPLIED INDUSTRIAL GENERAL REPAIR AND MAINTENANCE SUPPLIES 36.07
1029097 11/14/2013 ASSOCIATED SERVICES KITCHEN SUPPLIES 533.52
1029098 11/14/2013 CAL-AM WATER CO WATER SERVICES 921.49
1029099 11/14/2013 CASTROVILLE AUTO PARTS INC VEHICLE REPAIR AND MAINTENANCE 358.06
1029100 11/14/2013 CSMFO LUNCH MEETING 25.00
1029101 11/14/2013 ELECTRICAL DISTRIBUTORS CO GENERAL REPAIR AND MAINTENANCE SUPPLIES 857.36
1029102 11/14/2013 FEDEX OUTBOUND SHIPPING 99.06
1029103 11/14/2013 FIRST ALARM ALARM SERVICES, REPAIRS 32.25
1029104 11/14/2013 FISHER SCIENTIFIC COMPANY GENERAL LAB SUPPLIES 380.96
1029105 11/14/2013 FLOOR CENTER PAYMENT STATION FEE 118.52
1029106 11/14/2013 GRAINGER GENERAL REPAIR AND MAINTENANCE SUPPLIES 67.06
1029107 11/14/2013 GREEN RUBBER KENNEDY AG GENERAL REPAIR AND MAINTENANCE SUPPLIES 558.52
1029108 11/14/2013 HOME DEPOT CREDIT SVCS MATERIALS, GROUNDWATER PROJECT 459.66
1029109 11/14/2013 INSIGHT PLANNERS PUBLIC RELATIONS, WEBSITE UPDATE 2,400.00
1029110 11/14/2013 KEMIRA WATER SOLUTIONS INC FERRIC CHLORIDE 15,221.64
1029111 11/14/2013 MAGANA'S MARKET PAYMENT STATION FEE 215.40
1029112 11/14/2013 MCWD, MARINA COAST WATER DIST WATER SERVICES 579.58
1029113 11/14/2013 MONTEREY BAY ANALYTICAL SVCS LAB ANALYSIS SERVICES 1,714.00
1029114 11/14/2013 MONTEREY BAY OFFICE PRODUCTS CONTRACT BASE RATE CHARGE 377.76
1029115 11/14/2013 OFFICETEAM TEMPORARY HELP 1,056.00
1029116 11/14/2013 ORD TERRACE LIQUORS -DBA PAYMENT STATION FEE 6.90
1029117 11/14/2013 PENINSULA MESSENGER SERVICE COURIER SERVICES 729.00
1029118 11/14/2013 PERKINS COIE LLP LEGAL SERVICES, GROUNDWATER PROJECT 27,782.00
1029119 11/14/2013 PRAXAIR DISTRIBUTION INC-198 WELDING GAS 205.85
1029120 11/14/2013 SHERWIN-WILLIAMS #8155 PAINTS 625.65
1029121 11/14/2013 STAPLES OFFICE, KITCHEN SUPPLIES 207.50
1029122 11/14/2013 U.S. TELEPACIFIC CORP. PHONE SERVICES 2,640.29
1029123 11/14/2013 US PEROXIDE LLC HYDROGEN PEROXIDE 15,030.61
1029124 11/14/2013 ROBERT R WELLINGTON LEGAL SERVICES 56,726.27
1545 11/15/2013 PARS PARS RETIREMENT CONTRIBUTION 803.54
1542 11/18/2013 PERS, PUBLIC EMPLOYEES PERS RETIREMENT CONTRIBUTION 66,933.16
1540 11/19/2013 HARTFORD LIFE INSURANCE CO DEFERRED COMPENSATION 28,176.86
1029125 11/19/2013 CAPITAL ONE NATIONAL ASSOC OFFICE, KITCHEN, BOARD SUPPLIES; SRV AWARDS 1,776.25
1029126 11/19/2013 MUTUAL OF OMAHA INSURANCE CO. LIFE & AD&D/ STD/ LTD INSURANCE 13,463.44
1029127 11/21/2013 MONTEREY CREDIT UNION SOCIAL GROUP DUES 189.00
1029128 11/21/2013 UNITED WAY OF MONTEREY UNITED WAY: PAYMENT 195.00
1029129 11/21/2013 AIRTEC SERVICE HVAC REPAIR 240.00
1029130 11/21/2013 ALAMEDA ELECTRICAL DIST INC GENERAL REPAIR AND MAINTENANCE SUPPLIES 808.22
1029131 11/21/2013 ALVAREZ TECHNOLOGY GROUP, INC IT SUPPORT & NETWORK MONITORING 1,120.00
1029132 11/21/2013 APPLIED INDUSTRIAL GENERAL REPAIR AND MAINTENANCE SUPPLIES 64.58
1029133 11/21/2013 AT&T PHONE SERVICES 282.85
CHECK CHECK VENDOR ITEM CHECK
NUMBER DATE NAME DESCRIPTION AMOUNT
NOVEMBER 2013
MONTHLY CHECK REGISTER
1029134 11/21/2013 BUCKLES-SMITH ELECTRIC CO GENERAL REPAIR AND MAINTENANCE SUPPLIES 324.24
1029135 11/21/2013 CAL-AM WATER CO WATER SERVICES 277.52
1029136 11/21/2013 CASTROVILLE AUTO PARTS INC VEHICLE REPAIR AND MAINTENANCE 17.04
1029137 11/21/2013 CASTROVILLE COMM. SVCS. DIST. WATER SERVICES 76.13
1029138 11/21/2013 CHECK PROCESSORS, INC. PAYMENT PROCESSING FOR HOME BANKING 2,664.55
1029139 11/21/2013 CITY OF SALINAS NSD FEES 1,436,875.99
1029140 11/21/2013 JUSTIFACTS CREDENTIAL VERIFIY NEW HIRE BACKGROUNDS 395.25
1029141 11/21/2013 CYPRESS COAST FORD VEHICLE REPAIR AND MAINTENANCE 1,274.46
1029142 11/21/2013 DENISE DUFFY & ASSOC., INC. PROFESSIONAL SERVICES, GROUNDWATER PROJECT 45,906.75
1029143 11/21/2013 EDD 944-0939-8 UNEMPLOYMENT INSURANCE 450.00
1029144 11/21/2013 ELECTRICAL DISTRIBUTORS CO GENERAL REPAIR AND MAINTENANCE SUPPLIES 144.01
1029145 11/21/2013 ENDORPHIN PRODUCTIONS INC SAFETY VIDEO 1,250.00
1029146 11/21/2013 EUROFINS EATON ANALYTICAL, INC LAB ANALYSIS SERVICES 27,675.00
1029147 11/21/2013 FAIRBANKS SCALES INC REPLACE LOAD CELL, LIQUID WASTE 6,276.55
1029148 11/21/2013 FEDEX OUTBOUND SHIPPING 124.46
1029149 11/21/2013 FERGUSON ENTERPRISES INC GENERAL REPAIR AND MAINTENANCE SUPPLIES 661.86
1029150 11/21/2013 FISHER SCIENTIFIC COMPANY GENERAL LAB SUPPLIES 583.19
1029151 11/21/2013 FLOOR CENTER PAYMENT STATION FEE 25.66
1029152 11/21/2013 GRAINGER GENERAL REPAIR AND MAINTENANCE SUPPLIES 1,785.75
1029153 11/21/2013 GRAYBAR ELECTRIC GENERAL REPAIR AND MAINTENANCE SUPPLIES 330.89
1029154 11/21/2013 GREEN RUBBER KENNEDY AG GENERAL REPAIR AND MAINTENANCE SUPPLIES 1,084.49
1029155 11/21/2013 GREEN VALLEY INDUSTRIAL SUPPLY GENERAL REPAIR AND MAINTENANCE SUPPLIES 532.46
1029156 11/21/2013 HACH COMPANY PH SENSOR 1,672.27
1029157 11/21/2013 KAREN HARRIS POSTERS, SIGNS, GROUNDWATER PROJECT 172.66
1029158 11/21/2013 INDUSTRIAL SCIENTIFIC CORP. LEASE GAS METERS 1,439.64
1029159 11/21/2013 INTERSTATE BATTERY SYS BATTERY/GENERATOR 121.47
1029160 11/21/2013 KEMIRA WATER SOLUTIONS INC FERRIC CHLORIDE 7,607.85
1029161 11/21/2013 LAMAR BROTHERS TIRE SERVICE VEHICLE REPAIR AND MAINTENANCE 48.00
1029162 11/21/2013 LEWIS BRISBOIS BISGAARD& SMITH SEXUAL HARASSMENT TRAINING 3,000.00
1029163 11/21/2013 LOMBARDO DIAMOND CORE CONCRETE REMOVAL, GROUNDWATER PROJECT 6,513.00
1029164 11/21/2013 MAGANA'S MARKET PAYMENT STATION FEE 41.70
1029165 11/21/2013 MONTEREY BAY ANALYTICAL SVCS LAB ANALYSIS SERVICES 6,688.37
1029166 11/21/2013 MONTEREY BAY URGENT CARE PRE-EMPLOYMENT PHYSICAL 151.00
1029167 11/21/2013 MONTEREY COUNTY PUBLIC WORKS NSD FEES 79,563.94
1029168 11/21/2013 MRWMD, MONTEREY REGIONAL SLUDGE DISPOSAL FEE 26,086.93
1029169 11/21/2013 BETTY NEBB KITCHEN SUPPLIES 161.99
1029170 11/21/2013 OFFICETEAM TEMP HELP FOR CUSTOMER SERVICE 1,056.00
1029171 11/21/2013 ORD TERRACE LIQUORS -DBA PAYMENT STATION FEE 24.85
1029172 11/21/2013 PACIFIC GAS TECHNOLOGY INC MONITORING OF GREENHOUSE GAS 140.00
1029173 11/21/2013 PACIFIC SMOG VEHICLE REPAIR AND MAINTENANCE 79.50
1029174 11/21/2013 PAPE MACHINERY INC VEHICLE REPAIR AND MAINTENANCE 2,541.06
1029175 11/21/2013 PARKER HANNIFIN CORP PM SERVICE, TOC GAS GENERATOR, LAB 2,570.00
1029176 11/21/2013 PARS ADMINISTRATIVE FEES 347.77
1029177 11/21/2013 PITNEY BOWES INC EQUIPMENT REPAIR 450.58
1029178 11/21/2013 POWERCOM UPS POWER SUPPLY 763.41
1029179 11/21/2013 R&S ERECTION ELECTRIC DOOR MOTOR 1,850.00
1029180 11/21/2013 SWRCB CERTIFICATION RENEWALS 600.00
1029181 11/21/2013 TESTAMERICA LABORATORIES, INC. LAB ANALYSIS SERVICES 1,714.00
1029182 11/21/2013 TORO PETROLEUM CORPORATION VEHICLE FUEL 567.41
1029183 11/21/2013 TRIMARK ASSOCIATES, INC. MONTHLY DATA REPORTING & SUPPORT SVCS 725.00
1029184 11/21/2013 US PEROXIDE LLC HYDROGEN PEROXIDE 14,971.05
CHECK CHECK VENDOR ITEM CHECK
NUMBER DATE NAME DESCRIPTION AMOUNT
NOVEMBER 2013
MONTHLY CHECK REGISTER
1029185 11/21/2013 VARGAS TURBO & DIESEL OVERHAUL COGEN ENGINE TURBOCHARGER 32,977.66
1029186 11/21/2013 XEROX CORPORATION COPIER MAINTENANCE 1,229.83
1029187 11/21/2013 VALERIE J. YOUNG SUPPORT SERVICES, GROUNDWATER PROJECT 5,979.00
1112213 11/21/2013 PACIFIC GAS & ELECTRIC ELECTRICITY, GAS 115,305.93
1541 11/22/2013 FIRST NATIONAL BANK OF FEDERAL WITHHOLDING, MEDICARE TAXES 40,777.17
1543 11/22/2013 EDD 801-3161-8 STATE WITHHOLDING TAX: PAYMENT 11,378.51
1029188 11/26/2013 DENNIS ALLION NOVEMBER 2013 BOARD EXPENSES 409.04
1029189 11/26/2013 AT&T PHONE SVCS LONG DISTANCE 46.75
1029190 11/26/2013 AUTOMATIC FUNDS TSFER SERV. CUSTOMER INVOICE PRODUCTION, MAILING SERVICES 11,500.07
1029191 11/26/2013 BANK OF AMERICA LUNCH MEETING, OFFICE SUPPLIES, AWARDS 1,686.65
1029192 11/26/2013 BLUE SHIELD OF CALIFORNIA MEDICAL INSURANCE PLAN 108,057.28
1029193 11/26/2013 BREZACK & ASSOCIATES PLANNING PROFESSIONAL SERVICES, GROUNDWATER PROJECT 19,960.00
1029194 11/26/2013 BUCKLES-SMITH ELECTRIC CO GENERAL REPAIR AND MAINTENANCE SUPPLIES 417.75
1029195 11/26/2013 CAL-AM WATER CO WATER SERVICES 550.75
1029196 11/26/2013 LOUIS CALCAGNO NOVEMBER 2013 BOARD EXPENSES 200.00
1029197 11/26/2013 CASA 2014 AGENCY MEMBERSHIP DUES 18,720.00
1029198 11/26/2013 CISCO SYSTEMS CAPITAL CORP. LEASE PAYMENTS FOR PHONE SYSTEM 2,167.98
1029199 11/26/2013 CLAREMONT BEHAVIORAL SERVICES EAP SERVICES 452.60
1029200 11/26/2013 CULLIGAN WATER CONDITIONING WATER SOFTENER SERVICES 156.26
1029201 11/26/2013 GLORIA DE LA ROSA NOVEMBER 2013 BOARD EXPENSES 233.90
1029202 11/26/2013 ELIZABETH J. DOWNEY NOVEMBER 2013 BOARD EXPENSES 318.65
1029203 11/26/2013 RUDOLF FISCHER NOVEMBER 2013 BOARD EXPENSES 224.86
1029204 11/26/2013 FISHER SCIENTIFIC COMPANY GENERAL LAB SUPPLIES 934.63
1029205 11/26/2013 MONTEREY COUNTY WEEKLY ADS, GREASE OUTREACH CAMPAIGN 305.00
1029206 11/26/2013 DR. THOMAS MOORE NOVEMBER 2013 BOARD EXPENSES 228.25
1029207 11/26/2013 OFFICE DEPOT INC - OFFICE, KITCHEN SUPPLIES ,BUSINESS CARDS 1,799.94
1029208 11/26/2013 OFFICETEAM TEMPORARY HELP 844.80
1029209 11/26/2013 DAVID K PENDERGRASS NOVEMBER 2013 BOARD EXPENSES 313.56
1029210 11/26/2013 PENINSULA MESSENGER SERVICE COURIER SERVICES 729.00
1029211 11/26/2013 RALPH RUBIO NOVEMBER 2013 BOARD EXPENSES 311.87
1029212 11/26/2013 RONALD T. STEFANI NOVEMBER 2013 BOARD EXPENSES 362.72
1029213 11/26/2013 SWRCB PERMIT FEES 130,381.00
1029214 11/26/2013 TEK SUPPLY CUSTOM COVERS FOR QUONSET HUTS 8,774.20
1029215 11/26/2013 TORO PETROLEUM CORPORATION VEHICLE FUEL 407.98
1029216 11/26/2013 TRITON CONSTRUCTION MONTHLY UST INSPECTIO 525.00
1029217 11/26/2013 TRUSSELL TECHNOLOGIES INC. PROFESSIONAL SERVICES, GROUNDWATER PROJECT 65,564.35
13100914 11/27/2013 PINNACLE PUBLIC FINANCE, INC. INTEREST 122,252.96
20008165 11/27/2013 THE BANK OF NEW YORK TRUST FY13/14 PAYMENT FOR 2006 REVENUE BONDS 46,156.25
20097196 11/27/2013 THE BANK OF NEW YORK TRUST FY13/14 PAYMENT/2012 REV REFUNDING BONDS 183,803.23
1551 11/29/2013 PARS PARS RETIREMENT CONTRIBUTION 803.54
SUBTOTAL $3,230,667.00
TOTAL $3,598,801.46
CHECK CHECK VENDOR ITEM CHECK
NUMBER DATE NAME DESCRIPTION AMOUNT
RECLAMATION O&M
116981 12/2/2013 US BANK P-CARD O&M PURCHASES 3,831.16
116982 12/5/2013 BORGES & MAHONEY CO ANNUAL CHLORINE SYSTEM REBUILD-PARTS 2,842.48
116983 12/5/2013 BUCKLES-SMITH ELECTRIC CO GENERAL REPAIR AND MAINTENANCE SUPPLIES 686.93
116984 12/5/2013 THE CALIFORNIAN ADS, CL2 MAINTENANCE 344.86
116985 12/5/2013 CAROLLO ENGINEERS PC PROFESSIONAL SERVICES, CHLORINE SYSTEM 11,932.10
116986 12/5/2013 CINTAS CORPORATION #630 LAUNDRY SERVICES 110.36
116987 12/5/2013 FEDEX OUTBOUND SHIPPING 69.23
116988 12/5/2013 MONTEREY BAY ANALYTICAL SVCS LAB ANALYSIS SERVICES 60.00
116989 12/5/2013 MOTION INDUSTRIES INC MOTORTRONICS SOFTSTART FOR CSIP WELLS 3,910.32
116990 12/5/2013 PRAXAIR DISTRIBUTION INC-198 BREATHING AIR 201.17
116991 12/5/2013 SIERRA CHEMICAL CO. CHLORINE 5,105.12
116992 12/5/2013 TIM'S GARDENING SERVICE SOIL EROSION SERVICES 953.33
116993 12/5/2013 UNITED RENTALS INC EQUIPMENT RENTAL 1,075.24
116994 12/5/2013 VALLEY TECH AGRICULTURAL SVCS LAB ANALYSIS SERVICES 1,251.00
116995 12/5/2013 XEBEC DATA CORP PG&E DATA TRANSMITTAL SERVICES 70.90
2120613 12/6/2013 PACIFIC GAS & ELECTRIC ELECTRICITY 75.43
116996 12/12/2013 ALHAMBRA & SIERRA SPRINGS WATER DELIVERY SERVICES 13.49
116997 12/12/2013 AT&T PHONE SERVOCES 88.59
116998 12/12/2013 BUCKLES-SMITH ELECTRIC CO GENERAL REPAIR AND MAINTENANCE SUPPLIES 42.97
116999 12/12/2013 CAPITAL ONE NATIONAL ASSOC OFFICE SUPPLIES 33.16
117000 12/12/2013 FISHER SCIENTIFIC COMPANY GENERAL LAB SUPPLIES 852.81
117001 12/12/2013 FLOMAX PRODUCTS INC BALL VALVE REBUILD KITS, MAINTENANCE 3,379.87
117002 12/12/2013 GRAINGER GENERAL REPAIR AND MAINTENANCE SUPPLIES 1,575.20
117003 12/12/2013 KCK COMPANY ANNUAL CHLORINATION SYSTEM MAINTENANCE 8,714.00
117004 12/12/2013 SIERRA CHEMICAL CO. CHLORINE 6,105.12
117005 12/12/2013 U.S. TELEPACIFIC CORP. PHONE SERVOCES 138.94
117006 12/12/2013 VERIZON WIRELESS-DBA WIRELESS SERVICES 9.75
2121313 12/13/2013 PACIFIC GAS & ELECTRIC ELECTRICITY, GAS 26,297.76
117007 12/19/2013 BUCKLES-SMITH ELECTRIC CO GENERAL REPAIR AND MAINTENANCE SUPPLIES 623.30
117008 12/19/2013 ELECTRICAL DISTRIBUTORS CO GENERAL REPAIR AND MAINTENANCE SUPPLIES 1,340.02
117009 12/19/2013 GAVILAN PEST CONTROL ANNUAL WEED SPRAYING 2,975.00
117010 12/19/2013 GRAINGER GENERAL REPAIR AND MAINTENANCE SUPPLIES 123.92
117011 12/19/2013 GREEN LINE LIQUID WASTE HAULER EQUIPMENT RENTAL 1,074.00
117012 12/19/2013 GREEN RUBBER KENNEDY AG GENERAL REPAIR AND MAINTENANCE SUPPLIES 85.71
117013 12/19/2013 GREEN VALLEY INDUSTRIAL SUPPLY GENERAL REPAIR AND MAINTENANCE SUPPLIES 948.15
117014 12/19/2013 MONTEREY BAY ANALYTICAL SVCS LAB ANALYSIS SERVICES 60.00
117015 12/19/2013 SIERRA CHEMICAL CO. CHLORINE 6,105.12
117016 12/19/2013 SOLARCITY CORPORATION ELECTRICITY 12,201.13
117017 12/19/2013 TELSTAR INSTRUMENTS INC GENERAL REPAIR AND MAINTENANCE SUPPLIES 986.40
117018 12/19/2013 VALLEY TECH AGRICULTURAL SVCS LAB ANALYSIS SERVICES 180.00
117019 12/19/2013 ROBERT R WELLINGTON LEGAL SERVICES 45.00
117020 12/20/2013 US BANK P-CARD O&M PURCHASES 4,645.51
2122013 12/20/2013 PACIFIC GAS & ELECTRIC ELECTRICITY 2,023.42
SUBTOTAL $113,187.97
DECEMBER 2013
MONTHLY CHECK REGISTER
CHECK CHECK VENDOR ITEM CHECK
NUMBER DATE NAME DESCRIPTION AMOUNT
DECEMBER 2013
MONTHLY CHECK REGISTER
SALINAS RIVER DIVERSION O&M
70269 12/2/2013 US BANK P-CARD O&M PURCHASES 268.45
70270 12/5/2013 CINTAS CORPORATION #630 LAUNDRY SERVICES 19.00
70271 12/5/2013 FISHER SCIENTIFIC COMPANY GENERAL LAB SUPPLIES 281.79
70272 12/12/2013 ORCHARD SUPPLY HARDWARE GENERAL REPAIR AND MAINTENANCE SUPPLIES 124.14
70273 12/19/2013 GRAINGER GENERAL REPAIR AND MAINTENANCE SUPPLIES 8.60
70274 12/19/2013 PACIFIC GAS & ELECTRIC ELECTRICITY 331.73
70275 12/20/2013 US BANK P-CARD O&M PURCHASES 272.15
SUBTOTAL $1,305.86
CAPITAL PROJECTS
57366 12/5/2013 THE CALIFORNIAN ADS, PUMP STATION UPGRADE 417.46
57367 12/5/2013 CAROLLO ENGINEERS PC PROFESSIONAL SERVICES, VARIOUS 20,425.83
57368 12/5/2013 HDR INC PROFESSIONAL SERVICES, SLUDGE THICKENING 6,671.69
57369 12/19/2013 BUCKLES-SMITH ELECTRIC CO CP265 COGENERATION COMPRESSORS-PARTS 4,816.21
57370 12/19/2013 HDR INC PROFESSIONAL SERVICES, SLUDGE THICKENING 3,224.14
57371 12/19/2013 MONTEREY PENINSULA ENG PROFESSIONAL SERVICES, MANHOLE REPLACEMENT 19,198.25
57372 12/19/2013 MUNIQUIP, INC. GRIT REMOVAL REHAB PHASE 3 21,282.62
SUBTOTAL $76,036.20
GENERAL FUND
1029218 12/2/2013 US BANK VOID
1029219 12/2/2013 US BANK VOID
1029220 12/2/2013 US BANK P-CARD O&M PURCHASES 25,977.66
1029221 12/2/2013 THOMAS RAZZECA NOVEMBER 2013 BOARD EXPENSES 120.91
1546 12/3/2013 HARTFORD LIFE INSURANCE CO DEFERRED COMPENSATION 27,676.86
1029222 12/5/2013 MONTEREY CREDIT UNION SOCIAL GROUP DUES 195.00
1029223 12/5/2013 UNITED WAY OF MONTEREY EMPLOYEE CONTRIBUTION 195.00
1029224 12/5/2013 A.M. PECHE & ASSOCIATES, LLC. PROFESSIONAL SERVICES, BONDS 2,059.52
1029225 12/5/2013 A-1 MOBILE SERVICE LLC VEHICLE REPAIR AND MAINTENANCE 1,030.32
1029226 12/5/2013 ABM JANITORIAL SERVICES JANITORIAL SERVICES 3,290.00
1029227 12/5/2013 AFLAC SUPPLEMENTAL INSURANCE SERVICES 847.48
1029228 12/5/2013 AMERICAN SUPPLY COMPANY INC RESTROOM SUPPLIES 600.17
1029229 12/5/2013 APPLIED INDUSTRIAL GENERAL REPAIR AND MAINTENANCE SUPPLIES 1,445.87
1029230 12/5/2013 APPLIED MARINE SCIENCE, INC ASBS MONITORING SERVICES 7,409.98
1029231 12/5/2013 ASSOCIATED SERVICES KITCHEN SUPPLIES 403.86
1029232 12/5/2013 BUCKLES-SMITH ELECTRIC CO GENERAL REPAIR AND MAINTENANCE SUPPLIES 1,357.92
1029233 12/5/2013 CAL-AM WATER CO WATER SERVICES 1,327.76
1029234 12/5/2013 CARMEL MARINA CORPORATION DEC WASTE DISPOSAL FEE 611.83
1029235 12/5/2013 THE CARMEL PINE CONE ADS, GREASE OUTREACH CAMPAIGN 180.00
1029236 12/5/2013 CAROLLO ENGINEERS PC PROF. SRVS, ARC FLASH HAZARD ANALYSIS 8,106.45
1029237 12/5/2013 CASTROVILLE AUTO PARTS INC VEHICLE REPAIR AND MAINTENANCE 16.91
1029238 12/5/2013 CERIDIAN BENEFIT SERVICES, INC FSA, DFSA BENEFIT PLAN 106.06
1029239 12/5/2013 CINTAS CORPORATION #630 LAUNDRY SERVICES 4,436.35
1029240 12/5/2013 CINTAS CORPORATION #630 SHREDDING SERVICES 51.35
1029241 12/5/2013 CITY OF SALINAS WATER SERVICE, OPERATING COSTS SALINAS PS 2,909.00
1029242 12/5/2013 T. GERALD COLE PROFESSIONAL SERVICES, GWR 1,350.00
1029243 12/5/2013 CYPRESS COAST COMPANY-DBA LANDSCAPING SERVICES 300.00
1029244 12/5/2013 DAMM SOFTWATER SERVICE, INC. RO SYSTERM , FILTERS 1,025.33
1029245 12/5/2013 DARREL VARNI ELECTRIC, INC. PROFESSIONAL SVCS, MTLS, GWR 8,894.23
1029246 12/5/2013 STATE OF CALIFORNIA DGS COGEN NATURAL GAS 14,936.49
CHECK CHECK VENDOR ITEM CHECK
NUMBER DATE NAME DESCRIPTION AMOUNT
DECEMBER 2013
MONTHLY CHECK REGISTER
1029247 12/5/2013 DOCUTEC OFFICE EQUIPMENT REPAIR 105.00
1029248 12/5/2013 E2 CONSULTING ENGINEERS INC PROFESSIONAL SERVICES, GWR 24,051.78
1029249 12/5/2013 ELECTRICAL DISTRIBUTORS CO GENERAL REPAIR AND MAINTENANCE SUPPLIES 3,095.73
1029250 12/5/2013 FASTENAL COMPANY GENERAL REPAIR AND MAINTENANCE SUPPLIES 213.04
1029251 12/5/2013 FERGUSON ENTERPRISES INC GENERAL REPAIR AND MAINTENANCE SUPPLIES 865.08
1029252 12/5/2013 FISHER SCIENTIFIC COMPANY GENERAL LAB SUPPLIES 2,152.44
1029253 12/5/2013 FOSS NORTH AMERICA, INC. PREVENTATIVE MTN, LAB DISTILLATION UNIT 3,814.86
1029254 12/5/2013 G3 ENGINEERING INC PUMPS REPAIR PARTS 7,181.78
1029255 12/5/2013 GAVILAN PEST CONTROL PEST CONTROL SERVICES 75.00
1029256 12/5/2013 GRAYBAR ELECTRIC GENERAL REPAIR AND MAINTENANCE SUPPLIES 1,766.74
1029257 12/5/2013 GREEN RUBBER KENNEDY AG GENERAL REPAIR AND MAINTENANCE SUPPLIES 1,104.74
1029258 12/5/2013 GREEN VALLEY INDUSTRIAL SUPPLY GENERAL REPAIR AND MAINTENANCE SUPPLIES 914.42
1029259 12/5/2013 HARRIS COURT BUSINESS PARK DECEMBER ASSESSMENTS 1,324.77
1029260 12/5/2013 HYDROMETRICS WTR RESOURCES PROFESSIONAL SERVICES, GWR 7,484.65
1029261 12/5/2013 INSIGHT PLANNERS PUBLIC RELATIONS, WEBSITE UPDATE 2,400.00
1029262 12/5/2013 KEMIRA WATER SOLUTIONS INC FERRIC CHLORIDE 22,933.70
1029263 12/5/2013 KIMLEY-HORN & ASSOCIATES, INC. PROFESSIONAL SERVICES, GWR 2,213.04
1029264 12/5/2013 LAMAR BROTHERS TIRE SERVICE VEHICLE REPAIR AND MAINTENANCE 24.00
1029265 12/5/2013 MONTEREY BAY ANALYTICAL SVCS LAB ANALYSIS SERVICES 2,640.00
1029266 12/5/2013 MONTEREY BAY URGENT CARE PREEMPLOYMENT PHYSICAL 51.00
1029267 12/5/2013 MONTEREY CTY DEPT OF HEALTH LAB ANALYSIS SERVICES 430.00
1029268 12/5/2013 MONTEREY COUNTY PETROLEUM 2000 GALLONS OF DIESEL & UNLEADED FUEL-1 27,319.73
1029269 12/5/2013 MONTEREY COUNTY TELECOMMUN. RADIO REPAIRS 215.95
1029270 12/5/2013 MONTEREY COUNTY WEEKLY ADS, GREASE OUTREACH CAMPAIGN 610.00
1029271 12/5/2013 MONTEREY SANITARY SUPPLY CORP RESTROOM SUPPLIES 298.37
1029272 12/5/2013 MRWPCA REVENUE FUND SEWER USAGE FEE HARRIS CT 106.06
1029273 12/5/2013 NEXTEL COMMUNICATIONS WIRELESS SERVICES 66.06
1029274 12/5/2013 OFFICETEAM TEMP HELP 1,056.00
1029275 12/5/2013 POLYDYNE INC WE183 53,900.50
1029276 12/5/2013 REDSHIFT INTERNET SERVICES 59.95
1029277 12/5/2013 SEPARATION PROCESSES, INC. PROFESSIONAL SERVICES, GWR 25,569.49
1029278 12/5/2013 BAHMAN SHEIKH, PH D, PE PROFESSIONAL SERVICES, GWR 4,623.48
1029279 12/5/2013 SIERRA CHEMICAL CO. SULFACID, SBS 571.14
1029280 12/5/2013 TELEDYNE ISCO INC SENSORS, CONTROL SAMPLER 1,351.96
1029281 12/5/2013 TIM'S GARDENING SERVICE LANDSCAPING SERVICES 1,176.67
1029282 12/5/2013 TODD ENGINEERS PROFESSIONAL SERVICES, GWR 15,506.37
1029283 12/5/2013 TRIMARK ASSOCIATES, INC. MONTHLY DATA REPORTING, SUPPORT SERVICES 725.00
1029284 12/5/2013 VICTORY TOYOTA VEHICLE REPAIR AND MAINTENANCE 74.94
1029285 12/5/2013 WATEREUSE RESEARCH FDN 2014 AGENCY ASSOCIATION DUES 7,280.00
1029286 12/5/2013 XEBEC DATA CORP PG&E DATA TRANSMITTAL SERVICES 70.90
1547 12/6/2013 FIRST NATIONAL BANK OF FEDERAL WITHHOLDING, MEDICARE TAXES 42,755.54
1548 12/6/2013 PERS, PUBLIC EMPLOYEES PERS RETIREMENT CONTRIBUTION 67,411.40
1549 12/6/2013 EDD 801-3161-8 STATE WITHHOLDING TAX: PAYMENT 12,073.07
1120613 12/6/2013 PACIFIC GAS & ELECTRIC ELECTRICITY, GAS 4,590.54
1029287 12/11/2013 SUN LIFE ASSURANCE COMPANY BINDER FEE FOR DENTAL & STD/LTD INSURANC 9,850.00
1029288 12/12/2013 TONY ACE REIMBURSE GENERAL REPAIR AND MAINTENANCE 22.76
1029289 12/12/2013 AFLAC SUPPLEMENTAL INSURANCE SERVICES 847.48
1029290 12/12/2013 ALHAMBRA & SIERRA SPRINGS WATER DELIVERY SERVICES 443.03
1029291 12/12/2013 APPLIED MARINE SCIENCE, INC ASBS REGIONAL MONITORING PROGRAM 15,018.16
CHECK CHECK VENDOR ITEM CHECK
NUMBER DATE NAME DESCRIPTION AMOUNT
DECEMBER 2013
MONTHLY CHECK REGISTER
1029292 12/12/2013 JUAN ARREGUIN SAFETY BOOTS 97.18
1029293 12/12/2013 ASSOCIATED SERVICES KITCHEN SUPPLIES 14.40
1029294 12/12/2013 AT&T PHONE SERVICES 2,177.50
1029295 12/12/2013 THE BANK OF NEW YORK TRUST ADMIN FEES FOR 2006 BONDS 4,300.00
1029296 12/12/2013 BECK'S SHOES INC SAFETY SHOES 385.57
1029297 12/12/2013 BUCKLES-SMITH ELECTRIC CO GENERAL REPAIR AND MAINTENANCE SUPPLIES 473.41
1029298 12/12/2013 CAPITAL ONE NATIONAL ASSOC OFFICE SUPPLIES 521.30
1029299 12/12/2013 THE CARMEL PINE CONE ADS, GREASE OUTREACH CAMPAIGN 180.00
1029300 12/12/2013 CASTROVILLE AUTO PARTS INC VEHICLE REPAIR AND MAINTENANCE 2,011.18
1029301 12/12/2013 CULLIGAN WATER CONDITIONING WATER SOFTENER SERVICES 156.26
1029302 12/12/2013 CYPRESS COAST FORD VEHICLE REPAIR AND MAINTENANCE 47.67
1029303 12/12/2013 DATA INSTINCTS PUBLIC OUTREACH ASSISTANCE 2,713.65
1029304 12/12/2013 ELECTRICAL DISTRIBUTORS CO GENERAL REPAIR AND MAINTENANCE SUPPLIES 2,840.66
1029305 12/12/2013 EUROFINS EATON ANALYTICAL, INC ANALYTICAL TESTING, GWR 1,600.00
1029306 12/12/2013 FASTENAL COMPANY SAFETY GLASSES 64.46
1029307 12/12/2013 FIA CARD SERVICES COMPUTER SOFTWARE, FUEL, LUNCH MEETING 234.08
1029308 12/12/2013 FIA CARD SERVICES IAP LUNCH,LUNCH MEETING, 288.70
1029309 12/12/2013 FIA CARD SERVICES VEHICLE FUEL 10.00
1029310 12/12/2013 FISHER SCIENTIFIC COMPANY GENERAL LAB SUPPLIES 166.09
1029311 12/12/2013 GRAINGER GENERAL REPAIR AND MAINTENANCE SUPPLIES 2,692.88
1029312 12/12/2013 HOME DEPOT CREDIT SVCS GENERAL REPAIR AND MAINTENANCE SUPPLIES 1,057.86
1029313 12/12/2013 MCWD, MARINA COAST WATER DIST WATER SERVICES
1029313 12/12/2013 MCWD, MARINA COAST WATER DIST WATER SERVICES 578.27
1029314 12/12/2013 SCOTT K. MILLER NOVEMBER 2013 BOARD EXPENSES 109.36
1029315 12/12/2013 MONTEREY BAY ANALYTICAL SVCS LAB ANALYSIS SERVICES 165.00
1029316 12/12/2013 MONTEREY BAY URGENT CARE DMV PHYSICALS 58.00
1029317 12/12/2013 MONTEREY COUNTY WEEKLY ADS, GREASE OUTREACH CAMPAIGN 305.00
1029318 12/12/2013 BETTY NEBB REIMBURSEMENTS, BOARD EXPENSES 368.10
1029319 12/12/2013 NEXTRAQ GPS MONITORING FEES 277.65
1029320 12/12/2013 OFFICETEAM TEMP HELP 633.60
1029321 12/12/2013 ORCHARD SUPPLY HARDWARE GENERAL REPAIR AND MAINTENANCE SUPPLIES 642.39
1029322 12/12/2013 PACIFIC SMOG VEHICLE REPAIR AND MAINTENANCE 238.50
1029323 12/12/2013 PAJARO / SUNNY MESA WATER SERVICES 37.03
1029324 12/12/2013 PENINSULA MESSENGER SERVICE COURIER SERVICES 819.00
1029325 12/12/2013 POTTER'S ELECTRONICS GENERAL REPAIR AND MAINTENANCE SUPPLIES 130.19
1029326 12/12/2013 SHERWIN-WILLIAMS #8155 PAINT SUPPLIES 14.72
1029327 12/12/2013 SJ STATE UNIV RESEARCH FOUND. NPDES OUTFALL SAMPLING BOAT SERVICES 1,106.25
1029328 12/12/2013 TORO PETROLEUM CORPORATION VEHICLE FUEL 296.42
1029329 12/12/2013 TRG & ASSOCIATES PROFESSIONAL SERVICES, GWR 4,905.00
1029330 12/12/2013 U.S. TELEPACIFIC CORP. PHONE SERVICES 2,639.86
1029331 12/12/2013 US PEROXIDE LLC HYDROGEN PEROXIDE 28,566.21
1029332 12/12/2013 US POSTMASTER POSTAGE MACHINE REFILL 1,000.00
1029333 12/12/2013 VERIZON WIRELESS-DBA WIRELESS SERVICES 713.48
1029334 12/12/2013 XEBEC DATA CORP MCI MONTHLY MAILBOX FEE 100.10
1029335 12/12/2013 ZERO WASTE ENERGY, LLC POWER PURCHASED FOR RTP 4,147.73
1029336 12/13/2013 JUDY PENNYCOOK JULY 2001 BOARD EXPENSES 113.11
1121313 12/13/2013 PACIFIC GAS & ELECTRIC ELECTRICITY, GAS 18,451.35
1552 12/17/2013 HARTFORD LIFE INSURANCE CO DEFERRED COMPENSATION 27,776.86
1029337 12/19/2013 MONTEREY CREDIT UNION SOCIAL GROUP DUES 198.00
CHECK CHECK VENDOR ITEM CHECK
NUMBER DATE NAME DESCRIPTION AMOUNT
DECEMBER 2013
MONTHLY CHECK REGISTER
1029338 12/19/2013 UNITED WAY OF MONTEREY EMPLOYEE CONTRIBUTION 195.00
1029339 12/19/2013 ABM JANITORIAL SERVICES JANITORIAL SERVICES 3,290.00
1029340 12/19/2013 ALAMEDA ELECTRICAL DIST INC GENERAL REPAIR AND MAINTENANCE SUPPLIES 840.44
1029341 12/19/2013 ALLIANT INSURANCE SERVICES POLLUTION LIABILITY POLICY INSURANCE 9,136.30
1029342 12/19/2013 ALVAREZ TECHNOLOGY GROUP, INC IT SUPPORT & NETWORK MONITORING 1,310.00
1029343 12/19/2013 AMERITAS LIFE INSURANCE CORP. DENTAL INSURANCE PLAN
1029343 12/19/2013 AMERITAS LIFE INSURANCE CORP. VISION INSURANCE PLAN 8,883.76
1029344 12/19/2013 AMPTEKS, INC. GENERAL REPAIR AND MAINTENANCE SUPPLIES 2,939.05
1029345 12/19/2013 APPLIED INDUSTRIAL GENERAL REPAIR AND MAINTENANCE SUPPLIES 305.56
1029346 12/19/2013 AT&T PHONE SERVICES 364.22
1029347 12/19/2013 AUTOMATIC FUNDS TRANSFER CUSTOMER INVOICE PRODUCTION, MAILING SRVS 10,239.69
1029348 12/19/2013 BANK OF AMERICA SERVICE AWARDS, LUNCH MEETINGS 1,142.64
1029349 12/19/2013 BREZACK & ASSOCIATES PLANNING PROFESSIONAL SERVICES, GWR 10,037.50
1029350 12/19/2013 BUCKLES-SMITH ELECTRIC CO GENERAL REPAIR AND MAINTENANCE SUPPLIES 1,961.49
1029351 12/19/2013 CASTROVILLE AUTO PARTS INC VEHICLE REPAIR AND MAINTENANCE 577.11
1029352 12/19/2013 CASTROVILLE COMM. SVCS. DIST. WATER SERVICES 77.81
1029353 12/19/2013 CHECK PROCESSORS, INC. PAYMENT PROCESSING FOR HOME BANKING 1,008.25
1029354 12/19/2013 CISCO SYSTEMS CAPITAL CORP. LEASE PAYMENTS FOR PHONE SYSTEM 2,167.98
1029355 12/19/2013 COMMUNITY HOSPITAL HEALTH SCREENINGS FOR WELLNESS FAIR 1,110.00
1029356 12/19/2013 CSPE-MONTEREY BAY CHAPTER PROFESSIONAL LUNCH MEETING 50.00
1029357 12/19/2013 DON'S LOCK & KEY SERVICE GENERAL REPAIR AND MAINTENANCE SUPPLIES 80.00
1029358 12/19/2013 E2 CONSULTING ENGINEERS INC PROFESSIONAL SERVICES, GWR 35,723.50
1029359 12/19/2013 ELECTRICAL DISTRIBUTORS CO GENERAL REPAIR AND MAINTENANCE SUPPLIES 1,212.21
1029360 12/19/2013 ENTRAVISION COMMUNICATIONS ADS, GREASE OUTREACH CAMPAIGN 1,030.00
1029361 12/19/2013 FARELLA, BRAUN & MARTEL LEGAL SERVICES, GROUNDWATER 1,104.20
1029362 12/19/2013 FASTENAL COMPANY GENERAL REPAIR AND MAINTENANCE SUPPLIES 1,260.81
1029363 12/19/2013 CHARLES Z. FEDAK & COMPANY AUDITING SERVICES FOR FY 12/13 4,000.00
1029364 12/19/2013 FEDEX OUTBOUND SHIPPING 38.68
1029365 12/19/2013 FERGUSON ENTERPRISES INC GENERAL REPAIR AND MAINTENANCE SUPPLIES 45.55
1029366 12/19/2013 FIRST ALARM ADMIN ALARM SERVICES 333.48
1029367 12/19/2013 FLOOR CENTER PAYMENT STATION FEES 21.40
1029368 12/19/2013 GAVILAN PEST CONTROL ANNUAL WEED SPRAYING AT RTP 3,525.00
1029369 12/19/2013 GRAINGER SUBMERSIBLE PUMP, GWR 3,011.78
1029370 12/19/2013 GRAYBAR ELECTRIC GENERAL REPAIR AND MAINTENANCE SUPPLIES 92.71
1029371 12/19/2013 GREEN RUBBER KENNEDY AG GENERAL REPAIR AND MAINTENANCE SUPPLIES 1,236.65
1029372 12/19/2013 GREEN VALLEY INDUSTRIAL SUPPLY GENERAL REPAIR AND MAINTENANCE SUPPLIES 374.30
1029373 12/19/2013 HACH COMPANY GENERAL REPAIR AND MAINTENANCE SUPPLIES 3,083.07
1029374 12/19/2013 HARN R/O SYSTEMS, INC LEASE, GROUNDWATER PILOT FACILITIES 42,575.17
1029375 12/19/2013 HYDROGATE CORPORATION REPLACE FRAMING, BIOFLOC TANKS 11,418.54
1029376 12/19/2013 INDUSTRIAL SCIENTIFIC CORP. GAS METERS, CALIB & PARTS 483.11
1029377 12/19/2013 JM SQUARED & ASSOCIATES INC REBUILD PARTS FOR SEWAGE PUMPS 10,234.38
1029378 12/19/2013 KEMIRA WATER SOLUTIONS INC FERRIC CHLORIDE 30,633.46
1029379 12/19/2013 KOFFLER ELECTRICAL MECHANICAL REFURBISH COGEN GENERATOR 10,713.60
1029380 12/19/2013 KSBW-TV ADS, GREASE OUTREACH CAMPAIGN 2,235.00
1029381 12/19/2013 ERICA LECCE REIMBURSE PETTY CASH 35.39
1029382 12/19/2013 LENNIHAN LAW LEGAL SERVICE, GROUNDWATER 1,099.22
1029383 12/19/2013 MAGANA'S MARKET PAYMENT STATION FEES 212.30
1029384 12/19/2013 MONTEREY BAY ANALYTICAL SVCS LAB ANALYSIS SERVICES 100.00
1029385 12/19/2013 MRWMD, MONTEREY REGIONAL SLUDGE DISPOSAL FEE 29,742.19
CHECK CHECK VENDOR ITEM CHECK
NUMBER DATE NAME DESCRIPTION AMOUNT
DECEMBER 2013
MONTHLY CHECK REGISTER
1029386 12/19/2013 MRWPCA SOCIAL GROUP REIMBURSEMENT, SOCIAL GROUP, THANKSGIVING 469.88
1029387 12/19/2013 OFFICE DEPOT INC - OFFICE, KITCHEN SUPPLIES 634.76
1029388 12/19/2013 OFFICETEAM TEMPORARY HELP 1,056.00
1029389 12/19/2013 ORD TERRACE LIQUORS -DBA PAYMENT STATION FEE 9.40
1029390 12/19/2013 P. WEDGE COMPANY LTD. GENERAL REPAIR AND MAINTENANCE SUPPLIES 430.00
1029391 12/19/2013 PAPE MACHINERY INC EQUIPMENT RENTAL, TRANSPORTATION FEES 10,087.50
1029392 12/19/2013 PARS ADMINISTRATIVE FEES 347.77
1029393 12/19/2013 PERKINS COIE LLP LEGAL SERVICES, GWR 5,831.00
1029394 12/19/2013 POLYDYNE INC CLARIFLOC-6264 2,917.55
1029395 12/19/2013 PRAXAIR DISTRIBUTION INC-198 WELDING GAS 211.98
1029396 12/19/2013 BAHMAN SHEIKH, PH D, PE PROFESSIONAL SERVICES, GWR 2,900.00
1029397 12/19/2013 SHIELDS, HARPER & CO INC UST MONITORING SYSTEM REPAIRS 703.80
1029398 12/19/2013 MARIS SIDENSTECKER CONSULTING SERVICES, STORMWATER 5,611.50
1029399 12/19/2013 TELEDYNE ISCO INC GENERAL REPAIR AND MAINTENANCE SUPPLIES 906.85
1029400 12/19/2013 TESTAMERICA LABORATORIES, INC. ANNUAL PRIORITY POLLUTANT MONITORING 5,230.50
1029401 12/19/2013 TORO PETROLEUM CORPORATION VEHICLE FUEL 505.38
1029402 12/19/2013 US PEROXIDE LLC HYDROGEN PEROXIDE 30,110.87
1029403 12/19/2013 WEBER, HAYES & ASSOC., INC. MONITOR, WELL DESTRUCTION, REPAIR 10,585.22
1029404 12/19/2013 ROBERT R WELLINGTON LEGAL SERVICES 9,000.00
1029405 12/19/2013 XEROX CORPORATION COPIER MAINTENANCE 598.97
1029406 12/19/2013 VALERIE J. YOUNG SUPPORT SERVICES, GWR 4,597.00
1553 12/20/2013 FIRST NATIONAL BANK OF FEDERAL WITHHOLDING, MEDICARE TAXES 62,054.89
1554 12/20/2013 PERS, PUBLIC EMPLOYEES PERS RETIREMENT CONTRIBUTION 67,791.25
1555 12/20/2013 EDD 801-3161-8 STATE WITHHOLDING TAX: PAYMENT 19,012.53
1029407 12/20/2013 US BANK VOID 0.00
1029408 12/20/2013 US BANK VOID 0.00
1029409 12/20/2013 US BANK P-CARD O&M PURCHASES 21,995.52
1122013 12/20/2013 PACIFIC GAS & ELECTRIC ELECTRICITY 79,101.17
SUBTOTAL $1,205,716.45
TOTAL $1,396,246.48
CAPITAL IMPROVEMENT PROGRAM (Actual vs. Budgeted 2013/14)
$4,074,000
$1,227,735
$0
$1,000,000
$2,000,000
$3,000,000
$4,000,000
2013/14
Budgeted
Amount
July –
December 2013
Expenditures
CAPITALIZED EQUIPMENT FUND (Actual vs. Budgeted 2013/14)
$432,916
$328,302
$0
$100,000
$200,000
$300,000
$400,000
$500,000
2013/14
Budgeted
Amount
July –
December 2013
Expenditures
URBAN RECLAMATION PROGRAM (Actual vs. Budgeted 2013/14)
$0
$1,000,000
$2,000,000
$3,000,000
$4,000,000
2013/14
Budgeted
Amount
July –
December 2013
Expenditures
$1,354,284
$4,470,000
CAPACITY CHARGES Actual vs. Anticipated 2013/14 Revenues
December 2013
$700,000
$312,322
$0
$200,000
$400,000
$600,000
$800,000
2013/14
Anticipated
Revenue
July –
December 2013
Actual Revenue
MONTEREY REGIONAL WATER POLLUTION CONTROL AGENCY
Updated Residential Dwelling-Unit Aggregate Allocation
as of 06/30/03 12/31/2013
ALLOCATION *PERMITS OVERALL ACTUAL
MEMBER ENTITY PER MRWPCA ISSUED UTILIZATION REMAINING PERCENT
ORDINANCE # 10/1/2013-12/31/2013 (10/1/04 TO DATE) BALANCE UTILIZATION
2011-02 36th QUARTER
Boronda 2 17
Castroville 0 142
Del Rey Oaks 0 0
Marina CWD 0 87
Monterey 10 97
Moss Landing 0 1
Pacific Grove 1 53
Salinas 8 1,360
Sand City 0 65
Seaside 0 28
SUBTOTAL (85%) 6,034 21 1,850 4,184 30.66%
RESERVE (15%) 1,065 0 0 1,065 0.00%
TOTAL 7,099 21 1,850 5,249 26.06%
Four-year allocation for October 1, 2004 through September 30, 2008 (approved September 2004/extended to January 2013).
(1) Note: The expected utilization for this date is 6,034 Units (100%)
*Permits issued are for new construction on vacant land, or for addition living units added to a parcel.
Units that are demolished then rebuilt are not considered part of this allocation. Allocation is for new construction only.
Page 1
MONTEREY REGIONAL WATER
POLLUTION CONTROL AGENCY
* * * AGENDA TRANSMITTAL FORM * * *
MEETING DATE: JANUARY 27, 2014
AGENDA ITEM: 6 - J
AGENDA TITLE: APPOINTMENT OF NOMINATION COMMITTEE
FOR ELECTION OF BOARD OFFICERS FOR 2014
Consent ( X ) Action ( ) Informational ( )
CONTACT: DENNIS ALLION, CHAIR
Phone: 372-3367 OR 422-1001
DEPARTMENT SUMMARY AND REQUESTED BOARD ACTION:
In accordance with MRWPCA’s Resolution No. 2006-25 (attached), effective
December 2006, a Nomination Committee is appointed each January by the current
Board Chair to select a nominee for Chair and Vice-Chair willing to serve for the
next 12 months. Chair Allion has received confirmation from the following members
who have agreed to serve on the Nomination Committee: Lou Calcagno, Rudy
Fischer and Dave Pendergrass. Mr. Calcagno will Chair the Committee.
Each Board member will be given a Board Member Officer/Committee Preferences
Survey form to be completed and returned to the Board Clerk indicating interest to
serve as either Chair or Vice-Chair of the Board as well as to mark their committee
preferences.
At the February 24th Board meeting, the Nomination Committee will announce their
recommendations, and after considering any nominations from the floor, new
officers for the Board of Directors will then be elected.
FINANCIAL IMPACT: ( ) Yes ( x ) No
FUNDING SOURCE: N/A
BUDGET RECAP: N/A
Page 2
MONTEREY REGIONAL WATER
POLLUTION CONTROL AGENCY
* * * AGENDA TRANSMITTAL FORM * * *
PRIOR BOARD
ACTIONS: Adoption of Resolution No. 2006-25, Revising, In
Part, Resolution No. 99-11, Adopting a Policy for the
Selection of a Chairperson and Vice-Chairperson of
the Board of Directors
ALTERNATIVES: N/A
COMMITTEE REVIEW
AND ACTION: N/A
MANAGER
RECOMMENDATION: N/A
ATTACHMENTS: MRWPCA Resolution No. 2006-25
RECOMMENDED
MOTION: Receive Board Chair Selections for Nomination
Committee
U:\BETTY\BOARD COMMITTEES\NOMINATION COMMITTEE\2014\Nomination Com Tran 1-27-14.doc
RESOLUTION NO.2006-25
A RESOLUTION BY THE BOARD OF DIRECTORS OF THE MONTEREYREGIONAL WATER POLLUTION CONTROL AGENCY
REVISING, IN PART, RESOLUTION NO. 99.11ADOPTING A POLICY FOR THE SELECTION OF
A CHAIR AND VICE-CHAIROF THE BOARD OF DIRECTORS
-o0o-
WHEREAS, the Joint Powers Agreement (JPA) for the Monterey Regional Water
Pollution Control Agency requires that a Chair and Vice-Chair be selected from the
membership of the Board of Directors, and that those officers serve for a term of one year;
and
WHEREAS, it is desirable to rotate the posit ion of Chair and Vice-Chair among the
various members of the Board; and
WHEREAS, the Board has previously adopted a policy by Resolution Nos. 90-20,
91-08, and 99-1 '1 , providing for selection of a Chair and Vice-Chair of the Board; and
WHEREAS, experience has shown that said selection should occur concurrently
with member entity calendar-year appointments.
NOW, THEREFORE, BE lT RESOLVED by the Board of Directors of the Monterey
Regional Water Pollution Control Agency, as follows:
1. Each year, the Board of Directors shall select a Chair and Vice-Chair. Effective
in 20Q7, the selection of the members to serve in these posit ions shall be at the
regularly scheduled February meeting of the Board and shall be based on
nominations proposed by a three-member committee appointed by the current
Chair. The Chair or Vice Chair shall not be members of this committee. At the
time the Nomination Committee is appointed in January, a form shall be
distributed to Board members upon which they may express their interest in the
posit ion of Chair or Vice-Chair. In the development of their recommendations, it
is expected that no member of the Nomination Committee would nominate
themselves. The report of the Nomination Committee and its proposed slate of
officers shall be included in the agenda packet for the meeting at which the
Chair and Vice-Chair are to be selected.
2. No member of the Board of Directors may serve as Chair or Vice-Chair for more
than two consecutive and complete one-year terms. The term limit shall apply
to the Chair and Vice-Chair posit ions individually and wil l not allow holding either
posit ion for more than four years in a roll ing ten year period. This term limit wil l
commence March 2007. This restriction shall not be construed to orohibit a
previous Chair or Vice-Chair from being selected to that position, provided that
at least one year has elapsed since that person last relinquished the posit ion of
Chair or Vice-Chair.
PASSED AND ADOPTED by the Board of Directors of the Monterey Regional
Water Pollution Control Agency at i ts Regular Board Meeting duly held on November 27,
2006 by the following vote:
AYES: Shirrel, Russell, Cortez, Lewis, Nishi, Haferman, Lindley,Pendergrass, De La Rosa, Choates
NOES: Nishi
ABSENT: Cort
ATTEST:
Keiffr lsrael, General ManagerSecretary to the Board of Directors
(l TBETTY\Eoard Aaenda PacreliReso uro.s a.c Od na6@s\RESOLUTIONS and ORD NANCES\2006\RES -2006-25 Seecton oiCha r doc
Page 1
MONTEREY REGIONAL WATER
POLLUTION CONTROL AGENCY
* * * AGENDA TRANSMITTAL FORM * * *
MEETING DATE: JANUARY 27, 2014
AGENDA ITEM: 6 - K
AGENDA TITLE: APPROVAL OF MEMORANDUM OF AGREEMENT WITH
MONTEREY REGIONAL STORM WATER MANAGEMENT
PROGRAM (MRSWMP) ENTITIES
Consent ( ) Action ( x ) Informational ( )
CONTACT: JEFF CONDIT, STORMWATER PROGRAM MANAGER /
BRAD HAGEMANN, ASSISTANT GENERAL MANAGER
PHONE : 831-645-4621 / 831-883-6133
DEPARTMENT SUMMARY AND REQUESTED BOARD ACTION:
Under a Memorandum of Agreement (MOA) approved by the MRWCPA Board on
December 9, 2002, the MRWPCA serves as the Program Administrator for the Monterey
Regional Storm Water Management Program (MRSWMP) at the discretion and direction of
the MRSWMP Permittees (i.e. City of Carmel, City of Del Rey Oaks, City of Monterey, City
of Pacific Grove, City of Sand City, City of Seaside, and the County of Monterey). The
MRWPCA fulfills certain National Pollutant Discharge Elimination System (NPDES)
requirements for the MRSWMP Permittees. The overall goal has been to develop,
implement, and administer a regionally consistent storm water pollution prevention program
with shared resources and thus in a more cost-effective manner to reduce the discharge of
storm water pollutants regionally to the maximum extent practicable per the requirements of
the State Water Resources Control Board’s Phase II Small Municipal Separate Storm
Sewer System (MS4) NPDES General Permit.
This permit year, the annual budget for the MRSWMP program is approximately $392,000,
which includes a 10% overhead charge to cover MRWPCA Administrative Services costs.
The primary program elements covered under this year’s budget include Program
Management (staffing to support public meeting agenda and facilitation, contract
solicitations, coordination and accounting, hearing and events attendance and
presentations, development of regulatory documentation, coordination with State and
Regional Boards, and more), Public Education and Outreach (including management of
public volunteer participation and involvement in water quality protection efforts in each
Page 2
MONTEREY REGIONAL WATER
POLLUTION CONTROL AGENCY
* * * AGENDA TRANSMITTAL FORM * * *
members’ community annually), and Water Quality Monitoring (a regional partnership with
the Monterey Bay National Marine Sanctuary and related programs). In addition, the
MRWPCA recently received notice from the City of Marina that they have elected to
withdraw from the program in order to fulfill their compliance requirements individually and
due to special discharge circumstances that may remove Marina from the need for
regulatory coverage under the NPDES General Permit. Costs of the program will be re-
adjusted by the remaining program participants.
On February 5, 2013 the State Water Resources Control Board adopted Waste Quality
Order No. 2013-001-DWQ, General Permit No. CAS000004 Phase II Small Municipal
Separate Storm Sewer Systems MS4s) Permit (Phase II Permit), to become effective July
1, 2013. Since the term of the original 2002 Memorandum of Agreement (MOA) ended with
the end of the first General Permit term (June 30, 2013), the MRSWMP members
subsequently updated and approved a new MOA to continue the MRSWMP regional
program collaborative into the Phase II Permit term, which started July 1, 2013. Staff
recommends approval of the updated MOA by and between MRSMWP entities and the
MRWPCA to continue to provide Program Administrative and Management Services in
support of the MRSWMP.
FINANCIAL IMPACT: ( ) Yes ( x ) No
FUNDING SOURCE: MRSWMP Entities
BUDGET RECAP: Total Estimated Cost: $391,929
Amt Expended to Date: n/a
Amt Budgeted FY 13/14: $391,929
New Funding Required: n/a
New Revenue: $391,929
Revenue Impact: n/a
New Personnel? NO
Change in Board Policy? NO
Page 3
MONTEREY REGIONAL WATER
POLLUTION CONTROL AGENCY
* * * AGENDA TRANSMITTAL FORM * * *
PRIOR BOARD
ACTIONS: Original Memorandum of Agreement with MRSWMP Entities approved by MRWPCA on 12/9/02
ALTERNATIVES: N/A
COMMITTEE REVIEW
AND ACTION: N/A
MANAGER
RECOMMENDATION: Recommend Approval
ATTACHMENTS: Updated Memorandum of Agreement and original (12/9/02)
RECOMMENDED
MOTION: Approve Memorandum of Agreement with Monterey
Regional Storm Water Management Program (MRSWMP)
Entities
MRSWMP MOA (Rev 6/18/13) Page 1 of 17
MEMORANDUM OF AGREEMENT
MONTEREY REGIONAL STORM WATER
MANAGEMENT PROGRAM
THIS Memorandum of Agreement (“AGREEMENT”), is made and entered into this
____________________ day of _________________, 2013, by and between the MONTEREY
REGIONAL WATER POLLUTION CONTROL AGENCY, hereinafter referred to as
“AGENCY”, a Joint Powers Authority (JPA) organized under the laws of the State of California,
and the following public entities, each of which is hereinafter referred to as “PERMITTEE” or
collectively as “PERMITTEES”:
CITY OF PACIFIC GROVE, a municipal corporation of the State of California;
CITY OF MONTEREY, a municipal corporation of the State of California;
CITY OF SEASIDE, a municipal corporation of the State of California;
CITY OF SAND CITY, a municipal corporation of the State of California;
CITY OF DEL REY OAKS, a municipal corporation of the State of California;
CITY OF MARINA, a municipal corporation of the State of California;
CITY OF CARMEL-BY-THE-SEA, a municipal corporation of the State of California; and
COUNTY OF MONTEREY, a political subdivision of the State of California.
The AGENCY and the above-mentioned entities may also hereinafter be collectively referred to
as "PARTIES" or individually as "PARTY," to form the Monterey Regional Storm Water
Management Program (MRSWMP).
In addition, other organizations, including but not limited to non-traditional agencies that are
subject to similar NPDES Phase 2 Municipal Separate Storm Sewer System (MS4) permits, may
coordinate with the Monterey Regional Storm Water Management Program and may provide
contributions to the MRSWMP to fulfill their regulatory requirements.
RECITALS:
A. The Federal Clean Water Act (CWA) requires certain municipalities and industrial facilities
to obtain a National Pollutant Discharge Elimination System (NPDES) permit for the
discharge of storm water to navigable water. NPDES permits are also required for any
storm water discharge which the Federal Environmental Protection Agency (EPA) or a state
has determined contributes to a violation of a water quality standard, or is a significant
contributor of pollutants to surface waters.
B. The EPA has delegated authority to the California State Water Resources Control Board
(SWRCB) to administer the NPDES permit process within California and, in turn, the
SWRCB has delegated authority to the California Regional Quality Control Board – Central
Coastal Basin (RWQCB-CCB) to administer the NPDES permit process within its region.
MRSWMP MOA (Rev 6/18/13) Page 2 of 17
C. On December 8, 1999, U.S. EPA promulgated Phase II storm water regulations under
authority of the Clean Water Act section 402(p)(6). The Phase II Storm Water requires State
Water Board to issue NPDES storm water permits to operators of Small MS4s.
D. On April 30, 2003, the State Water Board adopted Water Quality Order No. 2003-005-
DWQ, NPDES General Permit CAS000004 WDRs for Storm Water Discharges from Small
Municipal Separate Storm Sewer Systems (General Permit) to comply with Clean Water Act
section 402(p)(6).
E. In 2002, in anticipation of these requirements, the PERMITTEES entered into a
Memorandum of Agreement and subsequently formed the Monterey Regional Storm Water
Program in order to achieve regional cooperation and efficiency among the PERMITTEES
in the implementation of the MS4 NPDES regulations.
F. On February 5, 2013, the State Water Resources Control Board adopted Water Quality
Order No. 2013-0001-DWQ National Pollutant Discharge Elimination System (NPDES)
General Permit No. CAS000004, which modifies the previous General Permit, Order 2003-
0005-DWQ. This Order establishes storm water management program requirements and
defines the minimum acceptable elements of municipal storm water management programs,
unless otherwise amended.
G. In and for the mutual interest of the PERMITTEES, the PERMITTEES wish to continue to
implement the Monterey Regional Storm Water Management Program by entering into this
AGREEMENT for the purpose of cooperating to efficiently and economically comply with
NPDES requirements.
NOW, THEREFORE, THE PARTIES HERETO FURTHER AGREE, AS FOLLOWS:
Section 1. Monterey Regional Storm Water Management Program
1.01. The Monterey Regional Storm Water Management Program ("Program") is
intended to fulfill certain obligations of the PERMITTEES with regard to Phase
2 Storm Water NPDES requirements. These requirements are required through
State Water Resources Control Board Water Quality Order No. 2013-0001-
DWQ, NPDES General Permit No. CAS000004, adopted on February 5, 2013.
1.02 The Program is a collective effort and implementation of area-wide activities
designed to benefit all PERMITTEES.
Section 2. Management Committee
2.01 A Management Committee is hereby created to provide for overall Program
coordination, review, and budget oversight, with respect to the NPDES Permit.
2.02 The Management Committee adopts the Bylaws contained in Exhibit “A” for its
governance. The Management Committee may from time to time revise these
Bylaws by formal action of the Management Committee.
MRSWMP MOA (Rev 6/18/13) Page 3 of 17
2.03 The Management Committee is the official management and oversight body of the
Program. The Management Committee shall direct and guide the Program and
review and approve the Program Budget. The Management Committee shall
consider permit compliance, including benefit to a majority of the PERMITTEES,
as a primary objective in approving Program tasks and corresponding budgets.
2.04 The Management Committee shall periodically re-evaluate and make
recommendations to the PERMITTEES concerning reallocation of the proportion
of the annual Program contribution that each PERMITTEE shall pay.
2.05 The voting membership of the Management Committee shall consist of one
designated voting representative from each PERMITTEE. An alternative voting
representative may be appointed by each PERMITTEE.
2.06 A quorum of the Management Committee shall be achieved when voting
representatives from at least fifty percent (50%) of the PERMITTEES are present
at any Management Committee meeting.
2.07 Meetings of the Management Committee, including any closed sessions with the
Program Attorney, shall be conducted in accordance with the "Brown Act"
(Government Code Section 54950 et seq.).
2.08 The Management Committee shall be responsible for selecting any consultant(s) or
contractor(s) who are to be paid from Program funds ("Outside Contractors"), and
for reviewing and approving any contracts with Outside Contractors, including the
scope(s) of work, schedules of performance, use of subcontractors, and
compensation for such Outside Contractors.
2.09 The Management Committee shall establish timelines and budgets for completion
of Program tasks.
2.10 The Management Committee, through its Bylaws, may establish procedures for
tracking, accounting for, and auditing the Program funds.
Section 3. Program Budget
3.01 A budget shall be adopted for each fiscal year. The fiscal year shall run from July
1 through June 30. The Budget shall be prepared and administered as described in
Exhibit “B”.
3.02 AGENCY shall invoice PERMITTEES quarterly for budgeted program cost based
upon the adopted budget for the fiscal year and an approved cost share allocation.
The PERMITTEES shall each pay into a fund established for Program operations
for their assigned portion of the Program Budget. The proportionate share of the
Program Budget that each PERMITTEE shall pay shall be shown and specified in
the adopted fiscal year budget.
MRSWMP MOA (Rev 6/18/13) Page 4 of 17
Cost-sharing between PERMITTEES shall be based on the population-based vote
shares of each participating entity that are covered by the permit, unless otherwise
agreed to by the PERMITTEES when the budget for each year is adopted, as
described in Exhibit “A”.
3.03 Except as provided in Section 6.03, the ending fund balance at the close of each
fiscal year shall be disbursed annually to the PERMITTEES, or credited to the
PERMITTEES’ shares of the next fiscal year's costs, in accordance with the
PERMITTEES’ defined participation rates, as requested by each PERMITTEE.
Section 4. Program Administrator
4.01 The AGENCY shall be the Program Administrator for the Program.
The Program Administrator shall be responsible for Program management and
administration, Permit management, technical program management, and related
duties as described in Exhibit “C”. The Program Administrator shall be paid, from
Program funds in accordance with the adopted Program budget, for providing the
services described hereunder. Work assignments shall be made to the Program
Administrator by the Management Committee and not by individual
PERMITTEES. The Program Administrator shall not be responsible for providing
program management services related to individual PERMITTEE’S permit
programs.
4.02 The Program Administrator shall be the treasurer of the Program funds. The
Program Administrator, in accordance with generally-accepted accounting
procedures, shall keep the Program funds segregated from any other funds
administered by the Program Administrator; shall credit the Program with
appropriate interest income earned on Program funds in each fiscal year; and shall
not expend any funds except in accordance with the annual budget approved by the
Management Committee, or as otherwise directed by the Management Committee.
The Program Administrator shall act in a reasonable amount of time to execute
contracts with Outside Contractors, which have been requested and approved by
the Management Committee. The Program Administrator shall provide a copy of
any contract executed on behalf of the Program to any PERMITTEE or person
designated by any PERMITTEE or the Management Committee upon request.
The Program Administrator, at its discretion, may delegate authority to execute
agreements and contracts approved by the Management Committee, to a
designated employee. Notice of any such delegation of authority shall be provided
to the Management Committee.
4.03 The Program Administrator may request, as part of the annual Program Budget,
reimbursement for reasonable and customary costs incurred in providing the
services described hereunder. Reimbursement to the Program Administrator shall
be subject to Management Committee review and approval as part of the Program
Budget.
MRSWMP MOA (Rev 6/18/13) Page 5 of 17
4.04 AGENCY may withdraw as the Program Administrator upon the provision of
ninety days’ (90) days written notice to the Management Committee. The
Management Committee may select a new Program Administrator upon the
provision of ninety days (90) written notice to AGENCY. In either event the
Management Committee will act within the ninety-day period to determine the
disposition of funds remaining in the Program Budget fund.
4.05 In the event that the Program Administrator withdraws from the Program or from
providing Program Administrator services to the Program, or in the event that the
Management Committee wishes to select a new Program Administrator, another
PERMITTEE may serve as a successor Program Administrator. Any
PERMITTEE willing to serve as successor Program Administrator may be
nominated by another PERMITTEE. Selection of a Program Administrator must
be by majority vote of the Management Committee.
Section 5. Additional Rights and Duties of the PARTIES
5.01 In addition to the participation in the Management Committee, the
PERMITTEES accept and agree to perform the following duties:
1. Each will comply with the NPDES Permit conditions that apply within its
jurisdictional boundaries;
2. Each will participate in Management Committee meetings and other required
meetings of the PERMITTEES ;
3. Each will implement its Community-Specific Program;
4. Each will provide certain agreed upon reports to the Program Administrator
for purposes of reporting, on a joint basis, compliance with applicable
provisions of the NPDES Permit and the status of Program implementation;
and,
5. Each will individually address inter-agency issues, agreements or other
cooperative efforts.
6. Each will only be responsible for performing the duties listed above for and
on behalf of its own jurisdiction.
5.02 This AGREEMENT does not restrict the PERMITTEES from the ability to
individually (or collectively) request NPDES Permit modifications and/or initiate
NPDES Permit appeals for permit provisions to the extent that a provision affects
an individual party (or group of PERMITTEES); however, any such PERMITTEE
(or PERMITTEES) shall provide a minimum of 30-days written advance notice of
their action to the other PARTIES and allow them to comment upon or join in their
action before proceeding.
MRSWMP MOA (Rev 6/18/13) Page 6 of 17
Section 6. Term of AGREEMENT
6.01 This AGREEMENT shall commence on the date that the last Duly Authorized
Representative of the Parties executes it, and shall continue indefinitely in
accordance with the provisions of Subsections 6.02 and 6.03 below.
6.02 This AGREEMENT shall terminate upon expiration of the NPDES Phase 2 Storm
Water Permit Order Number 2013-0001-DWQ that is issued to the
PERMITTEES, unless this term is extended by the PARTIES.
6.03 Any PERMITTEE may terminate its participation in this AGREEMENT by
giving the Management Committee at least a thirty (30) day written notice. If a
PERMITTEE terminates its participation, the terminating PERMITTEE will bear
the full responsibility for its compliance with the NPDES Permit commencing on
the date it terminates its participation, including its compliance with both
Community-Specific and Program-wide responsibilities. Unless the termination is
scheduled to be effective at the close of the fiscal year in which the notice is
given, termination shall constitute forfeiture of all of the terminating
PERMITTEE’S share of the Program Budget, for the fiscal year in which the
termination occurred (both paid and obligated, but unpaid, amounts). In addition,
unless notice of termination is provided at least ninety (90) days prior to the date
established by the Management Committee for approval of the budget for the
succeeding fiscal year, termination shall constitute forfeiture of all of the
terminating PERMITTEE’S share of any unexpended, unencumbered funds
remaining from all previous fiscal years. The cost allocations for the remaining
PERMITTEES may be recalculated for the following fiscal year by the PARTIES
without the withdrawing PERMITTEE’S participation.
Section 7. General Provisions
7.01 This AGREEMENT supersedes any prior agreement among the PARTIES
regarding the Program, but does not supersede any other agreements between any
of the PARTIES.
7.02 This AGREEMENT may be amended only by written agreement of the PARTIES.
All PARTIES agree to bring any proposed amendment to this AGREEMENT to
their Council or Board, as applicable, within two (2) months following acceptance
of the proposed amendment by the Management Committee.
7.03 This AGREEMENT may be executed and delivered in any number of copies
("counterpart") by the PARTIES, including by means of facsimile. When each
PARTY has signed and delivered at least one (1) counterpart to the Program
Administrator, each counterpart shall be deemed an original and, taken together,
shall constitute one and the same AGREEMENT, which shall be binding and
effective as to the PARTIES hereto.
MRSWMP MOA (Rev 6/18/13) Page 7 of 17
7.04 No PARTY shall, by entering into this AGREEMENT, participating in the
Management Committee, or agreeing to serve as Program Administrator, assume
or be deemed to assume responsibility for any other PARTY in complying with
the requirements of the NPDES Permit. This AGREEMENT is intended solely
for the convenience and benefit of the PARTIES hereto and shall not be deemed
to be for the benefit of any third party and may not be enforced by any third party,
including, but not limited to, the EPA, the SWRCB, and the RWQCB-CCB, or
any person acting on their behalf or in their stead.
7.05 In lieu of and notwithstanding the pro rata risk allocation which might otherwise
be imposed between the PARTIES pursuant to Government Code Section 895.6,
the PARTIES agree that all losses or liabilities incurred by a PARTY shall not be
shared pro rata, but instead, the PARTIES agree that pursuant to the Government
Code Section 895.4, each of the PARTIES hereto shall fully defend, indemnify
and hold harmless each of the other PARTIES from any claim, expense or cost,
damage or liability imposed for injury (as defined by Government Code Section
810.8) occurring by reason of the negligent acts or omissions or willful
misconduct of the indemnifying PARTY, its officers, agents, or employees, under
or in connection with or arising from any work, authority, or action taken under
this AGREEMENT, including but not limited to any non-compliance by a
PARTY with its obligations under the Program NPDES Permit. No PARTY, nor
any officer, Councilmember, Board member, employee or agent thereof shall be
responsible for any damage or liability incurred by reason of the negligent acts or
omissions or willful misconduct of the other PARTIES hereto, their officers,
Councilmembers, Board members, employees or agents under or in connection
with or arising from any work, authority or actions taken under this
AGREEMENT, including but not limited to any non-compliance by a PARTY
with its obligations under the Program NPDES Permit.
7.06 In the event that suit shall be brought by any PARTY to this contract, the
PARTIES agree that venue shall be exclusively vested in the state courts of the
County of Monterey, or, if brought in federal court, in the United States District
Court handling matters arising in Monterey County. Further, the prevailing
PARTY or PARTIES shall be entitled to reasonable attorney fees and costs.
MRSWMP MOA (Rev 6/18/13) Page 8 of 17
IN WITNESS WHEREOF, the PARTIES hereto have executed this AGREEMENT as of the
dates shown below
MONTEREY REGIONAL WATER POLLUTION CONTROL AGENCY, a Joint Powers
Authority and public agency of the State of California
Date: APPROVED AS TO FORM:
By: By:
Chair, Board of Directors Legal Counsel
By: ATTEST:
General Manager
Date:
By:
CITY OF _____________, a public entity of the State of California
Date: APPROVED AS TO FORM:
By: By:
Name, Mayor Legal Counsel
By: ATTEST:
Name, City Manager
Date:
By:
MRSWMP MOA (Rev 6/18/13) Page 9 of 17
EXHIBIT “A”
MOA BYLAWS
MRSWMP MOA (Rev 6/18/13) Page 10 of 17
MOA Bylaws
1. Representation: Representation from each PERMITTEE will be their Legally
Responsible Official or his/her designee, and if that person is unable to attend, he or she
will notify the PARTIES in advance by email naming their designated alternate
representative for that meeting.
2. Selection of Officers: Each year the Management Committee shall select a Chair and
Vice-Chair. The selection of the members to serve in this position shall be at the
regularly scheduled January meeting and shall be based on nominations by the
Management Committee. Members of the Management Committee may express their
interest in serving as Chair or Vice Chair at the regularly scheduled December meeting.
No member of the Management Committee may serve as Chair or Vice Chair for more
than two consecutive and complete one year terms
3. Voting: Each PERMITTEE shall have one vote, provided that any PERMITTEE can call
for a weighted vote on any issue. The affirmative vote of at least that number of the
voting members of the Management Committee which collectively contribute at least
fifty percent (50%) of the area-wide Program costs (a "Majority Vote"), is necessary to
approve any financial measure brought before the Management Committee.
Weighting will be on a population basis, using the populations and numbers of votes
shown in the attached Table. This table may be periodically updated by formal action of
the Management Committee. Updating will normally be done when updated population
figures are published by the U.S. Census Bureau, or when other updated population
figures are published and formally accepted by each of the PERMITTEES. Weighted
voting would be conducted as follows: If a weighted vote is called, each PERMITTEE
will have the number of votes shown in the table below.
MRSWMP MOA (Rev 6/18/13) Page 11 of 17
Table of Populations and Votes for Use in Weighted Voting & Cost Share
Note: One vote shall be provided for each 2,000 person increment of population, except that
each entity shall have a minimum of one vote, even if its population is less than 2,000.
4. Meeting Schedule: Meetings will normally be at 10:00 am at the Program
Administrator’s offices on the fourth Wednesday of each month, unless changed by the
Management Committee.
5. Starting Time: Meetings will start promptly at the designated starting time. Any
PARTY representative that knows he/she will be unable to attend, or will be late, will
notify the Chairperson, so as not to delay starting the meeting.
6. Future Members: If additional entities wish to join with the other PARTIES by entering
into this AGREEMENT and participating in the Program, the PARTIES will determine
an appropriate method of calculating a “buy-in” cost to be paid by the new entity wishing
to become a member. This buy-in cost shall at a minimum include:
a. The full amount the new entity would have paid, if it had been a PARTY as of July 1,
2013, and,
b. A pro-rata deduction for the remainder of the fiscal year budget, or some other
method deemed appropriate by the PARTIES.
7. The Management Committee may select an attorney or firm (Program Attorney) that is
experienced with the Clean Water Act and Municipal Storm Water NPDES Permits to
provide legal advice to the Management Committee on all matters involving
administration of the Program's NPDES Permit and such other matters upon which the
Management Committee may seek legal advice or request legal representation. The
Program Attorney shall not be responsible for providing legal advice related to permit
compliance to individual PARTIES. The Program Attorney may provide such services
under separate contract with any PARTY or PARTIES, but shall provide advance
notification to all PARTIES before providing such services to identify and resolve
possible issues of conflict of interest. The Program Administrator may assist in
coordination of activities with the Program Attorney, but shall not give direction to the
Program Attorney without prior authorization from the Management Committee.
ENTITY2010 CENSUS POPULATION WITHIN AREA TO
BE COVERED BY STORMWATER PERMIT
NUMBER OF
VOTES
Carmel 3,722 2
Del Rey Oaks 1,624 1
Marina 19,718 10
Monterey City 27,810 14
Monterey County 62,727 31
Pacific Grove 15,041 8
Sand City 334 1
Seaside 33,025 16
TOTAL 164,001 83
MRSWMP MOA (Rev 6/18/13) Page 12 of 17
EXHIBIT “B”
BUDGET
MRSWMP MOA (Rev 6/18/13) Page 13 of 17
Budget
Prior to the start of each fiscal year, the Program Manager under the direction of the
Management Committee and Program Administrator will prepare a Draft Budget and submit it to
the Management Committee for its review. The Draft Budget will include a proposed approach
for allocation of costs (cost-sharing) to each PERMITTEE. The Program Manager will revise the
Draft Budget to address concerns and comments from the Management Committee, and the
Management Committee will then approve and adopt a Final Budget for the fiscal year.
The Program Administrator and the PERMITTEES recognize that the budget will be based on
estimated costs, and that actual costs may differ from the budgeted amounts. If it appears that
costs will exceed the budgeted amounts, the Program Manager will notify the Management
Committee before incurring costs in excess of the budgeted amounts. If the Management
Committee determines that it is appropriate to have the Program Manager incur additional costs
above the budgeted amounts, the Program Manager will prepare a budget revision request and
send it to the Management Committee to obtain the Committee’s approval to increase the budget.
Only after receiving the Management Committee’s approval to increase the budget will the
Program Manager incur costs in excess of the budgeted amounts. If there are unspent funds left
at the end of the fiscal year, the Program Administrator will return to each PARTY the unspent
portion of that PARTY’S payment, as described in Section 3 “Program Budget.”
The Program Administrator will establish a separate job-cost code in its accounting system, to
which hours spent, and out-of-pocket costs directly related to, performing work as the Program
Administrator and for services of the Program Manager will be charged. The Program
Administrator will send quarterly reports to the Management Committee summarizing the work
the Program Administrator and Program Manager have performed during that quarter, the total
costs of that work, and the portion of the cost allocated to each PERMITTEE. The portion of the
cost allocated to the PERMITTEE will be calculated in accordance with the cost-sharing
approach specified in the adopted Final Budget.
The costs for AGENCY’s services as the Program Administrator and for the Program Manager
will consist of both direct and indirect costs. Direct costs are costs which can be tracked through
time cards, invoices, record keeping systems, and other records that specifically allocate a cost to
these services. Indirect costs are all other costs incurred by AGENCY in order to perform its
duties as the Program Administrator. Examples of the types of indirect costs that AGENCY is
likely to incur are described below.
MRSWMP MOA (Rev 6/18/13) Page 14 of 17
Indirect Costs
Indirect costs are defined as a cost item that cannot be identified specifically with a single cost
objective in an economically feasible manner.
For the costs covered by this AGREEMENT, indirect costs will be charged at 10% of all other
direct costs.
The following are the types of indirect costs expected to be incurred in carrying out Program
activities:
Use of AGENCY financial and data processing system including network (hardware and
software), and specific financial hardware (printers/modems) and software. Costs include
depreciation as well as internal and external maintenance, service agreements, software
support, and payroll processing.
The use of supplies and/or services that are not feasible or not cost-effective to segregate,
such as disposables, shared office supplies, forms, paper, and postage.
Purchasing services including purchasing staff time seeking bids, communicating with
vendors, preparing requisitions, and purchase orders.
Use of existing office equipment (copiers, fax machines, calculators, typewriters,
computers) and their related repair, supplies, and maintenance.
Centralized telephone system and use of AGENCY cellular phones.
AGENCY Administration building costs (use, utilities, insurance).
Administrative services including agency-wide training programs (such as safety, sexual
harassment), employee assistance program, and general office support.
Use of upper level AGENCY staff for overall coordination, management and support of
storm water permitting activities.
MRSWMP MOA (Rev 6/18/13) Page 15 of 17
EXHIBIT “C”
DUTIES OF THE PROGRAM MANAGER
& PROGRAM ADMINISTRATOR
MRSWMP MOA (Rev 6/18/13) Page 16 of 17
Duties of the Program Manager& Program Administrator
Program Administrator: The Program Administrator shall perform the following duties:
Assist in the recruitment and retention of a Stormwater Program Manager,
Assist in the supervision of the Stormwater Program Manager,
Provide general oversight and management of the Stormwater Program Manager,
Provide assistance in financial oversight of the Stormwater Program Manager,
Provide for overall coordination, management and support of storm water permitting
activities.
Provide for basic Program accounting services and Program budget management.
Program Manager: The Stormwater Program Manager shall perform the following duties:
In conformance with the Brown Act, arrange for and conduct meetings of the
Management Committee, including making meeting room arrangements, preparation and
distribution of agenda materials and meeting notices, and preparation and distribution of
meeting minutes.
Advise the Management Committee to ensure that the PERMITTEES are in conformance
with Robert’s Rules of Order and parliamentary processes for meetings and decision
making.
Permit compliance management including, maintaining and promulgating an up-to-date
schedule of the activities to be carried out by the Management Committee and its
individual entity members. Anticipate plans, procedures, policies and other things
necessary to carry out the commitments and obligations under the MRSWMP and the
Permit, and prepare and present same to the Management Committee for their review,
direction, and approval.
Prepare the consolidated Regional Annual Report required by the Permit, and other
permit-related reports and documents.
Coordinate with RWQCB and State Water Resources Control Board (SWRCB) on Phase
2 Small Municipal Storm Water permitting issues at the direction of the Management
Committee and/or Committee Chair and Vice-Chair.
As directed by the Management Committee, prepare Storm Water Program permit
applications or updates to the MRSWMP in conjunction with permit renewals and or
implementation by the SWRCB and/or the RWQCB of new permits or permit
requirements.
MRSWMP MOA (Rev 6/18/13) Page 17 of 17
At the direction of the Management Committee manage budget preparation and execution
on behalf of the member agencies including recordation of employee expenses and the
proper apportionment to the Participating Entities.
Work with Program Administrator’s accounting staff with regard to accounts payable,
receivable and invoicing, and review and process consultant invoices in a timely manner.
At the direction of the Management Committee manage contracts with, and manage the
work of, outside consultants to perform Storm Water Program work, if deemed necessary
and approved by the Management Committee.
Interact with Program Administrator’s staff, such as secretarial, clerical, accounting, and
source control, to carry out the work of the Program Manager position.
Maintain documents and files both electronically and in hard copy in a logical and
understandable manner.
Arrange for training programs to be conducted to fulfill MRSWMP BMP requirements at
the direction of the Management Committee. Such work may involve contracting with
training consultants, or preparing and presenting the training using in-house resources.
Maintain an up-to-date awareness and knowledge of State and Federal storm water
requirements, and as directed California Marine Protected Area policies and
requirements, Monterey Bay National Sanctuary programs and requirements, and keep
the Management Committee sufficiently briefed on programs, possible changes in
regulations, grants, and other such matters, so that the Management Committee may
provide direction and take timely action regarding these types of things.
Participate in California Stormwater Quality Association (CASQA), SWRCB, and
RWQCB activities such as meetings, programs, etc. when and if directed by the
Management Committee to participate.
Prepare other documents such as correspondence to regulatory agencies and advocacy
organizations for review, editing, and finalization by the Management Committee. If so
directed by the Management Committee, participate in State task forces and other groups
pertaining to Storm Water Program matters.
As needed, and if so directed by the Management Committee, assist the Public Education
and Public Outreach Program Coordinator with such activities as public education, public
outreach events, storm drain stenciling, publicity, grant writing, water quality monitoring,
and source tracking.
Research and report on various topics of interest to the Management Committee at the
direction of the Management Committee.
Page 1
MONTEREY REGIONAL WATER
POLLUTION CONTROL AGENCY
* * * AGENDA TRANSMITTAL FORM * * *
MEETING DATE: JANUARY 27, 2014
AGENDA ITEM: 6 - L
AGENDA TITLE: AWARD OF CONTRACT FOR MONTEREY REGIONAL
STORM WATER MANAGEMENT PROGRAM (MRSWMP)
PUBLIC EDUCATION/OUTREACH AND PUBLIC
INVOLVEMENT/PARTICIPATION SERVICES
Consent ( X ) Action ( ) Informational ( )
CONTACT: JEFF CONDIT, STORMWATER PROGRAM MANAGER
(MRSWMP)
Phone: 831-645-4621
DEPARTMENT SUMMARY AND REQUESTED BOARD ACTION:
Under a Memorandum of Agreement (MOA) approved by the MRWCPA Board on
December 9, 2002, the MRWPCA serves as the Program Administrator for the Monterey
Regional Storm Water Management Program (MRSWMP) at the discretion and direction of
the MRSWMP Permittees (i.e. City of Carmel, City of Del Rey Oaks, City of Monterey, City
of Pacific Grove, City of Sand City, City of Seaside, and the County of Monterey). The
MRWPCA fulfills certain National Pollutant Discharge Elimination System (NPDES)
requirements for the MRSWMP Permittees. The overall goal has been to develop,
implement, and administer a regionally consistent storm water pollution prevention program
with shared resources and thus in a more cost-effective manner to reduce the discharge of
storm water pollutants regionally to the maximum extent practicable per the requirements of
the State Water Resources Control Board’s Phase II Small Municipal Separate Storm
Sewer System (MS4) NPDES General Permit. The program includes a regional approach
to the development and implementation of Public Education and Outreach and Public
Involvement and Participation requirements.
On February 5, 2013 the State Water Resources Control Board adopted Waste Quality
Order No. 2013-001-DWQ, General Permit No. CAS000004 Phase II Small Municipal
Separate Storm Sewer Systems MS4s) Permit (2013 Phase II Permit). Member Entities
directed the MRWPCA to secure proposals from qualified consultants to develop,
implement, and manage the updated Public Education and Outreach and Public
Page 2
MONTEREY REGIONAL WATER
POLLUTION CONTROL AGENCY
* * * AGENDA TRANSMITTAL FORM * * *
Involvement and Participation requirements.
Staff received four proposals for the MRSWMP Public Education/Outreach and Public
Involvement/Participation Services request for proposals. Member Entities completed an
Evaluation Sheet to review and score the proposals. During a MRSWMP Special Meeting
on November 20, 2013, Member Entities met to discuss their results and unanimously
chose Save the Whales to provide the services.
MRSWMP has budgeted $157,000 for Fiscal Year 2013/14 to complete the Public
Education and Outreach and Public Involvement and Participation Services. Of this
amount, $33,757 worth of services has been completed through an existing service
contract. Staff recommends that the Board approve a contract with Save the Whales in the
amount of $123,243 this fiscal year to complete Public Education and Outreach and Public
Involvement and Participation requirements.
FINANCIAL IMPACT: ( X ) Yes ( ) No
FUNDING SOURCE: MRSWMP (402-1940)
BUDGET RECAP: Total Estimated Cost: $123,243
Amt Expended to Date: $33,757
Amt Budgeted FY 13/14: $157,000
New Funding Required: $0
New Revenue: $0
Revenue Impact: $0
New Personnel? NO
Change in Board Policy? NO
PRIOR BOARD
ACTIONS: N/A
ALTERNATIVES: N/A
COMMITTEE REVIEW N/A
Page 3
MONTEREY REGIONAL WATER
POLLUTION CONTROL AGENCY
* * * AGENDA TRANSMITTAL FORM * * *
AND ACTION:
MANAGER
RECOMMENDATION: Recommend Approval
ATTACHMENTS: Request for Service
RECOMMENDED
MOTION: Approve Contract with Save the Whales in the amount of
$123,243 for Public Education/Outreach and Public
Participation/Involvement services for the Monterey Regional
Storm Water Management Program (MRSWMP).
A-1
MONTEREY REGIONAL WATER POLLUTION CONTROL AGENCY
REQUEST FOR SERVICE
DATE: 1/27/14 RFS NO. ____________
(To be filled in by AGENCY)
TO: Save The Whales FROM: Monterey Regional Water Pollution Control Agency
PROFESSIONAL AGENCY
Services Needed and Purpose: Provide services to fulfill the role of Public Outreach and Education Program
Coordinator to carry out Measurable Goal Number 1 of the Monterey Regional Storm Water Management
Program. (A detailed description of the services to be provided is attached as "Attachment 1".)
Completion Date: The work of this RFS No. ________will be performed from February 1, 2014 –June 30, 2014.
The work will be performed in accordance with the schedule of activities approved by the Monterey Regional
Storm Water Permit Participants Group. Following completion of work of this RFS, AGENCY and
PROFESSIONAL may mutually agree to extend the contract for additional one-year terms throughout the life of
the NPDES Permit (2013-0001-DWQ).
Method of Compensation: Time and Expense (As defined in Section V of Agreement.) on a month-to-month
basis with monthly invoice.
Total Price Authorized by this RFS: $123,243 (Cost is authorized only when evidenced by signature below.)
Total Price may not be exceeded without prior written authorization by AGENCY in accordance with Section V.
COMPENSATION.
Requested by: Date: __________________
Jeff Condit
AGENCY Stormwater Program Manager
Authorized by Date: __________________
Keith E. Israel
AGENCY General Manager
Agreed to by: Date: __________________
Save The Whales
PROFESSIONAL
A-2
DETAILED SCOPE OF WORK FOR RFS NO. 01-2013: The services to be performed under this RFS No.
________are described in Attachment 1. PROFESSIONAL shall provide to AGENCY a detailed description of
the advertising that PROFESSIONAL proposes to be used for the Public Outreach and Education Program (as
described in Attachment 2), and shall obtain and provide to AGENCY quotes for placing these advertisements.
PROFESSIONAL will actually place the advertising orders with the advertisers and receive invoices.
PROFESSIONAL shall assist AGENCY with review and recommendation for payment of advertising invoices
when AGENCY receives them, with AGENCY making final payment of invoices.
Year 8 Public Education and Public Participation
Estimated Cost Summary February 1, 2014-June 30, 2014
Job Category Hours Est Hours Hourly Rate Cost
Save the Whales 1,421 $20-$86 $97,663
Subtotal: (See Attachment 1) $97,663
Other Costs (description):
Indirect Cost Support staff, office and phone, equipment, utilities, and technical support,
Insurance (general liability) = $6,061
Miscellaneous Fund
Supplies (stencil supplies, copy fees, etc.) = $1,700.00
Graphic Artist (logo, brochures) = $ 700.00
Vehicle mileage (1100 @ $0.56.5/mile) = $ 622.00
Storage locker ($107per month for 6 months)= $ 642.00
Subtotal = $3,664.00
Total Estimated Save the Whales Costs: = $107,388
Plus Advertising Costs (Attachment 2) + $ 15,855
Grand Total = $123,243.00
Note: Regardless of the use of the term "Estimated Cost" in this RFS, if the work of this RFS is to be
compensated for using Lump Sum Payment method, it is understood and agreed to by PROFESSIONAL that the
Total Price listed on page A-1 of this RFS is binding and limiting as defined in Section V of the Agreement.
A-3
ATTACHMENT 1
Services Provided by Save The Whales For Project Period February 1, 2014-June 30, 2014
Item
Description
Budget
Program
Director
Program coordination with MRSWMP & MRWPCA and participation
in aspects of all program tasks.
$86 x 531hrs
45,666
Project Meetings with new MRSWMP PM, Local & Regional
Meetings (above the MRSWMP monthly meetings):
$86 x 30hrs
2,580
Marine
Ecologist/
Educator
Hands-on programs for grades
K-3(12 programs) and grades 4-12 (24 programs), contact, coordinate
and present programs, collect student and teacher evaluations for
reporting: 36 programs
$65 x 160hrs
10,400
School
Assembly/ and
or Teacher
Workshop
Sea Turtle/Marine Debris Assembly with partner MRWMD, teacher
workshop with Ocean Guardian school.
1,600
Public Events Seven days of public events to engage the public and collect public
surveys for CBSM.
$65 x 80hrs=5,200
5,200
CSUMB
Service
Students to
assist with
events,
stenciling,
CBSM surveys
10 students x 30 hrs. each = 300 volunteer hours to support the
existing permit tasks and the new tasks. Value of volunteer hours:
*$24.75 in California x 300 hrs=$7,425 * Source: Independent Sector: http://independentsector.org/volunteer_time
$0
Storm Drain
Decal
Assistant
For Community Stencil Days
$20 x 30 hrs.
600
Tabulate
Surveys
Tabulate student, public and intercept survey responses: $20 x 30 hrs
600
GPS/GIS Pilot
Project
Mapping
In the county as a pilot on 12 storm drain inlets to be stenciled, GPS
and then GIS mapped
$35 x16 hrs.
560
Social Media Facebook page for montereysea & upkeep, to include prompts to tie-in
with storm water pollution prevention
20hrs x $30
600
OWOW
Events,
labeling of
POP Products
in stores
Upkeep of OSH and Home Depot sites & coordinate/conduct events
in-store.
$86 x 40 hrs.
3,440
CBSM
Intercept
Surveys for
targeted POC
Develop surveys, implement and refine as needed in 5 months
$60 x 70hrs
4,200
Restaurant $30 x 25hrs 750
A-4
Bilingual
Outreach
Tourist
Outreach
$25 x 20hrs 500
LID Regional
Brochure
Subcontract: with local professional
$85 x 50hrs
4,250
Construction
Workshop
Subcontract: Workshop plus targeted educational materials 3,967
Sustainable
Living Tour
Event
Donation to assist their event 2,500
LID Workshop
for the public
Subcontract: CSUMB Return of The Natives 5,000
Contingency
Fund
Changes to Program elements in the transition from old to new permit
(Website upkeep, Coastal Clean Up contributions, event registration
fees, etc.)
5,250
Total
Personnel
97,663
* Source: Independent Sector: http://independentsector.org/volunteer_time
A-5
ATTACHMENT 2
Media/Printing/Advertising Costs February1, 2014-June 30, 2014
$6,700 Printing Costs Pre-and post surveys, intercept surveys, storm drain posters, Monterey Bay Begins (English & Spanish), Trash 101,
coloring books, LID brochures, event flyers, other brochures/materials as needed
$3,765 English & Spanish TV Ads/Radio Ads
Some TV ads already purchased in the July-Sept 2013. With partners in SCruz county area allows us to
purchase a block of ads at a better price. We air the storm water ads on the four TV stations (KCBA, KION,
CW, Telemundo).
$5,390 Print ads
Storm drain ads in Spanish paper La Ganga, The Weekly, Pine Cone, etc.
Total Estimated Advertising Cost: $15,855
Page 1
MONTEREY REGIONAL WATER
POLLUTION CONTROL AGENCY
* * * AGENDA TRANSMITTAL FORM * * *
MEETING DATE: JANUARY 27, 2014
AGENDA ITEM: 7 – A
AGENDA TITLE: BUDGET/PERSONNEL COMMITTEE
Consent ( ) Action ( X ) Informational ( )
CONTACT: KEITH ISRAEL, GENERAL MANAGER
Phone: 372-3367 OR 422-1001
DEPARTMENT SUMMARY AND REQUESTED BOARD ACTION:
The General Manager and Legal Counsel met with the Budget/Personnel Committee on Friday, January 10, 2014 on the following agenda items:
PUBLIC COMMENTS
1. APPROVE AUGUST 9, 2013 BPC MINUTES
2. UPDATE ON FY 2014/2015 BUDGET RATE STUDY ANALYSIS
3. CONSIDER AWARD OF CONTRACT FOR INFORMATION TECHNOLOGY AND SCADA MASTER PLAN
4. CONSIDER AWARD OF CONTRACT FOR OCEAN OUTFALL INSPECTION AND MAINTENANCE
5. CONSIDER RECRUITMENT PROCESS FOR DIRECTOR OF ADMINISTRATIVE SERVICES POSITION (Item continued to a future meeting)
6. CONSIDER CLASSIFICATION AND SALARY EQUITY ADJUSTMENTS (Item continued to a future meeting)
7. COMMITTEE MEMBER COMMENTS
FINANCIAL IMPACT: ( X ) Yes ( ) No
FUNDING SOURCE: N/A
BUDGET RECAP: N/A
PRIOR BOARD ACTIONS: N/A
Page 2
MONTEREY REGIONAL WATER
POLLUTION CONTROL AGENCY
* * * AGENDA TRANSMITTAL FORM * * *
ALTERNATIVES: N/A
COMMITTEE REVIEW AND
ACTION: N/A
MANAGER RECOMMENDATION: Recommend approval.
ATTACHMENTS: 1. January 10, 2014 Draft BPC Minutes
RECOMMENDED
MOTION:
Receive and Approve Budget/Personnel Committee recommendation(s), as follows:
That the Board approve a contract with Kennedy-Jenks Engineers in the amount of $229,020 to complete the IT and SCADA Master Plan
That the Board approve the withdrawal of the previously offered contract to Sea Engineering Inc. and award the contract to Ballard Diving & Salvage in the amount of $99,700.
U:\BETTY\Board Agendas\Routine Agenda Items\2014\BPC 1-10-14 Meeting Transmittal.doc
Joint Powers Authority Member Entities: Boronda County Sanitation District, Castroville Community Services Water District, County of Monterey, Del Rey Oaks, Fort Ord, Marina Coast Water District, Monterey,
Moss Landing County Sanitation District, Pacific Grove, Salinas, Sand City, and Seaside.
C O M M I T T E E M I N U T E S / R E P O R T
BUDGET/PERSONNEL COMMITTEE
Friday, January 10, 2014 12:36 pm to 1:00 pm
5 Harris Court, Building D
Monterey, California
AGENDA: PUBLIC COMMENTS
1. APPROVE AUGUST 9, 2013 BPC MINUTES
2. UPDATE ON FY 2014/2015 BUDGET RATE STUDY ANALYSIS
3. CONSIDER AWARD OF CONTRACT FOR INFORMATION TECHNOLOGY AND SCADA MASTER PLAN
4. CONSIDER AWARD OF CONTRACT FOR OCEAN OUTFALL INSPECTION AND MAINTENANCE
5. CONSIDER RECRUITMENT PROCESS FOR DIRECTOR OF ADMINISTRATIVE SERVICES POSITION (Item continued to a future meeting)
6. CONSIDER CLASSIFICATION AND SALARY EQUITY ADJUSTMENTS (Item continued to a future meeting)
7. COMMITTEE MEMBER COMMENTS
PRESENT: Budget/Personnel Committee
Lou Calcagno, Chair Rudy Fischer Gloria De La Rosa Dave Pendergrass
ABSENT: None
PRESENT: MRWPCA Staff
Keith Israel General Manager
DRAFT
For Board informational purposes only. These minutes will be considered for approval by the Committee at the February 14 BPC meeting.
BUDGET/PERSONNEL COMMITTEE DRAFT January 10, 2014 Page 2 of 5 Rob Wellington Legal Counsel
Brad Hagemann Assistant General Manager
John Tiernan Dir Admin Services/Deputy GM
Jennifer Gonzalez Engineering Supervisor
Chayito Ibarra Executive Assistant
OTHERS PRESENT: Dennis Allion MRWPCA Board Chair
PUBLIC COMMENTS At 12:37 pm, Chair Calcagno called for Public Comments; none received. 1. APPROVE AUGUST 9, 2013 BPC MINUTES
Chair Allion stated that the August 9, 2013 draft BPC minutes were presented to the BPC for their approval.
ACTION TAKEN: On a motion by Mr. Pendergrass, seconded by Ms. De La Rosa, the Budget/Personnel Committee approved the August 9, 2013 BPC Minutes. 2. UPDATE ON FY 2014/2015 BUDGET RATE STUDY ANALYSIS
Mr. Tiernan provided background to the BPC on the status of the 10-year Capital Improvement Program that had estimated $4M per year for capital improvements. Over the last three years, improvement costs have averaged about $3.3M per year. He noted that a number of important projects have been completed with several being key energy conservation or energy efficient projects. In order to help fund this program, the Board approved a three-year user rate increase of approximately 6% per year, increasing residential rates from $12 per month to $14.30. Mr. Tiernan presented information on the O&M budgets from 2011/12 including budgeted amounts for 2013/14. He reported that staff is currently analyzing and updating the Capital Improvement Program for the next three to five years with our rate model consultants to determine if additional funding will be necessary. The expense items being studied include capital needs, operation and maintenance cost increases, labor negotiations, equipment replacement needs, revenue sources and flow projects, and the debt covenant requirements. Mr. Hagemann added that the existing two-year MOU expires June 2014. He added that wages and benefits have been very flat and some retirements are forecasted for the coming year.
BUDGET/PERSONNEL COMMITTEE DRAFT January 10, 2014 Page 3 of 5
Mr. Tiernan stated that staff continues to be diligent in reviewing all expenses in order to keep costs in line; however, it is likely we may need additional funding for future fiscal years. If so, the Board will have to consider a Prop 218 process. At this time, Mr. Tiernan indicated this is an informational item to ensure the Committee and Board that staff is monitoring our financial situation and will be able to make recommendations to the Board in the near future. Mr. Fisher asked about the Prop 218 notification, and Mr. Tiernan explained that when a rate increase is proposed there is an announcement to the general public as users have the right to protest fee increases. Mr. Wellington added that the sewer fees are property-related fees and delinquencies are filed annually with the County Tax Office.
Information only – No action needed. 3. CONSIDER AWARD OF CONTRACT FOR INFORMATION TECHNOLOGY
AND SCADA MASTER PLAN Ms. Gonzalez explained that SCADA (Supervisory Control and Data Acquisition) is a supervisory computer system that allows control and monitoring of alarms remotely. The Agency employs SCADA to monitor and operate areas of the Regional Treatment Plant (RTP), ten Agency-owned pump stations, SVRP, SRDF, and CSIP from the control room at the Regional Treatment Plant (RTP). This system ensures a smooth operation of all our systems, minimizes call outs to staff during evening and weekend shifts, and focuses the limited staff resources to prioritized areas that need attention. Ms. Gonzalez stated that the current system is 23 years old and there have been huge changes in the computer industry in both hardware and software platforms and capabilities. This fiscal year, a Capital Improvement Project entitled RTP SCADA Upgrades Phase 1 was funded as the first phase in a multi-year implementation project to upgrade existing programs and to implement additions to the SCADA system that will update it and make it more efficient and robust. She explained that the purpose of the project is to address the following:
Assess our existing system
Establish goals and metrics for our future system
Develop a recommended implementation plan
To use the final IT and SCADA Master Plan for developing future budgets and implementation over the next 5-10 years.
Staff received three proposals for developing the IT and SCADA Master Plan and staff members unanimously chose Kennedy-Jenks Engineers to complete the project in the amount of $229,020. Kennedy-Jenks Engineers anticipates having
BUDGET/PERSONNEL COMMITTEE DRAFT January 10, 2014 Page 4 of 5
the Master Plan completed by June 2014. Staff will bring the Master Plan to the Board for information purposes once it is completed.
ACTION TAKEN: On a motion by Ms. De La Rosa, seconded by Mr. Fischer, the Budget/Personnel Committee recommends that the Board approve a contract with Kennedy-Jenks Engineers in the amount of $229,020 to complete the IT and SCADA Master Plan. 4. CONSIDER AWARD OF CONTRACT FOR OCEAN OUTFALL INSPECTION
AND MAINTENANCE Ms. Gonzalez stated that this contract had previously been awarded by the Board on August 26, 2013 to Sea Engineering, Inc. of Santa Cruz. She explained that for two months, staff attempted to have Sea Engineering submit required insurance paperwork and to schedule the work without success. On November 19, Sea Engineering informed staff that they are no longer interested in doing the work and not able to perform the contract. Staff contacted the second and only other firm that submitted a proposal, Ballard Diving & Salvage of Vancouver, Washington, to discuss their proposal. They indicated that they are available to do the work before the end of the fiscal year. The Agency’s NPDES Permit requires an annual visual inspection to ensure that there are no leaks in the outfall line. Annually, a dye test is conducted including an inspection by helicopter to ensure that the dye surfaces at the end of the outfall and nowhere else. Every five years the Agency contracts with an underwater diving firm for physical inspection and maintenance of the Ocean Outfall line. Fall 2008 was the last time an underwater inspection was performed on the outfall. Five years ago this work cost the Agency $76,000. The original cost proposed by Sea Engineering was anticipated to be approximately $57,075, plus contingencies. The cost for Ballard Diving & Salvage is anticipated to be $99,700 including mobilization, two days of inspection, one day of maintenance, demobilization and completion of the final report. Staff speculates that Sea Engineering has declined to do the work at least in part because their cost proposal was too low. Ms. Gonzalez stated that this project was budgeted for $100,000 with funds available within the RTP and SVRP budgets.
ACTION TAKEN: On a motion by Mr. Fischer, seconded by Mr. Pendergrass, the Budget/Personnel Committee recommends that the Board approve the withdrawal of the previously offered contract to Sea Engineering Inc. and award the contract to Ballard Diving & Salvage in the amount of $99,700.
BUDGET/PERSONNEL COMMITTEE DRAFT January 10, 2014 Page 5 of 5
5. CONSIDER RECRUITMENT PROCESS FOR DIRECTOR OF
ADMINISTRATIVE SERVICES POSITION Mr. Israel stated that more information was needed before this item could be considered by the BPC; and so, this item will be considered at a future meeting.
6. CONSIDER CLASSIFICATION AND SALARY EQUITY ADJUSTMENTS Mr. Israel stated that more information was needed before this item could be considered by the BPC; and so, this item will be considered at a future meeting.
7. COMMITTEE MEMBER COMMENTS No comments received.
With no further business, Chair Calcagno adjourned the meeting at 1:00 pm to the next scheduled Budget/Personnel Committee meeting at 12:30 pm on February 14. U:\BETTY\BOARD COMMITTEES\BUDGET-PERSONNEL COMMITTEE\2014\January\BPC Minutes Draft 1-10-14.doc
Page 1
MONTEREY REGIONAL WATER
POLLUTION CONTROL AGENCY
* * * AGENDA TRANSMITTAL FORM * * *
MEETING DATE: JANUARY 27, 2014
AGENDA ITEM: 7 – B
AGENDA TITLE: RECYCLED WATER COMMITTEE
Consent ( ) Action ( X ) Informational ( )
CONTACT: KEITH ISRAEL, GENERAL MANAGER
Phone: 372-3367 OR 422-1001
DEPARTMENT SUMMARY AND REQUESTED BOARD ACTION:
The General Manager and Legal Counsel met with the Recycled Water Committee on
Thursday, January 16, 2014, on the following agenda items:
PUBLIC COMMENTS
1. APPROVE NOVEMBER 14, 2013 RWC MINUTES
2. UPDATE ON CPUC WATER PROCEEDINGS (A.12-04-019), MONTEREY PENINSULA REGIONAL WATER AUTHORITY, AND TECHNICAL ADVISORY COMMITTEE
3. UPDATE ON THE GROUNDWATER REPLENISHMENT (GWR) PROJECT AND URBAN RECLAMATION PROJECTS
4. RECOMMEND MID-YEAR GWR BUDGET ADJUSTMENT
5. COMMITTEE MEMBER COMMENTS/REPORTS
6. RECESS TO CLOSED SESSION A. Conference with Legal Counsel – Potential Litigation (Arbitration)
Pursuant to Government code 54956.9 (c)
1. Initiation of Litigation (Arbitration) Based on Existing Facts and Circumstances (Dispute Under Third Amendment of Agreement with MCWRA): One Case
7. POSSIBLE ACTION ON CLOSED SESSION ITEMS
FINANCIAL IMPACT: ( X ) Yes ( ) No
FUNDING SOURCE: N/A
Page 2
MONTEREY REGIONAL WATER
POLLUTION CONTROL AGENCY
* * * AGENDA TRANSMITTAL FORM * * *
BUDGET RECAP: N/A
PRIOR BOARD ACTIONS: N/A
ALTERNATIVES: N/A
COMMITTEE REVIEW AND
ACTION: N/A
MANAGER
RECOMMENDATION: Recommend approval.
ATTACHMENTS: 1. January 16, 2014 Draft RWC Minutes
2. November 4, 2013 MPRWA TAC Meeting Minutes
3. December 9, 2013 MPRWA TAC Special Meeting
Agenda and Minutes
4. December 9, 2013 MPRWA Special Meeting
Agenda and Minutes
5. December 17, 2013 Assembly Committee on Water,
Parks and Wildlife Agenda
6. January 6, 2014 MPRWA TAC Meeting Agenda
7. January 9, 2014 MPRWA Meeting Agenda
8. Monitoring Well Construction, Ordinance, Core
Samples, and Repaired Bike Path photo
9. MRWPCA Proposed GWR Project Phasing
10. George Tchobanoglous (IAP) touring pilot facilities
and given pilot facility results photo
11. Pilot Facilities Tour by CDPH photo
RECOMMENDED MOTION: Receive and Approve Recycled Water Committee
recommendation(s), as follows:
That the Board approve the proposed mid-year budget increase by an amount not to exceed $1,557,714 subject to MPWMD consensus approval and reimbursement per our cost sharing provisions.
Joint Powers Authority Member Entities: Boronda County Sanitation District, Castroville Community Services Water District, County of Monterey, Del Rey Oaks, Fort Ord, Marina Coast Water District, Monterey,
Moss Landing County Sanitation District, Pacific Grove, Salinas, Sand City, and Seaside.
C O M M I T T E E M I N U T E S / R E P O R T
RECYCLED WATER COMMITTEE
Thursday, January 16, 2014 3:00 pm to 4:36 pm
5 Harris Court, Building D Monterey, California
AGENDA:
PUBLIC COMMENTS (On matters not listed on the agenda):
1. APPROVE NOVEMBER 14, 2013 RWC MINUTES
2. UPDATE ON CPUC WATER PROCEEDINGS (A.12-04-019), MONTEREY PENINSULA REGIONAL WATER AUTHORITY, AND TECHNICAL ADVISORY COMMITTEE
3. UPDATE ON THE GROUNDWATER REPLENISHMENT (GWR) PROJECT AND URBAN RECLAMATION PROJECTS
4. RECOMMEND MID-YEAR GWR BUDGET ADJUSTMENT
5. COMMITTEE MEMBER COMMENTS/REPORTS
6. RECESS TO CLOSED SESSION
A. Conference with Legal Counsel – Potential Litigation (Arbitration) Pursuant to Government Code 54956.9 (c)
1. Initiation of Litigation (Arbitration) Based on Existing Facts and Circumstances (Dispute Under Third Amendment of Agreement with MCWRA): One Case
7. POSSIBLE ACTION ON CLOSED SESSION ITEMS
PRESENT: Recycled Water Committee:
Dennis Allion, Chair Libby Downey Dave Pendergrass Ralph Rubio
Ron Stefani
DRAFT
For Board informational purposes only. These Minutes will be considered for approval by the Committee at the February
20 RWC meeting.
Minutes/Report RECYCLED WATER COMMITTEE DRAFT January 16, 2014 Page 2 of 6 ABSENT: None
PRESENT: MRWPCA Staff: Keith Israel General Manager
Rob Wellington Legal Counsel Bob Holden Principal Engineer John Tiernan Director of Admin Services/Deputy GM Chayito Ibarra Executive Assistant
OTHERS PRESENT: Tom Reeves – City of Monterey
David Chardavoyne – MCWRA
David J. Stoldt – MPWMD
Larry Hampson – MPWMD
Rick Riedl – City of Seaside
PUBLIC COMMENTS: At 3:00 pm, Chair Allion called for Public Comments Mr. Wellington stated that a new Brown Act law passed, effective January 1, 2014, that requires every vote taken by a Legislative Body in an open meeting be announced so it can be determined how the parties voted. He noted that in the past, this was only required for teleconference meetings and when announcing a vote out of closed session. Mr. Wellington stated that to fulfill this requirement the Chair can call for a roll call vote or state that the matter passed unanimously, or when a member votes no, he can say “the motion passes 4-1” and state the name of the member who voted no. 1. APPROVE NOVEMBER 14, 2013 RWC MINUTES
Chair Allion stated that the November 14, 2013 draft RWC minutes are presented to the Committee for their approval.
ACTION TAKEN: On a motion by Mr. Pendergrass, seconded by Mr. Stefani, the Recycled Water Committee unanimously approved the November 14, 2013 RWC Minutes. 2. UPDATE ON CPUC WATER PROCEEDINGS (A.12-04-019), MONTEREY
PENINSULA REGIONAL WATER AUTHORITY, AND TECHNICAL ADVISORY COMMITTEE Mr. Israel stated that copies of agendas for the MPRWA and TAC meetings have been provided to the RWC. He noted that the agenda for the December 17
Minutes/Report RECYCLED WATER COMMITTEE DRAFT January 16, 2014 Page 3 of 6
Assembly Committee on Water, Parks and Wildlife which held an informational hearing series on the need for a 2014 water bond is also provided. Mr. Israel also reported that the Joint Outreach Committee is planning a trip to Orange County for hospitality leaders to see the replenishment facility and meet with OC hospitality and Chamber representatives. Mr. Pendergrass agreed that this trip was important and also stated that it is crucial to get the costs of the GWR Project firmed up. Mr. Israel added that there seems to be opportunities to reduce some project costs, and added that there are costs to the desal project that have not yet been addressed. Mr. Israel also reported that the Water Quality and Ops Committee met this morning and had the largest number of growers present. They are very concerned about the drought conditions and seem supportive of Salinas sending their ag wash water to the RTP on an interim basis. Chair Allion added the importance of having the GWR Project move forward with the grower’s cooperation.
Information only – no action needed. 3. UPDATE ON THE GROUNDWATER REPLENISHMENT (GWR) PROJECT AND
URBAN RECLAMATION PROJECTS A. Schedule – Mr. Holden summarized the project activity that was completed during the months of November and December:
Completed pilot treatment equipment installation and start-up
Running treatment pilot to obtain data
Provided requested data to the Independent Advisory Panel (IAP)
Obtained a well drilling rig and drilled the Monitoring Well
Continued negotiations with MCWRA, MCWD, and City of Salinas
Public Outreach consultants met with MPWMD and MPRWA staff to develop an Outreach Plan
Mr. Holden reported on the recent/upcoming events in January:
Provided a tour and thorough update to George Tchobanoglous, Chair of IAP
Provided a pilot plant tour to the California Department of Public Health
Received final IAP report for the first meeting held in October 2013
Completed draft Feasibility Study and Facilities Plan
Developed monitoring well, began obtaining water samples and analysis of extracted soil samples.
Minutes/Report RECYCLED WATER COMMITTEE DRAFT January 16, 2014 Page 4 of 6
To Mr. Pendergrass’ question, Mr. Holden described where the drilling took place. He also reported on meetings in Sacramento with the State Revolving Loan and the Bureau of Reclamation (BOR) that were very positive. There is the potential for a BOR grant for the GWR Project. Additionally there was discussion about Bureau funding of a study that would include the Carmel River Basin, Salinas River, parts of San Luis Obispo County and the Paso Robles groundwater basin. Mr. Hampson, MPWMD, provided additional information about the proposed study.
Mr. Holden reported on the following critical events:
Source Water Agreements: Criterion #3 states that all source water agreements are projected to be in place by June 2014, which suggests that the “term sheets” are needed in a few months for legal review and Board approvals. Agreement with MCWD: An agreement with MCWD for use of their pipeline for product water transportation could save time and expenses compared with feasibility CEQA studies and design for other alignments. Project Concept Report: IAP believes the easiest way to meet Criterion #4 by the September 30, 2014 anticipated date is by preparing a project concept report similar to what the City of San Diego did in 2012. Staff will prepare the document and submit it to the CDPH by March 31, 2014. A mid-year budget correction is necessary for this and other concerns.
Information only – no action needed.
B. Expenditures – Mr. Holden provided the Urban Reclamation projects expenditures with their approved budgets. He stated that this would be discussed further on the next agenda item regarding the mid-year GWR budget adjustment.
Information only – no action needed. C. GWR Roadmap – Staff received input at the September 30 Board meeting on the Roadmap. Staff will provide an updated Roadmap for further discussion at the February Board meeting.
Information only – no action needed.
Public Comments: Mr. Stoldt, MPWMD General Manager, stated that he coordinated discussions with Mr. Israel and the mid-year budget adjustment being presented to the RWC represents a 25% increase for the current fiscal year. He stated that two cost items, externalities study ($80K) and water rights study ($90K), should be included in the proposed budget adjustment. Mr. Stoldt stated
Minutes/Report RECYCLED WATER COMMITTEE DRAFT January 16, 2014 Page 5 of 6
that other issues that need to be resolved before the MPWMD Administrative Committee meeting on Tuesday is what offers have been made to the growers, whether a component of capital cost will be attributable to the CSIP, and identification of any Prop 218 issues. He stated that the District cannot expend project funding for activities outside the district area; and if so, the District will need a resolution on how the MRWPCA will pay those costs. Mr. Israel stated that he is not aware of any specific proposals that would create concerns. Mr. Holden also confirmed that no project money is being spent to enhance the growers’ amount of water.
4. RECOMMEND MID-YEAR GWR BUDGET ADJUSTMENT Mr. Holden stated that the current GWR budget was approved by the Board on June 24, 2013. At that same meeting, most of the initial contracts for GWR were approved. Since that time, work has increased steadily with major increases with the start of the pilot treatment facilities and drilling the monitoring well. Several issues have arisen after the budget was finalized. During the June 2013 budget preparation, the settlement agreement criteria had not been finalized. And we had not received input from the Independent Advisory Panel (IAP) and we were expecting CPUC approval of GWR in December 2014. These resulting changes have resulted in extra work. Each budget increase that Mr. Holden presented to the RWC has a brief comment to explain the reason for the increase. Mr. Holden explained to the RWC that much of this work can be performed in fiscal year 2014/2015, but a substantial portion (about 75%) would be completed this fiscal year. He added that this budget increase has been discussed with MPWMD staff and they are currently reviewing the spreadsheet information. Mr. Israel added that these additions are also warranted in order to expedite the project. Some discussion continued regarding some of the details of the work and Mr. Holden indicated that staff would continue to coordinate all phases of the project with the Project Team. Mr. Israel stated that after adding the $170K cost of both the externality and water rights studies, requested by the MPWMD, the new budget increase request is $1,557,714. (Note: See attached budget summary and breakdown)
ACTION TAKEN: On a motion by Mr. Rubio, seconded by Mr. Stefani, the RWC recommends the Board approve the proposed mid-year GWR budget increase
Minutes/Report RECYCLED WATER COMMITTEE DRAFT January 16, 2014 Page 6 of 6 by an amount not to exceed $1,557,714 subject to MPWMD consensus approval and reimbursement per our cost-sharing provisions.
5. COMMITTEE MEMBER COMMENTS/REPORTS No comments received.
[Chair Allion adjourned Open Session at 4:05 pm and commenced Closed Session. 6. RECESS TO CLOSED SESSION
A. Conference with Legal Counsel – Potential Litigation (Arbitration) (Pursuant to Govt. Code §54956.9 (c))
1. Initiation of Litigation (Arbitration) Based on Existing Facts and Circumstances (Dispute under Third Amendment of Agreement with MCWRA): One Case
[Chair Allion adjourned Closed Session at 4:35 pm, and reconvened Open Session.] 7. POSSIBLE ACTION ON CLOSED SESSION ITEMS
Legal Counsel reported that regarding the agenda item listed above, the RW Committee received information – no action was taken.
At 4:36 pm, with no further business, Chair Allion adjourned the Recycled Water Committee meeting to the next regularly scheduled Recycled Water Committee meeting on February 20, 2014 at 3:00 pm. U:\BETTY\BOARD COMMITTEES\RECYCLED WATER COMMITTEE\2013\November\RWC draft minutes 11-14-13.doc
New Budget
Expenses Approved Budget Requested Increase New Budget
CEQA & Technical Support 1,292,430 73,000 1,365,430
Technical/Consultants 1,941,388 946,714 2,888,102
Pilot & Laboratory 216,182 103,000 319,182
Legal 250,000 115,000 365,000
Internal Labor 300,000 175,000 475,000
Public Outreach 80,000 65,000 145,000
Totals 4,080,000 1,477,714 5,557,714
New Budget Breakdown
Expenses New Budget Grants MPWMD MRWPCA
CEQA 1,365,430 0 1,024,073 341,358
Technical 2,888,102 224,674 1,997,571 665,857
Pilot & Lab 319,182 0 239,387 79,796
Legal 365,000 0 273,750 91,250
Internal Labor 475,000 0 356,250 118,750
Public Outreach 145,000 0 108,750 36,250
Totals 5,557,714 224,674 3,999,780 1,333,260
Mid-Year GWR Budget Adjustment
Monitoring Well Installation Dec 16 – 20, 2013
MRWPCA Proposed Groundwater Replenishment Project Phasing
F/F CEQA Technical
2015 2014 2013 2016
F/F CEQA Technical
REGULATORY PERMITTING &
ENGINEERING REPORT
REGULATORY PERMITTING CDPH/SWRCB
Construction
REGULATORY PERMITTING CDPH/SWRCB
Updated 1/2/14
PILOT PLANT & WELL TESTING
EIR Scoping: Project
Understanding, Notice of
Preparation, and
Public Meeting Admin Draft Facility Plan
Final Facilities Plan Report
Start Up
CPUC Hearings & Workshops
Dec. 2016
Water Quality Sampling & Shunt Tests
Public Review of Draft EIR
Respond to Comments
Product Water Conveyance,
Injection Well Design, Siting
Source Water Rights & Purchase
Agreement
Final EIR
Certify EIR and Approve GWR
Facility Design
Mobilization & Site Retrofits
IAP Meetings
SRF & Title XVI
Funding
Coordination
Internal Draft Facilities Plan & Feasibility Study
Reports
Technical
Reports for
Admin Draft
EIR
Facility Testing
Dec. 2014
Pilot Test Start & Monitoring
Well Install
Outreach
Meetings
Internal Draft Facilities Plan &
Technical Reports and Admin Draft
EIR Preparation
2nd Admin/ Screen-
check Draft EIR Prep
Public Review Draft
EIR Prep
Product Water Conveyance,
Injection Well Easements and
Design Refinements
Scoping Report
Technical Team Prepares
Conceptual Design
Information
•Source Water
•Treatment
•Product Water Conveyance
•Groundwater Injection
•Cal Am Distribution
Project Description & Alternatives
•Source Water •Treatment •Product Water
Conveyance •Groundwater
Injection •Cal Am
Distribution
Background Development & Investigations
Alternative Analysis Report
SRF & Title XVI Applications
Final Feasibility Study Report
RFP for Design & Build
CPUC Determination
Construction
July 2015
CPUC Settlement
Hearings
Facilities & Feasibility Reports Facilities & Feasibility Reports
Independent Advisory
Panel Update Jan 3, 2014
CDPH Tour & Update
Jan 9, 2014
Page 1
MONTEREY REGIONAL WATER
POLLUTION CONTROL AGENCY
* * * AGENDA TRANSMITTAL FORM * * *
MEETING DATE: JANUARY 27, 2014
AGENDA ITEM: 8 – A
AGENDA TITLE: CONSIDER APPROVING AMENDMENT TO MRWPCA -
MPWMD GWR COST SHARING AGREEMENT
Consent ( X ) Action ( ) Informational ( )
CONTACT: KEITH ISRAEL, GENERAL MANAGER
Phone: (831) 372-3367 or (831) 422-1001
DEPARTMENT SUMMARY AND REQUESTED BOARD ACTION: A cost sharing agreement for the Groundwater Replenishment (GWR) Project between MRWPCA and MPWMD was entered into on May 20, 2013 (Attachment 2). MPWMD is requesting that Amendment 1 (Attachment 1) be approved by the Board to ensure that if in the future GWR Project facilities funded under the Cost Sharing Agreement provide benefits or services to entities outside Cal Am’s Monterey District the actual costs of those benefits or services shall be charged for and reimbursed back to MRWPCA and MPWMD per the Cost Sharing Agreement.
FINANCIAL IMPACT: ( X ) Yes ( ) No
FUNDING SOURCE:
BUDGET RECAP: Total Estimated Cost: $
Amt Expended to Date: $
Amt Budgeted FY 13/14: $
New Funding Required: $0
New Revenue: $0
Revenue Impact: $0
New Personnel? NO
Page 2
MONTEREY REGIONAL WATER
POLLUTION CONTROL AGENCY
* * * AGENDA TRANSMITTAL FORM * * *
Change in Board Policy? NO
PRIOR BOARD
ACTIONS:
ALTERNATIVES: N/A
COMMITTEE REVIEW
AND ACTION: N/A
MANAGER
RECOMMENDATION: Recommend Approval
ATTACHMENTS: 1. Amendment 1 to MRWPCA – MPWMD GWR Cost
Sharing Agreement
2. MRWPCA-MPWMD GWR Cost Sharing Agreement
RECOMMENDED
MOTION: Approve Amendment 1 to MRWPCA-MPWMD Groundwater
Replenishment Project Cost Sharing Agreement
U:\BETTY\Board Agendas\Non-Routine Agenda Items\2014\January\Staff report Amendment 1 - Cost Sharing AGreement.doc
AMENDMENT 1
MRWPCA-MPWMD
GROUNDWATER REPLENISHMENT PROJECT
COST SHARING AGREEMENT
This Amendment 1 to the Cost Sharing Agreement is entered into as of January __, 2014, by and
between the Monterey Regional Water Pollution Control Agency, a joint powers authority
(“MRWPCA“) and the Monterey Peninsula Water Management District, a California special act
district (“MPWMD”), collectively the “Parties.”
The Parties reaffirm that Section I, “BACKGROUND”, Article C of the Cost Sharing Agreement
states that the Parties believe that an additional increment of water supply should be generated for
the benefit of Cal Am’s Monterey District customers, many of whom are within the service areas of
MPWMD and MRWPCA, by conveying advanced treated wastewater from the MRWPCA to the
Seaside Basin, where it could be injected for storage and subsequent recovery (“GWR Project”).
The Parties also affirm that MPWMD shall pay seventy-five percent (75%) of GWR Project costs,
and MRWPCA shall pay twenty-five percent (25%) of such costs. MRWPCA or MPWMD may
each pursue and receive grants, state revolving fund loans, or other forms of reimbursement from
local, state, or federal sources. All such receipts will be delivered to MRWPCA and credit the
GWR Project ledger as received. Such receipts will be deemed to offset project costs.
The Parties hereby agree that if in the future GWR Project facilities funded under the Cost Sharing
Agreement provide benefits or services to entities outside Cal Am’s Monterey District, the actual
costs of those benefits or services shall be charged for and collected by MRWPCA and such
collected charges shall be proportionately reimbursed (75% & 25%) to MPWMD and MRWPCA.
WHEREFORE, this Amendment 1 to the Cost Sharing Agreement was executed by the parties on
the date first above written.
MRWPCA MONTEREY REGIONAL WATER POLLUTION
CONTROL AGENCY,
By:
Dennis Allion, Board Chair
MRWPCA Board of Directors
MPWMD MONTEREY PENINSULA WATER MANAGEMENT
DISTRICT,
By:
David Potter, Chair
MPWMD Board of Directors
Page 1 of 9
MRWPCA-MPWMDGROUNDWATER REPLENISFIMENT PROJECT
COST SHARING AGREEMENT
This Cost Sharing Agreement is entered into as of May 20, 2013, by and between theMonterey Regional Water Pollution Control Agency, a joint powers authority (“MRWPCA”) andthe Monterey Peninsula Water Management District, a California special act district (“MPWMD”),collectively the “Parties”, based upon the following facts, intentions and understandings of theParties.
I.BACKGROUND
A. The Agency was formed as a Joint Powers Agency by a Joint Exercise of PowersAgreement for the Monterey Regional Water Pollution Control Agency, effective as of June 29,1979. Member entities formed the Agency in order to seek joint solutions to their wastewatertreatment needs. The Agency owns and operates the Regional Treatment Plant (“RTP”), 25wastewater pump stations, a land and ocean outfall. From the RTP, IVIRWPCA produces tertiarytreated wastewater for agriculture irrigation. MRWPCA could treat waste waters through advancedtreatment to provide for additional reuse.
B. MPWMD was created by the California Legislature in 1977 for the purposes of“conserving and augmenting the supplies by integrated management of ground and surface watersupplies, for control and conservation of storm and wastewater, and for the promotion of the reuseand reclamation of water.” The MPWMD’s specific functions are “management and regulation ofthe use, reuse, reclamation, conservation of water and bond financing of public works projects.” Itis authorized to issue bonds, assess charges for groundwater enhancement facilities, levyassessments on real property and improvements, and “fix, revise, and collect rates and charges forthe services, facilities, or water furnished by it”.
C. The parties believe that an additional increment of water supply should be generatedfor the benefit of Cal Am’s Monterey District customers, many of whom are within the serviceareas of MPWMD and MRWPCA, by conveying advanced treated wastewater from the MRWPCAto the Seaside Basin, where it could be injected for storage and subsequent recovery (“GWRProject”).
D. The Parties and California American Water Company jointly entered into aGroundwater Replenishment Project Planning Term Sheet And Memorandum of Understanding ToNegotiate In Good Faith (“GWR MOU”) on April 20, 2012 to, among other things, enable planningand environmental evaluation of a groundwater replenishment project by the following:
• to commit themselves to evaluate the ways in which a groundwater replenishmentproject could be effectively accomplished;
Page 2 of 9
• to commit themselves to negotiate in good faith to reach agreement on such aproject, should it be deemed viable;
• for MRWPCA to commit to act as lead agency to achieve CaliforniaEnvironmental Quality Act (“CEQA”) compliance for such a project, should it bedeemed viable;
• for MPWMD to assist MRWPCA in providing the necessary financial support forthe foregoing planning and CEQA compliance activities; and
• to identify non-binding preliminary terms of a GWR project agreement, whichwill assist in focusing the development of a GWR project responsive to theParties’ capabilities and needs.
E. Since 2005, MRWPCA has incurred costs of about $2,698,265 for conceptualplanning for a Groundwater Replenishment Project.
II.AGREEMENT
NOW, THEREFORE, in consideration of the foregoing facts recited and the mutual goalsand objectives contained herein, the Parties agree as follows:
A. Finance
1. Planning and Development Costs DefinedThis Agreement is by its terms limited to sharing of costs of planning and development ofthe GWR Project, incurred beginning April 1, 2012. Examples of those costs include:
a. CEQAb. Feasibility Reviewc. Facilities Planningd. Monitoring Well Construction and Testinge. Pilot Treatment and Pilot Injectionf. Public Outreach
2. Financing of GWR Project Planning and Development CostsThe Parties estimate that the costs described in Section 1., immediately above, will total$6,957,352 as shown in the budget in Appendix A. Beginning FY20 13-14, MPWMD shallpay seventy-five percent (75%) of such costs, and MRWPCA shall pay twenty-five percent(25%) of such costs. Seventy-five percent (75%) of full employee costs (salary and benefits)incurred by MRWPCA for up to two (2) of its employees’ allocable time committed to tasksfalling within the components described in Section 1., immediately above, shall be paid(reimbursed) by MPWMD. Prior to FY20 13-14, such costs are shared fifty percent (50%)by each Party. Other employee costs incurred by either Party and allocable to the GWRProject will be reimbursed from the proceeds of the permanent financing pursuant to anyreimbursement resolution adopted by MPWMD or MRWPCA.
Page 3 of 9
3. Grants and LoansMRWPCA or MPWMD may each pursue and receive grants, state revolving fund loans, orother forms of reimbursement from local, state, or federal sources. All such receipts will bedelivered to MRWPCA and credit the GWR Project ledger as received. Such receipts willbe deemed to offset project costs.
4. ReimbursementMRWPCA shall invoice MPWMD and MPWMD shall pay, subject to the conditionsdescribed in Section 10.
5. Limited ObligationMPWMD’s financial obligations are limited obligations payable from its Water SupplyCharge. MPWMD will provide a quarterly report to MRWPCA indicating the status ofavailable funds.
B. Ownership
6. System OwnershipMRWPCA shall hold title to all GWR Project facilities to be constructed under thisAgreement.
C. Governance of Agreement
7. Scope of WorkMRWPCA shall be the lead Party for performance and completion of work under thisAgreement. However, the Parties will endeavor to meet regularly to monitor the progress ofwork under this Agreement.
8. GWR Project BudgetsThe Boards of MRWPCA and MPWMD shall approve a joint budget each fiscal year forphases of the GWR Project (“GWR Project Budgets”.) To the extent that additional fundsare required to complete work authorized by this Agreement the Parties will meet to discussappropriate modifications to the GWR Project Budget, and neither Party shall unreasonablyrefuse to modify the GWR Project Budget as necessary to complete work authorized by thisAgreement. MRWPCA shall meet at least quarterly to review the budget and provideMPWMD updates and modifications to the budget on a timely basis.
D. MRWPCA’s Obligations
9. Day-to-Day ManagementMRWPCA shall provide day-to-day management of the work authorized by this Agreement,subject to applicable terms and conditions herein. MRWPCA shall serve as the contractingauthority for the Parties for the GWR Project and, with MPWMD’s concurrence, contractdirectly with all professionals, firms, and outside contractors.
Page 4 of 9
10. PaymentMRWPCA shall pay for consultants, contractors, and other GWR Project-related costs inaccordance with the terms of this Agreement. MRWPCA shall submit monthly invoices toMPWMD which will include back-up documentation substantiating the GWR Project-related costs incurred by MRWPCA.
11. Purified Water Sales AgreementBefore final design and construction proceeds, MRWPCA shall work jointly with MPWMDto develop a Recycled Water Sales Agreement under which MRWPCA will deliver recycledwater to MPWMD for storage in the Seaside Groundwater Basin. Such agreement willaddress quantity delivered, cost, quality, Watermaster storage and recovery agreement,metering and measurement of flows, invoicing, and other matters.
E. MPWMD’s Obligations
12. Payment of InvoicesMPWMD shall have the right to review and confirm that the invoices submitted by theMRWPCA are in conformance with the terms of this Agreement. Payments will be madewithin 30 days of receipt of invoice. If during the review of invoice MPWMD disputes anypayments as not being in accordance with this Agreement, the MPWMD will notify theMRWPCA within the 30 days to resolve any disputes.
13. Wholesale Water Purchase AgreementBefore final design and construction proceeds, MPWMD shall work jointly with CaliforniaAmerican Water Company to develop a Wholesale Water Purchase Agreement under whichMPWMD will deliver potable water to California American from storage in the SeasideGroundwater Basin. Such agreement will address quantity delivered, cost, minimum annualpurchase amounts, water quality, metering and measurement of flows, invoicing, and othermatters.
F. Term and Termination
14. TermThis Agreement shall remain in force and effect for five years. Before final design andconstruction proceeds, and in no case later than within thirty (30) days after the fourthanniversary of the date of adoption of this Agreement, the Parties shall meet to decidewhether to extend this Agreement. Any extension of this Agreement shall be in writingand on mutually acceptable terms and conditions.
G. Events of Default; Dispute Resolution
15. Event of DefaultThe failure of a Party to comply with any provision of this Agreement that has a materialand adverse effect on the other Party, except to the extent caused by a breach of thisAgreement by the other Party, shall constitute an Event of Default under this Agreement;
Page 5 of 9
provided, however, that the defaulting Party shall first have a period of thirty (30) daysfollowing receipt of notice from the other Party of such failure to comply to cure suchfailure, or if such cure cannot be effected within such thirty (30) day period, such periodshall extend for a total of one hundred eighty (180) days, so long as the defaulting Party isdiligently trying to cure such failure throughout such period.
16. Dispute ResolutionStaffs of both Parties shall meet and use their best efforts to settle any dispute, claim,question or disagreement (a “Dispute”) arising from or relating to this Agreement. To thatend, staffs of both Parties shall consult and negotiate with each other in good faith and,recognizing their mutual interests, attempt to reach a just and equitable solution satisfactoryto both Parties. If the Parties do not reach such a solution within a period of thirty (30) daysafter the first meeting of the staff regarding a Dispute, then the Parties shall pursue nonbinding mediation to be completed within sixty (60) days after the first meeting of theParties regarding the Dispute. If the Parties do not settle the Dispute within the sixty (60)day period, either Party may pursue any and all available legal and equitable remedies.
H. Miscellaneous.
17. Force MajeureNeither Party shall be deemed to be in default where failure or delay in performance of anyof its obligations (other than payment obligations) under this Agreement is caused by floods,earthquakes, other Acts of God, fires, wars, riots or similar hostilities, actions of legislative,judicial, executive or regulatory government bodies or other cause, without fault and beyondthe reasonable control of such Party. If any such events shall occur, the time for performanceby either Party of any of its obligations hereunder shall be extended by the Parties for theperiod of time that such events prevented such performance. Upon the occurrence of anevent of Force Majeure, the affected Party shall: (i) promptly notify the other Party of suchForce Majeure event, (ii) provide reasonable details relating to such Force Majeure eventand (iii) implement mitigation measures to the extent commercially reasonable.
18. Indemnitiesa. MPWIVID Indemnity. MPWMD shall fully indemnify MRWPCA and its respective
directors, , employees and agents against, and hold completely free and harmlessfrom, any cost, expense, claim, demand, judgment, loss, injury andlor liability ofany kind or nature, including personal or bodily injury, death or property damage(“Losses”), that may arise from (i) any grossly negligent act or omission ofMPWMD related to construction of the GWR Project or (ii) any claim made by aMPWMD employee specifically retained to provide services with respect to thefacilities.
b. MRWPCA Indemnity. MRWPCA shall fully indemnify MPWMD and itsrespective directors, employees and agents against, and hold completely free andharmless from, any Losses, that may arise from (i) any grossly negligent act oromission of MRWPCA related to the GWR Project construction, management,
Page 6 of 9
operation, maintenance or repair, except for costs, expenses, claims, demands,judgments, losses, injuries andlor liability arising from any grossly negligent act oromission of MPWMD related to construction of the GWR Project or (ii) any claimmade by a MRWPCA employee specifically retained to provide services withrespect to the GWR Project.
19. Insurance/Self InsuranceThe Parties are either insured or self-insured as to any requirements under this Agreement.No policies or bonds are required of either party as to any provisions of this Agreement.
20. NoticesAll notices to MPWMD required or permitted under this Agreement shall be in writing andshall be deemed delivered (i) when delivered in person, (ii) on the third day after mailing, ifmailed, postage prepaid, by registered or certified mail (return receipt requested); (iii) on theday after mailing if sent by a nationally recognized overnight delivery service whichmaintains records of the time, place, and recipient of delivery; (iv) upon receipt of aconfirmed transmission, if sent by telex, telecopy or facsimile transmission; or (v) viaelectronic mail provided the sender’s system is capable of creating a written record of suchnotice and its receipt in each case to the parties at the following addresses or to other suchaddresses as may be furnished in writing by one party to the other:
Monterey Peninsula Water Management District5 Harris Court, Building GMonterey, CA 93940Attention: General Manager
All notices to MRWPCA required or permitted under this Agreement shall be in writing andshall be deemed delivered (i) when delivered in person, (ii) on the third day after mailing, ifmailed, postage prepaid, by registered or certified mail (return receipt requested); (iii) on theday after mailing if sent by a nationally recognized overnight delivery service whichmaintains records of the time, place, and recipient of delivery; (iv) upon receipt of aconfirmed transmission, if sent by telex, telecopy or facsimile transmission; or (v) viaelectronic mail provided the sender’s system is capable of creating a written record of suchnotice and its receipt in each case to the parties at the following addresses or to other suchaddresses as may be furnished in writing by one party to the other:
Monterey Regional Water Pollution Control Agency5 Hams Court, Building DMonterey, CA 93940Attention: General Manager
21. Successors And AssignsThe terms and conditions of this Agreement shall inure to the benefit of and be binding uponthe Parties hereto and their respective heirs, representatives, successors and permittedassigns.
Page 7 of 9
22. Further Acts and AssurancesThe Pai-ties agree to execute, acknowledge and deliver any and all additional papers,documents and other assurances, and shall perform any and all acts and things reasonablynecessary, in connection with the performance of the obligations hereunder and to carry outthe intent of the Parties.
23. CaptionsThe captions in this Agreement are inserted only as a matter of convenience and referenceand in no way define, limit or describe the scope or intent of this Agreement nor in any wayaffects this Agreement. Words of any gender in this Agreement shall be held to include anyother gender and words in the singular number shall be held to include the plural when thesense so requires.
24. SeverabilityShould it be found that any part of this Agreement is illegal or unenforceable, such part orparts of this Agreement shall be of no force nor effect and this Agreement shall be treated asif such part or parts had not been inserted.
25. Entire AgreementAll previous negotiations had between the Parties hereto andlor their agents orrepresentatives with respect to this Agreement are merged herein and this Agreement alonefully and completely expresses the Parties’ rights and obligations.
26. Modifications In WritingThis Agreement shall not be modified in any manner except by an instrument in writingexecuted by the Parties or their respective successors in interest.
27. InterpretationEach of the Parties hereby waives any provisions of law to the effect that an ambiguity in acontract or agreement should be interpreted against the Party that drafted the contract,agreement or instrument.
28. Governing LawThis Contract shall be governed by and construed according to the laws of California.
29. No Third-Party BeneficiariesNothing in this Agreement is intended to create any third-party beneficiaries to theAgreement, and no person or entity other than the Parties, and the permitted successors andassigns of either of them, shall be authorized to enforce the provisions of this Agreement.
30. AssignmentNeither Party may assign its interest in this Agreement without the prior wntten consent ofthe other Party.
Page 8 of 9
31. Representation and WarrantiesNo representations or warranties are made or have been relied upon by either Party otherthan those expressly set forth herein, if any.
WHEREFORE, this Cost Sharing Agreement was executed by the parties on the date firstabove written.
MRWPCA MONTEREY REGIONAL WATER POLLUTION
Dennis Allion, Board ChairMRWPCA Board of Directors
MPWMD MONTEREY PENINSULA WATER MANAGEMENTDISTRICT,
MPWMD Board of
Page 9 of 9
APPENDIX A.
Project Planning and Development Budget
Period Budget Less Grants MPWMD Share MRWPCA ShareApril 1,2012— $332,352 $0 $166,176 $166,176June 30, 2012FY2012-13 $775,000 $75,000 $350,000 $350,000FY2013-14 $3,800,000 $150,000 $2,737,500 $912,500FY 2014-15 $2,050,000 $0 $1,537,500 $512,500Total $6,957,352 $225,000 $4,791,176 $1,941,176
Note: Prior to April 1, 2012 MRWPCA incurred costs of $1,948,238 for GWR conceptual planningactivities.
U:\Arlene\word\201 3\Agreements\FinalGWRCostSharing2Ol 30520.docx
MONTEREY REGIONAL WATER
POLLUTION CONTROL AGENCY
* * * AGENDA TRANSMITTAL FORM * * *
MEETING DATE: JANUARY 27, 2014
AGENDA ITEM: 9 – A
AGENDA TITLE: RECLAMATION PROJECT STATUS SUMMARY
Consent ( ) Action ( ) Informational ( X )
CONTACT: KEITH ISRAEL, GENERAL MANAGER
Phone: 372-3367 OR 422-1001
DEPARTMENT SUMMARY AND REQUESTED BOARD ACTION:
See attached Reclamation Project Status Summary.
FINANCIAL IMPACT: No ( ) Yes ( X )
FUNDING SOURCE: N/A
BUDGET RECAP: N/A
PRIOR BOARD ACTIONS: N/A
ALTERNATIVES: N/A
COMMITTEE REVIEW AND
ACTION: N/A
MANAGER
RECOMMENDATION: N/A
ATTACHMENTS: 1. Reclamation Project Status Summary
2. Water Quality and Operations Committee Minutes and Agenda
3. Reclamation Highlights for January and Graphs
4. Water Recycling Tours and Presentations
RECOMMENDED MOTION: None required.
U:\BETTY\Board Agendas\Reclamation\2014\January\Reclamation Xmtl 1-27-2014.doc
SUMMARY OF THE RECYCLED WATER ACTIVITIES January 2014
A. TERTIARY PLANT OPERATIONS 1. Background
Since beginning operation in 1998, approximately 61 billion gallons of recycled water has been produced. Since the early years, annual production has increased from 5,000 acre feet (AF) in 1998 to about 13,300 AF in 2007. During the peak irrigation months (May through August), almost 100% conversion of plant secondary effluent to tertiary occurs. The Spring (March and April) and Fall (September and October) periods usually require only moderate demand for water. The plant is typically shut down November through February each year.
2. 2003 Operations Tertiary production started early in the Spring. Initially, irrigation demand and plant production varied depending upon rainfall and wind. Then, for about five months, plant production was at full capacity. Starting in late September, water demand dropped as the irrigation season closed. Through this year, the quality of the recycled water product continued to be excellent (see attached graphs). Due to the rainfall, the plant shut down in early November.
3. 2004 Operations
The tertiary plant started up with limited operations the week of February 13, and ran for five days. However, because of rain, the plant shut down until early March. The plant re-started on March 9, and ran continuously since then with plant flows operating at the maximum production rate of about 20+ MGD for most of the year. However, with the early season precipitation, the SVRP shut down on October 20, instead of the usual time in early November.
4. 2005 Operations With the wet Spring of 2005, the tertiary plant only ran for a few days in mid-March. However, because of continued rain, full and ongoing start up did not occur until April 19. After that time, plant production was generally at full capacity. However, with cooler weather and precipitation, the plant shut down in early November. Calendar year 2005 marked the eighth year of successful recycled water operation.
5. 2006 Operations 2006 was the ninth year of reclamation operations. Initially, because of generally dry weather during the early winter, we planned to start up the reclamation plant in late February/early March. However, February, March and April were much wetter than normal. Thus, start up began in mid-April and we
SUMMARY January 2014 Page 2
continued at about full production after that. Depending upon weather conditions, the Reclamation Plant typically shuts down by the end of October due to reduced irrigation demand. However, this year, the plant continued operating through mid-November.
6. 2007 Operations 2007 was the tenth year of recycled water operations. Because of a dry January and moderate irrigation demand, the plant started up at the end of January 2007. Water production was low until mid-March, due to the weather. The plant ran near capacity for most of the irrigation season to meet demand; however, with precipitation in early October and the end of the primary growing season, the plant was shut down at the end of October.
7. 2008 Operations The plant started up at low flows in late February 2008. To prepare for the 2008 irrigation season, sand was removed from the bottom of the storage pond which should keep coliform levels low in the pond during the peak summer irrigation period. March plant output increased due to increased irrigation demand and record production was recorded for the March-April production period. Because of warmer than normal weather, the plant shut down mid-December.
8. 2009 Operations
Because of warmer and dryer weather than normal during our 12th year of operation, the plant had limited operation in January 2009. With the February precipitation, the plant didn’t restart until mid-March. Since then, irrigation demand picked up dramatically and we were at maximum production from April through August. In September demand declined somewhat due to reduced cropping plans. And, with the big rain in mid October, the plant shut down for the rest of the season.
9. 2010 Operations A. RECLAMATION TREATMENT PLANT (SVRP) Significant rain was welcomed the later part of January and all of February. Because of this, the reclamation plant did not start up until late March. Thereafter, the plant was up and down during most of April. Since early May, the plant was fully operational and performed well. SVRP production started to decline in October with end of operations in mid-November due to rain.
B. INFLATABLE DAM (SRDF) The Salinas Valley Water Project started up in later part of April 2010. River water is now pumped (and disinfected) and mixed with recycled water in the CSIP storage pond. This additional water project has worked well. Recycled water production continued at maximum capacity through early October. On
SUMMARY January 2014 Page 3
October 18, 2010 river water pumping was stopped for the season. The inflatable dam was lowered in mid-November until Spring 2011, per fisheries service requirements.
10. 2011 Operations A. RECLAMATION TREATMENT PLANT (SVRP) Due to dry weather at the beginning of the year, the SVRP started up in late January for a number of days and then shut down due to an extended period of precipitation. This was the earliest beginning of the irrigation season and SVRP operation. Then, because of ongoing wet weather, the plant was down for much of February. In March, the facility started up again for long- term operations, and peak irrigation production demand has continued since then. Demand dropped in early October due to cooler fall temperatures and precipitation. Shut down occurred in early November. B. INFLATABLE DAM (SRDF) Since late last April, the inflatable dam was in service to coincide with peak irrigation demand. During September and October, repairs to the hole in the river bank along with improvements to the rubber dam were completed. It is now ready for next year’s operation.
11. 2012 Operations Irrigation demand was high during most of January due to dry conditions. However, the SVRP was down due to annual maintenance and chlorine facility repairs. SVRP started up on February 2, and was mostly running about half capacity through much of April. After that began the typical “summer” irrigation period with the SVRP in full output. Starting in mid-September water demand has started to drop because of reduced irrigation needs. The inflatable dam has been in operation this summer in accordance with the MCWRA permit. However, inflatable dam pumping ended the third week of October. Partial SVRP operation continued through part of November.
12. 2013 Operations The SVRP completed its normal off season maintenance work and it started up on February 11, 2013 to meet limited grower water demands. Flows increased through May, due to dry weather conditions and irrigation demand. Maximum summer irrigation demand has now reduced. Seasonal plant shutdown could occur by the end of November or early December.
13. 2014 Operations With the lack of rain over the last few months, the SVRP started operation early this year in January.
SUMMARY January 2014 Page 4
B. WATER QUALITY AND OPERATIONS AND GROWER COMMITTEE MEETINGS The last Water Quality and Operations Committee regular meeting was held on January 16, 2014. The last Annual Growers’ Meeting was held on February 19, 2009 at the MRWPCA Regional Treatment Plant (RTP). No Growers’ Meeting was held in 2010, 2011, or 2012. The next regular meeting of Water Quality and Operations Committee is scheduled for February 20, 2014.
C. SALINAS VALLEY ACTIVITIES As the largest customer to MRWPCA, the Agency has been working with the City of Salinas personnel on a number of items as it pertains to addressing current and future issues facing the transmission and treatment of wastewater generated by the City.
Sent out notices for a Request for Proposals regarding the Salinas Pump Station Capacity Enhancements Programmatic Environmental Review Documents. These documents will analyze the environmental impacts associated with the various alternatives for improving the pump station capacity.
Submitted a technical report to the City staff on the water quality parameters and daily flows into the Industrial Waste Treatment Facility. The report highlighted peak hourly flows into the facility, as well as conducted hourly water quality samples for a typical in-season weekday and weekend.
Met with City staff to discuss possible projects to be submitted as part of the Greater Monterey County Integrated Regional Water Management Plan.
D. JOINT MOUs In 2009 and 2010 a Special MRWPCA Board/Ad Hoc Committee (including Board Members from MCWD and MCWRA) met and completed the RUWAP and other regional water project agreements. Four MOU’s with our Agency, MCWD and MRWCPA Boards were to encourage development of projects to implement water solutions for the community. A joint brine outfall agreement with MCWD was approved by the MCWD and MRWPCA Boards in January 2010. There has always been positive public agreement about the value of using recycled water and beginning in 2011 there have been efforts made with MPWMD and Cal Am to bring this resource to the Monterey Peninsula. In early 2012, a MOU between these parties was completed and work continues to develop a criteria that will result in a project that includes a desal facility, aquifer storage and recovery enhancements and replenishment of the Seaside Groundwater Basin to meet the adjudication imposed as a result of the overdraft of the basin for water supplies to the Monterey Peninsula communities.
SUMMARY January 2014 Page 5
E. GROUNDWATER REPLENISHMENT PROJECT Since 2004, staff has been exploring opportunities for a Groundwater Replenishment Project for the Seaside Groundwater Basin. The project would consist of a water purification facility at the Regional Treatment Plant, distribution pipelines and injection wells. An update of the project description was prepared as a long-term component for the Regional Water Plan in July 2008. Public outreach provided by Lois Humphreys of TRG and Associates and general engineering and planning assistance by Camp, Dresser and McKee (CDM) resulted in a coordination and kickoff meeting of all consultants held in February 2006. The Recycled Water Committee and Board have continually monitored Scopes of Work updates and progress on these project tasks. Trips that included MRWPCA Board members, staff, and local policy makers were arranged to see Orange County replenishment operations. Latest groups to participate in tours to Orange County Replenishment System facility included our new Board members, partner agency leaders and public officials in April 2013 These trips resulted in very positive reinforcement for this Agency to continue to pursue the GWR project. In March 2008, the Seaside Watermaster authorized $100,000 of funding for the Seaside Groundwater Replenishment project design and planning activities. In late October 2008, a Joint Board Meeting was held with the Monterey Peninsula Water Management District. A Joint MOU was adopted in February 2009 to encourage future cooperation in planning water projects. The updated 2009 regional MOU’s will provide enough water to also support the proposed groundwater replenishment project. With the approval of the regional desal project by the CPUC in December 2010, work restarted on groundwater replenishment as a future water opportunity including new strategic planning goals and objectives. During 2011 progress on the regional desal project/Regional Water Plan stalled. However, the GWR was re-stimulated by the formation of a new Monterey Peninsula Water Supply Plan initiated by Cal Am in April 2012 that also includes MPWMD and their ASR project in a program of water projects. As a result, the Board has recognized the importance to expedite progress for GWR to help meet the cease and desist order deadline of December 2016.
F. REGIONAL WATER PROJECT
On April 14, 2006, a leadership meeting was held of local cities, water and wastewater agencies to discuss the need for regional water planning. A further policy makers’ meeting was held on February 21, 2007. The most recent staff
SUMMARY January 2014 Page 6
meeting was held in June 2007. A draft MOU was considered by the group on July 23, 2007. The Division of Ratepayer Advocate of the PUC helped coordinate local efforts for a regional alternative solution of Cal-Am’s Desalination Project. Meetings were scheduled monthly since late January 2007. In April 2007, a listing of non-potable projects was developed for review and consideration as a phased alternative. A consultant has been hired to refine this effort. A report on potential projects was submitted on July 1, 2008. The CPUC Draft EIR was issued January 30, 2009. Public comment meetings were held the first week of March 2009. MRWPCA DEIR comments were provided to the CPUC on April 15, 2009. CPUC Public meetings were held in Monterey and Seaside during mid July. In December 2009, the CPUC certified the Final EIR. Settlement agreements were developed by the parties during Spring 2010. The Administrative Law Judge (ALJ) held hearings and cost workshops in May 2010 and early June with public workshops during the last week of June. After that, her recommendations were forwarded to the CPUC in late October. Since that time, the Commissioners received comments from the parties on the pending decision. Final approval by the CPUC was announced on December 2, 2010. Monterey County issued a Notice of Determination in early January 2011. The alleged Conflict-of-Interest matter, as well as the pending Ag Land lawsuit, further delayed project progress. The three project partners began mediation last summer (2011) to resolve issues. However, in mid-January 2012, Cal Am exited the current regional project and said that they will initiate a revised project. The CPUC has confirmed that it is supporting the new Cal Am proceeding.
G. MONTEREY PENINSULA WATER SUPPLY PROJECT On April 23, 2011 Cal Am submitted a revised regional water project known as the Monterey Peninsula Water Supply Project to the CPUC that includes a smaller desal project, GWR and MPWMD’s ASR project. This new Water Supply Plan is currently being vetted by the CPUC.
H. WATER RECYCLING TOURS/PRESENTATIONS Attached is a list of the tours of the reclamation plant and presentations that have been provided since the last Board meeting.
Attachments:
1. Water Quality and Operations Committee Minutes for November 21, 2013 and Agenda for January 16, 2014.
SUMMARY January 2014 Page 7
2. Reclamation Highlights for January 2014 and Graphs: (1) Combined Recycled, Well and River Water Demand and Deliveries; (2) Recycled, Well and River Water Deliveries; (3) MCWRP Treatment Plant Performance - Recycled Water Flow to Pond; (4) Total Dissolved Solids; (5) Chloride; (6) Sodium; (7) SAR; and (8) Recycled Water Deliveries and Long-Term Demand.
3. Water Recycling Tours and Presentations, November 16, 2013, through January 20, 2014.
U:\BETTY\Board Agendas\Reclamation\2014\Summary - Rec Status January 2014.doc
MONTEREY COUNTY WATER RECYCLING PROJECTS
WATER QUALITY AND OPERATIONS COMMITTEE MEETING MINUTES
The MCWRP Water Quality and Operations Committee (WQ&Ops) met on Thursday, November
21st, 2013. The meeting was held at the MRWPCA Treatment Facility and Water Recycling Project in
Marina.
Committee Members Present: Non-Committee Members Present:
Dale Huss
Doug Scattini
Jason Reed
David Hart
Brad Hagemann for Keith Israel Bob Holden
Cheryl Sandoval for John Ramirez Tom Kouretas
John Baillie James Dix
Erica Lecce
Mark Malanka
Patrice Parsons
Committee Members Absent: Mike McCullough
Dennis Lebow Manuel Saavedra
David Chardavoyne
Steve Rodoni
1. CALL TO ORDER
Mr. Huss called the meeting to order at 10:03 a.m.
2. ROLL CALL
Roll was taken, and as shown above, a quorum was present.
3. PUBLIC COMMENT
1. Mr. Huss asked about the status of the memorial plaque for Jim Slater. He asked that we get this
plaque setup and taken care of. He requested that Mr. Kouretas to please call Mr. Moss so that a
date for the ceremony could be set to dedicate the plaque at the SRDF. Mr. Huss also advised that
Mr. Slater’s family should be given the choice to keep the plaque.
4. ACTION ITEMS
A. Approve Minutes of the October 31st WQ&Ops meeting – Kouretas
COMMITTEE ACTION: On a motion by Mr. Huss, seconded by Mr. Hagemann, the Committee
approved the October 31st meeting minutes.
5. INFORMATION ITEMS
A. Receive MCWRP Operations Updates
1. Receive SRDF Update – Moss
Mr. Moss was not present. Mr. Dix stated that the SRDF is offline. Mr. Malanka added that a
fish ladder gate is in need of some repairs, but the water level will have to drop a little more for
them to have access. Mr. Huss asked if this could affect SRDF as a whole. Mr. Malanka said no.
Minutes November 21, 2013
Water Quality and Operations Committee
Page - 2 -
Page 2 of 4
2. SVRP Operations – Dix
Mr. Dix presented the recycled water agronomic reports through November. The 2013 calendar
year has been a record year for water production. This water production for this month and last
month were also records for November and October. The recycled water agronomic values
were: SAR – 4.9, TDS - 913 mg/L, Chloride – 278 mg/L, and Sodium - 171 mg/L.
Mr. Dix stated that they will need to shutdown SVRP for two weeks on December 2nd to
perform off-maintenance on the Chlorine system. Mr. Huss asked if there was other planned
repairs and maintenance, like cleaning out the pond for example. Mr. Dix responded that if with
the limited shutdown window available to us it is likely that we will not be able to clean out the
pond. If we can we will, but if not it won’t be a problem.
3. Overview of CSIP Water Use and Trend Analysis of MRWPCA Influent Flows -
McCullough
Mr. McCullough presented slides, showing RTP inflow and CSIP water usage trends between
2008 and 2013, and river water usage between 2010 and 2013 (April through October). The
presentation provided the following information:
- 2008 RTP Monthly Average Flows – daily average flow of 19.74 mgd
- 2012 RTP Monthly Average Flows – daily average flow of 18.24 mgd
- 2013 RTP Monthly Average Flows – daily average flow of 17.93 mgd (through
October)
- CSIP Water Usage 2008 – SVRP: 15,217 AF, Wells: 8,270 AF, Total: 23,487 AF
- CSIP Water Usage 2012 – SVRP: 13,791 AF, Wells: 2,714 AF, River: 3,744 AF,
Total: 20,249 AF
- CSIP Water Usage 2013 – SVRP: 15,089 AF, Wells: 2,430 AF, River: 6,093 AF,
- Total: 23,612 AF
- River Water Usage (April - October) – 2010: 3,878 AF; 2011: 3,467 AF;
2012: 3,744 AF; 2013: 6,093 AF
Mr. McCullough then discussed plans for additional shunt tests to enable temporary
capture of different water sources (Salinas Industrial Pond flow and Lake Estero flow) in
order to test the pilot Advance Water Treatment (AWT) at the RTP. The potential tests at
El Estero and still in the planning stage, and more coordination with City of Monterey still
needs to take place. Mr. Baillie asked if it primarily storm water run-off. Mr. Holden said
not necessarily - he continued that before a big storm the City of Monterey pumps Lake El
Estero down to allow for run-off, but for the most part the lake is supplied by a natural
spring. To Mr. Huss’ question if there is a shunt there already, Mr. Holden responded no.
Mr. Malanka added that there is however a manhole there that may be able to be used.
Ms. Sandoval commented that Monterey County Environmental Health Dept. (MCEHD)
would like to be involved in order to do testing.
Returning to water production Mr. McCullough said that we’ve seen record late season
Minutes November 21, 2013
Water Quality and Operations Committee
Page - 3 -
Page 3 of 4
water production. Mr. Baillie noted however, that this is primarily to increased late season
demand due to cropping trends. Mr. Huss commented that the original plan for SRDF was to
have six pumps, but we ended up with four to save cost. Now we’re looking at potentially not
having river water for the upcoming year - there are going to be additional costs associated with
connecting up standby wells to CSIP. Mr. Baillie commented that a dam release of 600 cfs is
required to have 30 cfs at Spreckels. Releases of 600 cfs from Nacimiento will not be possible
unless San Antonio reservoir reaches 80%. So, we have to assume we’re not going to have river
water available. Discussion on reservoir levels continued. Mr. Baillie stated that this problem
could likely stretch beyond this upcoming season; the next 12-24 months will be very telling.
Mr. Hart said we will probably have to run the supplemental wells full-bore. Mr. Baillie
commented that we might need to look into drilling a few new wells; this could be minimum
two-year problem, possibly 3 – 5 year problem. Mr. Malanka said that maybe the Espinosa
project should be put on hold in favor of fixing New Well #2, Well 14A1. Mr. Huss said that
we need to have a serious discussion in January (if there is no rain in December) what the
strategy will be for CSIP operations. Mr. Huss would like to have a whiteboard discussion on
strategies to get through next year. Mr. Kouretas said it will be added to next meeting’s agenda.
4. Discuss Protocol for Turn-out Shut-off Authority and Water Order Letter –
WRA/PCA/Cmte
Mr. Huss briefly discussed the existing warning letter for non-submission of water orders. He
commented however, that some kind of support or board action would need to come from Water
Resources Agency for any water order delinquency enforcement to have any teeth. Ideally the
first strike would be a warning, the 2nd letter would by a final warning stating that water will be
shut-off if the delinquent behavior persists, and the 3rd strike would result in a shut-off turnout.
Mr. Baillie asked if there was a pattern in terms of who the common offenders are. Mr.
Malanka said more-or-less, and added however, that now any type of enforcement will require
an additional communication step, because PCA Distribution System Operators (DSOs) are no
longer doing meter readings. So WRA staff will have to monitor closely, flag the delinquent
water use patterns, and quickly bring it to the attention of the DSOs. He is working with Mr.
Buche to make sure meter readings are done correctly and they know what to look for. Mr.
Huss asked if Mr. Hart would bring up the issue of water order enforcement at the December 16
WRA Board meeting. Mr. Hart said he would. Mr. Huss continued that if next season is as dry
as expected, we’ll need to need options to deal with repeat offenders. Mr. Hart added that the
workers need to be informed and educated. We need to have one meeting for the
growers/landowners and one meeting for the irrigators. A comment was made that we need to
have two meetings for irrigators to maximize attendance, and that one of the classes should be
done in Spanish. Mr. Malanka stated that the importance of valve maintenance should also be
stressed as well. Growers need to make sure valve maintenance is done to get the adequate
pressure and flow. Mr. Hart stated that when we have the grower meeting, a list or guide of
recommended maintenance activities could be provided. Mr. Scattini added that the trick to
these meetings is getting everyone to attend.
5. CSIP / SRDF Operations – Malanka/Franks
Mr. Malanka stated everything was good. We replaced a couple of soft-starts. Mr. Cronin stated
that we do have spare motors, soft-starts, and general above-ground spare parts in stock.
a.) Review of Standby Wells List - WRA
Minutes November 21, 2013
Water Quality and Operations Committee
Page - 4 -
Page 4 of 4
Mr. Saavedra gave an update on the standby wells. There were initially 70 wells on the list. After an
initial survey, the list was reduced to 19 wells, then further narrowed down to 9. The reduction to 9
wells was based on which historic water quality data, and which wells are operational, and/or even
have motors installed. Mr. Saavedra said the owners of these nine wells will be contacted, and a site
visit site to each will be arranged. The standby well locations are spread-out throughout the project.
Mr. Baillie asked when these wells were last sampled. Mr. Saavedra responded that sampling is done
annually and this year’s was performed last month. A discussion ensued on the standby well list and
on chloride concentrations. Mr. Huss said that using a chloride level of 175 mg/L as a cut-off for
acceptable water quality for wells does not seem to make sense; recycled water typically has chloride
concentrations of 225 mg/L to 250 mg/L. In addition, Mr. Huss noted that lack of a working motor
should not necessarily cause a particular well removed from the list of viable standby wells. With
these two things in mind, it was agreed that that some wells taken off the list probably should be
given another look. With that, Mr. Huss requested that a map showing the standby wells be brought
to the next WQ&Ops Committee meeting, along water quality data for the standby wells, and an
update on WRA’s discussions with landowners/growers (who have standby wells on their acreage).
b.) CSIP Supplemental Well Data for Ag. Waiver Reporting – PCA/WRA
Mr. Kouretas provided PCA’s Nitrate data for the operational CSIP supplemental wells. Mr.
Saavedra said that after reviewing the well easements and discussing with legal, it was determined
that WRA was responsible for assembling and reporting the Nitrate data for the CSIP supplemental
wells.
c.) Discuss Dates for off-season Grower/Irrigator Meetings – Cmte.
Mr. Huss requested that scheduling two irrigator meetings and a grower/landowner meeting be on
next month’s meeting agenda.
6. CSIP/SVRP/SRDF Financial Status – WRA
Mr. Moss was not present. Mr. Saavedra had nothing to report.
B. Receive Health Department Update – Sandoval
Ms. Sandoval stated that we didn’t sample last week and would prefer not to next week because of
the holiday. She asked if it would be okay to skip this sampling set. Mr. Huss asked Ms. Parsons if
she thought this would be a problem. Ms. Parsons commented that skipping one sample set would be
acceptable to her. All agreed that skipping the late-November MCEHD recycled water sampling
would be okay.
6. SET NEXT MEETING
The next Water Quality and Operations Committee Meeting shall be on Thursday, December 19, 2013
from 10:00 a.m. to 12:00 noon at the Regional Treatment Plant.
7. ADJOURNMENT – The meeting was adjourned at 10:56am.
- 1 -
MONTEREY COUNTY WATER RECYCLING PROJECTS
WATER QUALITY AND OPERATIONS
COMMITTEE MEETING
AGENDA
TIME: 10 a.m. – 12 p.m.
DATE: Thursday, January 16, 2014
PLACE: MRWPCA Treatment Facility and Water Recycling Project
14811 Del Monte Blvd., Marina, CA 93933
1. CALL TO ORDER
2. ROLL CALL
3. PUBLIC COMMENT – on matters not on the agenda
4. ACTION ITEMS
A. Approve Minutes of the November 21st Meeting – Kouretas
5. INFORMATION ITEMS
A. Receive MCWRP Operations Updates
1. Discussion of Projected Salinas River flows to SRDF for 2014 – WRA
2. Update on Standby Wells’ Status – WRA
3. Discussion on CSIP Operational Strategies for 2014 – Cmte./WRA/PCA
4. Discuss Dates for Grower/Irrigator Meetings – Cmte.
5. Discuss Proposed Changes to Pathogen/Virus Sampling Program – PCA
B. Receive Health Department Update – Sandoval
6. SET NEXT MEETING
7. ADJOURNMENT
RECLAMATION PROJECT STATUS SUMMARY
Highlights for January 2014
Salinas Valley Reclamation Project (SVRP)
• SVRP was placed online for the 2014 season on January 2nd. The
pond outlet gate was opened on January 6th to meet Grower
demand.
For last month, approximately 88% of the secondary effluent was
captured for recycling/distribution.
Water deliveries for last month:
o Recycled Water – 898 acre-feet (73% of Total to Growers)
o CSIP Well Water – 326 acre-feet (27%)
o River Water (SRDF) – offline
o TOTAL – 1,224 acre-feet to Growers
Recycled Water Agronomic values for January:
o SAR (Sodium Adsorption Ratio) – 4.7
o Sodium – 170 mg/L
o Chloride – 269 mg/L
o Total Dissolved Solids (TDS) – 922 mg/L
Salinas River Diversion Facility (SRDF)
SRDF is offline
Combined Recycled, Well, and River Water Demand &
Deliveries
January 2010 – December 31, 2013
Ja
n '1
0
Ap
r
Ju
ly
Oc
t
Ja
n '1
1
Ap
r
Ju
ly
Oc
t
Ja
n '1
2
Ap
r
Ju
ly
Oc
t
Ja
n '1
3
Ap
r
Ju
ly
Oc
t
Budget Total Combined
Water Deliveries
Recycled, Well, and River Water Deliveries January 2010 through December 31, 2013
0
300
600
900
1200
1500
1800
2100
2400
2700
3000
3300
3600
Ja
n '1
0
Ap
r '1
0
Ju
ly '1
0
Oc
t '1
0
Ja
n '1
1
Ap
r '1
1
Ju
ly '1
1
Oc
t '1
1
Ja
n '1
2
Ap
r '1
2
Ju
ly '1
2
Oc
t '1
2
Ja
n '1
3
Ap
r' 1
3
Ju
ly '1
3
Oc
t '1
3
Ja
n '1
4
Recycled Water Well Water River Water
Acre
Feet/
Mo
nth
MCWRP TREATMENT PLANT PERFORMANCE
RECYCLED WATER FLOW TO POND January 2010 – January 19, 2014
0
4
8
12
16
20
24
W/A
1/4
/10
W/A
2/1
5
W/A
3/2
9
W/A
5/1
0
W/A
6/2
1
W/A
8/2
W/A
9/1
3
W/A
10/2
5
W/A
12/6
W/A
1/1
7
W/A
2/2
8
W/A
4/1
1
W/A
5/2
3
W/A
7/4
W/A
8/1
5
W/A
9/2
6
W/A
11/7
W/A
12/1
9
W/A
1/3
0
W/A
3/1
2
W/A
4/2
3
W/A
6/4
W/A
7/1
6
W/A
8/2
7
W/A
10/8
W/A
11/1
9
W/A
12/3
1
W/A
2/1
1
W/A
3/2
5
W/A
5/6
W/A
6/1
7
W/A
7/2
9
W/A
9/9
W/A
10/2
1
W/A
12/2
W/A
1/1
3
SV
RP
P
LA
NT
F
LO
W
TO
P
ON
(M
GD
)
* WA x/xx: Week of Averages (Monday through Sunday)
2010 2011 2012 2013
TOTAL DISSOLVED SOLIDS (TDS)
January 2010 – January 7, 2014
0
200
400
600
800
1000
1200
Jan
'10
Mar
May
Ju
ly
Sep
t
No
v
Jan
'11
Mar
May
Ju
ly
Sep
t
No
v
Jan
'12
Mar
May
Ju
ly
Sep
t
No
v
Jan
'13
Mar
May
Ju
ly
Sep
t
No
v
Jan
'14
TO
TA
L D
ISS
OLV
ED
SO
LID
S (
mg
/l)
MWRSA: 842 mg/l
Off
line
Off
line
Off
line
Off
line
Off
line
CHLORIDE January 2010 – January 7, 2014
0
50
100
150
200
250
300
Jan
'10
Mar
May
Ju
ly
Sep
t
No
v
Jan
'11
Mar
May
Ju
ly
Sep
t
No
v
Jan
'12
Mar
May
Ju
ly
Sep
t
No
v
Jan
'13
Mar
May
Ju
ly
Sep
t
No
v
Jan
'14
CH
LO
RID
E (
mg
/l)
Off
line
Off
line
Off
line
Off
line
Off
line
SODIUM January 2010 – January 7, 2014
0
40
80
120
160
200
240
Jan
'10
Mar
May
Ju
ly
Sep
t
No
v
Jan
'11
Mar
May
Ju
ly
Sep
t
No
v
Jan
'12
Mar
May
Ju
ly
Sep
t
No
v
Jan
'13
Mar
May
Ju
ly
Sep
t
No
v
Jan
'14
SO
DIU
M m
g/l
Off
line
Off
line
Off
line
Off
line
Off
line
Sodium Absorption Ratio (SAR) January 2010 – January 7, 2014
0
1
2
3
4
5
6
7
8
Jan
'10
Mar
May
Ju
ly
Sep
t
No
v
Jan
'11
Mar
May
Ju
ly
Sep
t
No
v
Jan
'12
Mar
May
Ju
ly
Sep
t
No
v
Jan
'13
Mar
May
Ju
ly
Sep
t
No
v
Jan
'14
SA
R
Off
line
Off
line
Off
line
Off
line
Off
line
RECYCLED WATER DELIVERIES
AND LONG-TERM DEMAND as of December 31, 2013
0
500
1000
1500
2000
2500
Ja
n '1
0
Ap
r
Ju
ly
Oc
t
Ja
n '1
1
Ap
r
Ju
ly
Oc
t
Ja
n '1
2
Ap
r
Ju
ly
Oc
t
Ja
n '1
3
Ap
r
Ju
ly
Oc
t
Re
cy
cle
d W
ate
r (A
cre
-Fe
et/
Mo
nth
)
Projected Recycled Water
Demand (Long-Term)
Actual Deliveries
Maximum Long-Term Monthly
Plant Output (1,918 AF)
Water Recycling Tours & Presentations From November 16, 2013 – January 20, 2014
Date Group Presentation Tour Guide/
Presenter Persons
11/19/13
CSU Monterey Bay, Intro to
Environmental Science Class
(2 Tours)
Wastewater/Recycled Water Treatment Processes; Walking Tour of RTP and SVRP.
X J. Sinkler 63
11/20/13
CSU Monterey Bay, Intro to
Environmental Science Class
(2 Tours)
Wastewater/Recycled Water Treatment Processes; Walking Tour of RTP and SVRP.
X J. Sinkler 63
11/21/13
CSU Monterey Bay, Intro to
Environmental Science Class
Wastewater/Recycled Water Treatment Processes; Walking Tour of RTP and SVRP.
X J. Sinkler 35
11/22/13
CSU Monterey Bay, Intro to
Environmental Science Class
Wastewater/Recycled Water Treatment Processes; Walking Tour of RTP and SVRP.
X J. Sinkler 35
MRWPCA Presentations and Tours November 16, 2013 – January 20, 2014 Page 2 of 2
Date Group Presentation Tour Guide/
Presenter Persons
12/20/13 Public Monthly Public Tour:
Wastewater/Recycled Water Treatment Processes; Driven Tour of RTP and SVRP.
X R. Gilliam 1
1/9/14 Denise Duffy & Associates Staff
Wastewater/Recycled Water Treatment Processes; Permitting Requirements; GWR
Facility Siting; Walking Tour of SVRP. X K. Harris 3
1/9/14
California Department of Public Health,
Regional Office and Denise Duffy & Associates Staff
Walking Tour of the Advanced Water Treatment Demonstration Facility; Presentation on GWR Treatment Processes; Preliminary Sampling Data; and Methods to Ensure Water Safety.
X G. Williams,
Trussell Technologies
5
1/17/14 Public (including 2 Job Applicants and a New Employee)
Monthly Public Tour: MRWPCA and Recycled Water Projects
Background; Partnerships; Wastewater/Recycled Water Treatment Processes; Pollution and Sewage Spill
Prevention; Walking Tour of SVRP.
X K. Harris 4
Page 1
MONTEREY REGIONAL WATER
POLLUTION CONTROL AGENCY
* * * AGENDA TRANSMITTAL FORM * * *
MEETING DATE: JANUARY 27, 2014
AGENDA ITEM: 9 – B
AGENDA TITLE: STRATEGIC PLANNING GOALS (2011-2014) AND ONE-
YEAR OBJECTIVES UPDATE
Consent ( ) Action ( ) Informational ( X )
CONTACT: KEITH ISRAEL, GENERAL MANAGER
Phone: 372-3367 OR 422-1001
DEPARTMENT SUMMARY AND REQUESTED BOARD ACTION:
The MRWPCA Board and Staff met with Marilyn Snider on Friday, May 10, 2013, at
Embassy Suites in Monterey to develop new One-Year Objectives for the Three-Year
Strategic Planning Goals for 2011-2014.
Mission Statement: “The Monterey Regional Water Pollution Control Agency is
dedicated to meeting the wastewater and reclamation needs of our member agencies
while protecting the environment.”
Vision Statement: “The Monterey Regional Water Pollution Control Agency will
be a model customer service provider for the efficient, innovative utilization of
wastewater.”
Core Values: “The Monterey Regional Water Pollution Control Agency values:
Cost-efficient, consistent and reliable service and business practices;
Open, honest lines of communication between and among Board,
public and staff;
Ethical behavior;
Customer-focused and -centered;
Helpful and timely responses;
Loyalty and dedication.”
FINANCIAL IMPACT: ( ) Yes ( X ) No
FUNDING SOURCE: N/A
Page 2
MONTEREY REGIONAL WATER
POLLUTION CONTROL AGENCY
* * * AGENDA TRANSMITTAL FORM * * *
BUDGET RECAP: N/A
PRIOR BOARD ACTIONS:
N/A
ALTERNATIVES: N/A
COMMITTEE REVIEW AND ACTION:
N/A
MANAGER RECOMMENDATION:
Approval
ATTACHMENTS: 1. Three-Year Goals (2011-2014) and new One-Year
Objectives (May 2013 through 2014)
RECOMMENDED MOTION: None required.
U:\BETTY\Board Agendas\Strategic Goals\2014\January\SP GOALS Transmittal 1-27-14.doc
A
THREE-YEAR GOALS (2011-2014)
and
ONE-YEAR OBJECTIVES (May 2013-2014)
MISSION STATEMENT The Monterey Regional Water Pollution Control Agency is dedicated to meeting the
wastewater and reclamation needs of our member agencies while protecting the environment.
VISION STATEMENT The Monterey Regional Water Pollution Control Agency will be a model
customer service provider for the efficient, innovative utilization of wastewater.
CORE VALUES (not in priority order)
The Monterey Regional Water Pollution Control Agency values:
- Cost-efficient, consistent and reliable service and business practices - Open, honest lines of communication between and among Board, public and staff
- Ethical behavior - Customer-focused and centered
- Helpful and timely responses - Loyalty and dedication
THREE-YEAR GOALS
(2011-2014 not in priority order)
- Develop the use of recycled and replenishment water - Achieve sufficient pump station and conveyance capacity
to meet the needs of member agencies - Enhance and maintain our aging infrastructure
- Update and consolidate a disaster preparedness plan
Monterey Regional Water Pollution Control Agency
B
M O N T E R E Y R E G I O N A L W A T E R P O L L U T I O N C O N T R O L A G E N C Y
ONE-YEAR STRATEGIC OBJECTIVES
May 10, 2013 – May 1, 2014
THREE-YEAR GOAL: DEVELOP THE USE OF RECYCLED AND REPLENISHED WATER
WHEN
WHO
WHAT
STATUS
COMMENTS
DONE ON TARGET
REVISED
1. By May 23, 2013
General Manager
Recommend to the Board for action a Cost Reimbursement Agreement for Groundwater Replenishment with MPWMD.
X
Approved by Board on May 23
2. By August 1, 2013
General Manager and Board Chair Dennis Allion, working with the MPWMD and MPRWA
Develop a joint Public Outreach and Acceptance Plan for GWR.
March 1
First Joint Meeting of 3 Entities held on Oct 23
Other Meetings were held on Nov 6, Nov 26, Dec 17, 2013 and Jan 14, 2014
3. By September 1, 2013
Recycled Water Committee (Dennis Allion-lead), working with a consultant and in cooperation with the MPWMD and MPRWA
Ensure that a group of staff and volunteers are trained as a Speakers Bureau to obtain support for Groundwater Replenishment (GWR).
March31
Awaiting Completion/Approval of Overall Outreach Plan
4. By December 1, 2013
Recycled Water Project Manager
Provide a cost-benefit analysis of additional source waters (e.g., vegetable wash water, stormwater) for GWR and present the results to the Board.
March
15
Negotiations Underway
5. By January 1, 2014
Recycled Water Project Engineer
Prepare and submit two or more grant applications for GWR funding.
March
1
6. By February 1, 2014
Board Chair Dennis Allion and General Manager
Secure GWR source water.
May 1
C
THREE-YEAR GOAL: ACHIEVE SUFFICIENT PUMP STATION AND CONVEYANCE CAPACITY TO MEET
THE NEEDS OF MEMBER AGENCIES
WHEN
WHO
WHAT
STATUS
COMMENTS
DONE ON TARGET
REVISED
1. At the November 2013 Board meeting
Assistant General Manager, working with the Senior Engineer
Complete an inventory and analysis of pump station capacities and projected needs of member agencies and report the results to the MRWPCA TAC for presentation to the Board.
Feb 28
2. By February 1, 2014
Assistant General Manager
Based on the inventory and analysis for member agency pump station capacities and projected needs, develop trigger flows for capacity improvements.
March
31
3. By February 1, 2014
Assistant General Manager
Complete the programmatic EIR for the Salinas Pump Station Conveyance.
April 30
Coordinate with Salinas source water activities
4. By April 1, 2014
Assistant General Manager and Senior Engineer
Prepare the Project Design Report for increased capacity for the Moss Landing Pump Station.
X
D
THREE-YEAR GOAL: ENHANCE AND MAINTAIN OUR AGING INFRASTRUCTURE
WHEN
WHO
WHAT
STATUS
COMMENTS
DONE ON TARGET
REVISED
1. At least quarterly
Deputy General Manager
Advise the ratepayers of the need to enhance MRWPCA’s aging infrastructure through the MRWPCA Pipeline newsletter.
X
2. By February 1, 2014
Assistant General Manager
Review the 10-Year Capital Improvement Plan (CIP) and recommend revisions to the Board for action.
March
1
3. By March 1, 2014
Deputy General Manager and Director of Finance
Update the rate model and present funding options for operations and capital improvements to the Board for action.
April
1
4. By April 1, 2014
Deputy General Manager
Notify ratepayers if there are to be changes in rates for the next 3-5 years.
X
E
THREE-YEAR GOAL: UPDATE AND CONSOLIDATE A DISASTER PREPAREDNESS PLAN
WHEN
WHO
WHAT
STATUS
COMMENTS
DONE ON TARGET
REVISED
1. By September 1, 2013
Assistant General Manager
Present the current status of the Disaster Preparedness Plan(s) to the Board for direction.
X
Presented at the September Board Meeting
2. By October 1, 2013
Assistant General Manager and the Safety Officer
Update the MOU with Marina Fire Department and, as appropriate, develop a MOU with other agencies to prepare for a catastrophic event.
X
Updated MOU with City of Marina Approved at the Sept 30 Board Meeting
3. By November 1, 2013
Maintenance Manager and Assistant General Manager
Identify gaps in current disaster preparedness plans and recommend to the Board for action options to address the gaps and obtain the Board’s input on other elements to be included.
Feb 28
4. By April 1, 2014
Assistant General Manager
Present a draft Disaster Preparedness Plan to the Board for direction.
X
5. By May 1, 2014
Assistant General Manager
Present the final Disaster Preparedness Plan to the for Board action.
X
Page 1
MONTEREY REGIONAL WATER
POLLUTION CONTROL AGENCY
* * * AGENDA TRANSMITTAL FORM * * *
MEETING DATE: JANUARY 27, 2014
AGENDA ITEM: 9 – C
AGENDA TITLE: OPERATIONS/SIGNIFICANT PROJECTS REPORT
Consent ( ) Action ( ) Informational ( X )
CONTACT: BRAD HAGEMANN, ASSISTANT GENERAL MANAGER
Phone: (831) 883-6133
Maintenance GWR: Purchase and install new supply pump and piping to GWR due to snail
population in class C station. SVRP: Prepping for new RPS flow meter installation as well as planning for off-season
maintenance. Fort Ord Pump Station: Removed existing corroded housing over the wet well exhaust
fan and built a new structure. SRDF: Performed all tasks associated with seasonal shut down. RTP: Replaced faulty spool piece on gas piping for Digester #4. RTP: Installed plugs in HRU #1 due to leaks. Station 13: Installed new drywell exhaust fan. Utilities: Continued inspection and assistance to the contractors working on the DAF
Pumps replacement project. Continued working with contract electrician on the installation of power for the GWR pilot plant and getting Internet access to the building.
CSIP: Provided WRA generic specifications for VFD’s and a draft control design for Espinosa Booster Station VFD project being done by WRA. SVRP: removed debris booms, downstream warning buoys, and fish screens.
Co-Gen: Engine # 3 off line for rebuild; generator removed and sent out for a “bake and dip”; Operations adjusted grease pumping to earlier in the week so the increased gas production can be managed during the week instead of the weekend; Gas compressor #1 has been removed in preparation for the new unit; Ordered a new PLC for the new gas compressor in order to work towards an automated fuel blending system.
Operations RTP/SVRP/SRDF: Hauled ~ 600 tons of sludge at ~ 50% TS to the landfill in November. Hauled 718 tons of sludge at ~40% TS to the landfill in December. Influent flow = ~ 17.8 mgd; Effluent flow = ~ 4 mgd in November. Influent flow = 16.9 mgd; Effluent flow = 16.35 mgd in December. Secondary effluent (November): Suspended Solids = 9 mg/L; CBOD = 8 mg/L;
Page 2
MONTEREY REGIONAL WATER
POLLUTION CONTROL AGENCY
* * * AGENDA TRANSMITTAL FORM * * *
Turbidity = 3.7 NTU Secondary effluent (December): Suspended Solids = 11 mg/L; CBOD = 10 mg/L;
Turbidity = 5.3 NTU Final effluent (outfall discharge) in November: Suspended Solids = 9 mg/L; CBOD = 8
mg/L; Turbidity = 5 NTU Final effluent (outfall discharge) in December: Suspended Solids = 11 mg/L; CBOD =
10 mg/L; Turbidity = 5.3 NTU Brine (November): Secondary effluent used for dilution = ~ 0.7 MG; Brine discharged
= ~ 0.92 MG; Brine received (pond) = ~ 0.105 MG; Brine received (bed #31) = ~ 30,000 gallons
Brine (December): Secondary effluent used for dilution = 0.631 MG; Brine discharged = 0.112 MG; Brine received (pond) = 0.112 MG; Brine received (bed #31) = 37,335 gallons
Water provided to Growers (November): SVRP (recycle) = ~ 1,160 ac-ft (97% of Total); SRDF (river water) = N/A; CSIP (well water) = ~ 35 ac-ft (3%); TOTAL = ~ 1,200 ac-ft provided to Growers
Water provided to Growers (December): SVRP (recycle) = 88 ac-ft; SRDF (river water) = N/A; CSIP (well water) = 730 ac-ft; TOTAL = 818 ac-ft provided to Growers
RTP: Primary 1-4 roofing project continues. Digester #2 pump mixer project punch list items
remain. SVRP/SRDF: November: ACH/Polymer dosage = 3.3 mg/L. TDS = 950 (contact basins).
Conductivity: 1,600 – 1,900 at A-1 Monitoring Station December: 12/2: Plant secured for chlorine system maintenance. Removed
approximately 7 cubic yards of anthracite from the backwash equalization basin. Topped off the left side of filter #3 with anthracite removed from the backwash equalization basin. 12/26: Pumped out sodium hydroxide from the chlorine scrubber to rental tanks to facilitate cleaning of the impacted media. 12/27: Certified welder and inspector onsite to remove and install leaking ball valves to permit complete isolation of each of the two banks. ACH/Polymer dosage = 0.8 mg/L. TDS = 827 (contact basins). Conductivity: 1600 – 1800 at A-1 Monitoring Station
Source Control/Laboratory Conducted MRWPCA Pretreatment Program facility inspections, follow up compliance
inspections, or sampling/monitoring at the following facilities: Sabor Farms; Bin Doctor; Chualar Canyon Winery; Del Rey Car Wash; Culligan; and Monterey Bay Aquarium.
Conducted the weekly and monthly industrial wastewater monitoring for billing as required by the Salinas Ponds Contract at the 24 permitted facilities. In all, 65 grab sampling events were completed in November and 46 grab sampling events were
Page 3
MONTEREY REGIONAL WATER
POLLUTION CONTROL AGENCY
* * * AGENDA TRANSMITTAL FORM * * *
completed in December. Conducted compliance follow up inspections at one of the Salinas Pond industries that
had pH discharge violations. Reviewed and processed the semi-annual lab analysis reports from nine Salinas Pond
SIU industries. Processed monthly flow reports from 24 permitted facilities for the Salinas Ponds
Contract and forwarded the flow data to the MRWPCA Customer Service Department for bill generation.
Started in November and continued in December the Pacific Grove Grease/Storm Water Program inspection cycle for 2013. There will be 109 Grease and 90 Storm Water inspections conducted this year in order to meet City and State requirements.
Completed the Salinas Food Prep Facility Storm Water Inspection cycle for 2013. There were 523 food prep facilities that were inspected for Storm Water Discharge compliance and Grease Program/Trash Management requirements. All inspection results were forwarded to Salinas staff for review and action.
Continued with the Salinas Industrial Storm Water Inspection cycle for 2013. Seventy industrial facilities will be inspected and follow up requirements will be made.
Due to the detection of Total Coliform in the Well and Storage Tank within the RTP Potable Water System in October, we were required to perform additional sampling throughout the potable water system in November. These results confirmed that the disinfection of the Storage Tank corrected the problem, and coliform did not repopulate in the Storage Tank and did not spread throughout the distribution system. We will proceed with our normal Routine Monthly Sampling of the system in December.
Coordinated cleaning of all tile floors in the main lab area side rooms. All tile surfaces were stripped and resurfaced by ABM Janitorial.
Engineering Services RTP Coating Year 8: begin onsite work. Continuing work. ArcFlash Study: Provided comments on draft, waiting for breaker information. Waiting
for breaker info updates. Moss Landing Pump Station Upgrades: Board contract award. Kickoff meeting and
information request. Cogen Compressor: Change Order for upgraded panel. Review P&ID Submittal #1. Reclamation: Collected and organized Nitrate data for Ag. Waiver reporting, held
WQ&Ops meeting, additional modifications made to SVRP demand monitoring system app, made required annual update to WREGIS accounts. Installation of new CCB cover, preparation of WQ&Ops materials.
CP203 (Digester Mixing System Upgrades Project): Substantially completed the project. Continued working on resolving the issues with Digester Mixing Pump No. 2 and the Automatic Drip Traps. Began post-construction inspection with PG&E and kW
Page 4
MONTEREY REGIONAL WATER
POLLUTION CONTROL AGENCY
* * * AGENDA TRANSMITTAL FORM * * *
Engineering. CP220: Factory repaired flowmeter received, reinstalled and tested, working with
Contractor on remaining punchlist items, final O&M’s received. Working with contractor on punchlist items, energy audit for PG&E rebate completed.
CP237 (Plant Air System): Accurate Air Engineering repaired compressor K-521 and provided two oil filters and oil for MRWPCA use.
CP247 (Roof for Primary 1-4 Pump Pit): Ongoing project management, skylights in fabrication, over-cut panels removed replaced. Ongoing project management, skylights in fabrication.
CP249/267: Submitted spec package and drawing revisions for review. CP249/267 – Combined Projects revised specifications and refined scope.
CP251 (Fire Alarm System Panel Replacement). Issued Notice-to-Proceed to contractor.
CP258 (Sludge Thickening Rehabilitation Project): Continued reviewing submittals. Held meeting with contractor to discuss schedule and to perform some field work. Completed installing pumps and piping.
CP262 (Coral Pump Station Concrete Repairs). Performed some preliminary field work at pump station. Develop scope of work and begin design phase.
CP263 (Fountain Pump Station Concrete Repairs). Performed some preliminary field work at pump station.
UR502/504: Had meetings with Effluent Monitoring Station Consultants, supplied drawings and info for design, and reviewed project design and provided feedback. Assisted in inspection of pilot plant equipment installation. Reviewed Effluent Monitoring Station/Brine Mixing Structure Consultants, supplied drawings and info for design, and reviewed project design and provided feedback. Attended GWR/Desal Planning Meeting, AWT site plan review, and helped prepare WaterMaster response to questions for WaterMaster TAC meeting.
Miscellaneous Compliance Tasks: conducted monthly CCLEAN meeting, correspondence with MoCo Env. Health regarding Water System Monitoring and attended Hazardous Materials Electronic Reporting Workshop, began electronic reporting of Hazardous Materials, and assisted with the MRSWMP program including attending meetings and facilitating PM transfer.
UR502 GWR: Finalized installing equipment and start-up. Continued feasibility study and facilities planning. Obtained approval of next portion of CEQA study and started DEIR. Met with consultants, Salinas, and Seaside. Provided support for negotiations with MCWRA. Submittal of material to NWRI for IAP. Operate pilot facilities. Continued feasibility study and facilities planning. Met with consultants, Salinas, MCWD, and Seaside. Provided support for negotiations with MCWRA. Submittal of material to NWRI for IAP. Drilled monitoring well and began sample analysis. Began mid-year budget correction process. Prepared document for Watermaster.
Page 5
MONTEREY REGIONAL WATER
POLLUTION CONTROL AGENCY
* * * AGENDA TRANSMITTAL FORM * * *
Safety Sent out an e-mail for Due CSRMA Classes for November 2013 and December 2013. Created the Safety Training Calendar for December, 2013: three Fall Protection &
Ladder Safety Classes; and Distributed and e-mailed to affected employees and Posted at the RTP. Created the Safety Training Calendar for January, 2014. Distributed and e-mailed to affected employees and Posted at the RTP.
Met with the new Electrician Barbara Wilborn. Reviewed the Contractor Safety Video for general info; Basic PPE; and set up her Online CSRMA Training.
Met with the new Accounting Assistant Kim Bates. Set up her online CSRMA Safety Training and reviewed the Emergency Response Plan, HAZCOM/IIPP.
Met with the new Storm Water Program Manager Jeff Condit. Set up his online CSRMA Safety Training and reviewed the Emergency Response Plan, HAZCOM/IIPP.
Assisted with various tasks for the GWR Pilot project. Attended the Arc Flash review meeting. Made recommendations for the Lock out Pro
computer program to be implemented so we can be in compliance for procedures after Carollo completes the labeling.
Met with Bob Franco from Endorphin Productions to update the Contractor Safety Video. JR Avila assisted with video updates and will assist with the Spanish translation when the video is reviewed and accepted.
Completed five HAZCOM Training classes for the Global Harmonizing Standard for Chemical Labeling and traversing from MSDS’ to SDS’ at the RTP and Admin.
Completed four classes on how to use the new Ozone meter and the emergency procedures for the GWR pilot program along with a review of the MSDS’ that will be in the building.
Completed two CPR/AED/BBP/First Aid Classes; will transfer all classes to June for this certification.
Started scheduling the Annual HAZMAT Physicals, Spiro tests and Audiograms in January 2014.
Completed the monthly Self Contained Breathing Apparatus (SCBA) inspections for October for the eight Emergency Response Team (ERT) carts and the two SCBA’s in the Confined Space Rescue Trailer.
Created an article for the Pipeline on Safety Glasses. Scheduled the Annual HAZMAT Physicals, Respirator Spirometry Tests and
Audiogram tests for January 16 & 23, 2014. Talked with Marina Fire Chief Kelley in regards to the signage at the Fort Ord Pump
Station; waiting for an e-mail reply. Completed teaching four Fall Protection / Ladder Safety Classes. Completed an Aerial lift Certification class for seven employees. Replaced the Chlorine calibration gas for the confined space meters. Received the completed Fire Extinguisher inspections from Ops for December 2013
Page 6
MONTEREY REGIONAL WATER
POLLUTION CONTROL AGENCY
* * * AGENDA TRANSMITTAL FORM * * *
and printed out the Fire Extinguisher Monthly inspections for January 2014. Updated all of the employees training for the online CSRMA safety training. Updated
the 2014 CSRMA Training Calendar. Finished re-writing the MRWPCA HAZCOM Policy. Created a HAZCOM
implementation plan. That will be used for the conversion from Material Safety Data Sheets(MSDS) to Safety Data Sheets (SDS) and for labeling for the RTP and Agency Owned Pump Stations
Community Relations Tours Conducted (two to date - Ops/Eng to fill-in November 15-29): Hartnell College
Women in Science Exploration (WISE) club 11/1; Alisal High Spec Ed Class 11/8 (J. Sinkler – guide). Monthly public tour 12/20 with 1 attendee – Richard Gilliam guided.
School Presentations (one): Marshall West School, 5th Graders 11/7. WDR Grease Outreach (NC 403): program running as scheduled; coordinated
development of online ads for KSBW TV and KSMS TV. Program running as scheduled; new ad created for Carmel Pine Cone for New Years; ClogBusters Facebook postings.
Groundwater Replenishment Project (UR-502): Attended Tech Team meeting 11/1 and Joint Outreach Meeting 11/6; updated materials for 11/6 meeting; reviewed and provided comments to draft Strategic Outreach Plan; developed two poster boards for the tour of the 11/4 AWT pilot plant by the MPRWA TAC; and GWR website update with Herald story and video. Attended 12/11 planning meeting for AWT Pilot Plant public tours and drafted meeting notes with project budget; attended Tech Team meeting 12/20 and provided outreach status update; coordinated establishment of FTP file sharing site for the Outreach Team, developed site login/access guide sheet, and added Speaker Bureau files; attended Joint Outreach Meeting 12/17; drafted building and road signs for AWT pilot plant.
Water Awareness Committee: hosted monthly meeting 11/14; setting up FTP site for file sharing/storage; obtained additional 2-color imprint quotes for promo items (shower timers and rain gauges); coordinated artwork development for promo items. Elected WAC Vice-President; coordinated establishment of FTP file sharing site and added artwork and publication files; Monterey County Fair is open to WAC using Horticulture area for water conservation displays/exhibits during the 2014 County Fair.
Update billing insert: completed for January/February insertion. CAFR Report: provided content for “Major Initiatives” section and updated graphics. Pipeline Newsletter: edited/provided suggestions.
Mike McCullough GWR: Set up Tour of Advanced Water Treatment Facilities for Mayor’s TAC Storm water Pollutant Meeting
Page 7
MONTEREY REGIONAL WATER
POLLUTION CONTROL AGENCY
* * * AGENDA TRANSMITTAL FORM * * *
GWR Outreach Coordination Meeting Regulatory Planning Meeting with CEQA Team members and sub-consultants Technical Team Conference Calls Technical Team Meeting – Planning for Injection Wells Assist with the delivery of the Outside/In Membrane Filtration Unit Product Water Conveyance Team Meeting Advanced Water Treatment Training with Operators Set Up Tour of AWT with Media member out of Santa Cruz Submit items that were requested by the IAP Site visit to Monitoring Well location in Seaside Review Advance Water Treatment Equipment with Tech Team members & sub-
consultants Meeting with City of Salinas – Options for Shunt dates Conference Call – Advance Water Treatment Site Plan Conference Call with City of Salinas – Permanent Shunt Design Conference Call – CEQA attorney Ordinance Training - FORA Monitoring Well Inspection Set up Training for City of Salinas Wastewater Operators – Wireless Data Submit Letter to Bureau of Reclamation – Basin Plan Study
Admin: Attended Special MRWPCA BOD meeting Attended MRWPCA BOD Meeting Write comment letter for the Pacific Grove NOP Participated in the Western Recycled Water Coalition Conference Call Attended MCWRA BOD meeting Attended RAC meeting Attended Monterey County BOS and MCWRA BOD Joint Meeting Participated in the Western Recycled Water Coalition Conference Call Attended Monterey City Council Meeting Attended Pacific Grove City Council Meeting SVRP/CSIP: Attended WQ & Ops Meeting
Human Resources Evaluations were sent out to the supervisors/managers for completion by January
31st. If you have any questions, please call Leara. We began recruiting for a Lab Analyst I (contract) and Bio-Solids Operator (contract).
All applications are due by January 17th. Forms were sent out to employees to make any changes to their health insurance
plans. All are due by January 3rd.
Page 8
MONTEREY REGIONAL WATER
POLLUTION CONTROL AGENCY
* * * AGENDA TRANSMITTAL FORM * * *
Keri Bush from Lewis, Brisbois, Bisgaard, and Smith gave anti-harassment training to all available employees. Those who were unable to attend completed the training online.
ATTACHMENTS: None
RECOMMENDED
MOTION: None required.
U:\BETTY\Board Agendas\Information Items\2014\January\Operations Report 8 C.doc
Page 1
MONTEREY REGIONAL WATER
POLLUTION CONTROL AGENCY
* * * AGENDA TRANSMITTAL FORM * * *
MEETING DATE: JANUARY 27, 2014
AGENDA ITEM: 10 – A (2)
AGENDA TITLE: UPDATE ON PROJECTED SENIOR MANAGEMENT
TURNOVER
Consent ( X ) Action ( ) Informational ( )
CONTACT: KEITH ISRAEL, GENERAL MANAGER
Phone: (831) 372-3367 or (831) 422-1001
DEPARTMENT SUMMARY AND REQUESTED BOARD ACTION:
Based on recent information, over the next six months to a year, it is quite possible that there will be a substantial turnover of Agency Senior Management. For a medium sized Agency, it is difficult to easily handle multiple departures over a short period of time. Staff will provide a more detailed plan that would include options that could be considered as part of this transition for the February Budget/Personnel Committee.
FINANCIAL IMPACT: ( ) Yes ( X ) No
FUNDING SOURCE:
BUDGET RECAP: Total Estimated Cost: $
Amt Expended to Date: $
Amt Budgeted FY 13/14: $
New Funding Required: $0
New Revenue: $0
Revenue Impact: $0
New Personnel? NO
Page 2
MONTEREY REGIONAL WATER
POLLUTION CONTROL AGENCY
* * * AGENDA TRANSMITTAL FORM * * *
Change in Board Policy? NO
PRIOR BOARD
ACTIONS:
ALTERNATIVES: N/A
COMMITTEE REVIEW
AND ACTION: N/A
MANAGER
RECOMMENDATION: Information Only
ATTACHMENTS: N/A
RECOMMENDED
MOTION: Information Only
U:\BETTY\Board Agendas\Non-Routine Agenda Items\2014\January\Senior Management Turnover.doc
RESOLUTION NO 1396
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEASIDE
APPROVING MAYORSRECOMMENDATION FOR
MAYOR PRO TEMPORE AND CITY COUNCIL MEMBER ASSIGNMENTS
TO COMMITTEECOMMISSIONBOARD ASSIGNMENTS
WHEREAS annually the Mayor considers City Council Member assignments to
various commissions boards and committees in special districts and organizations jointpowers authorities and other agencies and
WHEREAS Mayor Rubio has considered these appointments and is makingrecommendations for City Council member assignments to the various commissions boards
and committees in special districts and organizations joint powers authorities and other
agencies
NOW THEREFORE BE IT RESOLVED that the City Council of the City of
Seaside does hereby approve Mayors recommendations of Council member Ian
Oglesby for Mayor Pro Tempore and City Council Member assignments to various
commissions committees and boards as listed in Attachment A
PASSED AND ADOPTED by the City Council of the City of Seaside at the regularmeeting duly held on the 5th day of December 2013 by the following vote
AYES 5 COUNCIL MEMBERS Alexander Edwards Oglesby Pacheco Rubio
NOES 0 COUNCIL MEMBERS None
ABSENT 0 COUNCIL MEMBERS None
ABSTAIN 0 COUNCIL MEMBERS None
Ralph Rubio Mayor
ATTEST
Les ey E Milton ty Clerk
Ff
K
Qcd
QOM
O
0N
i
O
Ab
cda1
OOcd
bO
CdN
CGCd
cdCd
Md
cd
ao
dU
wU
bh
w3
bH
NN
4N
NN
cch
wN
Ocd
OOV
C3
Ci
Ca
NC
OUO
Ca
tU
OO
cdc
cdcd
y
pa
wp
aa
ww
wa
O
HH
aa
apd
UU
pdU
UU
UU
cjU
pc
UU
c
UU
UU
UU
VU
U
WO
oo
OO
OC
OQ
a
N
OO
O0
OO
OO
cdc
cya
cdcd
cycd
Ur
aU
rar
VUU
pUpU
pU
Op
U
O
U
cd
Fcd
Qr
a1dri
dA
Qo
Ud
o3
aw
a
yo
oQ
os
oo
mb
oU
o
oa
b
oo
a
oH
oo
ow
z
OOiarnMzoU
o
o
a
w
FN
Q
top related