ms excel text functions 3

TEXT FUNCTIONS

=CHAR(A1) Result: "v" =CHAR(A2) Result: "@" =CHAR(72) Result: "H" =CHAR(109) Result: "m"

CLEAN FUNCTION

CONCATENATE FXN

EXACT FUNCTIONS

FIND TEXT

Fixed functions

Left function

EXAMPLE

• =LEFT(A1, 5) Result: "Alpha“• =LEFT(A2, 8) Result: "techonth" • =LEFT("Excel", 2) Result: "Ex" • =LEFT("Excel") Result: "E" • =LEFT("Excel", 25) Result: "Excel"

Lower functions

Replace function

• EG=REPLACE(A1, 1, 5, "Beta") Result: "Betabet Soup" =REPLACE(A2, 5, 2, "1234") Result: "tech1234thenet.com" =REPLACE("apples", 2, 5, "te") Result: "ate"

Search function

Example

• =SEARCH("BET", A1, 3) Result: 6 • =SEARCH("e", A2) Result: 2 • =SEARCH("e", A2, 1) Result: 2 • =SEARCH("e", A2, 3) Result: 9 • =SEARCH("in", A2, 6) Result: #VALUE!

=SEARCH("cel", "Excel", 1) Result: 3

Substitute

Example

• =SUBSTITUTE(A1, "bet", "con", 1) Result: "Alphacon soup"

• =SUBSTITUTE(A2, "t", "4", 2) Result: "techon4henet.com"

• =SUBSTITUTE(A2, "t", "4") Result: "4echon4hene4.com“

Trim function

Example

• =TRIM(A1) Result: "Tech on the Net" =TRIM(A2) Result: "1234"

• =TRIM(A3) Result: "alphabet soup" • =TRIM(A4) Result: "www.techonthenet.com"

=TRIM(" apples ") Result: "apples"

Logical functions

Example

• =AND(A1>10, A1<40) Result: TRUE

• =AND(A1=30,A2="www.checkyourmath.com") Result: FALSE =AND(A1>=5, A1<=30,

• =AND(A1>=5, A1<=30,A2="www.techonthenet.com") Result: TRUE

IF Function

Example

• =IF(A1>10, "Larger", "Smaller") Result: "Larger"

• =IF(A1=20, "Equal", "Not Equal") Result: "Not Equal"

• =IF(A2="Tech on the Net", 12, 0) Result: 12

Or function

example

• =OR(A1<10, A1=40) Result: FALSE

• =OR(A1=30, A2="Microsoft") Result: TRUE

• =OR(A1>=5, A1=20, A2="techonthenet.com") Result: TRUE

Not function

Example

• =NOT(A2="techonthenet.com") Result: FALSE • =NOT(TRUE) Result: FALSE =NOT(FALSE) Result: TRUE

• =NOT(A1<10) Result: FALSE • =NOT(A2="Microsoft") Result: TRUE • =NOT(5+1=7) Result: TRUE

Bin2dec

Bin2hex

Examples

• =BIN2HEX(A1) Result: 3B • =BIN2HEX(111011) Result: 3B =BIN2HEX(A2) Result: 14

• =BIN2HEX(10100) Result: 14 • =BIN2HEX(111111) Result: 3F • =BIN2HEX(111111, 4) Result: 003F • =BIN2HEX(111111, 5) Result: 0003F

Statistical functions

Rank function-syntax

• The Microsoft Excel RANK function returns the rank of a number within a set of numbers.

• RANK( number, array, [order] )• Number- The number to find the rank for. • array -A range or array of numbers to use for

ranking purposes. • order -Optional. It specifies how to rank the

numbers.

Example

Example• =RANK(A4, A2:A6, 1) Result: 5 • =RANK(A4, A2:A6, 0) Result: 1 • =RANK(A3, A2:A6, 0) Result: 4• Note• If order is 0, the numbers are ranked in

descending order.• If order is not 0, the numbers are ranked in

ascending order.• If the order parameter is omitted, it assumes

order is 0 (descending order).

Large function

• The Microsoft Excel LARGE function returns the nth largest value from a set of values.

• Syntax-LARGE( array, nth_position )• array A range or array from which you want to

return the nth largest value. • nth_position The position from the largest to

return.

Example

Example• =LARGE(A1:A5, 1) Result: 32 • =LARGE(A1:A5, 2) Result: 8• =LARGE(A1:A5, 3) Result: 5.7 • =LARGE(A1:A5, 4) Result: 4 • =LARGE(A1:A5, 5) Result: -2.3• Note• If nth_position is larger than the number of values in array, the LARGE function will return the #NUM! error.

• If array is empty, the LARGE function will return the #NUM! error.

count• The Microsoft Excel COUNT function counts the number of cells that

contain numbers as well as the number of arguments that contain numbers.

• Syntax-COUNT( argument1, [argument2, ... argument_n] )

• argument1, argument2, ... argument_n Either ranges of cells or values. There can be up to 30 arguments.

Example

Example

• =COUNT(A1:A6) Result: 3 • =COUNT(A1:A6, 129) Result: 4

Countif

• The Microsoft Excel COUNTIF function counts the number of cells in a range, that meets a given criteria.

• Syntax-COUNTIF( range, criteria )• range The range of cells that you want to

count based on the criteria.• criteria determine which cells to count.

Example

Example

• =COUNTIF(A2:A7, D2) Result: 1 • =COUNTIF(A:A, D2) Result: 1 • =COUNTIF(A2:A7, ">=2001") Result: 4

Average function

• The Microsoft Excel AVERAGE function returns the average (arithmetic mean) of the numbers provided.

• Syntax-AVERAGE( number1, [number2], ... [number_n] )

• number1, number2, ... number_n -Numeric values that can be numbers, named ranges, arrays, or references to numbers. There can be up to 30 values entered.

Example

Example

• =AVERAGE(B2, B3) Result: 8.85 • =AVERAGE(B3, B5, 45) Result: 19.2

=AVERAGE(B2:B6) Result: 46.24

Sumif• The SUMIF function is a worksheet function that adds all numbers

in a range of cells based on one criteria (for example, is equal to 2000).

• SUMIF( range, criteria, [sum_range] )• range The range of cells that you want to apply

the criteria against.• criteria determine which cells to add.• sum_range Optional. It is the range of cells to

sum together. If this parameter is omitted, it uses range as the sum_range.

Example

Example• =SUMIF(A2:A6, D2, C2:C6) Result: 218.6 'Criteria

is the value in cell D2 • =SUMIF(A:A, D2, C:C) Result: 218.6 'Criteria

applies to all of column A (ie: A:A) • =SUMIF(A2:A6, 2003, C2:C6) Result: 7.2 'Criteria

is the number 2003 • =SUMIF(A2:A6, ">=2001", C2:C6) Result: 12.6

'Criteria is greater than or equal to 2001 =SUMIF(C2:C6, "<100") Result: 31.2 'Adds values in C2:C6 that are less than 100 (3rd parameter is omitted)

Countif and countifs Example-1

Example 2. Counting numbers with multiple criteria (AND logic)

• Syntax-=COUNTIFS(B2:B11,">0", D2:D11,">0")

Example-3-COUNTIFS for text values

=COUNTIFS(B2:B7,"=P",C2:C7,"=P",D2:D7,"=P",E2:E7,"=P")

Example-4

=COUNTIFS(B3:E3,"=P") =COUNTIF(B3:E3,"=P")

Date and Time function• The Microsoft Excel DATE function returns the serial

number of a date.• Syntax-DATE( year, month, day )• year -A number that is between one and four digits.• month -A number representing the month value. If the

month value is greater than 12, it adds that number of months to the first month of the year specified in the year parameter.

• day -A number representing the day value. If the day value is greater than the number of days in the month specified, it adds that number of days to the first day in the month specified in the month parameter.

Note

• Note• If the year is between 0 and 1899, the year

value is added to 1900 to determine the year.• If the year is between 1900 and 9999, the

DATE function uses the year value as the year.• If the year is greater than 9999, the DATE

function will return the #NUM! error.

Example

Example

• =DATE(A1,A2,A3) Result: 'Aug 31, 2012' =DATE(2012,8,31) Result: 'Aug 31, 2012' =DATE(2009,11,30) Result: 'Nov 30, 2009' =DATE(2009,11,31) Result: 'Dec 1, 2009' =DATE(2009,11,32) Result: 'Dec 2, 2009'

Day function

• DAY function returns the day of the month (a number from 1 to 31) given a date value.

• Syntax=DAY( date_value )• date_value A valid date to return the day of

the month.

Example

Example

• =DAY(A1) Result: 1 • =DAY(A2) Result: 31 • =DAY(A3) Result: 15 • =DAY("12/31/2011") Result: 31

Hour-function

• HOUR function returns the hour of a time value (from 0 to 23)

• Syntax-Hour( serial_number )• serial_number The time value to extract the

hour from. It may be expressed as a string value, a decimal number, or the result of a formula.

Example

Example

• =HOUR(A1) Result: 13 • =HOUR("4:30:00 AM") Result: 4

=HOUR("4:30:00 PM") Result: 16

Minute Function

• MINUTE function returns the minute of a time value (from 0 to 59).

• MINUTE( serial_number )• serial_number The time value to extract the

minute from. It may be expressed as a string value, a decimal number, or the result of a formula.

Example

Example

• =MINUTE(A1) Result: 14• =MINUTE("4:00:00 AM") Result: 0

=MINUTE("4:30:00 AM") Result: 30

Month

• MONTH function -returns the month (a number from 1 to 12) given a date value.

Example

• =MONTH(B2) Result: 9 • =MONTH(B3) Result: 8 • =MONTH(B4) Result: 4

=MONTH("12/31/2011") Result: 12

Now

• NOW function returns the current system date and time. The NOW function will refresh the date/time value whenever the worksheet recalculates.

• Syntax-NOW()• Parameters or Arguments• There are no parameters or arguments for the

NOW function.

Example

Today

• TODAY function returns the current system date. This function will refresh the date whenever the worksheet recalculates.

• Syntax-TODAY()